Huntingdon P&C Meeting MINUTES - Thursday, 31 May y Page 1 of 5

Huntingdon Public School P&C

MINUTES

Monday 4th May, 2015

ATTENDING: Leanne Parker Stacey McDonald Sue Troth Jessica Cunningham Rachel McCann Sophie Love Katherine Oszpet Stephanie Barber Colin McDonald

APOLOGIES: Janet Elliott (minding children)

MINUTES FROM PREVIOUS MEETING

All Agreed and signed off on Minutes from previous meeting and AGM

BUSINESS ARISING: Huntingdon P&C Meeting MINUTES - Thursday, 31 May y Page 2 of 5 P&C checked with Rachel McCann that proposed dates for school discos were ok with the McCann family (for supply of essential disco equipment). Rachel agreed 5th June and 30th October. We forgot to check 16th October for Adults only disco. Please advise, Rachel.

CORRESPONDENCE:

- Sue received a call from Wauchope Hospital Fundraisers re helping to host an event at Huntingdon House next year. All agreed it sounded interesting and feasible and Sue to call and register willingness to be involved.

TREASURER’S REPORT

- Stacey presented the current financials (please see attached)

- Stacey forwarded a motion that all canteen invoices are to be paid on presentation and do not need to be presented at a meeting prior to payment. Sue seconded. Motion carried.

- Stacey requested that no person within the P&C executive or Association should be nominated any task in their absence, or without prior consultation. All agreed.

- Stacey asked Leanne Parker to let parents know about the new P&C facebook page in her next newsletter, encouraging parents to use this as a tool to keep in touch with other parents and P&C activities

- Stacey said that the Mother’s Day fundraiser had not been clearly communicated in terms of how much per child or how much per family and we needed to be clearer in our communications when money is expected to come back to the school from parents. Stacey also forwarded a motion that all fundraisers MUST be discussed at a P&C meeting. Sue seconded. Motion carried.

- Stacey also stated that she felt that Merridy had enough to do in the office without dealing with the P&C monies, and that they may be generating additional confusion for her. Stacey suggested that she come in for a few hours one day a week specifically to take money relating to P&C. Jessica said that many parents don’t come in to school at all because their children go on the bus. Sophie suggested that one staff member take responsibility for collecting P&C funds from parents (and nominated Mrs Elliott). No consensus agreed. Subject to be tabled at next meeting for further consideration.

CANTEEN REPORT:

- Jess reported that she and Leanne have been talking about healthier options for Canteen and the Huntingdon Canteen not currently meeting the new Healthy Canteen legislation. Jess is keen to exceed that legislation and said that she was prepared to make healthy muffins, frittata muffins etc on Mondays, Wednesdays and Thursdays and source 99% fruit juice icy poles etc

- After some heated debate about Food Authority NSW regulations as to whether Not-For-Profit organisations have to prepare and cook food in a commercial or on-site school kitchen or whether food can be prepared at home to be served at canteen. Jess to speak to School Catering Authority and Food Authority NSW to ascertain correct regulations

- All welcomed Jess’s new initiatives and applauded her desire to deliver a truly healthy canteen, however some concerns were voiced that she was taking onto much in time and financial commitments. Jess to holler for funds, baking needs, help etc as she works out what these new commitments demand of her. Huntingdon P&C Meeting MINUTES - Thursday, 31 May y Page 3 of 5 PRINCIPAL’S REPORT

- Leanne is liaising with Gunnar re The School Plan which needs to be completed this week, outlining direction for the school over the next 5 years. The School Plan takes into consideration the survey forms that were sent home towards the end of last term. The School Plan must be presented to the P&C prior to lodgement. Leanne to continue to liaise with Gunnar to ensure timely tabling of the Huntingdon School Plan.

- Leanne told the P&C that the amounts payable for Mathletics and Reading Eggs were less than previously thought for the whole School, so that the P&C could revise its commitments.

- Leanne shared the financial accounts for the School and Stacey and Sophie asked why the School was not paying for Mathletics and Reading Eggs out of its Maths budget. Leanne promised to look into this and make a final decision as to who should pay for these learning apparatus, based on historical rationale for P&C payment etc.

- There followed a healthy discussion about what fundraising activities/paraphernalia the P&C wanted to pay for with the money it raised. Suggestions included:

- insulating, lining and flooring for Hall - new ipads for Ms Oszpet

We resolved to have a more detailed discussion about these ideas later in the year.

