State Audit : Naglonda District

STATE AUDIT : NAGLONDA DISTRICT

(i) THE PARTICULARS OF ORGANISATION, FUNTIONS AND DUTIES

ORGANIZATION OF THE DEPARTMENT

LEVEL OF THE OFFICE HEAD OF THE OFFICE

STATE OFFICE DIRECTOR AT HYDERABAD

REGIONAL OFFICES REGIONAL DEPUTY

DIRECTORS

VISAKHAPATNAM, ELURU, ONGOLE, KURNOOL, WARANGAL & HYDERABAD.

DISTRICT LEVEL DISTRICT AUDIT OFFICER

AT ALL REVENUE DISTRICT HEAD QUARTERS

FUNCTIONS & DUTIES

To conduct an audit in respect of any local authority or any other authority specified in the schedule in the manner provided by or under this Act and to recover the cost of audit in respect of such authorities as may be specified by the Government.

Authorizes and certifies the Pensionary benefits to all retired class IV employees in all State Government Departments, Secretariat Departments, Police constables, Head Constables of Police Departments and Forest Guards of Forest Department. Employees of A.P. Housing Board, A.P. State Residential Educational Institutions Society, Hyderabad; Employees of A.P. Social Welfare Residential Educational Institutions Society, Hyderabad, Employees of A.P. Khadi & Village Industries Board, Hyderabad.

(ii) POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES:

(1) DISTRICT AUDIT OFFICER:

Head of the District of this Department. Appointing/transferring/disciplinary authority in respect of Junior Auditor, Typist, Record Assistant and Attender.

Responsible for overall conducting/ approving / issuing of Audits in the District in respect of the institutions under the audit fold of the department. Preparation of District Consolidated Audit Report of each District.

Authorizes and certifies the of Pensionary benefits to all retired class IV employees in all State Government Departments, Police constables, Head Constables of Police Departments and Forest Guards of Forest Department at District Level and Class IV Employees of A.P. Secretariat Department and A.P. Housing Board, A.P. State Residential Educational Institutions Society, Hyderabad; Employees of A.P. Social Welfare Residential Educational Institutions Society, Hyderabad, Employees of A.P. Khadi & Village Industries Board, Hyderabad at Directorate.

(2) ASSISTANT AUDIT OFFICER: First level Gazetted officer conducting Audits at the field level with the assistant of Senior Auditors and Junior Auditors. Head of the office in certain independent offices and also drawing and disbursing officer in respect of their staff.

(iii) THE PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY:

The channels of supervision and decision making process are: (1) Junior Auditor/Senior Auditors Assistant Audit Officer Audit Officer Director

(2) Junior Auditor/Senior Auditors Assistant Audit Officer Regional Deputy Director/Deputy Director Director

As regards accountability, all staff members are governed by A.P. Civil Service (conduct Rules) 1964 and A.P. State Audit Rules, 2000.

(iv) THE NORMS SET BY IT FOR THE DISCHARGE OF FUNCTIONS:

The Action Plan of audit for the year drawn by the Director shall be followed by the District Audit Officer and his staff.

(v) THE RULES REGULATIONS INSTRUCTIONS MANUALS AND RECORDS HELD BY IT UNDER ITS CONTROL OR USED BY ITS EMPLOYEES FOR DISCHARGING ITS FUNCTIONS:

1. Andhra Pradesh State Audit ACT, 1989 (Act 9 of 1989)

2. Andhra Pradesh State Audit Rules, 2000. 3. Specific Acts/Rules and Government Orders governing the various institutions which are included in the Schedule to the A.P.State Audit Act.

4. All other rules and government instructions issued from time to time incidental to and connected with the audit of various institutions and service conditions of the Government employees.

(vi) A STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY IT OR UNDER ITS CONTROL:

No document connected with public service are held by the Department.

(vii) THE PARTICULARS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF .

