Minutes to the Meeting of Hartfield Parish Council

MINUTES TO THE MEETING OF HARTFIELD PARISH COUNCIL, TOWN CROFT COMMITTEE HELD ON MONDAY 25th SEPTEMBER 2017 AT GOODS YARD HOUSE.

Present: Cllr J Smith (Chair), Cllr A Higgins, Cllr G Horner, Cllr R Nathan (Vice Chair) and Cllr M Colenutt

Absent: Cllr S Howard

1. To accept Apologies for Absence Cllr S Howard

2. To hear members’ declarations of interests in matters to be discussed The Chair reminded Cllrs to declare when necessary.

3. To approve previous minutes as attached Proposed by Cllr Higgins seconded by Cllr Horner and unanimously approved.

4. Matters arising. None

5. Correspondence. None

6. Financial Summary 2017/18 This report had been circulated prior to the meeting and the main detail was outlined by the Clerk. To clarify matters a separate spreadsheet for the shelter project had been circulated and this was approved and would be recommended for the PC to approve the final movement from the EMR.

7. Reactive repairs report. A quote for the ladder had been received for £1039.25 which was too expensive and it was not a matter of concern in the short term as the whole item had been recently inspected and may be part of a bigger change at the playground. The large swing would be repaired on site for £373.27 inc VAT and this was agreed by the Committee. The Clerk was still chasing Richards Fencing up for an extra fence section and gate quote. The Clerk was asked to arrange a meeting with the cleaner to see how things could be improved and would remind the Clubs to be better at tidying up after themselves. The mole work was underway. The sign had been sanded near the playground the Clerk would follow up with EMS the replacement insert. The area near the bus stop was highlighted as a bit messy and the Clerk was asked to liaise with the gardener to get him to incorporate it into his schedule. The gutters at the pavilion needed repair again – The Clerk would action it. The light in the bus stop and clock were not working Cllr Colenutt would investigate.

8. Planned repairs report All finger post work for the year was complete except the final installation at the bottom of Jib Jacks Hill which was expected imminently.

9. Future budget and tenders to consider. Some tenders had been received and circulated the Clerk would chase up the remainder for a decision in November.

10. Grant applications to consider. The Committee would like to suggest to the Youth Voice Group a small photo and thank you from the group to us to send to Gatwick Trust who funded some of the shelter as a good will gesture – The Clerk would write to the Youth Worker.

The Committee were happy for the Clerk to apply to the Gatwick Trust for funding but would defer until the next meeting and the Strategy meeting which may redirect the focus.

11. Matters for Reporting and Inclusion in Future Agendas. Club fees Cleaning budget Grounds maintenance contracts Grant applications

12. Next meeting 27th November 2017

Meeting finished at 8:45pm