FORESTBROOKE COMMUNITY OWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING THURSDAY, July 23, 2015 Meeting Minutes
Scott Kennedy CALLED the meeting TO ORDER at 7:00 p.m.
A QUORUM was present with the following Board members present: Scott Kennedy- President Owen Kelley- Director Don Bellerive-Director
Also present were: Debby Weage, Manager for Sentry Management Marion Farley Mike Jakubowski Steven Clinton Bill Barton Jesse Adams Tim & Cassandra Ford Kim Jordan Mahmut Dogramaci Andrew & Shelley Morgan
NOTICE of the meeting was posted at least 48 hours prior to the meeting.
Debby Weage provided current fee schedule for Larsen & Associates. She was asked to provide comparison between prior schedule and current schedule as well as other area attorneys.
Discussion was had regarding accounts receivable. Proposed settlement offer on one account was addressed and President Kennedy asked that it be brought up later in the meeting.
Owen Kelley moved to approve the minutes of the June 25, 2015 Board meeting. Scott Kennedy seconded. The motion carried unanimously. Debby Weage to send minutes to Steve Clinton for posting.
Treasurer Marion Farley addressed the June financial report. Discussion was had as to additional information needed by the new Treasurer. Debby Weage to forward the last Reserve Study.
Debby Weage reported on 8 new owners.
Proposals from CPA’s for 2015 year-end report were discussed. The Treasurer and President will review and make a recommendation at the September meeting.
Don Bellerive gave a report for the Maintenance Committee. Shrubs at the clubhouse and Fawnwood park have been cut back severely to open the areas for better observation of the common areas. Additional street lights ordered for Jamber by the conservation area. Consideration was given to adding motion sensitive lighting at the clubhouse, which is on hold to see if needed since the shrubbery has been trimmed back. Proposals have been solicited for maintenance on the brick walls, including repointing. New landscaper has made significant improvement on the maintenance of the landscaping. Proposals for tree trimming have been requested.
Scott Kennedy asked for feedback from the members on maintenance concerns: Board missing at the dock 2 inoperable vehicles on Fawnwood Main entrance needs sprucing up – flowers, etc. Don Bellerive advised area for flowers had become overgrown. Plants were removed and area treated to kill weeds so that when replant flowers they would not be overtaken by weeds. Blocking of sidewalks by vehicles – please report to Police Pedestrian gate being secured – community survey on that issue and some other major projects is being developed, as discussed at the Annual members meeting in June. Request for tables and chairs for the clubhouse meeting room
Owen Kelley expressed appreciation to Scott Kennedy and Debby Weage in handling of recent e-mails from residents.
Scott Kennedy moved to ratify action authorizing installation of additional street lights on Jamber. Don Bellerive seconded. The motion carried unanimously.
Discussion was had regarding speed bump at Beacon Pointe and Summershade. Owen Kelley indicated the speed bump was installed on a trial basis. Evaluation has been made and it has been effective in addressing speeding/stopping at this dangerous intersection. Mr. Kelley made a motion that the speed bump be made permanent, be extended to cover area from Miami curb on each side, add an additional stop sign and “do not enter” signs at the intersection. Discussion ensued. Mr. Kelley then withdrew his prior motion and moved to acknowledge the speed bump has been effective in addressing the safety concerns at that location and that it be made permanent and the speed bump be extended from Miami curb to Miami curb. Don Bellerive seconded the motion which carried unanimously.
Owen Kelley reported on recent Architectural Review Committee applications, and expressed appreciation for work done by Committee members Mike Kurilla and Alexis Carreno.
Member asked about paint colors and was referred to Color Wheel/Sherwin Williams. ForestBrooke paint books are available at Sentry and at the Color Wheel store near Silver Star.
Scott Kennedy addressed the Appeals/Fining Committee membership. Based upon response from Mr. Szrom, who was appointed as an alternate and is not willing to serve in that capacity, the Board expressed appreciation for his past service and Scott Kennedy indicated he was removed from the committee. Debby Weage was requested to approach Sally Edmonds for service as a primary member of the committee upon the resignation of Mr. Hargrave, which is effective after the August meeting. Scott Kennedy discussed issues related to the proposed community survey. Survey needs to be approved by the Board and not be solicited by individual members. Revisions to the proposed survey were discussed. Authorization of additional costs for website distribution of the survey was discussed.
Proposed settlement offer on account 010020 was discussed. Scott Kennedy moved to accept the offer of $6500 to be paid the beginning of September, 2015, which would bring the account to zero balance through the September 30, 2015 assessment and the homeowner resuming monthly payments on October 1, 2015. This settlement covers all assessments. Owen Kelley seconded. The motion carried unanimously.
ADJOURNMENT Scott Kennedy moved to adjourn. Owen Kelley seconded. The motion carried unanimously and the meeting adjourned at 9:00 p.m.
Prepared by: Debby Weage, LCAM Community Association Manager Approved: ______