ALARA MC Meeting Minutes

9 October 2010

ALARA MC Meeting Minutes Skype connection

Attendees: Colin Bradley Ross Colliver Pamela Kruse Jeannette Kavanagh Robyn Lynn

Apologies: John Molineux Claudia Gillberg Vicki Vaartjes 1. Publications 1.1 a)Journal 1.1 a) Meeting of editorial group to be organized with Marg O’Connell is no longer the Marg and Colin to organize Publications Coordinator and the process for this. wants to stop as journal Editor. Marg has proposed an editorial group of three people who will each edit an edition of the journal around a particular theme. This will allow forthcoming editions and calls for papers to be advertised early. Marg will provide support to the new group. 1.1b) Signing of the agreement 1.1 b) Signing of the RMIT to be actioned by Colin. agreement for cataloguing of the journal is ready.

1.2 Newsletter 1.2 Revision of the look of the newsletter to be explored Susan to progressively take over over next few months in publication of the newsletter. the context of technology Colin has spoken to Susan about and cost. the look of the newsletter and changing it to a different format e.g. moving from pdf newsletter Closing date for this edition is to perhaps a format with short 14/10/10. paragraph about topic with link to article .

1.3 Colin to speak further with 1.3)Monograph series Eileen

1.4)Publications Coordinator 1.4 Position will be advertised in newsletter and website

2. Website Two options available for A catalyst paper will be upgrading of website. developed by Ross and placed under the ALARA website i)Upgrade Drupal software from discussion group page. Address Version 5 to 6. Would cost to be emailed to MC approx $5000. Upgrade needs to be in place ii) Consider another system with before ALARA begins promoting less functions, costs less and next conference – within next 6- meets our key needs. 8 months. As website is the key site for ALARA we need a full assessment of all the needs of members, potential members, congresses etc. This assessment should consider not just the functions but what the website provides, how easy is it to use, how intuitive, can I find information easily. Functionality is only an aspect of the entire picture we need to discuss. Experiences are also an important part of what needs to be identified. Summary of Actions

Item Action When Who

1 Publications 1.1 a) Organisation Marg and Colin of meeting of Editorial Group with Marg and Colin to organise the process with this group.

1.1b) Agreement for cataloguing of the Colin journal to be sent to Colin for Action

1.2) Revise the look of the newsletter in the context of Over the next few Susan and Colin technology and months cost. 1.3) Development of monograph Colin to speak series further Eileen 1.4) Publications Coordinator to be Colin to arrange advertised in newsletter and website

2. Website Development of Ross and all MC Catalyst paper for members, Elaine As soon as possible assessment of needs Hartley to be placed under the ALARA website discussion group. Address to be emailed to MC members.

3. Membership Locate document on Jeannette development member benefits and send to all MC As soon as possible Phone all non- renewals to talk Jeannette, Colin with them about (NSW), and Pamela Item Action When Who

renewing. (QLD)

4. Next Congress Preparation of Jose with MC documents to go to members input. Mary Brydon-Miller Principles to be MC members included to be sent to Jose .

5. WC 2010  Feedback from Jose and MC WC2010 to be incorporated in developing principles for next Congress. Ross, Vicki, Colin  Identification at and Jeannette meeting with Borderlands lessons learned that are relevant to organizing future

8. Finances and Paper about Next meeting Colin Advertising/Sponsorin sponsors/advertising g

9. Strategic Plan 2011- Preparation of a Next meeting Colin with input 2014 basic strategic plan from MC for 2011-2014 that identifies area of focus for that period and welcomes any input via email or phone .

10. Administrative Administrative Over next few Colin Adjustments adjustments to be months sent to C’tee for decision on action.

11. Next meeting Late October. Email Colin to be sent for date.