Dover Union Free School District s3

DOVER UNION FREE SCHOOL DISTRICT Dover Plains, NY 12522

ANNUAL ORGANIZATIONAL BOARD MEETING TUESDAY – JULY 13, 2010 High School Library

MINUTES

I. OPENING PROCEDURES: District Clerk, Gail Gasparro, serving as Chairman Pro Tem until the President and Vice- President are elected, called to order the Annual Organizational Meeting of the Board of Education of the Dover Union Free School District at 7:00 p.m. in the Dover High School Library.

A. PLEDGE OF ALLEGIANCE: District Clerk Gasparro led the assembly in the Pledge of Allegiance.

B. MOMENT OF SILENCE: A moment of silence was observed in memory of Jacqueline Torino’s husband who died recently.

C. ANNOUNCEMENT RE: CAPACITY, EXITS AND EVACUATION: District Clerk Gasparro announced that the capacity of the Dover High School Library is 70 persons and also advised where the exits are located.

D. ATTENDANCE:

Board Members: Also Present: Brigid Casson Michael Tierney, Superintendent Penny Dye (arrived 7:10 p.m.) Christopher Prill, Asst. Supt. for Russell Infantino Business Affairs Gail Rohr Gail Gasparro, District Clerk Kathleen Schibanoff Lisa Seifts

Board Members Absent: Diane Anttila Patricia Hoag Marie Spencer Minutes – Annual Organizational Meeting July 13, 2010

E. ADMINISTERING OATH OF OFFICE: District Clerk Gasparro administered the Oath of Office to Board Member-elect Gail Rohr.

II. ELECTION OF OFFICERS:

A. NOMINATION AND ELECTION OF TRUSTEE TO FILL THE POSITION OF PRESIDENT: Motion by Gail Rohr, second by Lisa Seifts, and carried 5 yes – 0 no, to nominate Kathleen Schibanoff for the position of President.

Motion by Gail Rohr, second by Lisa Seifts, and carried 5 yes – 0 no, to elect Kathleen Schibanoff as President of the Board of Education for the 2010/2011 school year.

B. NOMINATION AND ELECTION OF TRUSTEE TO FILL THE POSITION OF VICE- PRESIDENT: Motion by Kathleen Schibanoff, second by Lisa Seifts, and carried 5 yes – 0 no, to nominate Russell Infantino for the position of Vice-President.

Motion by Kathleen Schibanoff, second by Lisa Seifts, and carried 5 yes – 0 no, to elect Russell Infantino as Vice-President of the Board of Education for the 2010/2011 school year.

C. OATHS OF OFFICE: District Clerk Gasparro administered the Oaths of Office to newly elected President Kathleen Schibanoff and newly elected Vice-President Russell Infantino.

D. APPOINTMENT OF CLERK OF THE BOARD OF EDUCATION: Motion by Gail Rohr, second by Lisa Seifts, and carried 5 yes – 0 no, to appoint Gail Gasparro as Clerk of the Board of Education for the 2010/2011 school year, at a salary of $8,364.00.

E. OATH OF OFFICE: President Kathleen Schibanoff administered the Oath of Office to Gail Gasparro, Clerk of the Board.

III. ORGANIZATIONAL:

NOTE – ITEMS MARKED WITH AN ASTERISK (*) WERE APPROVED BY CONSENT AGENDA.

2 Minutes – Annual Organizational Meeting July 13, 2010

*1a. APPOINTMENT OF TREASURER: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Zenaida Francisco as Treasurer of the Dover Union Free School District for the 2010/2011 school year, at a salary of $47,510.00.

*1b. APPOINTMENT OF DEPUTY TREASURER: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint President, Kathleen Schibanoff, as Deputy Treasurer of the Dover Union Free School District for the 2010/2011 school year.

*2. SIGNATURES FOR PAYMENT OF OBLIGATIONS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to approve the following:

All checks, payroll and other than payroll, will require only one signature, that of the School Treasurer or Deputy Treasurer.

*3. DESIGNATION OF DEPOSITORIES: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to adopt the following Resolutions:

a. RESOLVED, that Salisbury Bank, 5 Dover Village Plaza, Suite 1, Dover Plains, New York, 12522 be and hereby is designated Official Depository of the School District's General Fund, Trust & Agency Fund, Federal Funds, School Lunch Fund, Payroll Fund, Capital Fund, Student Activity Accounts, Savings Accounts, Certificates of Deposit, and Treasury Bills; and

b. RESOLVED, that the Cooperative Liquid Assets Securities System (CLASS) MBIA, 113 King Street, Armonk, New York, 10504, and Salisbury Bank Municipal Money Market Accounts be and hereby are designated Official Depositories of the School District for short-term investments.

