911 Board Meeting June 20, 2013

Board members present Secretary Jim Sills Mark Grubb Lewis Briggs Michael Vincent Jamie Turner

Absent Secretary Lewis Schiliro Art Lewis

Staff Terry Whitham AG Tom Ellis

Meeting called to order at 2:00 pm by Secretary Sills.

Motion to approve minutes of March meeting by Mr. Vincent. Second by Mr. Grubb. Motion carried.

Terry Whitham will be acting as proxy for Secretary Schiliro

Terry Whitham reported that the Board Information packages have been updated with the New Castle and Rehoboth data from the emailed information. He noted that we are showing an increase in 9-1-1 calls statewide and that the wireless percentages are remaining around 70%.

Terry Whitham reported the current balance in the fund is $2.7 million with bills paid through June 14th. Department of Revenue owes us 2 months worth of deposits. He has contacted them about ensuring timely deposits in order to meet the financial obligations of the Board. He noted that the maintenance contracts for the phone systems will be coming due in the near future and we need to make sure payment funding is available and no issues are created by D.O.R. having a delay in the deposits. The first $1.3 million dollar payment has been made to New World with the signing of the Contract.

Jim Cole’s report is in written form and was reviewed by Secretary Sills. We have the normal trouble reports with an increase in Kent and New Castle There were some trunk issues associated with some Tandem issues.

Jim Cole’s report in written form, reviewed by Secretary Sills. Normal trouble reports with an uptick in May for Kent and NCC Police.NCC had trunks out of service due to some Tandem issues. We have a contract from Verizon $6,128.48 for a onetime payment for removing the NCM’s at the non-County sides. Motion by Mr. Lewis, second by Mr. Grubb to sign the contact and make the payment. Question from Mr. Turner on whether the contacts had been reviewed by the AG and the answer was negative. The motion was amended by the maker to sign the contract and make payment subject to review by AG Ellis. Mr. Ellis noted that there is nothing on the Agenda regarding approval of the contracts so they can’t be voted on at this meeting. The NCM contract and the maintenance contracts for 9-1-1 equipment in Mr. Cole’s written report are tabled for review by AG Ellis and to be included on the Agenda for the next meeting. Terry reported we have invoices from AT&T in the amount of $16,674.90 for wireless cost recovery as included in the legislation. Motion to pay the invoice by Mr. Turner. Second by Mr. Vincent. Motion carried.

Mr. Vincent reported that the legislative committee met with a group from CTIA on pre-paid wireless and 9-1-1 surcharges. The group from CTIA estimates that 20% of wireless devices in use are of the pre-paid variety. The Committee recommends the drafting of legislation to send forward to the Governor’s Office and Legislature to establish a method of collecting the 9-1-1 surcharge on these devices. There appears to be support from the Governor’s office, however they do not wish to see another “tax” legislative item submitted for consideration until the January session due to other legislation in process at this time. The Board needs to take a formal vote showing its support of the repeal of wireless cost recovery. These items are to be included on the September Board meeting in order to get onto the Governor’s Agenda for the January session. Terry noted that the legislative proposal draft that the Board members received was developed in conjunction with the wireless carriers and CTIA based on a national model and the collection model will be based on previous “bottle legislation”.

Secretary Sills introduced the topic of hiring an outside Project Manager to represent our interests and assist with the implementation of the CAD Project. We contacted CAI for a list of project managers who would be recommended for this level of project. They provide five candidates whose resumes we reviewed by the CAD Users Group. Two of the Candidates were interviewed by a group from the CAD Users Committee. The recommendation of the CAD Users is a person from RCC. The PSAPs have agreed to pay the costs of the Project Manager in the amount of $220,000. The Board will contract with CAI for the Project Manager and then bill the PSAPs for the costs. Mr. Turner asked for clarification on who did the interviews, Secretary Sills noted it was a group from the CAD Users Committee and members of that group are PSAP Managers. Mr. Turner would like to see a PSAP Manager have a person who is the liaison from the Project Manager and the Board. Terry and Secretary Sills clarified how the PSAP Managers and CAD Users Group have set up an organization chart and the group is developing a MOU. Mr. Ellis asked about the actual contract and who is the Board signing a contract with. Secretary Sills advised it will be with CAI who has a State Procurement Contract as a Managed Staffing Provider. The Board will contract with CAI not to exceed $220,000 and Terry will cut a purchase order to them. Terry will then invoice the costs to the PSAPs. Motion by Mr. Grubb to approve the Board signing a contract with CAI for 18 months at a cost of $220,000 for an external Project Manager for the CAD Project to be reimbursed by the user agencies and subject to contract review by AG Ellis. Second by Mr. Vincent. Motion carried.

Ken Allen introduced the Project Manager for the New World side of the project. We have started to develop a project organization chart and hope to have our kick off meeting in the near future. We are also looking at infrastructure upgrades to support the data network needs of the project. We are also in the final phase of CAD-to-CAD testing with Sussex Fire and New World.

Terry noted that the Board member packets include a copy of the FCC Document on the King County ruling on Wireless Cost Recovery for review as we look toward the changes to our legislation.

Terry reported that today was scheduled to be Mr. Lewis’s last meeting as he has asked that his appointment not be renewed. A request to fill the position has been sent to the Governor’s Office.

Kevin Sipple reported on losing power to the Kent Center building yesterday afternoon. Their generator was working, there was power coming into the building but their power grid shut down on them. It was determined that while HVAC work was being done a shunt trip was activated which shut down ½ of the building and the critical parts of the building. No calls were lost as they transferred to Suscom. He noted their back up plans worked, the shunt trip breaker was removed so that the power couldn’t be shut down like that again, and they are looking at lessons learned.

Motion to adjourn at 2:51 pm by Mr. Briggs. Second by Mr. Turner. Motion carried.