BERNARDS TOWNSHIP SEWERAGE AUTHORITY MINUTES SEPTEMBER 11, 2012
CALL TO ORDER The vice-chairperson called the meeting to order at 6:30 PM. Those assembled saluted the flag and the chairman read the open public meeting statement in accordance with the law.
ROLL CALL Present: Carpenter, Gaziano, Malay Absent: Pavlini, Spitzer Also Present: Director Timko, Attorney Belardo, Superintendent Bowlby, Collection Supervisor Plesnarski, Hatch Mott MacDonald Consultant Wohlleb
William F. Schroeder, CPA, RMA – Nisivoccia LLP
Paul Puglisi, Pupcakes and Pawstries Barkery and Shoppe
Motion by Carpenter, seconded by Gaziano, to excuse Ms. Pavlini due to official business. All in favor; motion carried.
Approval of Minutes Motion by Carpenter, second by Gaziano, to approve the Meeting Minutes of: August 14, 2012 All in favor; motion carried.
CORRESPONDENCE-None
PUBLIC COMMENT- None
DISCUSSION – Audit Year Ending 11/30/2011 - Nisivoccia Mr. William Schroeder of the firm Nisivoccia LLP did a brief overview of the 2011-2010 Audit: The Authority carries a healthy fund balance, as of 11/30/2011, 12.8 million cash for future Capital projects and no debt! Capital budget – anticipated projects are funded yearly >$5,000 life of >1 year belongs in Capital, not Operating Positive fund balance Going forward – Capital budget – should budget the depreciation not the cost of the project Finance department doing a great job
ACTION/DISCUSSION
2013 Budget Introduction
1 The 2013 draft budget has been revised and now represents a 3.23% increase from 2012 with a total appropriation of $5,569,298 and rate stabilization of $980,369. Capital projects were reduced by $100,000 by postponing paving at the plant until 2014. The first budget draft in August included a 5.18% increase. Please see the draft budget spreadsheet, budget summary table for past years’ comparisons, the reserve funds policy memo, reserve funds analysis as well as supporting documents provided in the August meeting packets.
The 2011 audit indicates a surplus of $10,974,994 as of 11/30/11. With the revised budget a rate hike of $20 would net a projected surplus at the end of 2013 of approximately $9,000,000 meeting the reserve funds policy. The most significant budget increases relate to the oxidation ditch aerators and cyber security. b. Resolution #1264 – 2013 Authority Budget Motion by Gaziano, second by Carpenter, to approve Resolution #1264 Roll Call Aye: Carpenter, Gaziano, Malay Motion carried
Dean’s Natural Food Market has requested a waiver of Grease Trap Regulation from the Authority. They have provided a description of store operations and noted that the store will not contain a griddle or deep frying units and a 750 gallon grease trap is a financial burden. They have requested approval of a smaller, undersink grease trap that will hold up to 70 pounds of grease.
Dean’s Natural Food Market has been advised that a grease trap shall be subject to the same rules and regulations and inspections as any other grease trap installation and the Authority may require the installation of a 750 gallon grease trap within 30 days notice, at anytime the Authority deems necessary. c. Resolution #1265 – Dean’s Natural Food Market - Waiver of Grease Trap Regulations Motion by Gaziano, second by Carpenter to approve Resolution #1265 Roll Call Aye: Carpenter, Gaziano, Malay Motion carried
Pupcakes and Pawstries Barkery and Shoppe have requested a waiver of Grease Trap Regulation form the Authority. They have provided a description of store operations and noted that the store will not contain a griddle of deep frying units and a 750 gallon grease trap is a financial burden.
Pupcakes and Pawstries have provided the Authority with information demonstrating the viability of an electric grease recovery system.
