Southeast Community College
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SKCTC STUDENT HANDBOOK TABLE OF CONTENTS
College Mission Statement...... 1 Student Services Mission Statement...... 1 Quick Reference Guide (Harlan/Pineville)...... 2 Quick Reference Guide (Cumberland/Middlesboro/Whitesburg)……….3 General Information Adding or Dropping Classes...... 4 Bookstore Services...... 4 Career Exploration/Job Placement...... 4-5 Change of Address or Name………………………………………..5 Code of Student Conduct...... 5 Commencement...... 5 Counseling Services...... 6 Crime Awareness and Campus Security Act...... 6 Disability Services...... 7 Grade Reports...... 7 ID Cards...... 7 Insurance...... 7 Intellectual Property………………………………...……………...7-8 Library Services…………………………………………………….8 Lost and Found...... 8 Pets………………………………………………………………….9 Radio/Boom Boxes...... 9 Register to Vote...... 9 Security of Student Records...... 9 Sick or Hurt...... 9 Student Activities...... 9 Student Publications...... 9 Telephones...... 10 Transcript Information...... 10 Transfer Function (General Education Block Transfer Policy)...... 10 Tutorial Services…………………………………………………..10 Financial Aid Information………………………………………………..10 Standards of Academic Progress……………………….……… …11 Return to Title IV Funds-Refund Policy……………………..……11 Rules Relating to Attending SKCTC……………..…………..……....11-25 Repeated Registration in a Course……………………………..….12 Assignment and Removal from Classes…………………………..12 Credit/Contact Hours……………………………………….…13-15
i Student Load……………………………………………………….15 Attendance...... 15 Unsatisfactory Scholarship/Excessive Absences...... 16 Acceptable Standards of English...... 16 ...... Final Examination…………………………………………………16 Participation in College Orientation………………………………17 General Education Competency…………………………………..17 Grading and Marking System…………………………………..17-20 Changing Grades………………………………………………….19 Academic Probation/Suspension………………………………….20 Degrees, Diplomas, Certificates………………………………...22-24 Honors…………………………………………………………..23-25 Snow Schedule…………………………………………………………..26 Student Email Information……………………………………………26-27 Student Self Service Access…………………………………………….27 Student Grievance Procedure...... 27-28 Student Parking Regulations………………………………………….28-29
Southeast Kentucky Community and Technical College is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools (1866 Southern Lane, Decatur, Georgia 30033-4097: Telephone number 404-679-4501) to award the associate degree.
Southeast Kentucky Community and Technical College does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or marital status in admission to vocational programs and activities, or employment practices in accordance with Title VI, Title IX, Title VII, section 504 and ADA.
ii SOUTHEAST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE MISSION STATEMENT
Founded in 1960, Southeast Kentucky Community and Technical College is a public, comprehensive community and technical college under the governance of the Kentucky Community and Technical College System (KCTCS). The College serves the KCTCS Southeast district and provides:
Associate of Arts and Associate of Science degree programs and courses designed to prepare individuals to succeed in baccalaureate programs at senior colleges and universities;
Associate in Applied Science degree programs, Associate in Applied Technology degree programs, certificate programs, diploma programs, and courses designed to prepare individuals to succeed in today’s technological workforce;
Continuing education, training activities and services designed to expand life skills and knowledge of our citizens, strengthen the existing workforce, and enhance community and business development;
Academic support and development courses and experiences designed to prepare individuals for success in transfer, technical, and continuing education programs and courses; and,
Resources to promote the preservation of the Appalachian culture by stimulating artistic expression, serving as a depository for the region’s history and cultural traditions, providing a forum for the arts through cross-cultural experiences, and promoting the arts in education.
STUDENT AFFAIRS MISSION STATEMENT
Student Affairs functions to assist, enhance and support student enrollment, learning and development. The Student Affairs program supports the College's mission through the following goals:
To provide accurate and current information about SKCTC, its programs and services to students.
