<p> Student Academic Administration (SAA) ROOM BOOKING FORM For ad-hoc/once off room bookings See SAA Room Booking web page for further details of the room booking policy and process, including times considered “out-of-hours”</p><p>NAME ______</p><p>DEPARTMENT (or name of Organisation if external) ______</p><p>TELEPHONE ______EMAIL______</p><p>DATE OF BOOKING ______DAY______</p><p>TIME: FROM ______TO ______</p><p>NUMBER OF ROOMS REQUIRED ______ROOM CAPACITY REQUIRED______</p><p>EXPECTED NUMBER OF ATTENDEES (must be provided for evening bookings) ______</p><p>AV REQUIRED (see note on Room Bookings webpage) ______</p><p>ADDITIONAL REQUIREMENTS______</p><p>BRIEF DESCRIPTION OF PURPOSE OF BOOKING: ______</p><p>______</p><p>SIGNATURE OF HEAD OF DEPARTMENT/LINE MANAGER Approving bookings is for departmental/university activity: ______</p><p>BUILDINGS & ESTATES APPROVAL ______To be sent to [email protected] prior to SAA for all “out-of-hours” bookings</p><p>EXTERNAL BOOKINGS ONLY:</p><p>IF EDUCATION OR TRAINING PROGRAMME PLEASE ANSWER THE FOLLOWING:</p><p>NAME OF COURSE ______</p><p>ACCREDITING BODY ______</p><p>TITLE AND LEVEL OF AWARD ______</p><p>1. HAS THE EVENT BEEN ADVERTISED? YES NO </p><p>IF YES, STATE WHERE AND ENCLOSE COPY ______</p><p>2. IS THERE PROMOTIONAL MATERIAL AVAILABLE? YES NO </p><p>IF YES, ATTACH COPY OR WEBLINK IN CASE OF ELECTRONIC INFO ______</p><p>3. STATE AGE PROFILE OF TARGET AUDIENCE ______</p><p>4. WILL PARTICIPANTS INCLUDE PERSONS UNDER THE AGE OF 18? YES NO</p><p>IF YES, ATTACH YOUR ORRGANISATIONS CHILD PROTECTION POLICY & PROCEDURES </p><p>5. STATE THE FEE BEING CHARGED € ______</p><p>6. PLEASE NOTE THAT WE ALSO REQUIRE YOUR CURRENT INSURANCE CERTIFICATE. YOUR BOOKING REQUEST WILL NOT BE CONFIRMED UNTIL IT IS RECEIVED.</p>