Administrative Assistant, Part-time

About the National Aviary:

The National Aviary is America’s only independent indoor nonprofit zoo dedicated exclusively to birds. Located in West Park on Pittsburgh’s historic North Side, the National Aviary’s diverse collection comprises more than 500 birds representing more than 150 species from around the world, many of them threatened or endangered in the wild.

The National Aviary’s large walk-through exhibits create an experience unlike any other – an intimate, up-close interaction between visitors and free-flying birds, including opportunities to hand-feed and meet many species rarely found in zoos anywhere else in the world.

As an environmental organization composed of educators, conservationists and researchers, the National Aviary’s goals are many. The Aviary aims to provide outstanding education programming for varied audiences; present the highest quality family recreational experience that a zoological institution can offer; save endangered species by preserving natural habitats; continue endangered bird breeding programs and conduct meaningful avian research; engender a sincere appreciation of nature and a respect for natural law; and instill a conservation ethic that teaches our immense responsibility as stewards of the planet.

About the position:

The National Aviary is seeking a part-time Administrative Assistant to provide support to the Manager of Volunteer and Intern Programs for 12-15 hours per week. The everyday duties will be administrative functions to include: maintaining up-to-date volunteer and intern records, including the online database; scheduling; contacting potential leads for volunteers; data entry; filing; and other clerical and support duties as needed. The successful candidate will also assist with the recruitment process and onboarding of new volunteers. By providing much needed support to the rapidly growing volunteer program, the Administrative Assistant will be an important link in the National Aviary’s mission to inspire a respect for nature through an appreciation of birds!

Requirements:

High school diploma or GED; business school/experience a plus.

Great skills in organization and communication. Enjoyment found in working with people, and assessing their needs with appropriate responses.

Proficient in Microsoft Office, especially Word, Outlook, and PowerPoint.

Internet skills.

Able to maintain confidentiality.

Must be available weekdays and weekends; ability to work a flexible schedule.

Previous experience working with volunteers or as a volunteer is a plus.

Ability to pass our mandatory criminal background investigations, including obtaining FBI and Child Abuse Clearances.

Receipt of three good professional references.

Physical Demands:

While performing the duties of the position, the employee is regularly needed to move from one place to another, to exchange information effectively using verbal/written communication skills, and to retrieve and transport up to 5# upon occasion.

Essential duties of the position are subject to reasonable accommodation.

To apply, please email your cover letter, resume and wage requirement to [email protected].

The National Aviary is an Equal Opportunity Employer (EOE).