Request for Quotation (Rfq) s5

REQUEST FOR QUOTATION (RFQ)

To: (Supplier) From: Bob Wilson Tel: 626-301-7785 Email: [email protected] Date: 08 Jan 2018 No. of pages including this page: 2 plus attachment Important: Any Questions pertaining to this RFQ must be submitted by 12 Jan 2018 to the email addresses listed in Manner of Submission below. All questions received will be shared with other potential suppliers along with answers to the questions by 19 Jan 2018. Each question should be clearly numbered.

Subject: Supply and Installation of Canvas Material at WV Office in Ethiopia

Manner of Submission:

Bids to be submitted by email ([email protected] with copy to [email protected]) Closing deadline date: 26 Jan 2018

Important: Offers transmitted in any other manner than those indicated above will not be considered.

Requirements: World Vision invites your company to make a firm offer for the attached Statement of Work (SOW). This will include the supply and installation of Canvas on an old Rubb Hall warehouse in Ethiopia. Besides the information listed in the table below your offer must clearly indicate the following:

 Detailed description along with specifications of the Canvas being supplied:  Experience in supplying the canvas as well as the Installation experience of other similar projects:  Expected Schedule to supply and install the canvas once a Purchase Order has been issued.

Payment Terms:  50% upon shipment of the Canvas and WVI receiving all necessary shipping documents necessary for customs clearance.  50% upon successful installation, inspection and acceptance of WVI of the canvas at the warehouse location specified on the SOW.

Your offer should clearly indicate: 1. Unit price: 2. Transport cost up to delivery place: by truck (as applicable): 3. Total CIP Addis Ababa, Ethiopia Price: 4. Prices should be net after deduction of discounts: 5. Total gross/ net weight: 6. Total cubic dimensions: 7. Confirmed delivery schedule: 8. Validity of the offer: 9. Detailed specifications (if different from stipulated specifications): 10. Place of manufacture and country of origin: Information to bidders:

1. Currency of offer should preferably be in US Dollars, but in case local currency is offered, the comparison of offers will be based on the prevailing rate of exchange. 2. Payment will be made to the supplier by check or bank transfer within 30 days from receipt by World Vision of all documents mentioned in purchase order. 3. World Vision will not be responsible for any bank service charges. 4. Inspection (at buyer’s expense or unless negotiated as seller’s expense) may be applicable and will be advised at time of purchase order and arranged by World Vision or the supplier. 5. World Vision does not undertake to pay by letter of credit or in advance of delivery. 6. World Vision reserves the right to accept the whole or part of your offer. 7. (if applicable) Goods supplied for World Vision are exempt from VAT and all other customs excise duties. 8. Hand-written, incomplete offers or offers which do not comply with any of our tender conditions will not be considered. 9. When applied - There will be liquidated damages equivalent to a deduction of 0.1% per day or part thereof for late deliveries due to default on the part of the suppliers. 10. Guarantee against anti-personnel mines: World Vision has decided to support an international ban on anti-personnel mines. Anti-personnel mines have killed and maimed and continue to kill and maim many refugees. A high proportion of these innocent victims are women and children. These mines pose a serious obstacle to the return of millions of refugees and displaced people around the world. World Vision shall therefore not knowingly buy products from companies that sell or manufacture anti-personnel mines or their components. If you submit a bid based on this request, it shall constitute a guarantee that neither your company nor any affiliate or a subsidiary controlled by your company sell or manufactures anti-personnel mines or their components. A contract clause confirming this will be included in an eventual purchase order based on this request. 11. Environmental policy: World Vision’s policy is to purchase products and services, which have the least negative impact on the environment. Environmental considerations covering manufacture, transport, packing, use and disposal of goods form part of World Vision evaluation and selection criteria. 12. Terrorists: World Vision will not do any business with any known terrorist group or company involved in anyway with terrorists. World Vision shall therefore not knowingly purchase goods or services from companies that are involved with terrorist groups in any form. If you submit a bid based on this request, it shall constitute a guarantee that neither your company nor any affiliate nor a subsidiary controlled by your company are not involved with any known terrorist group. A contract clause confirming this will be included in an eventual purchase order based on this request. 13. Supplier Code of Conduct: World Vision expects all suppliers to adhere to their Supplier Code of Conduct. Adherence is expected to be 100%. If Supplier has not signed WVI’s Supplier Code of Conduct it will be the Supplier’s responsible to sign prior to performance of any purchase order. Failure to do so will automatically mean supplier agrees to the Supplier Code of Conduct.

Please acknowledge receipt of this enquiry and indicate your interest to bid.

Thank you and regards.