Booster Meeting 5-6-13

MINUTES Booster Meeting 5-6-13

Attendance: Alice Pearce, Melinda Blaisdell, Bob Nelson, Mike O’Connor, Debbie O’Connor, Danielle Avery

Presentations: A presentation was made by students who went to the Bahamas and FBLA who went to student leadership conference.

Discussion/review minutes/notes: 4-1-13 minutes approved. Will post to website.

Middle School Baseball Softball Tournament Date: Saturday May 18. Rain date May 19. Teams: Linwood, Haverhill, Profile & Gorham

Umpires and Field Maintenance – Joe and Mike will handle. Check with Joe regarding student helpers. Concession Stand – Mike will follow up with Tara on concession stand to make sure it is all set for our use. Trophies – Mike has ordered. Concession Items: Hamburgers – Debbie will contact Woodstock Station. Hot Dogs and Rolls – Debbie will contact Wayne’s Hamburger Rolls & Coffee – Alice will check with Truants and Bagel Shop Mac & Cheese – Debbie Fruit Salad – Alice Dunkin Donuts – Debbie Baked Goods – we’ve passed out notices to middle school parents. Paper goods, chips, water, Gatorade, soda, lettuce, Caesar dressing, croutons, candy bars – Melinda will pick up (thanks for doing the shopping!) Games are 9:00,11:00,1:00,3:00 $75/team or $150 per school. Plan to be at the fields/concession stand at 7:30 am to set-up.

Senior Games – Date is Monday, May 20th vs. Profile. Will use food leftover from weekend tournament. BBQ like last year in MPR after the games. Melinda will make bags. Kate M, Katelynne P, Tristan M, Zephyr M, Josh M, Dylan W, Rocco R. Need to check status on Chantal. Recognize Profile seniors. Joe will let coaches know and students so they can prepare. Debbie will order cake.

Basketball Scoreboard Danielle Avery was at the meeting to discuss basketball scoreboard. Mike gave update on his conversations with the Coca-Cola rep. Mike will get more details on the $4,000 scoreboard that Coke has talked about. The other scoreboard Joe got quote on is $10,000 with installation and shipping costs.

Currently looks like there may be a few businesses interested in helping with the project. Once we get a better cost and make sure it is the scoreboard that meets the school’s needs, we can reach out to businesses and explore other fundraising avenues. Discussion on how to recognize contributors? Is there room on the scoreboard panels? Perhaps a plaque in the gym. Goal to have in place by beginning of next school year.

Booster Banquet - May 31 Bob checked into different venues but hard to find place to accommodate large # of people. Plus schedule date is locked in. Discussed issues with middle school portion. We will try something new this year. Have MS program at elementary school. Serve hors d'oeuvres. 4:00 MS program, 5:30 dinner at HS. HS Program to follow dinner. Middle school can attend the dinner if they want. No charge for MS program. Charge for dinner as usual. Bob will work with Jack on food for hors d’oeuvres and dinner. Programs and tickets are handled by Bob and Louise. Joe and students will set up the gym (and elementary mpr?). Is there another way to set up the tables in the high school gym? Perhaps with smaller group (high school only) it will be ok. Linda is working on slide show (need ski team pictures).

Ice Cream Social – May 14 – 5:30 start serving, 6:00 music starts. Discussed flyers and getting word to parents. Joe gave flyer to Thom. Bob will follow up on communications for band parents. Mike contacted Myles who is donating 2 tubs of ice cream. Bob will handle water and punch. Melinda getting paper goods. Booster Club to set-up at 4:30. Requests: National History Day request from 4 students. Booster Club will give $100/student per their normal donation policy. Aaron Loukes wants to purchase 3 new championship ski jackets and do embroidery on all. Split cost between Governor’s Cup and Booster Club. About $250/ea.

Other: Sending flowers to Faith for her recent surgery. Mike is working on sign for baseball field. Alice is working on ski team banner for backstop.

Senior Scholarships: Passing them around to officers. Due back by 5/20.

Next meeting: Monday 5-20-2013 After the Senior Games Celebration. Follow up on senior scholarships and banquet.