On Time Payment of Salaries, Other Remunerations and Payables of PAO Personnel and Suppliers
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WORK INSTRUCTION Public Attorney’s Office ______Doc. No.: PAO –WI-xx
Title: Cash Section 1.0 Objective On time payment of salaries, other remunerations and payables of PAO personnel and suppliers.
2.0 Scope All claims of PAO personnel and suppliers nationwide.
3.0 Process Flow
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Start
Receiving of Assigned staff receives claims from Vouchers / payrolls Staff Accounting Section
Cash Advance Request? A
Yes Nooo
Check Preparation Staff Prepares checks
Advice of Check Issued and Cancelled (ACIC) Staff Prepares ACIC Preparation
Signing of Check Section Chief Signing of Checks
Verification of Check / Service Head -FPMS Verifies Checks and Documents Supporting Documents
B A
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WORK INSTRUCTION Public Attorney’s Office ______Doc. No.: PAO –WI-xx
FLOW RESPONSIBILITY
B DETAILS
Initials Check Service Head-FPMS
Initials Check Signing of Checks Deputy Chief Public Attorney Signing of Checks Receiving of Signed Checks Staff
Receives Signed Advice the Bank Check Staff
Releasing of Checks to Delivers Advice to Claimants / Remittance the bank Staff
Preparation of Reports Signing of checks
Staff
Assigned Staff End Prepares Statutory Reports
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Effectivity Date : Rev. O Page : __ of 7 WORK INSTRUCTION Public Attorney’s Office ______Doc. No.: PAO –WI-xx
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A
Receiving of Cash Assigned staff Advance Requests Staff receives Cash Advance Request
Cash Advance Assigned staff Preparation Staff prepares Cash Advance
Signing of Cash Advance Section Head- Section Heads signs Request Cashier the Cash Advance request
Signing of Cash Advance Service Head-FPMS Director II Signs the Request Cash Advance request
Signing of Cash Advance Deputy Chief Public DCPA Signs the Request Attorney Cash Advance request
Receiving of Approved Cash Advance Staff Assigned Staff receives Approved Cash Advance request
Check Preparation Staff Prepares Check
C
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C
Staff Prepares ACIC Advice of Check Issued and Cancelled (ACIC) Preparation
Section Head- Signing of check Signing of Check Cashier
Service Head-FPMS Verifies Checks and Verification of Check / Supporting Documents Documents
Service Head-FPMS Initials Check Initials Check
Deputy Chief Public Signing of Checks Signing of Checks Attorney
Staff Receives Signed Receiving of Signed Checks Check
Staff Delivers Advice to
Advice the Bank the bank
D C
FLOW
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RESPONSIBILITY DETAILS
D C
Releasing of Checks to Claimants / Remittance Staff Signing of checks
Preparation of Reports Staff Assigned Staff Prepares Statutory Reports
End
FLOW
Start
Effectivity Date : Rev. O Page : __ of 7 Receiving Payments from Attorney’s Fees and others IssuanceRemittance of toOfficial the Nationalreceipt Treasury WORK INSTRUCTION Public Attorney’s Office ______Doc. No.: PAO –WI-xx
Staff Receives payments from clients
Section Head-Cashier Issues Official Receipt from the amount received
Staff Remits the Collections to the National Treasury Preparation of Reports Staff Prepares periodical report
Submission of Reports to Bureau of Treasury Staff Submits reports to the Bureau of Treasury End
RESPONSIBILITY DETAILS
4.0 Reference Documents / Records
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Approved vouchers / payrolls Decision/ Resolutions from NLRC
Prepared by: ______Reviewed by: ______Approved by: ______Date:______Date: ______Date: ______
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