The Department is entrusted with the audit on the accounts of the authorities listed in the schedule to A.P. State Audit Act, 1989, as such no arrangement exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof

(viii) A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS, COMMITTTEES, AND OTHER BODIES ARE OPEN TO THE PUBLIC OR THE MINUTES OF SUCH MEETINGS ARE ACCESSIABLE FOR PU BLIC :

No Boards, Councils, Committees And Other Bodies exist in this department

(ix) A DIRECTORY OF ITS OFFICERS AND EMPLOYEES:

Furnished in Annexure I.

(x) THE MONTHLY REMUNERATION RECEIVED BY EACH OF ITS OFFICERS AND EMPLOYEES INCLUDING THE SYSTEM OF COMPENSATION AS PROVIDED IN ITS REGULATIONS.

Furnished in Annexure II. (xi) THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES AND REPORTS ON DISBURSEMENTS MADE:

This department comes under Non-Plan. Budget Estimates furnished in Annexure- III (xii) THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES.

No subsidy programmes connection with any benefit is entrusted to the department.

(xiii) PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED BY IT:

(xiv) DETAILS IN RESPECT OF THE INFORMATION AVAILABLE TO OR HELD BY IT, REDUCED TO AN ELECTRONIC FORM.

The following documents which were issued by the departmental authorities only in respect of the employees of this department.

Audit: 1. Information regarding completion of audit of the Institution under the audit purview of this department

2. Information relating to and connected with Surcharge Certificates issued.

Accounts: 1. Budget of the Department. 2. Cash Book. 3. Vouchers. 4. Acquittance Register.

Establishment: 1. Appointment /promotion orders. 2. Orders placing on probation and declaration of probation. 3. Seniority list. 4. Exemption from passing tests 5. Transfer orders. 6. Leave sanction orders. 7. Training orders. 8. L.T.C. sanction orders 9. No objection Certificates 10. Increment sanction orders 11. Sanction order of advances 12. Pay fixation orders. 13. Additional charge allowance sanction orders. 14. Permission to study in evening colleges 15. Retirement notifications 16. Retirement orders 17. PPOs, GPOs and CPOs 18. Declaration of Home Towns 19. Statement of electronic equipment. 20. Tools and Plants Register

(xv) THE PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTANING INFORMATION, INCLUDING WORKING HOURS OF LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE.

This department has no interface with citizens in any manner whatsoever, not applicable to this department.

(xvi) THE NAMES AND DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICER.

The officers are proposed by designation in view of the change of the officers from the present place of work due to promotion, transfers, retirement, suspension, reversion and deputation to Foreign Service.

SL. District Designation of the State Public No. Information Officer 1 NALGONDA District Audit Officer, State Audit, NALGONDA (xvii) SUCH OTHER INFORMATION AS MAY BE PRESCRIBED AND THEREAFTER UPDATE THESE PUBLICATIONS EVERY YEAR.

The information in respect of the item (xiv) will be made available for the period from 1-10-2005 onwards

