EUROPEAN COUNCIL OF THE UNIVERSITY SYSTEM OF GEORGIA January 29 1:00pm

 10:30-Noon  EC Executive committee will meet in PSC 238  Noon-1:00pm Lunch and Learn session about Clery PSC 212  1:00-2:00  EC committee meeting with reps PSC 238  Should the executive need to meet again after the 2pm session we can remain in room 238

AGENDA 1. Minutes

2. Old Business 3. Old Business a. Program Updates for 2016 (Program Directors) Berlin:  13 students currently signed up and are hopeful for more applications. Program has been in this position before and numbers doubled by the application deadline; hopeful for the same outcome.  Ken McGill may drop and apply next year if enrollment doesn’t increase  Ron can teach the science class if it’s needed Paris:  VP at KSU and President of UNG will visit the Paris program for about 4 days each.  Paris program will pay for lodging, field trips, metro pass, and a few meals while institutions are paying per diems and flights  Administration will visit the classes and field trips to showcase EC strengths. Administration will also meet with students from their institutions.  Hopefully other programs and institutions will do this if this is successful  Numbers are down from last year (62 currently) but with recent events it’s not that bad. Madrid:  Numbers are ahead of where they were this time last year  VSU religion professor dropped and was replaced by WGA history professor Ireland:  Numbers are lower than usual but budget can support current numbers. Hopes for a few more students  Program this year has an overnight in Dublin instead of two day trips to Dublin Scotland:  Program is full with a waitlist.  Pound is down so will try to make a few payments while we can Russia:  Numbers are down but hard to recruit because don’t have an Georgia faculty teaching on program.  In 3-4 weeks will make the final decision to either keep the program or cancel; depends on enrollment  Need about 7-10 students to make the trip happen  The exchange rate this summer is the best it’s been in years so student dollars will go much further London:  Program really needs 70 students or will have to cut a faculty

a.i. Final Budget Calculations a.ii. Faculty changes for 2016 a.iii.Application Deadline Extensions? (a.iii.1) Program deadline extended one week; from March 2 to March 9 (a.iii.2) March 9 is the first payment deadline, but this isn’t going to be pushed back because of constraints with contracts. Bev will work with students if payment arrangements need to be made. 4. New Business a. EC Student Enrollment Update (Emailed to everyone 1/28) a.i. London: 52 a.ii. Paris: 61 a.iii.Madrid: 44 a.iv.Berlin: 13 a.v. Russia: 2 a.vi.Ireland: 42 a.vii. Scotland: 20 (full) b. Marketing Report (Jeff) b.i. Will hire designer to create brochures, postcards, shirts, and posters for uniform look c. Faculty Applications due March 24 (Jeff) c.i. Reminder to reps about this deadline. d. Madrid Program Director replacement (Jeff) d.i. EC searching for new director for three-year term. d.ii. Aniso from GCSU was recommended since he’s been the site director for several years d.iii. GCSU also supports Anisio d.iv.Dustin mentioned that unless the salary issue is resolved for next summer, then he’ll no longer be able to direct the program either. d.v. Bev will put a call out for Madrid and Ireland directors when minutes are sent out. e. Other announcements (Jeff) e.i. New member at large (Jeff) (e.i.1) Laura Thomason was nominated to be member-at-large (e.i.2) Bev should first put a call out to see if others are interested. Once all names are collected a poll will be created so everyone can vote e.ii. Faculty/Director compensation (e.ii.1) EC needs to push for salary pay. Southern still has a big problem with fairly paying faculty and directors for the work they do. (e.ii.2) What are the liability issues of having an unpaid staff working for USG abroad? (e.ii.3) Dustin and Robert were charged by Jeff to come up with a model of paying directors and faculty. (e.ii.4) When someone is hired at the board the EC hopes this person can put pressure on institutions and set up a best practices model (e.ii.5) BOR needs to create a policy and hold institutions accountable (e.ii.6) GCSU’s policy: EC student tuition pooled together and pay EC faculty and directors with this money. Everyone paid percentage of salary (e.ii.7) KSU’s policy: Similar to GCSU’s, except all EC faculty and directors get paid the same amount

5. Other Business or Announcements a. Feb 2: Application Deadline for 2015 Scotland b. Feb 6: First payment due for Scotland c. Feb 13: Exec Ctte and EC online meeting d. Mar 2: Application Deadline for non-Maymester programs e. March 9: Final Payment for Scotland f. March 9: First Payment for Non-Maymester Programs g. March 13: PDs and chair determine final course and faculty for Summer 2015 programs h. Mar 15: Final count on summer programs and institutional enrollments i. Mar 24: Deadline for Faculty Applications for Summer 2016 j. Apr 7: Final program payments due for non Maymester programs k. Apr 17: European Council committee selects 2016 study abroad faculty at MGSC l. Apr 18: Required faculty workshop and planning meeting at MGSC m. Apr 18: Student Orientation for Scotland programs n. May 15: Executive Committee meeting at MGSC o. May 15: Preliminary budgets for Summer 2016 presented at meeting and emailed to Coordinator p. May 16: Student Orientation for non-Maymester programs at MGSC