*4. SIGNATURES FOR LEGAL DOCUMENTS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to approve the following:

The President of the Board of Education and/or the Superintendent will sign all contracts and Board of Education forms. In the absence of the President, the Vice-President shall be accorded the same authority.

*5. APPOINTMENT OF CLAIMS AUDITOR:

Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Brenda Cudney as Claims Auditor for the 2010/2011 school year, to review all bills and claims, at a stipend of $2,839.00.

*6. APPOINTMENT OF TRUSTEE TO D.C. WORKERS’ COMPENSATION COOPERATIVE: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Christopher Prill as Trustee to the Dutchess County Worker’s Compensation Cooperative for the 2010/2011 school year.

*7. APPOINTMENT OF TRUSTEE TO DEHIC: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Christopher Prill as trustee to the Dutchess Educational Health Insurance Consortium (DEHIC) for the 2010/2011 school year.

*8. APPOINTMENT OF INTERNAL AUDITOR FOR EXTRA CLASSROOM ACTIVITY FUNDS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Zenaida Francisco as Internal Auditor for Extra Classroom Activity Funds for the 2010/2011 school year, at a stipend of $3,147.00.

*9. APPOINTMENT OF TREASURERS FOR EXTRA CLASSROOM ACTIVITY FUNDS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint the following Treasurers for Extra Classroom Activity Funds for the 2010/2011 school year:

WES Fund – Maureen A. Forbes (Deputy Treasurer – Catherine J. Alvarez) DES Fund – Kimberly A. Dennin MS/HS Fund – Thomas K. Costello

*10. ESTABLISHMENT OF PETTY CASH FUNDS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to approve the following petty cash funds for the 2010/2011 school year. Requests for reimbursements must be supported by vouchers.

Building/Dept. Amount Responsible Party Dover Elementary School $100.00 Herman Harmelink Wingdale Elementary School $100.00 Catherine Alvarez Buildings & Grounds Dept. $100.00 Rudy Abrams

*11. DESIGNATION OF OFFICIAL NEWSPAPER:

Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to designate the Poughkeepsie Journal as the official newspaper of the Dover Union Free School District for the 2010/2011 school year:

*12. POSTING OF FINANCIAL STATEMENTS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, that the Financial Statements of the Dover Union Free School District for the period ending June 30, 2010 be posted in the following five (5) locations, in accordance with the law:

a. United States Post Office, Route 22, Dover Plains, NY b. United States Post Office, Route 22, Wingdale, NY c. Dover Town Hall, East Duncan Hill Rd., Dover Plains, NY d. Dover Memorial Library, Route 22, Wingdale, NY e. Renny's Store, Route 22, Dover Plains, NY

*13. APPOINTMENT OF SCHOOL TAX COLLECTOR: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Brenda Cudney as School Tax Collector for the 2010/2011 school year, at a stipend of $6,175.00.

*14. APPROVAL OF CONTRACT WITH “THE WORKPLACE” FOR SCHOOL PHYSICIAN SERVICES: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to approve the contract by and between the Dover Union Free School District and “The Workplace” for school physician services for the 2010/2011 school year, at an annual fee of $8,176.00

*15. APPOINTMENT OF ATTORNEYS: SHAW, PERELSON, MAY & LAMBERT, LLP: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint the law firm of Shaw, Perelson, May & Lambert, LLP, as attorneys for the school district for the 2010/2011 school year, with a retainer of $36,000.00.

*16. APPOINTMENT OF ATTENDANCE OFFICER: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint the High School Principal as Attendance Officer for the 2010/2011 school year, in accordance with Section 3213 of the Education Law.

*17. ESTABLISHMENT OF BONDS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to establish the following Bonds for the 2010/2011 school year:

a. Asst. Supt. for Business Affairs $1,000,000.00 b. Treasurer $1,000,000.00 c. Tax Collector $1,000,000.00

d. Blanket Bond for all employees $1,000,000.00 e. Extra Class Treasurers $10,000.00

*18. APPOINTMENT OF PURCHASING AGENT: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to appoint Christopher Prill, Asst. Supt. for Business Affairs, as Purchasing Agent for the 2010/2011 school year.

*19. CERTIFICATION OF PAYROLL: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to authorize the Superintendent of Schools to certify payroll for the 2010/2011 school year. In his absence, the Board President shall be authorized to do so.

*20. BUDGET TRANSFERS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to authorize the Superintendent of Schools to approve budget transfers for the 2010/2011 school year within the provisions of Section 170.2(1) of Commissioner's Regulations and Local School Policy 5330.

