HYPER JAPAN COSPARADE APPLICATION FORM Saturday 26th and Sunday 27th July 2014

How to apply There are two ways to enter:

1. In advance Fill out the form and send it, together with a reference picture, to [email protected] between 1st June and 14th July 2014.

2. On the day Bring your completed form and reference picture to the cosplay desk on the day of the contest. There will be a very limited number of places – arrive early to avoid disappointment!

 You must provide a reference picture of your character (either emailed with your form or handed in on the day).

If you have any questions, please email the HYPER JAPAN Cosplay Team [email protected]

Important! Notes on Application 1. Participants agree to take part and be featured in marketing and publicity material for Cross Media, Hyper Japan and Eat Japan as required, as well as external media viewable by the general public, including but not limited to newspapers, magazines and websites. 2. Application forms and/or reference pictures cannot be returned under any circumstances. 3. Personal information collected via the application form will be used for no purpose other than the selection of cosplayers. 4. All personal information collected via the application form will be protected by Cross Media and will not be provided to any third party. Application forms will be destroyed once selection has been made and forms are no longer required. 5. Cross Media accepts no liability for any loss, damage, costs, expenses or claims suffered or incurred by any person as a consequence of any use of or inability to use this application process, the Hyper Japan website, or any related media content. It is the sole responsibility of the applicant and/or parents/guardian to confirm with Cross Media regarding any queries or questions they may have about application, selection and/or participation. COSPARADE RULES

1. OVERVIEW 5. ENTRY ON STAGE The COSParade is a competition where prizes are awarded for the best costumes The COSParade will take the form of a as judged by a panel. catwalk show, with contestants walking on and off stage and posing, to show their costume to the audience and judges. 2. ELIGIBILITY Music will be provided by the cosplay team. a) The competition is open to all ages, but entrants aged under 18 must have their entry form signed 6. JUDGING by a parent or guardian. If you look young for your age, please bring Each judge can award up to 10 points for proof of age. accuracy and up to 10 points for craftsmanship. b) You can enter alone or in a group. a) Accuracy – how well the cosplay c) Bought costumes are not allowed. resembles the character. High Most of your costume should have score will be given for accurate been made by you, or your friends colours, costume and make-up and family. details and use of props. b) Craftsmanship - overall quality, d) Contestants entering the ECG originality and neatness of the preliminaries may not enter the costume. COSParade on the same day.

7. PRIZES 3. TYPES OF COSTUME Prizes will be awarded in three categories: Costumes based on the themes of HYPER JAPAN are accepted. This 1. Best Individual includes characters from manga, anime, 2. Best Group video games, Japanese TV and 3. Best Junior Cosplayer (aged 14 or literature, J-rock & J-pop, and original under) designs based on Japanese themes. Prizes will be given out on the main stage at the end of the day. If the winner is not 4. REFERENCE PICTURE present, their prize will be posted to them.

All entrants MUST provide a reference picture of their character for the judges. 8. IMAGE COPYRIGHT This can be attached to your online entry or handed in with your registration form on You may be filmed or photographed the day. Please label it with the name of during the COSParade, and HYPER the character and contestant. JAPAN or its associates may wish to use your image. By entering the competition you agree to this. COSPARADE ENTRY FORM

Fields with an asterisk* are compulsory.

ENTRANT DETAILS

Name* Cosplay nickname Address*

Email* Phone number* Date of Birth* If you have a disability or any special requirements, please list here.

COSTUME INFORMATION

Character* Series / Source*

CHECKLIST (please read carefully and tick all boxes)* We will ask you to sign the form on the day for our records.

YES I understand that photographs taken of me during the HYPER JAPAN COSParade can be used by Cross Media for any reasonable use. Use of the photographs may also be sold, granted or transferred to third parties at the discretion of Cross Media.

YES I have read and agree with the COSParade competition rules.

YES I have attached a labelled reference picture of my character.

Signed (contestant) ………………………………………………………… Date ……………………......

PARENTAL PERMISSION You will need to provide a signature on the day for our records.

If you are aged under 18 at the time of application, a parent or legal guardian must sign below.

Name of entrant: …………………………………………………………………………………..

I understand that photographs taken of the child under my guardianship during the HYPER JAPAN COSParade can be used wholly or in part by Cross Media for any reasonable use. Use of the photographs may also be sold, granted or transferred to third parties at the discretion of Cross Media.

Signed……………………………………………………………… Date…………………………………………… Print Name ………………………………………………………………