MINUTES OF A MEETING OF THE BOARD OF TRUSTEES OF THE VILLAGE OF NORTH BARRINGTON WHICH WAS HELD ON WEDNESDAY, NOVEMBER 24, 2014 AT THE NORTH BARRINGTON VILLAGE HALL, 111 OLD BARRINGTON ROAD

I. Call to Order and Roll Call

At 7:30 p.m. President Pino, called the Meeting to order. The Deputy Village Clerk called the roll and then led the pledge of Allegiance.

Present in Person: President Pino, Trustees Andrew, Boland, Sauer, and Smith Absent: Trustees Pais and Weiner Also Present: Kathy Nelander, Village Administrator Village Attorney Mark Schuster, of J.W. Braithwaite’s office Kris Lennon, Deputy Village Clerk Al Stefan, Village Engineer Nancy Schumm, Schumm Consulting, LLC John Cifonelli, 297 Oxford Road Gery Herrmann, 257 Kimberly Road David Grzeslo, 298 Lakeview Place Sergeant George Love, Lake County Sheriff

II. PUBLIC COMMENT

No one wished to speak.

II. VILLAGE COMISSION MEMBERS COMMENTS

A. ZBA Chairman John Cifonelli – Illinois Housing Development Agency

John Cifonelli, 297 Oxford Road, addressed the Board to discuss the Affordable Housing Planning and Appeals Act Non-Exempt Municipality Affordable Housing Plan (AHPAA). Mr. Cifonelli currently serves on the State Housing Appeals Board (SHAB) and recently attended a quarterly meeting. He wanted to remind the Board that the AHPAA has required that non-exempt local communities with less than 10% affordable housing, are required to develop and approve affordable housing plans within their communities within 18 months of being designated. Three out of sixty-eight communities have submitted plans.

Mr. Cifonelli noted that he gained several insights from the recent SHAB meeting which included: 1) There is currently no statutory penalty for failure to submit a compliance plan. 2) The rules for an appeals hearing before SHAB “disadvantage” communities that have not submitted a plan. 11/24/14 - Page 2 of 6

3) Home-rule communities are opposing the requirements and refusing to submit affordable housing plans. (Village Attorney comment—Home Rule municipalities take the legal position that the rules cannot legally apply to them).

Mr. Cifonelli stated that he reviewed the most recent draft of the Village’s Comprehensive Plan which appears to address the requirements of the AHPAA.

There were a few questions from the Board regarding SHAB which were addressed by Mr. Cifonelli.

President Pino thanked Mr. Cifonelli for his update.

IV. CONSENT AGENDA

Item:

B. Approve 11/24/14 Vouchers for payment of bills was removed from the Consent Agenda for further discussion.

Motion: On motion of Trustee Boland, seconded by Trustee Smith, the consent agenda consisting of the following agenda items was approved:

A. Approve Minutes of Regular Board Meeting – 10/29/14 C. Approve the Treasurer’s Report for the 6th month of Fiscal Year 2015 D. Approve Resolution # 2731 appointing Gery Herrmann as Plan Commission Chairman E. Approve Resolution # 2732 appointing David Grzeslo as Plan Commission Member F. Approve Resolution # 2733 scheduling the Plan Commission’s Public Hearing on the proposed Comprehensive Plan date to December 8th at 7:30 pm in the lower level of the Village Hall

Discussion: There was no discussion. Vote on Motion By Roll Call: Ayes: President Pino, Trustees Andrew, Boland, Sauer, and Smith Nays: None Absent: Trustees Pais and Weiner Abstain: None

President Pino declared the motion approved.

Item:

B. Approve 11/24/14 Vouchers for payment of bills

Trustee Sauer explained that she asked for Item B. to be removed in order to discuss the parking lot invoice found under Cuba Township Road District (Cuba Roads). She noted that she and Village Engineer Al Stefan would like to discuss the breakdown of costs with Highway Commissioner Randy 11/24/14 - Page 3 of 6

Marks concerning the parking lot charge of $70,686.05. Trustee Sauer requested that payment be withheld until the matter has been addressed.

Trustee Sauer additionally added that the Village previously asked Cuba Roads to itemize last month’s October monthly contract; however; the request has not been fulfilled to date.

Village Engineer Al Stefan addressed the Board and explained that he reviewed the parking lot invoice and there were charges which appeared higher than originally projected.

There was discussion among the Board and Village Engineer Stefan about the landlock material used on the parking lot and the costs associated with materials and labor.

President Pino raised the question whether Cuba Township is entitled to a profit for their labors.

Trustee Boland suggested approving the amount of $83,273.59 to Cuba Roads subject to Trustee Sauer receiving a satisfactory explanation and itemization of the costs associated with the parking lot and monthly contract.

Motion: Trustee Boland moved to approve the amount of $83,273.59 to Cuba Township Road District as itemized within the 11/24/14 Vouchers for payment of bills subject to the approval of Trustee Sauer; seconded by Trustee Smith. Discussion: There was some discussion. Vote on Motion By Roll Call: Ayes: President Pino, Trustees Andrew, Boland, Sauer, and Smith Nays: None Absent: Trustees Pais and Weiner Abstain: None

President Pino declared the motion approved.