*21. APPROVAL FOR CONFERENCES AND EDUCATIONAL SEMINARS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to authorize the Superintendent of Schools to approve all state, local and national conferences for school staff members, up to the amount budgeted for in the District’s annual budget. Any out- of-state conferences exceeding 100 miles will require Board of Education approval. *22. APPROVAL FOR SUPERINTENDENT’S CONFERENCES AND EDUCATIONAL SEMINARS: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to authorize the Superintendent to attend local, state and national conferences, up to the amount budgeted for in the District’s annual budget.

*23. MILEAGE ALLOWANCE RATE: Motion by Brigid Casson, second by Gail Rohr, and carried 5 yes – 0 no, to establish the mileage allowance rate for authorized travel for the 2010/2011 school year, as set by the I.R.S., or as agreed to in any of the Collective Bargaining Agreements.

24. APPOINTMENT OF DCSBA EXECUTIVE MEMBER: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Lisa Seifts (Alternate – Kathleen Schibanoff) to serve on the Dutchess County School Boards Association's Executive Committee for the 2010/2011 school year.

25. APPOINTMENT TO SICK BANK COMMITTEES (DWTA & CSEA): Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Gail Rohr (Alternate – Patricia Hoag) as a member of the Sick Bank Committees

(DWTA/CSEA) for the 2010/2011 school year, and to act as Chairperson of the Sick Bank Committees for the Dover/Wingdale Teachers Association (DWTA) and the Dover District Civil Service Employees Unit (CSEA).

26a. APPOINTMENT OF LIAISON WITH THE DOVER MUSIC (BAND & CHORUS) PARENTS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Penny Dye (Alternate – Russell Infantino) as Liaison with the Dover Music (Band & Chorus) Parents for the 2010/2011 school year.

26b. APPOINTMENT OF LIAISON WITH THE DOVER TOWN BOARD: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Kathleen Schibanoff as Liaison with the Dover Town Board for the 2010/2011 school year.

>>> APPOINTMENT TO DIVERSITY COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Diversity Committee for the 2010/2011 school year: Brigid Casson, Marie Spencer.

27. APPOINTMENT TO AUDIT COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Audit Committee for the 2010/2011 school year: Penny Dye, Russell Infantino, Gail Rohr.

28. APPOINTMENT TO NEGOTIATIONS COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Negotiations Committee for the 2010/2011 school year: Brigid Casson, Penny Dye, Russell Infantino, Kathleen Schibanoff.

29. APPOINTMENT TO TRANSPORTATION COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board members to the Transportation Committee for the 2010/2011 school year: Diane Anttila, Russell Infantino, Gail Rohr, Lisa Seifts (Alternate – Patricia Hoag).

30. APPOINTMENT TO SAFETY COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Safety Committee for the 201009/20110 school year: Patricia Hoag, Marie Spencer.

31. APPOINTMENT TO BOARD POLICY COMMITTEE: No action taken.

32. APPOINTMENT TO WELLNESS/FOOD SERVICE COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Wellness/Food Service Committee for the 2010/2011 school year: Brigid Casson, Lisa Seifts.

33. APPOINTMENT TO ICMC (INSTRUCTIONAL CURRICULA MANAGEMENT COMMITTEE): Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the ICMC (Instructional Curricula Management Committee) for the 2010/2011 school year: Diane Anttila, Brigid Casson, Gail Rohr.

34. APPOINTMENT TO BUILDINGS AND GROUNDS COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Buildings and Grounds Committee for the 2010/2011 school year: Russell Infantino, Kathleen Schibanoff, Lisa Seifts (Alternate – Gail Rohr).

35. APPOINTMENT TO CSE BOARD SUB-COMMITTEE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint the following Board Members to the Committee on Special Education (CSE) Board Sub- Committee for the 2010/2011 school year: Diane Anttila, Patricia Hoag, Kathleen Schibanoff (Alternate – Gail Rohr).

*36. APPOINTMENT OF DISTRICT EMERGENCY DISASTER COORDINATOR AND ALTERNATE COORDINATOR: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Rudy Abrams (Asst. Supt. for Buildings and Grounds) as District Emergency Disaster Coordinator; and Christopher Prill (Asst. Supt. for Business Affairs) as Alternate Coordinator for the 2010/2011 school year.

*37. APPOINTMENT OF RECORDS ACCESS OFFICER: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Christopher Prill (Asst. Supt. for Business Affairs) as Records Access Officer for the 2010/2011 school year.

