Room Booking Form

Student Academic Administration (SAA) ROOM BOOKING FORM For ad-hoc/once off room bookings See SAA Room Booking web page for further details of the room booking policy and process, including times considered “out-of-hours”

NAME ______

DEPARTMENT (or name of Organisation if external) ______

TELEPHONE ______EMAIL______

DATE OF BOOKING ______DAY______

TIME: FROM ______TO ______

NUMBER OF ROOMS REQUIRED ______ROOM CAPACITY REQUIRED______

EXPECTED NUMBER OF ATTENDEES (must be provided for evening bookings) ______

AV REQUIRED (see note on Room Bookings webpage) ______

ADDITIONAL REQUIREMENTS______

BRIEF DESCRIPTION OF PURPOSE OF BOOKING: ______

______

SIGNATURE OF HEAD OF DEPARTMENT/LINE MANAGER Approving bookings is for departmental/university activity: ______

BUILDINGS & ESTATES APPROVAL ______To be sent to [email protected] prior to SAA for all “out-of-hours” bookings

EXTERNAL BOOKINGS ONLY:

IF EDUCATION OR TRAINING PROGRAMME PLEASE ANSWER THE FOLLOWING:

NAME OF COURSE ______

ACCREDITING BODY ______

TITLE AND LEVEL OF AWARD ______

1. HAS THE EVENT BEEN ADVERTISED? YES NO

IF YES, STATE WHERE AND ENCLOSE COPY ______

2. IS THERE PROMOTIONAL MATERIAL AVAILABLE? YES NO

IF YES, ATTACH COPY OR WEBLINK IN CASE OF ELECTRONIC INFO ______

3. STATE AGE PROFILE OF TARGET AUDIENCE ______

4. WILL PARTICIPANTS INCLUDE PERSONS UNDER THE AGE OF 18? YES NO

IF YES, ATTACH YOUR ORRGANISATIONS CHILD PROTECTION POLICY & PROCEDURES

5. STATE THE FEE BEING CHARGED € ______

6. PLEASE NOTE THAT WE ALSO REQUIRE YOUR CURRENT INSURANCE CERTIFICATE. YOUR BOOKING REQUEST WILL NOT BE CONFIRMED UNTIL IT IS RECEIVED.