Brief Title (Style: I&M Brief H1)

National Park Service Resource Brief (or similar) U.S. Department of the Interior

Natural Resource Stewardship & Science Network or Office Name

Brief Title (Style: I&M brief H1) Brief Subtitle (if any) (Style: I&M brief H1 subtitle)

Highlights (or other) Table Header (Style: I&M brief table header) Table Header (Style: I&M brief H2) Table cell 0.41 This is the basic MS Word two-column brief template for Inventory & Monitoring (I&M) networks (Style: I&M brief normal). It was designed to help I&M offices produce briefs that meet current NPS Graphic Identity and Section 508 of the Rehabilitation Act accessibility (Section 508) policy standards. Please contact Fagan Johnson if you have any questions or see something that needs to be changed.

The examples and procedures in this template work best in MS Office 2016 and Adobe Acrobat Pro DC 2017. Please export your brief to Adobe Acrobat Pro format (PDF) using the methods provided at the end of this template.

In the page-top banner: 1) Update the type of brief as desired (Resource Brief, Monitoring Brief, etc.). 2) Update the I&M network and/or NPS office name located in the lower right-hand corner as desired. Figure 1. Monarch butterfly on an aster flower (©Liz West) (Style: I&M brief figure, caption). All images must have alternate text Please use the MS Word styles built into this template. (Section 508) (right click on the image -> Format Picture -> These styles automatically meet current NPS Graphic choose Alt Text -> add alternate text to both the Title and the fields). Additionally, please avoid relying only on Identity and Section 508 policy standards. Description graphics, colors, or other visual cues to convey interpretive content. 1) You may customize the styles built into this brief to meet your needs. About Template Fonts & Styles 2) See the About Template Fonts and Styles section for more guidance about using and customizing styles. The styles built into this template use the NPS proprietary fonts Adobe Frutiger LT Std and NPS Rawlinson OT (click Background (or other) links to obtain these fonts, NPS only). The chapter and sub-chapter topics presented in this The only instances where non-proprietary fonts are allowed template are just examples. Feel free to rename and add or in I&M briefs are for mathematical and statistical symbols subtract chapter and sub-chapter topics as desired. (use the Insert / Symbol or the Insert / Equation tools), and raw computer output or instructions Table 1. Simple example of a table and caption (Style: I&M brief table (use Courier New font). caption). All data tables should consist of individual table cells with multiple columns and rows and be in MS Word table format (Section 508). Additionally, please avoid relying only on text treatments (bold, Not using styles often results in PDF documents that do not italics, etc.), colors, or other visual cues to convey interpretive content. meet NPS Graphic Identity or Section 508 policy standards. Table Header (Style: I&M brief table header) Table Header To Change the Style Assigned to a Line of Text Table cell (Style: I&M brief table cell) 0.75 1) Place the cursor on a line of text. Table cell 0.55 2) Open the main Styles panel. Table cell .032 EXPERIENCE YOUR AMERICATM August 11, 2017 a) On the Home tab, click the small icon located in b) If the Styles panel is a stand-alone window, we the bottom right-hand corner of the Styles suggest that you drag and drop it to dock along the section. right-hand side of the MS Word window.

Figure 2. Map showing the geographic location of the 32 NPS I&M networks. All images must have alternate text (Section 508) (right click on the image -> Format Picture -> choose Alt Text -> add alternate text to both the Title and the Description fields). Additionally, please avoid relying only on graphics, colors, or other visual cues to convey interpretive content.

3) The style assigned to the selected text will be b) Click the Format button to see the other highlighted in the main Styles panel. options assigned to that style (paragraph 4) Click on another style in the list to assign that style to spacing, borders, tabs, etc.). that line. c) As long as you use NPS proprietary fonts, you may edit and update style text attributes as To Edit and Change the Font Settings for a Style desired. Document-wide 1) Place your cursor on a line of text. To Change Font Settings for a Single Word or Line without Impacting the Rest of the Document 1) Open the main Styles panel. 1) Place the cursor on a line of text. 2) In the main Styles panel, right-click on the highlighted style, and select the Modify option. 2) Make sure that the text line has a templates style assigned to it. a) The next screen shows the main font setting 3) Adjust the text attributes using the tab -> tools. Home Font and Paragraph menu options. Additional Section 508 Considerations 1) The use of color can enhance comprehension, but do for MS Word not use color alone to convey information. 2) Be especially cautious of red/green color Choosing Colors to Convey Information combinations. Make sure that color contrast is Color contrast should be considered for all text and strong, especially between text and background. graphics, per Section 508 guidelines.

