University of Victoria

University of Victoria Golden Key International Honour Society Meeting Minutes

Date : Monday, January 31, 2005 Start Time: 8:00 p.m. End Time: 9:10 p.m. Venue: Business and Economics Building, Room 217 Present: Ralph, Rachel, Michelle, Becky, Amanda, Yarden, Supipi, Melissa, Nola, Alaina, Melanie, Claire, Bernice

1. Executive Positions  executive roles were discussed  Becky: Public Relations – responsible for advertising events; executive members are to contact Becky regarding advertisement for events, Becky is responsible for organising help to create advertisements (posters/banners etc.)  Bernice: Service Director – plan and coordinate service activities  Amanda: Tutor Program Director – responsible for dealing with all issues related to the tutor program  Yarden: Sister Chapter Relations – responsible for communications with Sister Chapters  Melissa: Social Director – plan and coordinate social events  Claire and Melanie: Director-at-Large – plan and participate in events when able/available

2. List Serve  list serve has been created and e-mail has been successfully sent out to all Golden Key members  idea suggested to send an individual e-mail for each event to all members  idea suggested to send reminder e-mails two days prior to the event  the subject of these e-mails will contain as much information as possible about the event (title, date, time etc.)  please send all event information to Rob and Jeff; this information will be posted on the website and sent to all members via list serve  in addition to individual event e-mails, a monthly newsletter will also be sent (Rob please contact Rachel regarding monthly newsletter)

3. Upcoming Events 3.1 Bake Sale  Tuesday, February 8, 2005; 8:30 a.m. - 2:00 p.m. Clearihue Lobby  sign-up sheet was circulated  Alaina is to send out sign-up sheet via e-mail to all executive members on Sunday night 3.2 Thesis Workshop

1  Thursday, February 10, 2005; 10:00 –11:20 a.m. MAC D110  Nola is to contact Dr. Ross to confirm 3.3 African Dance/Gumboot Workshop  Claire is in the process of organising workshop and will confirm date and time next meeting  possible workshop date: Wednesday, February 23, 2005; Claire is to look into hosting the workshop in the SUB, Michele Pujol Room  idea suggested to advertise the workshop as a collaborative effort between Golden Key and Panway 3.4 Stretching and Relaxation Workshop  cancelled; Anne Couture will be away 3.5 Career Services Workshops  Resume/Cover Letter Workshop has been scheduled for March 2, 2005; 1:30-3:20 p.m. in MAC D115  Interview Skills Workshop has been scheduled for March 16, 2005; 1:30-3:00 p.m. in MAC D 115  Lynn from Career Services has confirmed; Alaina will inform Lynn of enrolment four days prior to the workshop, the status of the workshop will then be decided 3.6 Essay Contest  deadline: February 16, 2005 midnight  executives are allowed to participate  essays are to be judged by Chapter Advisors; Rachel is to e-mail Sharon regarding essay contest judging  $250.00 prize will be awarded at the Annual General Meeting (AGM) 3.7 Annual General Meeting (AGM)  Monday, February 28, 2005; 8:00 p.m. BEC 217  Ralph is to book BEC 217 3.8 Golden Key Lunch at Felicita’s  Friday, February 11, 2005; 12:00 – 1:00 p.m.  Michelle is to inform Brett  Becky is to have posters up by February 9, 2005  Melissa is to create an event description and send to Jeff and Rob  description is to be e-mailed to all members via list serve and posted on the website

4. Points System  GPA: GK Points Accumulation  information on the points system is to be sent to all members via e-mail and posted on the website  Alaina is to create a description of the points system and will send to Jeff and Rob; this description is to be mailed to all members via listserve and put on the website  All executive members are to e-mail Alaina with event point accumulations by the end of the week; Alaina is to e-mail Jeff with information, which will be updated on the website

2 5. Sister Chapter Updates  University of the Free State – Bloemfontein, South Africa  University of California - Davis, USA  Yarden has contacted sister chapters regarding an MSN chat, but has not heard back yet  idea suggested partner up and work collaboratively toward a cause (ie: Tsunami Relief)

6. Partnership Walk  deferred to next meeting  all members are to read pamphlet for next meeting  Rachel is to create a Golden Key team for the Partnership Walk

7. Tutor Program  Amanda reports lack of enthusiasm on part of Mount Doug to expand the tutor program to other subjects  Amanda is to contact Mount Doug regarding reference letter for Golden Key Service Award (deadline: February 15, 2005)

8. CanCon  attending: Rob, Michelle, Rachel, Jeff, Supipi, Becky  members listed above are to bring $90.00 to next meeting  flight credit is to be used for International Conference

9. Ultimate Frisbee  advertising: Melissa is to write e-mail and send to Jeff  Melissa e-mailed coordinator regarding request for games after 7:30 p.m. but there has been no reply  game tomorrow: 5:45 p.m.

10.Other  Yarden informed of a friend, Paulette, who is hosting an Art Show for Charity in May and is looking for support  Paulette is to attend meeting on February 7, 2005

Next Meeting  Monday, February 7, 2005 8:00 p.m. BEC 217

Ralph: - book BEC 217 for: -Monday, February 7, 2005 8:00 p.m. -Monday, February 28, 2005 8:00 p.m.

Rachel: - e-mail Sharon regarding essay contest judging - create a Golden Key team for the Partnership Walk

3 - bring $90.00 to next meeting (CanCon)

Michelle: - inform Brett of Golden Key Lunch at Felicita’s (Friday, February 11, 2005; 12:00-1:00 p.m.) - bring $90.00 to next meeting (CanCon)

Supipi: - bring $90.00 to next meeting (CanCon)

Alaina: - send bake sale sign-up sheet via e-mail to all executive members on Sunday night -create a description of the points system and will send to Jeff and Rob Becky: - create and post posters for Golden Key Lunch at Felicita’s by February 9, 2005 - bring $90.00 to next meeting (CanCon)

Nola: - contact Dr. Ross to confirm attendance at Thesis Workshop (February 10, 2005; 10:00-11:20 a.m.)

Melissa: - create an event description of the Golden Key Lunch at Felicita’s and send to Jeff and Rob - write e-mail advertising Golden Key Ultimate and send to Jeff

Claire: - look into hosting the African Dance/Gumboot workshop in the SUB; Michele Pujol Room

Amanda: - contact Mount Doug regarding reference letter for Golden Key Service Award (deadline: February 15, 2005)

Jeff: - bring $90.00 to next meeting (CanCon) -update website and send out list serve e-mails after receiving event information from members

Rob: - contact Rachel regarding list serve and monthly newsletter - bring $90.00 to next meeting (CanCon)