Sd/- GM Majid For DIRECTOR

Annexure -I

Sl. Name Designation Office in which No. Working 1 2 3 4 1 D. Bhakthavasthlachary District Audit O/o District Audit Officer. Officer State Audit, Nalgonda. 2 MA. Hafeez Assistant Audit -do- Officer 3 P. Vidyasagar Rao Senior Auditor -do- 4 P. Seenaiah -do- -do- 5 GV. Vijaya Chander Rao -do- -do- 6 D. Veera Reddy -do- -do- 7 G. Sreenivas -do- -do- 8 S. Sreenivas -do- -do- 9 S. Vani -do- -do- 10 M. Renuka -do- -do- 11 T. Sreenivas -do- -do- 12 A. Laxmamma -do- -do- 13 T. Vikram Kumar -do- -do- 14 A. Rajender Senior Auditor Assistant Audit Officer, S.A. (MP), Nalgonda 15 MD. Mohaimin Ali -do- -do- 16 B. Sunder Reddy -do- -do- 17 MD. Mastan Vali -do- -do- 18 M. Kajha Gouse -do- -do- Mohiddin 19 K. Laxmi -do- -do- 20 K. Shekar Reddy -do- -do- 21 T. Shailaja Junior Auditor -do- 22. Md. Jahangir Khan -do- -do- 23. S. Satish -do- -do- 24. S. Purushotham Attender -do- 25. E. Prameela -do- -do- Sl. Name Designation Office in which No. Working 1 2 3 4 26. K. Satyanarayana Senior Auditor Assistant Audit Officer, S.A. (ZP), Nalgonda 27. P. anjaneyulu -do- -do- 28. Md. Mahmood Ali -do- -do- 29. B. Srinivasa Babu -do- -do- 30. Sabiha sulthana -do- -do- 31. Md. Saifulla Khan Junior Auditor -do- 32. M. Venkat Reddy -do- -do- 33. Ch. Karunakar Reddy Typist -do- 34. P. Narsimha Attender -do- 35. P. Narsaiaha -do- -do- 36. G. Hanumanth Rao Assistant Audit Assistant Audit Officer Officer, S.A. Nalgonda 37. G. Karam Chand Senior Auditor -do- 38. A. Krishna Prasad -do- -do- 39. Md. Nazeemuddin -do- -do- 40. A. Sugreevaiah -do- -do- 41. B. Prasada Rao -do- -do- 42. K. Yallamanda Junior Auditor -do- 43. R. Lokilal -do- -do- 44. Kaneez Fathima Attender -do- 45. Ch. Rakesh Roshan -do- -do- 46. Rathan Singh Assistant Audit Assistant Audit Officer Officer, State Audit, Suryapet 47. M. Mutti Reddy Senior Auditor -do- 48. G. Santhosh Rao -do- -do- 49. M.V. Kaleshwar Rao Senior Auditor Assistant Audit Officer, S.A. (ZP), Nalgonda 50. K. Venkatesham -do- -do- 51. A. Venkateshwar Rao -do- -do- 52. G. Venkataiah Junior Auditor -do- 53. R. Ram Naik -do- -do- 54. B. Shashikala -do- -do- 55. Fahmeeda Shaheen Attender -do- 56. M. Vijaya -do- -do- 57. Ch. Venugopal Rao Senior Auditor Assistant Audit Officer, S. A. Yadagirigutta 58. S. Srinivas Attender -do- Sd/- GM Majid For DIRECTOR

Annexure -II

Sl. Name Designation Office in Gross No. which Salary for Working August, 2005 Rs. 1 2 3 4 1 D. Bhakthavathslachary District Audit O/o District 17,854 Officer. Audit Officer State Audit, Nalgonda. 2 MA. Hafeez Assistant -do- 17,331 Audit Officer 3 P. Vidyasagar Rao Senior Auditor -do- 17,321 4 P. Seenaiah -do- -do- 11,708 5 GV. Vijaya Chander Rao -do- -do- 8,900 6 D. Veera Reddy -do- -do- 7,458 7 G. Sreenivas -do- -do- 7,581 8 S. Sreenivas -do- -do- 5,317 9 S. Vani -do- -do- 6,215 10 M. Renuka -do- -do- 5,845 11 T. Sreenivas -do- -do- 5,332 12 A. Laxmamma -do- -do- 6,612 13 T. Vikram Kumar -do- -do- 4,262 14 A. Rajender Senior Auditor Assistant 14,677 Audit Officer, S.A. (MP), Nalgonda 15 MD. Mohaimin Ali -do- -do- 14,203 16 B. Sunder Reddy -do- -do- 12,543 17 MD. Mastan Vali -do- -do- 11,718 18 M. Kajha Gouse -do- -do- 11,284 Mohiddin 19 K. Laxmi -do- -do- 10,653 20. K. Shekar Reddy -do- -do- 10,096 21. T. Shailaja Junior Auditor -do- 5,192 22. Md. Jahangir Khan -do- -do- 5,192 23. S. Satish -do- -do- 5,192 24. S. Purushotham Attender -do- 4,434 25. E. Prameela -do- -do- 4,181