To assist students in making a smooth transition to college life by providing quality admissions, enrollment and financial aid programs.
To provide students with comprehensive counseling and testing programs.
To assist and support students in the educational, career and personal development while they are affiliated with SKCTC.
To provide adequate services for special needs students.
To provide student activities and a close working relationship with the college administration through the Student Government Association.
1 QUICK REFERENCE GUIDE
CONCERNS PINEVILLE HARLAN
Adding/dropping a class Bobby Grubbs Julia Hagy
Admissions Bobby Grubbs Tony Sweat
Business Office Elizabeth Greene Patricia Ison
Counseling Joe Sutton Tony Sweat
Transfer Liaison Georgina Billing Georgina Billings
Degree Applications Bobby Grubbs Tony Sweat
Disability Services Felicia Carroll Tony Sweat
Financial Aid Andrea Woods Debra Miller
Testing/GED Denise Shumate Denise Shumate Middlesboro Campus
ID Cards Library Patricia Ison Middlesboro Campus Parking Permits Elizabeth Greene Patricia Ison
Residency Information Bobby Grubbs Tony Sweat
Student Government Kim Maynard Tony Sweat
Student Activities Kim Maynard Tony Sweat
Compass Testing Rachel Grubbs Tony Sweat
Transcripts Bobby Grubbs Julia Hagy
Veterans Information Kim Hobbs Debra Miller Middlesboro Campus
Testing/ACT Felicia Carroll Veria Baldwin Middlesboro Campus Cumberland Campus
2 QUICK REFERENCE GUIDE
CONCERNS CUMBERLAND MIDDLESBORO WHITESBURG
Adding and dropping a Joetta Gist Rechelle Sampson Pricie Young class Newman 111 Adm. Bldg. 104A Adm. Bldg. 110
Admissions Veria Baldwin Felicia Carroll Ron Brunty Newman 115 Adm. Bldg. 108 Adm. Bldg. 106
Business Office Newman 130 Adm. Bldg. 121 Adm. Bldg. 110
Counseling Shelia Gordon Joe Sutton Ron Brunty Chrisman 107 Adm. Bldg. 105 Adm. Bldg. 106
Transfer Liaison Georgina Billings Georgina Billings Georgina Billings
Degree Applications Joetta Gist Rechelle Sampson Pricie Young Newman 111 Adm. Bldg. 104A Adm. Bldg. 110
Disability Services Veria Baldwin Felicia Carroll Ron Brunty Newman 115 Adm. Bldg. 109 Adm. Bldg. 106
Financial Aid Charlotte Lockaby Barbara Gent Keisha Hunt Newman 115 Adm. Bldg. 103 Adm. Bldg. 124
ID Cards Library Library Library Chrisman 202 Adm. Bldg. 126 Adm. Bldg. 201
Parking Permits Angie Lockaby Sandra Mayes Debbie Young Newman 130 Adm. Bldg. 121 Adm. Bldg. 110
Residency Information Veria Baldwin Felicia Carroll Ron Brunty Newman 115 Adm. Bldg. 109 Adm. Bldg. 106
Student Government Veria Baldwin Joe Marcum Ron Brunty Newman 115 Classroom Bldg. 317 Adm. Bldg. 106
Student Activities Veria Baldwin Kim Maynard Ron Brunty Newman 115 Adm. Bldg. 108 Adm. Bldg. 106
Testing/ACT Veria Baldwin Felicia Carroll Ron Brunty Newman 115 Adm. Bldg. 109 Adm. Bldg. 106
Testing/GED Denise Shumate Denise Shumate Ron Brunty Harlan Campus Tech. Bldg. 224 Adm. Bldg. 106
Transcripts Katina Fields Rechelle Sampson Pricie Young Newman 115A Adm.Bldg. 104A Adm. Bldg. 110
Veterans Information Charlotte Lockaby Kim Hobbs Keisha Hunt Newman 115A Adm. Bldg. 109 Adm. Bldg. 124
3 ADDING OR DROPPING A CLASS
Students may add a class up until the last day to enter an organized class. This date is published in the academic calendar. Students may drop a class, at their discretion, up until mid-term. After the mid-term date and until the last day of classes, a student at the discretion of the instructor may withdraw and receive a grade of W, WP or WF. The Records Office cannot accept drop/add forms without the signature of the advisor and/or instructor. "Withdrawal from Southeast" refers to the official process in which the student withdraws from ALL classes. The Student initiates this process in the Records Office on each campus.
