Staff Senate Officers for 2004-05

Staff Senate Officers for 2004-05 Chair – Bill Forman 852-0996 [email protected] Vice Chair – Bev Daly 852-8360 [email protected] Sec/Treas. – Brent Fryrear 852-2956 [email protected] Senate Office - Robin Emond-Durham – 852-6713 [email protected]

Web: www.louisville.edu/gov/staffsenate

Summary of September 13, 2004 Staff Senate Meeting

The meeting was called to order at 2:37 PM.

The Senate approved the minutes of the August meeting. Official August Minutes: http://www.louisville.edu/gov/staffsenate/ssminutes080904.html

Faculty Senate Representative, Dr. Bob Staat reported on the Faculty Senate Meeting.  Motion made to allow for Librarians to be tenured  Dr. Ramsey has been in Frankfort to discuss how U of L positively affects the economy of the metro area and the State; KY branding efforts and the Governor’s upcoming education policy  Dr. Willihnganz talked about U of L themes 1) Improve graduation and retention rates and provide quality education 2) Ph.D. graduation needs to increase in some disciplines 3) Institutional Research status rules are changing 4) Diversity is a year-round effort and Affirmative Action hiring has been successful 5) Developing partnerships within the community  National searches are underway for VP Health Affairs, A&S Dean and groundwork set for Medical School Dean

Student Government Association Representative No Report

Vice President for Business Affairs, Larry Owsley  Chair Forman thanked Mr. Owsley for finding the funding for the Staff Recognition Luncheon  Mr. Owsley said that Staff recognition is important  He is working with the SGA on Tangible Services Issues to improve the campus appearance and spirit. They are working on about 20 items.  Dr. and Mrs. Ramsey are working on campus appearance and spirit. Many new things on Floyd Street to the Stadium  Security Staff additions are working out well. Officers time is freed up to do other things  Parking:  There are surplus spaces in the garage and there is a new lot at the old Haymarket.  The Shuttle system is working well  There is a new West Dining Hall at the University Tower  Smoking Initiative at HSC – communications sent out on paper and in email in April. Physical Plant is offering to pay for smoking cessation class and patches for anyone in Physical Plant who wants to participate.  Construction – Work has started on the new Baseball Stadium. The new Belknap Research building and the Natatorium are progressing well. The Cardiovascular Innovation Institute construction will start soon. Algood Foods is being demolished.  Health Insurance – With the state budget in such a way, U of L has increased its contribution 20% over this year. Staff Senators asked if the employees who waive insurance will receive the same amount as the rest of the employees. Mr. Owsley and Mr. Carter will be following that issue, but that is a budget item.

Associate Vice President for Human Resources, Julien Carter reported on the August HR Update. It is available on line at: http://www.louisville.edu/admin/humanr/updates.htm  Humana will administer the Health Insurance plan for 2005. Rates should be out before the end of September. RFP for 2006 will go out in early 2005.  All employees be on the lookout for the 2004 Data Verification forms which should be to all staff and faculty by September 9th and turned in by 9/22  Staff Recognition Luncheon moved to October 13th  SHPS will be replaced, see additional information under flexible spending on the HR Update

The rest of the report is on line and can be printed out from the HR website.

Do Senators have any feedback on Humana from constituents? HR is monitoring Humana performance and quarterly reports are on the HR Website.

Standing Committee Meetings and Reports (Reminder: Please email committee reports to Robin and Brent as soon as possible after the meetings so reports can be included on the Agenda.)

Executive Committee Meeting 9/24 1:00 – 3:00 PM, DEHS Training Room Senate Officers and Committee Chairs

Credentials and Nominations (C&N) 3rd Thurs. of each month starting 9/16, 2:30 p.m., Houchens - 8G Chair - Loren Beard Vice Chair – Marcy Suter

Finance and Economic Welfare (FEW) 10/13, 3:00 in the DEHS Training Room Chair – Sherry Robinson Vice Chair – Ruby Backert

Plans & Policies (P&P) Report posted at HREF="http://www.louisville.edu/gov/staffsenate/ppminutes" MACROBUTTON HtmlResAnchor http://www.louisville.edu/gov/staffsenate/ppminutes Next Meeting 9/23 3:00 – 5:00 Jouett Hall Chair – Bev Daly Vice Chair – Michael Radmacher

Services & Facilities (S&F) October 7th 3:00 PM Houchens - 8G Chair – Angela Lewis-Klein Vice Chair – Jim Runyon

Staff Grievance Committee (SGC) 10/6, 2004 3:30 - 4:30 PM Houchens 8G Chair – Nancy Barr Vice Chair - Teresa Yates Staff Policy Review (SPR) Report posted at HREF="http://www.louisville.edu/gov/staffsenate/sprminutes" MACROBUTTON HtmlResAnchor http://www.louisville.edu/gov/staffsenate/sprminutes Chair – Bridget Burke Vice Chair – Donna Bottorff – Next Meeting 9/21 (They are set up to meet on the first and third Tuesdays of each month)

University-wide Committees Reminder: Please email committee reports to Robin and Brent as soon as possible after the meetings so reports can be included on the Agenda. SHARE is meeting Wednesday at 2:00 PM in the University Club CSW met and report is coming Intellectual Properties met and a report is coming

Report of Staff Senate Chair  Letters went out to all Senator’s Supervisors – Bill thanked Robin for the fine job she did on the letters. It emphasized the commitment Staff Senators make to attend meetings and represent their constituents.  Bill attended the Board of Trustees orientation and looks forward to serving as the Staff representative on the Trustees  The President and Provost have tasked groups to improve student retention and graduation rates  The Staff Senate Officers meet monthly with Larry Owsley and Julien Carter. Please forward any constituent issues to the Officers so we can discuss them at our meeting and report back to you.  Shared Leave Policy – There is a lack of communication about donations of time and how shared leave is granted. Staff can donate time on a monthly basis as long as they have 80 hours of sick and vacation time. Donations go through the keeper of the time sheets in each department. The Executive Committee will look at ways to promote the program and try to clear up misconceptions.  30th Anniversary Celebration – Anyone who has any ideas, please contact Robin by email or by phone. Think of ways we can promote the differences we have made!  Retreat Evaluation – we will have complete information at the next Senate Meeting.

Other Business RIF Employees – A Senator asked if Human Resources could report on: RIF positions still not filled How many RIF employees got other jobs at U of L? Childcare committee for the Commission on the Status of Women – There is something in the works that looks positive. A motion was made and approved to invite the CSW to a Senate meeting to provide more information.

New Business Bill Forman Challenged Senators to at least get information out to their constituents. Contact them by email. If you need help establishing email lists, just let someone on Staff Senate know. We will be glad to help you out! We have to represent the people we work with…that is the best way we can make a difference!!

The meeting adjourned at 4:25 PM.