Sl. Name Designation Office in Gross No. which Salary for Working August, 2005 Rs. 1 2 3 4 26. K. Satyanarayana Senior Auditor Assistant 16,768 Audit Officer, S.A. (ZP), Nalgonda 27. P. anjaneyulu -do- -do- 14,218 28. Md. Mahmood Ali -do- -do- 12,095 29. B. Srinivasa Babu -do- -do- 8,365 30. Sabiha sulthana -do- -do- 7,891 31. Md. Saifulla Khan Junior Auditor -do- 6,423 32. M. Venkat Reddy -do- -do- 5,192 33. Ch. Karunakar Reddy Typist -do- 5,192 34. P. Narsimha Attender -do- 4,415 35. P. Narsaiaha -do- -do- 4,261 36. G. Hanumanth Rao Assistant Assistant 18,404 Audit Officer Audit Officer, S.A. Nalgonda 37. G. Karam Chand Senior Auditor -do- 16,225 38. A. Krishna Prasad -do- -do- 16,215 39. Md. Nazeemuddin -do- -do- 14,677 40. A. Sugreevaiah -do- -do- 11,678 41. B. Prasada Rao -do- -do- 11,753 42. K. Yallamanda Junior Auditor -do- 6,128 43. R. Lokilal -do- -do- 6,075 44. Kaneez Fathima Attender -do- 4,340 45. Ch. Rakesh Roshan -do- -do- 4,212 46. Rathan Singh Assistant Assistant 17,301 Audit Officer Audit Officer, State Audit, Suryapet 47. M. Mutti Reddy Senior Auditor -do- 16,768 48. G. Santhosh Rao -do- -do- 10,096 49. M.V. Kaleshwar Rao Senior Auditor Assistant 11,028 Audit Officer, S.A. (ZP), Nalgonda

50. K. Venkatesham -do- -do- 9,169 51. A. Venkateshwar Rao -do- -do- 9,437 52. G. Venkataiah Junior Auditor -do- 7,693 53. R. Ram Naik -do- -do- 6,075 54. B. Shashikala -do- -do- 5,317 55. Fahmeeda Shaheen Attender -do- 4,264 56. M. Vijaya -do- -do- 4,262 57. Ch. Venugopal Rao Senior Auditor Assistant 14,950 Audit Officer, S. A. Yadagirigutta 58. S. Srinivas Attender -do- 4,364

Sd/- GM Majid For DIRECTOR

ANNEXURE-III (District Offices)

STATE AUDIT DEPARTMENT INFORMATION REGARDING B.E 2005-06 Rs. in thousands MAJOR HEAD- 2054- Treasuries & Accounts Administration MINOR HEAD- 098 – State Audit Department SUB HEAD – (03) District Offices* Head B.E. 2005-06 (03) 010-Salaries: 011 Pay 12,59,21 012 Allowances 3,28,21 013 Dearness Allowance 5,03,68 TOTAL (010 Salaries) 20,91,10 020-Wages 5,16 110-Domestic Travel Exp: 111 Travelling Expenses 1,79,56 TOTAL(110 DT Exp.) 1,79,56 130-Office Expenses 131-Utility Payments 40,00 132-Other Office Expenses 55,36 TOTAL (130 Off.Exp.) 95,36 140 Rates, Rents & Taxes 25,00 240-Petrol, Oil & Lubricants 0 280-Profesional Services 281 Pleader Fees 88 284-Other Payments TOTAL (280 Pro.Ser.) 88 310-Grants-in-aid 312 Obseques Charg. 5 TOTAL(310 G.I.A) 5 TOTAL(500 O.Char.) 510-Motor Vehicles Non-Salary 3,06,01 GRAND TOTAL 23,97,11

Sd/- GM Majid For DIRECTOR * The above Budget Estimate relate to all district offices including Nalgonda District.