Trustee Andrew commented on the considerable amount budgeted for the Lake County Sheriff police services and noted her disappointment with her request to place an officer on Signal Hill Road to control speeders over the last three months. She stated that she has only seen an officer twice and noted that cars continue to speed and that one dog was killed and another dog injured.

Trustee Boland provided a brief explanation of how the Village previously tried to establish a regional police agency that would cover all of the Barrington Area Council of Governments (BACOG) area; however, due to the exorbitant amount of costs associated with establishing a police agency, the matter was dropped.

Trustee Boland explained that he reviews the police reports weekly and found that the Lake County Sheriff has provided radar service on Signal Hill Road although; noted that he would discuss the matter with them.

President Pino stated that education and training costs alone would exceed any municipalities’ budget in this area. 11/24/14 - Page 4 of 6

Trustee Andrew suggested placing a radar speed limit sign on Signal Hill Road to alert drivers of their speed.

Motion: Trustee Boland moved to approve the remaining 11/24/14 Vouchers for payment of bills; seconded by Trustee Andrew. Discussion: There was some discussion. Vote on Motion By Roll Call: Ayes: President Pino, Trustees Andrew, Boland, Sauer, and Smith Nays: None Absent: Trustees Pais and Weiner Abstain: None

President Pino declared the motion approved.

V. ADMINISTRATION

A. Tabled. Consideration of request that the Village restore the end of Hidden Pond Lane due to damage by Cuba Road District Snowplows

President Pino explained that the Village received a copy of a letter addressed to the owner (Matiyow) of 255 Hidden Pond Lane from Cuba Township Road District (Cuba Roads). The letter reflected that Cuba Roads would repair the owner’s driveway in the spring of 2015.

Trustee Andrew noted that it appears Cuba Roads is going to pay for the full amount of repairs.

Trustee Boland suggested keeping the matter tabled until the spring of 2015. It was noted that the matter would remain tabled until spring of 2015.

B. Village Update

President Pino commented on the April 7, 2015 Consolidated Election stating that some residents are beginning to circulate petition papers for candidacy within the Village.

VI. REPORTS BY BOARD OF TRUSTEES

A. Trustee Jackie Andrew

Trustee Andrew reported on the activities of the Parks & Recreation (P&R) Commission. She noted that the annual holiday event with Santa in Eton Park is being held on 12/6 from 1:00 p.m. – 3:00 p.m. and if anyone was interested in helping set-up the event to contact her.

B. Trustee Pete Boland

Trustee Boland reported that the Environmental & Health Commission did not meet in November. 11/24/14 - Page 5 of 6

Trustee Boland reported on the weekly computer aided dispatch (CAD) incident reports from the Lake County Sheriff’s Office.

C. Trustee Martin Pais

Trustee Pais was absent.

D. Trustee Janice Sauer

Trustee Sauer reported that she met with Village Engineer Al Stefan, Village Administrator Kathy Nelander, and a representative from Robinson Engineering to visually inspect the conditions of road shoulders within the Village as a result of the Board approving $20,000 for critical repairs. It was noted that there are issues with obtaining proposals at this time of the year as resources are limited. Trustee Sauer explained that the repairs would be listed in order of necessity.

Trustee Sauer reported that she and Nancy Schumm, Schumm Consulting Ltd., attended a public meeting held by the Illinois Department of Transportation (IDOT). The purpose of the meeting was to provide local input into the development of IDOT’s upcoming fiscal year 2016-2021 Multi-Modal Transportation Improvement Program.

Trustee Sauer reported that she attended a public Open House for the Illinois Route 53/120 Corridor Land Use Plan hosted by the Chicago Metropolitan Agency for Planning. The purpose of the meeting was to provide input to ensure that communities’ assets are protected. Trustee Sauer provided additional information to the Board regarding the project overview.

Trustee Sauer reported that the Plan Commission (PC) finalized its work regarding updates to the Village’s Comprehensive Plan. PC Chair Gery Herrmann and PC Member David Grzeslo were seated in the audience. She thanked them for their all of their efforts in updating the plan. The public hearing before the PC is scheduled for 12/8/2014.

E. Trustee Todd Smith

Trustee Smith had no report.

F. Trustee Lawre Weiner

Trustee Weiner was absent.

VII. CLOSED SESSION

There was no closed session.

VIII. OLD BUSINESS

There was no old business to discuss. 11/24/14 - Page 6 of 6

IX. NEW BUSINESS

There was no new business to discuss.

X. ADJOURNMENT

There being no further business to come before the Board, Trustee Boland moved to adjourn the meeting; seconded by Trustee Smith. The voice vote was unanimous in favor. At 8:22 p.m. President Pino declared the meeting adjourned. These Minutes were approved by the Board at a meeting held December 22, 2014.

Attest:______Kris Lennon, Deputy Village Clerk