BOOKSTORE SERVICES
Southeast Kentucky Community and Technical College features full-service bookstores on the Cumberland, Middlesboro, and Whitesburg campuses which are operated by Barnes and Noble. The bookstore on the Cumberland campus is located on the second floor of Falkenstine Hall; the hours of operation are from 8:00 a.m. until 4:30 p.m. Monday-Friday. The bookstore on the Middlesboro campus is located in Administration Building 1-B; the hours of operation are from 8:00 a.m. until 4:00 p.m. Monday-Friday. The bookstore on the Whitesburg campus is located at 30 Bentley Avenue (classroom building); the hours of operation are 8:00 a.m.- 4:00 p.m. Monday-Thursday. The Whitesburg bookstore will be open on Fridays during August and January months.
The bookstore refund policy is posted on the wall and given to students when books are purchased. Refund deadline for books purchased is the last day to enter an organized class.
Book charges against financial aid awards usually begin within three (3) to five (5) days before the first day of classes and will end around ten (10) days after the first day of classes. The Bookstore will publish the actual dates each semester.
Only students with a completed financial aid file and awards in excess of tuition and fees will be allowed to charge books against their financial aid.
To determine how much aid you have at your discretion, please visit the self service online access at: https://students.kctcs.edu. You will need your user ID and Password-these are the same as your KCTCS email username and password. Please be advised that all award amounts listed are based on full-time enrollment. For specific amounts, you may visit the Financial Aid Office.
CAREER SERVICES
FOCUS, a career exploration program is available via the internet. FOCUS is one of the tope three career planning systems in use today. FOCUS helps our, counselors and transfer advisors provide you with personalized career planning and guidance information services.
FOCUS will help you explore potential careers. This system is based on established career counseling principles. It provides you with questions, and inventories. After you have assessed your personal attributes, the system searches its’ career and occupational information database to help you identify and review occupations and career paths that match your personal characteristics.
4 FOCUS is free to SKCTC students and potential students. Go to SKCTC Homepage: www.southeast.kctcs.edu . Go to Academics, select Academic Support Center, Select Tools, then Click on Focus Career Assessment. Follow log in instructions (Keycode:Southeast). For more information and resources contact one of the following counselors:
Cumberland Campus------Joseph Fulkerson Harlan Campus------Tony Sweat Middlesboro Campus------Joe Sutton Pineville Campus------Bobby Grubbs Whitesburg Campus------Ron Brunty Transfer Liaison for all campuses------Georgenia Billings
Job Placement Services are available at each campus through the Counselors listed above or by contacting Joe Sutton at 248-0768. Services include resume development, interview strategies, job search planning and posting of positions available.
Link to Focus Career Assessment: http://www.southeast.kctcs.edu/Academics/Academic_Support_Center/Tools
CHANGE OF ADDRESS OR NAME
Students must report their correct address and legal name at the time of registration and notify the Admission Office in writing when changes occur. Name changes must have documentation before change can be processed
CODE OF STUDENT CONDUCT
The Code of Student Conduct is a separate document. All students receive a copy during the orientation to college course. A copy of the Code of Student Conduct is available in the Admissions Office on each campus. You can also access this document at: www.kctcs.edu/student this document contains information relating to the following:
1. Academic Rights of Students 2. Appeals Procedures 3. Discipline Procedures 4. Fire Arms on Campus 5. Harassment Policies 6. Student Records Access/Maintained
COMMENCEMENT
Southeast Kentucky Community and Technical College will have two formal commencement ceremonies with academic regalia each year. Attendance at this formal commencement is suggested but not required. Students who have fulfilled graduation requirements during the summer term and fall semester may participate in the ceremony. Applications for a degree are available in the Records Office on each campus.