Pupcakes and Pawstries has been advised that this electric grease trap shall be subject to the same rules and regulations and inspections as any other grease trap installation and the
2 Authority may require the installation of a 750 gallon grease trap within 30 days notice, at anytime the Authority deems necessary. d. Resolution #1266 – Pupcakes and Pawstries Barkery and Shoppe - Waiver of Grease Trap Regulation Motion by Gaziano, second by Carpenter to approve Resolution #1266 Roll call Aye: Carpenter, Gaziano, Malay Motion Carried
In the course of performing the engineering construction management services for the Annin Road pump station standby generator project delays and construction issues occurred that require additional added fees. e. Resolution #1267 – Change Order #1 – Hatch Mott MacDonald-Annin Road Pump Station Standby Generator Construction Management - $2,000 Motion by Gaziano, second by Carpenter to approve Resolution #1267
Carpenter inquired as to the possibility of incorporating additional consulting fees, required by construction management contractors, due to late overages by the contractor, into specifications. Belardo noted it is feasible to do. It is what’s known as a setoff and recoupment policy, which the Authority would like to put in place going forward.
Roll call Aye: Carpenter, Gaziano, Malay Motion Carried
The Authority advertised and received four bids on Wednesday, August 29, 2012 for the Climber Screen Replacement Project. It is the recommendation that this contract be awarded to Coppola Services Inc. f. Resolution #1268 – Coppola Services Inc. – Climber Screen Replacement Project- $379,489 Motion by Gaziano, second by Carpenter to approve Resolution #1268 Roll call Aye: Carpenter, Gaziano, Malay Motion Carried g. Resolution #1269 – Personnel Appointment – Terri Johnson – Certifying Finance Officer. Motion by Gaziano, second by Carpenter, to approve Resolution #1269 All in favor; motion carried h. Grease Trap Waivers Timko noted that there have been approximately four (4) grease trap waivers requested from various establishments looking to open businesses in the town.
3 Currently resolutions are brought before the Authority for approval. He suggested a change to the procedure, allowing staff approves these waivers.
An establishment requesting a waiver would continue to subject to the same rules and regulations and inspections as any other grease trap installation and the Authority could require the installation of a 750 gallon grease trap within 30 days notice, at anytime the Authority deems necessary.
After further discussion the members chose to leave procedure as is, with resolutions being presented on an agenda for approval.
10. Consulting Engineer’s Report
BTSA ENGINEER’S REPORT September 2012 Meeting Authority Projects:
Annin Road Pumping Station Standby Power
We await the completion of punchlist items and paving by the contractor. O&M Manuals are reroute to HMM’s office for review. (They were presented deficient on 2 or 3 items and returned to the contractor for correction.)
Raw Sewage Pump Replacement
All 4 pumps were successfully started up this month. HMM has provided comment on the Contractor’s payment application request which we await response prior to finalizing.
Stonehouse Road Pump Station Rehabilitation
The NJDEP Land Use Regulation Program (LURP) Wetlands Pre-Application meeting to determine the extent of NJDEP and Federal Wetlands Regulations that impact the proposed improvements was held August 29th. NJDEP has provided confirmation with HMM’s general permit approach. Permit submissions will occur upon approval from BTSA.
Harrison Brook STP Lagoon Valve Chamber
We anticipate shop drawings from the Contractor over the next few weeks. The Contractor has advised that an electrical duct bank at the plant requires relocation to accommodate construction of the new chamber.
Harrison Brook STP Alum Building
HMM will schedule a preconstruction meeting to kick off this project in September.
4 OPERATOR’S REPORT September 2012 Meeting August 2012 Report
FLOWS Total Flow 46,231,000 Gallons Average Flow 1,491,000 Gallons Maximum Flow 1,680,000 Gallons Minimum Flow 1,364,000 Gallons
OPERATION Suspended Solids Dry Weight NJDEP Limit
Influent 1743 Kg Effluent 24 Kg 280 Kg/Day Net 1719 Kg 98.6 % Removed 85% Suspended Solids In Effluent 4.4 Mg/l 30 Mg/l
CBOD Dry Weight NJDEP Limit
Influent 710 Kg Effluent 12 Kg 75.7 Kg/Day Net 698 Kg 98.3 % Removed 85% CBOD in Effluent 2.2 Mg/l 8 Mg/l
Phosphorus Dry Weight NJDEP Limit
Influent 18.2 Kg Effluent 2.2 Kg Phosphorus in Effluent 0.40 Mg/l 5.0 Mg/l
Remarks Hypochlorite Used: 1219 Gals. Sulfur Dioxide Used: 859 Lbs. Alum Used: 5350 Gals. Influent pH: 7.6 S.U. Effluent pH: 7.3 S.U. Total Precipitation 4.9 Inches
Comments This period we TV’d 4 roads (Alexandria Way, Chimney Ash Farm Road, Oak Ridge Road, and Salem Street). Jetted 15 roads (Briar Lane, Brookfield Drive, Castle Way, Crest Drive, Drury Lane, Elizabeth Street, Highland Avenue, Hill Top Road, Keats Road, Meadowview Road,
5 Riverside Drive, Saint Nickolas Way, Village Road, Winding Lane, and Woodstone Road). Cleaned plant wet wells. Allied Construction repaired leaking wet well gate. Weed wacked under solar panels. Vanguard serviced solar panel inverters.