*38. APPOINTMENT OF RECORDS MANAGEMENT OFFICER: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Gail Gasparro (District Clerk) as Records Management Officer for the 2010/2011 school year, at a stipend of $2,882.00.

*39. APPOINTMENT OF 504/TITLE II A.D.A. COMPLIANCE OFFICER:

Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Pamela O’Neil, (Director of Special Education) as 504/Title II A.D.A. Compliance Officer for the 2010/2011 school year.

*40. APPOINTMENT OF TITLE IX AND EEOC OFFICER: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Michael Tierney (Superintendent) and Carol Shufelt (CSE Chairperson) as district officials responsible for the coordination of activities relating to compliance with Title IX and EEOC. Pamela O’Neil (Director of Special Education) is designated the Title IX and EEOC Officer for the 2010/20110 school year.

*41. APPOINTMENT OF TITLE VI COMPLIANCE OFFICERS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Michael Tierney (Superintendent) and Christopher Prill, (Asst. Supt. for Business Affairs) as Title VI Compliance Officers for the 2010/2011 school year.

*42. APPOINTMENT OF SEXUAL HARASSMENT/DISCRIMINATION CONTACT PERSONS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Donna Basting (Asst. Supt. for Curriculum, Staff Development and Technology) and Brian Timm (High School Principal) as sexual harassment/discrimination contact persons for the 2010/2011 school year.

*43. APPOINTMENT OF ASBESTOS (LEA) DESIGNEES: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to appoint Rudy Abrams (Asst. Supt. for Buildings and Grounds) and Christopher Prill (Asst. Supt. for Business Affairs) as Asbestos (LEA) Designees for the 2010/2011 school year.

*44. AUTHORIZATION FOR SUPERINTENDENT TO APPLY FOR GRANTS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to authorize Michael Tierney (Superintendent) to apply for grants in federal and state aid for the 2010/2011 school year.

*45. DELEGATION OF AUTHORITY TO MAKE DETERMINATIONS REGARDING STUDENT RESIDENCY: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve the following Resolution:

BE IT RESOLVED, that the Board of Education, pursuant to Commissioner’s Regulation 100.2(y), hereby appoints Michael Tierney

(Superintendent) and Donna Basting (Asst. Supt. for Curriculum, Staff Development and Technology) to have full and final authority in making determinations regarding student residency.

*46. AUTHORIZATION TO APPOINT IMPARTIAL HEARING OFFICERS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to authorize the Board of Education to appoint Impartial Hearing Officers, as needed, during the 2010/2011 school year, in accordance with the New York State Education Department’s regulations.

*47. SCHEDULING OF BOARD OF EDUCATION MEETINGS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to continue to hold regular Board of Education Meetings at 7:00 p.m. on the second and fourth Tuesdays of each month, except in July, August, November and December, when only one meeting will be held.

*48. APPROVAL OF THE DISTRICT’S CODE OF CONDUCT: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve the district’s Code of Conduct for the 2010/2011 school year.

*49. APPROVAL OF THE DISTRICT’S SAFETY PLAN: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve the district’s Safety Plan for the 2010/2011 school year.

*50. APPROVAL OF THE DISTRICT’S PROFESSIONAL DEVELOPMENT PLAN: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve the district’s Professional Development Plan for the 2010/2011 school year.

*51. RE-ADOPTION OF POLICIES AND CODES OF ETHICS: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to re-adopt all current Policies and Codes of Ethics for the 2010/2011 school year.

*52. APPROVAL OF STAFF DEVELOPMENT INSTRUCTIONAL RATE: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve a staff development instructional rate of $55.00 per hour for teachers and administrators for actual in-service instruction, for the 2010/2011 school year.

*53. APPROVAL TO PERMANENTLY PROHIBIT EMPLOYEES’ NEW REQUESTS FOR NON-RESIDENT STUDENTS TO ATTEND THE DOVER SCHOOLS:

Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve a permanent prohibition on accepting employees’ new requests for non-resident students to attend the Dover Schools, until further Board of Education action to the contrary.

*54. APPROVAL OF DISTRICT’S ANNUAL PROFESSIONAL PERFORMANCE REVIEW PLAN: Motion by Brigid Casson, second by Gail Rohr, and carried 6 yes – 0 no, to approve the district’s Annual Professional Performance Review Plan for the 2010/2011 school year.

IV. ADJOURNMENT: Motion by Gail Rohr, second by Penny Dye, and carried 6 yes – 0 no, to adjourn the meeting at 7:37 p.m.

Respectfully submitted,

______Gail Gasparro District Clerk