MINUTES of the MEETING of SILKSTONE PARISH COUNCIL Held on Monday 3Rd March 2008 at 6

MINUTES of the MEETING of SILKSTONE PARISH COUNCIL held on Monday 3rd March 2008 at 6.45pm at the Mission Rooms off Ben Bank Road, Silkstone Common.

PRESENT

Chairman: Cllr D Liddell Councillors: P Handley, Mrs C Fishpool, R Leech, P Smith and R Stier

IN ATTENDANCE: 5 residents, Ward Cllr P Hand-Davis and Mr A Carnall BMBC Highways Dept and the Parish Clerk.

Public Question Time

A resident advised the Council that the cold calling trial on Martin Croft with the emergency services will be rolled out to other areas soon. It was noted that Clare Horley the BMBC liaison officer for this initiate is leaving BMBC.

A resident reported that a tree in the Chestnuts was in need of attention. Cllrs R Stier and P Smith will inspect the tree this week and advise the Clerk of any further action required.

Cllr Stier requested that the Clerk finds out if there is any legislation governing the times that garden fires can be burnt following a number of complaints from residents.

Ward Cllr P Hand-Davis gave an update on issues relevant to the Parish. He asked that ward councillors receive copies of the Parish Council’s objections or supporting comments to all Parish Planning applications. He also highlighted that with the Local Area Agreement a petition of 6 signatures can demand a scrutiny committee is set up to look at a specific issue.

Cllr Mrs C Fishpool joined the meeting

189. APOLOGIES

RESOLVED to accept apologies from Cllrs C Bower (Holiday), Mrs P Gallamore (ill) and Mrs J Johnson (family commitments).

190. ADMISSION OF THE PUBLIC

RESOLVED that no item on the agenda needs to be discussed in private session.

191. DECLARATIONS OF INTEREST

RESOLVED to note Cllr R Stier’s declaration of a prejudicial interest in agenda item 16– payment to Colin Waring.

192. PLANNING APPLICATIONS FROM BARNSLEY METROPOLITAN BOROUGH COUNCIL (BMBC)

RESOLVED that the Planning agenda item be brought forward to enable input from the Stainborough Parish Councillor in attendance at the meeting.

RESOLVED to note the Planning Decisions Schedule for Parish applications between 1 September and 31 December 07.

SPC Minutes 3 March 08 2

RESOLVED to suspend Standing orders to allow a Stainborough Parish Councillor to address the Council regarding Planning application 2008/0175 Composting Facility. The Councillor outlined her Parishes objections to this application and emphasised the impact the site would have on the local road network.

RESOLVED to approve the comments on the Planning Applications schedule attached to these minutes.

193. ROADS AND FOOTPATHS

RESOLVED that the Roads and Footpaths agenda item 5 be brought forward to enable Mr A Carnall to address the Parish Council.

Mr Carnall worked through the Highways issues schedule and updated Councillors on each item. Extra items were then discussed and have been added to the schedule which is attached to these minutes.

The Chairman thanked Mr Carnall for attending the Parish Council meeting.

194. SILKSTONE COMMON RECREATION GROUND

RESOLVED that item 12 on the agenda be brought forward.

RESOLVED to suspend standing orders to allow a resident to address the Parish Council regarding his concerns for Silkstone Common Recreation Ground.

Mr Dyson highlighted the problems relating to a lack of changing room facilities on the site and the Parish Councillors responded by updating Mr Dyson on the Parish Council’s involvement in the site and stated that BMBC are the trustees for the site not the Parish Council. After discussing the issues at length and agreeing that Cllr Mrs J Johnson should be involved in the discussion since she is progressing talks with the Lawn Tennis Association, it was,

RESOLVED that Mr Dyson would meet with Cllr D Liddell and Cllr Mrs J Johnson to discuss the way forward for the site.

195.York & Lancs regiment Memorial Stone

RESOLVED that item 13 on the agenda be brought forward.

RESOLVED to suspend standing orders to allow a resident to address the Parish Council regarding the York & Lancs Memorial Stone.

Mr Dyson advised the Parish Council that the Memorial Stone is currently held at Elsecar Heritage Centre. The Memorial stone is extremely large and it’s intended location was to be the Silverwood Scout camp. It was noted that Cllr Bower is aware of the history of the stone and why it was never placed at the Scout Camp.

RESOLVED that the future of the Memorial Stone will be discussed at the next Parish Council meeting when Cllr Bower will be in attendance and that a plan of action will then be agreed.

It was noted that the regiment’s HQ is now closed.

196. MINUTES

Parish Council Minutes

RESOLVED to confirm the minutes of the February 08 Parish Council meeting as a true and accurate record; minutes signed by the chairman.

RESOLVED that the Parish Council will submit a planning application for the stocks area and that Mr Ritchie will act as agent.(ref minute number 175)

RESOLVED that an item for weight restrictions on Moorend Lane be included on the next Parish Council agenda (ref minute number 178).

