DELAWARE CRIMINAL JUSTICE INFORMATION SYSTEM PROJECT STEERING COMMITTEE MEETING MINUTES November 17, 2009

OPENING AND ATTENDANCE

The regularly scheduled meeting of the DELJIS Project Steering Committee was held on Monday, October 19, 2009, at the DelDOT Conference Center, Smyrna Rest Area, Smyrna, DE. Ms. Lynn Gedney called the meeting to order at 10:03 a.m. Those in attendance included:

Lynn Gedney DELJIS Debbie Sacra DELJIS Kevin Agne Family Court Mark Bunitsky DOJ Kathy Bates JP Courts Deb Lindell DOC Susan Hearn Superior Court Renee Rigby DSP/SBI

I. REVIEW OF OCTOBER MINUTES

Minutes of the October 19, 2009, Project Steering Committee meeting were reviewed. Mr. Kevin Agne made a motion to approve the minutes. Ms. Kathy Bates seconded the motion.

II. DEVELOPMENT

 PROJECT STATUS REPORT OVERVIEW

The committee reviewed the Project Status Report.

 Database Cleanup: The totals are included on the Status Report.

 Validation Project: Vendor continues working with test file and validation update transactions are being coded by DCI.

 Prosecution Charging Initiative: The letter was resent to the Vendor. Programming is on schedule for January 2010. DELJIS will review after E-Crash is up and running.

 CANDLE/AISLE: Pending DCI. Still waiting on new switch conversion. Project is on hold until switch is in production.

 Criminal History Utilization and Report Enhancements: The new rap sheet version will replace the old with no gaps in information. Mr. Kevin Agne asked if he could get just the summary with the option to print the whole if needed. Printer addresses have been provided to DELJIS who will follow up with Mr. George Knutkowski on progress.  E-Crash: The last Meeting was held in November and there will be no more changes accepted. The January 2010 deadline is on schedule. Training classes begin on December 1, 2009.

 AUTOMATED SYSTEM USAGE STATISTICS

The committee reviewed the statistics for the LEISS warrants, criminal summons, E-Ticket and E-Parking. There were unanimous positive comments about 91% E-Ticket usage.

 REVIEW OF COTS/CJIS INTERFACES

Meetings are ongoing and we are waiting for the NCSC Consultant’s report which is expected soon.

III. OPERATIONS

 Maintenance: It was reported that there are 45 open maintenance requests, 1 new request, and 6 requests have been closed since the October report.

 Maintenance Reporting: Ms. Lynn Gedney discussed a meeting with DTI and their agreement on status of reports and need for accuracy. The new maintenance reporting is confusing and system quality is needed. The use of a spread sheet has been considered.

IV. SYSTEM QUALITY AND ACCESSIBILITY

 Nothing new to report.

V. OLD BUSINESS

 Courts are waiting on list of unsworn summonses.

 Ms. Deb Lindell stated at the October Meeting that DOC will be doing Automated Sentence Calculations that will interface with COTS. Ms. Deb Lindell requested a correction in the wording from the October 19, 2009 Minutes to read that the Automated Sentence Calculations within DACS will be done in the future regardless of COTS.

VI. NEW BUSINESS

 Ms.Susan Hearn had questions about Rule 9 Warrants with no arrest being put on the approval list for an information document only. Mr. Mark Bunitsky is looking into the legality of bypassing the indictment process. It was discussed that cases will need to be scheduled with the Grand Jury before getting on the list.

VII. ADJOURNMENT With there being no further business to discuss, a motion to adjourn was made by Ms. Deb Lindell and seconded by Mr. Mark Bunitsky. The motion was carried unanimously. The meeting was adjourned at 10:25 a.m.

The next Project Steering Committee will be held on December 15, 2009 at the Smyrna Rest Area, Smyrna, DE.