Table 2*. Simple example of a table that spans the entire width of the page (Style: I&M brief table caption). All data tables should consist of individual table cells with multiple columns and rows and be in MS Word table format. Additionally, please avoid relying only on text treatments (bold, italics, etc.), colors, or other visual cues to convey interpretive content. Table Header (Style: I&M table header) Table Header Table Header Table Header Table Header Table Header Table cell (Style: I&M table cell) 0.24 1.06 0.24 1.06 0.24 Table cell 0.55 1.23 0.55 1.23 0.55 Table cell 1.11 (0.22) 2.22 (0.33) 1.11 (0.22) 2.22 (0.33) 1.11 (0.22) *For more complicated layout options for tables, like text wrapping around tables, we suggest that you use Adobe InDesign.

Here are some online tools that can help you to check b.iii) Do not check the Enable color contrast for accessibility. advanced tagging checkbox. 1) Webaim Saturation Checker: An online tool for b.iv)Make sure that PDF/Compliance is set evaluating the color contrast between text and to None, and click the OK button. background page color. c) Use the Acrobat -> Create PDF option 2) Vischeck: An online tool for evaluating the color tool to create your new PDF. contrast of image files. 3) ETRE Color Blind Simulator: An online tool for evaluating the color contrast of image files.

MS Word Accessibility Checker (Section 508) 1) Just before you export the final brief to PDF, open the File -> Check For Issues -> Check Accessibility. 2) Use the help links built into the Check Accessibility tool to help you fix all accessibility errors in the final document 3) A limited number of warning statements are acceptable including a) Infrequent headings b) Heading is too long c) Merged or split cells in tables d) Objects are not in line

Suggested PDF Export Procedures In order to make the final PDF Section 508 accessible, you should be using MS Office 2013 or later (MS Office 2016 is preferred) and Adobe Acrobat Pro DC 2017. To export the document to PDF (in order of preference) 1) If the Acrobat tab is available in MS Word a) Click the Acrobat -> Preferences option. b) On the Acrobat PDF Maker pop-up box b.i) Set the Conversion Settings to the High Quality Print option. b.ii) Make sure to check these checkboxes: Create Bookmarks, Add Links, Enable Accessibility…

EXPERIENCE YOUR AMERICATM August 11, 2017 2) If you do not have the Acrobat tab in MS Word 4) Re-run the Full Check tool and fix items until a) Choose the File -> Save As menu option. there are no more accessibility errors in the final PDF. b) Browse to the folder where you want to save your document. Here are two online guidance resources for using the c) On the Save As screen Adobe Acrobat Pro DC accessibility tools. c.i) Choose PDF from the Save As type: 1) Creating Accessible PDF files with Acrobat DC drop-down menu. (Lynda.com). c.ii) Click the Options button. 2) Create Accessible Electronic Documents c.iii)On the Options screen, make sure that the (Section508.Gov). following checkboxes are checked: a) Basic Authoring and Testing Guide for MS Create bookmarks using and Word 2013. Headings. b) Basic Authoring and Testing Checklist for MS c.iv)Click the OK and Save buttons to export. Word 2013. Adobe Acrobat Pro DC Steps for More Information

Section 508 Accessibility Fagan Johnson (Style: I&M brief contact) 1) Open the PDF document in Adobe Acrobat Pro. Email: [email protected] Phone: 970-267-2190 2) Use the Tools / Accessibility / Full Check tool to check and update accessibility issues Margaret Beer Email: [email protected] on each individual page. Phone: 970-267-2168 3) Use the help tools built into the Full Check tool https://science.nature.nps.gov/im/reports/templates.cfm to help you fix all accessibility errors.