P&C Fundraiser Activities, Term 2, 2015

Mother’s Day Gift

- Progressing apace and hoping will be well received by Mums as only raising $100 for the school!

Mother’s Day Cake Stall

- Jess has sent home a note requesting multiples of small single items (ie muffins, biscuits etc) for sale on Thursday 7th Ma

School Disco 5th June

- Rachel has locked in the disco equipment supply - Jess to devise a menu and pricing

Mid Winter Ball

- Stacey suggested a date change, all seconded! - Leanne suggested a Christmas in July theme, all seconded - NEW DATE is FRIDAY 24th JULY - Leanne suggested Ball sub Committee. Various venues discussed and catering options. - Leanne to get quote from Caroline’s Catering. Katherine to ask Waterman’s if they are interested in Catering. Leanne to obtain cost for venue from Show Society. - Leanne offered significant decorational collateral

Working Bee & BBQ, 4th July

- Catherine raised objection to this happening in the holidays - Sophie and Sue thought it was a good idea to bring the kids back to school for a day in the hols - No consensus agreed, will need to be discussed at next meeting - Sue suggested Axel run BBQ Huntingdon P&C Meeting MINUTES - Thursday, 31 May y Page 4 of 5

Progress of Quotes for Wish List:

- Sophie tabled drawings for presentation to Asset Management for Janet’s covered walkway (thanks to Ged McCarthy) - - Sophie advised that builder Ged McCarthy had witnessed water run off from car park, tracking downhill along paths and forming dam inside Hall (!). Ged suggested a series or rain channels where path pavement joins next concrete section in order to divert the water consistently before it gets to the hall.

- Stacey requested a quote for the replacement of all home readers and suggested that we vote on that at our next meeting and release the funds for that to happen.

- PM Benchmarking kit to be costed by school and discussed at next meeting

- Rachel has provided a quote for annual replacement of library books – is this to be paid by school or P&C? to be discussed at next meeting.

- School jumpers and jackets assessed and approved. Sophie to get quotes for embroidery/screen printing and then Leanne to advise parents of availability, pricing and we will order to order rather than stock up with various sizes etc.

ANY OTHER BUSINESS

- Revival of the Kitchen Garden/Leanne’s version of the Stephanie Alexander Kitchen Garden Programme to be discussed at the next meeting

- Sue suggested that we have more regular and shorter meetings. All agreed one a month more practical. Stacey asked what parents had nominated in the feedback forms from last year. Leanne has not sighted them, nor had Katherine. Discussion re best day for P&C meetings. Leanne said we should work off what was best for P&C, everyone except Sophie agreed on Mondays.

NEXT MEETING DATE: 1st JUNE 2015

MATTERS ARISING AFTER THE MEETING FOR DISCUSSION AT NEXT MEETING:

- Sophie, Janet and Leanne willing to form Ball sub committee. Sophie requested costing from Janet’s husband re being the band on the night. Janet suggested Byabarra Hall. Janet to obtain costings etc.

- Ideas arising re potential projects for expenditure by P&C:

- Sandpit or other area for younger children

- Natural play area with stepping logs, climbing area, open cubby platform etc

- new shade sails for softfall play area Huntingdon P&C Meeting MINUTES - Thursday, 31 May y Page 5 of 5

A c t i v i t y S u m m a r y f o r H u n t i n g d o n P & C A s s o c i a t i o n 2 0 1 5 .

Activity* Income Expenditure Profit Notes: Opening bank balance (Feb $4,294.84 2015) Canteen $405.60 $548.63 -$143.03

Uniforms $130.00 $45.00 $85.00

Fundraising activities $1,670.75 $372.90 $1,297.85

Contributions/Membership $699.00 $0.00 $699.00 Miscellaneous Expenses (bank, $0.00 $9.14 -$9.14 insurances, petty cash) Donations $0.00 $0.00 $0.00

T o t a l $ 2 , 9 0 5 . 3 5 $ 9 7 5 . 6 7 $ 1 , 9 2 9 . 6 8

C l o s i n g b a n k b a l a n c e $ 6 , 2 2 4 . 5 2

* All activities are "input taxed".

P r o j e c t e d e x p e n s e s f o r 2 0 1 5 E s t i m a t e o Book Club vouchers ($35 x 8 months) $ 280.00 TBC x Donation to school $ - o Renewal of subscriptions (Mathletics, Reading Eggs) $ 600.00 TBC x End of year gifts ($300) $ - o P&C Federation membership $ 175.00 $ 1,055.00