Silkstone Playing Fields Working Party Minutes

RESOLVED to note the minutes of the Silkstone Playing Fields Working Party held on Thursday 21 February 08.

197. QUALITY COUNCIL STATUS – POLICY DOCUMENTS

RESOLVED to defer this item to the next meeting of the Parish Council on 7 April 08.

198. COMMITTEE STRUCTURE

RESOLVED to defer this item to the next meeting of the Parish Council on 7 April 08.

199. PARISH PLAN GROUP REPORT

RESOLVED to note the Parish Plan Group update report and to note that the Plan will be reviewed again next year when the Plan will be 5 years old.

200. SILKSTONE RECREATION GROUND a. Protection of Recreation Ground

RESOLVED that the Clerk will check if the land is already protected by the terms of the original deed (Cllr P Handley agreed to look at the wording of the deed and liaise with the Clerk).

FURTHER RESOLVED that Independent legal advice will be sought if the land is not already protected. b. Pavilion Alarm

RESOLVED to accept the quotation from Comtech to upgrade the alarm system at the Pavilion.

FURTHER RESOLVED that the Clerk will check with the insurance company if this upgrade will affect the buildings and contents insurance for the Pavilion.

Cllr P Smith left the meeting

SPC Minutes 3 March 08 4 c. CCTV

RESOLVED that since all 3 quotations are so different that the Clerk goes back to the contractors to obtain a like for like quotation and also seeks quotations from 2 other companies. The quotations should also be clear on the cost of CCTV for the back of the Co-op to enable the cost of the Co-op’s contribution to be calculated.

201. RECREATION a. Open spaces Legal protection

RESOLVED that Cllr P Handley will review all title deeds on file and compile a schedule of land owned by the Parish Council along with any covenants etc associated with them. This schedule will form the basis of a future agenda item to discuss the possible legal protection of Parish Council owned open spaces for recreation. b. Litter Bin, High Street , Silkstone

RESOLVED that since BMBC would be unable to empty a bin in this location due to other bins being available in the area, the Parish Council will not progress the purchase of a bin in this location. c. Heritage Trail benches

RESOLVED to defer this item to the next Parish Council meeting. d. Silkstone Beck Reed Bed

RESOLVED to note that contractors from Integrated Water Services should be on site this week to reinstall the reed bed.

202. CRIME AND SAFETY

RESOLVED to note that 13 residents attended the Crime and Safety sub group meeting and that the next meeting will be on 17th March at the Silkstone Pavilion.

RESOLVED to note that the Crime figures for January are Silkstone 2, Silkstone Common 3. It was also noted that an arrest has been made for the fire and vandalism at Silkstone Lodge.

203. GRANTS BUDGET ALLOCATION

RESOLVED that the remaining £1082.43 grant funds be split £750 to Huskar 170 and £332.43 to People United Against Crime for the Mobile Internet Project.

FURTHER RESOLVED that the remaining £516 in transport grant from SYPTE be split between the two primary schools (£258 each to Silkstone Primary School and Silkstone Common J&I School) for school trips transport within South Yorkshire.

RESOLVED to defer setting the date for the Grants Working Party meeting to the next meeting of the Parish Council.

204. INVOICES FOR PAYMENT

RESOLVED that the Invoices for payment schedule totalling £4,605.97 dated 3 March 08 and attached to these minutes be approved for payment.

205. AREA FORUM/OTHER MEETINGS

Cllr Mrs C Fishpool reported back on the Joint Strategic Waste review and passed the documents to Cllr Handley for him to review and complete a questionnaire.

Cllr D Liddell and Cllr R Stier had attended the South Yorkshire branch meeting of the YLCA and advised Members that the YLCA will be restructured. A questionnaire will be issued shortly to all Parish Councils.

206. CORRESPONDENCE FOR NOTE

RESOLVED to note the following correspondence received since the last Parish Council meeting :  Area Forum agenda for 13 Feb 08  Cllr Barnards e-mails to BMBC regarding turning head High street  SYPTE – Yorcard briefing pack  Neighbourhood Pride – High Street Bin and Vicarage Farm Court sign  J Lang (Mobile Internet Project) Letter of thanks  BMBC – Martin Croft Play Area – confirming agreement with Parish Council  Comtech – Handed over intruder alarm contract for Pavilion to Minder.  Cllr Bower e-mail – re notice of Twinning Association visit for year.  Mr Lancaster re Scout Hut Committee AGM meeting date changed.  VAB – 17th April meeting  Horticultural Society – handed 2 trophies to Clerk for safe keeping

207.DATE OF NEXT MEETING

Annual Council meeting, Monday 12 May 2008 at the Mission Rooms off Ben Bank Road, Silkstone Common.

Members are also asked to note that the Annual Parishioners meeting will take place at 7.30pm on Monday 21 April 2008 at Silkstone Primary School.

The Chairman closed the meeting at 10pm

Chairman’s Signature Date

SPC Minutes 3 March 08