Request for Certification and Release of Funds Form s14

Implementation Request for Certification and Release of Funds Form

ALL CERTIFIED PROJECTS MUST FOLLOW NM STATE POLICIES AND PROCUREMENT CODE

PROJECT NAME Analog to Digital

PROJECT NUMBER N/A DATE 02/27/08

LEAD AGENCY DEPT. OF INFORMATION AGENCY CODE 361 TECHNOLOGY

OTHER AGENCIES N/A PROJECT PHASE Implementation Elisa Storie EXECUTIVE SPONSOR

PROJECT MANAGER Mike Neitzey

AGENCY HEAD Roy Soto

AGENCY CIO/PROJECT LEAD Larry Martinez

PROJECT DESCRIPTION (PROVIDE A BRIEF DESCRIPTION AND PURPOSE FOR THIS PROJECT) Project implementation certification phase is requested to continue the migration of the states equipment from analog to digital. Over 50 sites have been already been converted, several are currently being converted. These funds will allow the state to convert another 8 to 10 sites.

The overall project goal is to continue the transition of sites to digital equipment which will provide the infrastructure required to deliver broadband services statewide. The upgrade has enabled the state to remain compliant with FCC regulations and to have a radio network that can be used for statewide interoperability. Planned Start Date January 1, 2008 Planned End Date June 30, 2009 Amount Requested this Certification $2,000,000.00 Amount Previously Certified $0.00 Remaining Appropriation not Certified $0.00 Total Appropriated Amount (include any new funds) $2,000,000.00

CERTIFICATION HISTORY (INCLUDE ANY PREVIOUS PROJECT OR PHASE CERTIFICATIONS)

Date Amount Funding Source(s) (use specific citations to laws, grants, etc.) Under Review

PROPOSED CERTIFICATION SCHEDULE FOR CURRENT FISCAL YEAR (AGENCY TO COMPLETE FOR ALL PHASES) Phases Amount Major Deliverable(s) / Performance Measure(s) Due Dates Requested Initiation: Planning: Implementation: $2,000,000.00 Completion of nine sites 06/30/08 Closeout:

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APPROPRIATION HISTORY (INCLUDE ALL FUNDING SOURCES, E.G. FEDERAL, STATE, COUNTY, MUNICIPAL LAWS OR GRANTS)

Fiscal Year Amount Funding Source(s) 1998 – 2006 $25,225,000.00 Total funding for the Analog to Digital conversion 2007 $2,000,000.00 Laws 2007, Chapter 28, Section 7 (10)

BUDGET Comments: Current and past budget has been used for professional services/engineering, construction, construction hardware and telecommunications hardware. Description FY07 & Prior FY08 FY09 FY10 FY11 Staff - Int er nal Consulting Services Hardware

Software

IT SYSTEM ANALYSIS  The Digital Microwave Network is a private state network that provides radio services for public safety, Fish & Game, DOT, Corrections and other executive agencies. The DMW network interfaces with the DoIT data network and engineers from both groups design appropriate interfaces to ensure DoIT Infrastructure can support bandwidth requirements for both networks.  Provide Application Architecture Schematic

BUSINESS CONTINUITY STRATEGY  Emergency and Disaster Management The Digital Microwave Network is designed in a loop configuration to ensure that if any path goes down there will be a redundant path for all traffic on the Digital Microwave Network. The Digital Microwave main purpose is to provide two-way radio communications transport. All radio sites are equipped with repeaters to ensure two-way communications for that area. In case the Microwave network is down there will still be two-way communications for the particular area.

SECURITY STRATEGY (APPLICATION AND DATA SECURITY PROCESS, PLAN, OR STANDARD) N/A

INDEPENDENT VERIFICATION & VALIDATION (INCLUDE SUMMARY OF THE LATEST IV & V REPORT) IV&V will be provided by the Department of Information Technology, Project Oversight and Compliance Division, Quality Assurance Branch.

SIGNIFICANT RISKS AND MITIGATION STRATEGY Risk 1: This has been an on-going project for several years. As such, most of the risks associated with the installation and migration have been minimized due to the repetitiveness and longevity. MITIGATION 1: NONE

RISK 2: Loss of staff

MITIGATION 2: Schedule installation in keeping with available staffing levels

RECORD RETENTION POLICY (DESCRIBE THE AGENCY’S RECORDS RETENTION REQUIREMENTS FOR THIS PROJECT) The DoIT is required to maintain with the FCC all licensing required for the Digital Microwave Network equipment. The DoIT also maintains an asset database used for tracking radio assets and used for equipment replacement schedules.

MAINTENANCE STRATEGY (DESCRIBE HOW THE AGENCY PLANS TO MAINTAIN THIS PROJECT AFTER DEPLOYMENT) Department of Information Technology Radio staff will maintain all digital telecommunications equipment installed on the new Digital Microwave Network. The DoIT Radio staff currently maintains all analog microwave equipment.

INTEROPERABILITY (DESCRIBE HOW THIS PROJECT INTERFACES WITH EXISTING SYSTEMS/APPLICATIONS WITHIN THE AGENCY) Replacing analog microwave equipment to a digital network enables the radio network to interface with the DoIT data, and telephone network. It also enables the DoIT to offer data, video and telephone services over the Digital Microwave Network.

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