Replaced bases on SO2 scales.
New gasoline pump installed. Replaced seal filters at Crown Court. Exercised station generators. Foley performed quarterly maintenance on generators. PSI replaced VFD #1 at Stonehouse. Investigated a complaint filed with the DEP for a sewer leak at #2 Victoria Drive storm sewer. Changed carbon at Juniper way. Checked syphons. We continue to meet permit parameters without any problems.
SAFETY Monthly fire extinguisher, lighting, safety shower, & storm drain checks completed. Certified Health performed an Arc Flash analysis for all MCCs. Lost time accident free for 354 days.
PROJECTS
I&I : No report.
Climber Screen: Low bidder is Coppola.
Annin Generator: Load bank installed.
RSPs Replacement: Pumps #3 & #4 installed and running.
South Maple Station: Preconstruction meeting set for September 13.
Lagoon Valve pit: Preconstruction meeting held August 7th.
Alum building: Waiting for Preconstruction meeting.
6 BERNARDS TOWNSHIP SEWERAGE AUTHORITY
Resolution #1270 Approval of the Bill List Dated: September 11, 2012
BE IT RESOLVED, that this bill list dated 9/11/2012 be audited, and if found correct, be paid. Amounts listed as PY Unencumbered Bills will be transferred from Unrestricted Net Assets to the current liability line Accounts Payable
Accounts Payable Current - Operating $112,998.99 Total Accounts Payable $ 112,998.99
Accounts Payable Current – Capital $ 2,836.75
Prior Year Bills- Capital 2009 $ 15,446.90 Prior Year Bills- Capital 2011 $ 149.32 Total Prior Year Bills- Capital $ 15,596.22
Payroll - Current - S&W $ 57,215.33 Payroll - Current - FICA $ 4,282.11
Total Payroll $ 61,497.44
Sub-Total $ 192,929.40
Total $ 192,929.40
13. Resolution #1231 – Approval of Bill List Dated: September 11, 2012-$192,929.40 Motion by Gaziano, second by Carpenter to approve the Bill List Dated: September 11, 2012 Roll Call Aye: Carpenter, Gaziano, Malay Nay: Motion Carried
7 14. Member/Staff Comments Timko advised the members: SEM is going out to bid on 10/2/2012, as of this date 20% has been saved on electricity at the plant. Syncarpha may also be a possibility.
The Authority has two (2) generators’ that need to be replaced and DPW is in need. Timko will inquire what if any paperwork is required to transfer from BTSA to DPW.
Belardo had the pleasure of witnessing the I/I of Berkeley Circle.
Regarding the property at 177 Lord Stirling Road, Carpenter spoke to Somerset County Freeholder Pat Scaglione, reiterating the health issue due to the failing septic system and their necessity to connect to the SC force main, which had been approved and now rescinded.
He was told by Scaglione that connecting that property is not feasible, that a 2” force could not accommodate the home.
Authority staff Bowlby, Plesnarski and Wohlleb of HMM adamantly disagreed. That size force main is what runs throughout the town.
Carpenter directed Timko to call Scaglione, set up a meeting between himself, Scaglione, Timko and the SC Engineer and attempt to work this issue out.
Malay noted he has neighbors, the MacKay, at 131 Highland Avenue, is moving out of town and is in possession of gas monitoring equipment that he’d like to sell for approximately $300 to the Authority. Staff will take a look.
ADJOURNMENT Motion by Carpenter, second by Gaziano to adjourn at 7:04 PM. All in favor; motion carried.
Respectfully submitted,
Lorraine J De Grande
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