REQUEST FOR QUOTATIONS: RFQ NO: CS/SCM/R15-16/22 SUPPLY, DELIVERY AND INSTALLATION OF CAT/IT LABS FOR 08 (EIGHT) SCHOOLS

1. BACKGROUND INFORMATION

1.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

2. BACKGROUND

2.1. In pursuit of the GDE’s ICT Strategy and ensureing improved access, equity, effeciency and quality of maths, science and technology, GDE through Sci-Bono must procure interactive software for maths, physical science, life science and natural science for General Education and Tradining (GET) as well as Further Education and Training (FET) grades. It is imperative that the preidentified schools be supplied with fully equiped CAT/IT Labs.

RFB – CAT/IT Labs Page 1 3. SPECIFICATIONS

3.1. Specifications for CAT/IT Lab

Item Quantity Specifications Desktops 40 Thin client for students.Medium range computer

LCD/LED Monitor

Keyboard and Mouse

Mini Server/Main 2 per 20 thin  CPU Intel Core I7-3770 Processor computer to serve clients (3.4Ghz, 8Mb) or similar powered 40 computers processor  Memory 8GB (2 x 8GB) 1600MHz, DDR3  HDD 1TB SATA (7200 RPM)  Optical Drive 16x (DVD-RW)  LCD/LED Monitor  Keyboard and Mouse

High Speed 1 Multifunction /High Speed laser network Printer printer powerful enough to support 40 users. Black and white high speed is sufficient

Data Projector 1 Projector with good luminous and resolution.

Security Software Per 40 PCs Reliable security software which takes into account the school environment Microsoft Office & Provided by the Microsoft Schools Agreement Windows 7 at no cost Delphi Software Per 40 PCs Delphi 10 provided by a service provider for IT Standard edition Hubs and Cabling - Cabinet to host patch panels, switch, for Networking router, UPS, Server - Cabling for 30 computer outlets - Category 6 or 6a cabling - Routing for the cabling to be robust for child environment - Switches to accommodate 30 users.

RFB – CAT/IT Labs Page 2 - Router – communicate to the internet or (I-Burst) UPS ea Protect server during power failure and power drops.

Breakage and ea Insurance and other maintenance related cost maintenance for the computer centre. Minimum 3 years (regular service support plan. plan) ea Installation

3.2. The above specification is for one complete CAB/IT Lab. Therefore service providers are required to quote for eight (8) schools.

4. MINIMUM REQUIREMENTS

4.1. The Service Provider must supply Sci-Bono Discovery Centre with the following minimum requirement, failing which the proposal shall be automatically disqualified:

1) A formal written quotation; 2) Quotation Form; 3) Certification of Registration; 4) Valid SARS Tax Clearance Certificate; 5) Declaration Forms (SBD 4, SBD 8 & SBD 9) to be attached or obtained from the Sci-Bono website; 6) BBBEE Rating Certificate; 7) Curriculum Vitae of the lead employee or Project Team Leader.

RFB – CAT/IT Labs Page 3 4.2. REFERENCES

4.2.1. The bidders must further supply SCI-BONO DISCOVERY CENTRE at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:  Name of client  Position  Contact telephone numbers  Dates and Work performed.

5. PRICING SCHEDULE AND DELIVERY

5.1. GENERAL PRICING FEE

1) The bidder must provide a clear and unambiguous price schedule (quotation) with the fixed rates. 2) All disbursements and related costs shall be provided separately, if any, and shall be negotiated. 3) Discounts shall be accepted but without any conditions.

5.2. DELIVERY

1) The delivery address shall be delivered at Sci-Bono Discovery Center. Any changes for the delivery will be communicated with the successful bidders. 2) Service providers must confirm the availability of stock and the delivery date. Failing to provide this information may result to the disqualification of the tenderer’s bid.

RFB – CAT/IT Labs Page 4 6. CONDITIONS FOR SELECTION / SHORT LISTING

6.1. Proposals submitted will be evaluated using a system Method 2 (Financial Offer Pr eference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) of Sci-Bono’s Supply Chain Management Policy.

6.2. All bids shall be subjected to the preliminary evaluation process and bidders who s hall not the minimum requirements set by this RFP shall automatically disqualified and shall not be evaluated for functionality, and ultimately for price and preference.

7. CLOSING DATE AND TIME

7.1. Submissions should be hand delivered by hand on or before 25 September 2015 at 12:00. All documents must be to Corner of Mirriam Makeba & President Street, Johannesburg, 2107.

7.2. A compulsory briefing will be held on the 22 September 2015 at 14:30 at Sci- Bono Discovery Centre. Service providers who shall not attend the compulsory briefing shall not be eligible to submit the tender.

7.3. Bidders are to hand delivered their bids. All bidders shall be informed in writing of the outcome of the bid adjudication process.

8. DISCLAIMER

8.1. Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.

RFB – CAT/IT Labs Page 5