5 COUNSELING SERVICES
The counseling program at Southeast Kentucky Community and Technical College provides the following services:
1. Academic Counseling 2. Assessment/Testing 3. Career Counseling 4. Transfer Counseling
These services are available on all campuses. See the Quick Reference Guide for the name and office number of the counselor on your campus.
CRIME AWARENESS AND CAMPUS SECURITY ACT
The following criminal offenses were reported to the Office of Postsecondary Education from 2007- 2009: YEAR CRIMINAL OFFENSES OCCURENCES 2007 Burglary 2 Theft 1
2008 Theft 7
2009 Burglary 3 Drug Abuse Violation Public Property 1 Not SKCTC Campus Aggravated Assault 6
There has been no history of murder, rape, or aggravated assault on any of the campuses. Additionally, there have been no arrests for liquor law violations, or drug abuse violations. The absence of crime requires the continued active support of the entire college community. We urge you to work with us to help keep or campuses safe.
The Business Affairs Office, working in conjunction with our local police departments, encourage prompt and accurate reporting of all criminal matters occurring on any campus. These incidents should be reported to the local police and the Dean of Business Affairs. EMERGENCY PHONE NUMBERS SNAP (Safety Notification Alert Process) ------13050 Cell-606-589-3050 Cumberland Police Department------911 Harlan Police Department------911 Middlesboro Police Department------911 Pineville Police Department------911 Whitesburg Police Department------633-2737 Rape Crises Hotline-Harlan County------606-523-9386 Rape Crises Hotline-Bell County------606-523-9386 Rape Crises Hotline-Letcher County------1-800-357-7273
The Dean of Business Affairs and Campus Directors shall serve as chief security officers and will contact local police agencies to investigate all crimes. Southeast Kentucky Community and Technical College will cooperate with the appropriate city, state, and federal authorities in any criminal investigation.
6 DISABILITY SERVICES
The goal of Southeast Kentucky Community and Technical College is to provide an optimal opportunity for success for students with disabilities without compromising the caliber of instruction or the self-confidence of the learner.
The Americans with Disabilities Act of 1990 prohibits discrimination against individuals with disabilities. Section 504 of the Rehabilitation Act of 1973 mandates post-secondary institutions that receive federal monies provide "reasonable accommodations" for students with disabilities.
Students with a disability requiring accommodations must request such services through the Office of Admissions on the Cumberland and Whitesburg campuses and the Counselor's Office on the Middlesboro campus. Students with disabilities must provide documentation certifying their disabilities. A representative from the Office of Admissions or the Counselor's Office will meet with the student to assess the need and to discuss access to accommodations. The college representative will act as the liaison between the student and the accommodation provider and act to facilitate such reasonable accommodations as may be required.
These accommodations may include such services as classroom accommodations on tests and exams; note-taking; taping of classroom lectures; assistance with class scheduling and selection; tutorial services; referral to Department of Vocational Rehabilitation; personal counseling; and teaching, encouragement, and reinforcement of self advocacy skills.
GRADE REPORTS
Semester final grades can be access through Student Self Service in the student’s PeopleSoft Account. ID CARDS
It is important that all full-time students get an ID Card in order to access health services provided by Appalachian Regional Healthcare. You can have your photo ID Card made at the Library on each campus.
INSURANCE
All full-time students will be required to pay a Health Service fee of each semester. A list of services provided can be obtained in the Admissions Office on each campus.
INTELLECTUAL PROPERTY
As a general policy, KCTCS has exclusive ownership of inventions, patents, curricula, instructional devices. Computer software, books, and other materials developed in whole or in part by faculty, staff, or students in the course of their KCTCS employment (including paid sabbatical leaves) or through the use of KCTCS funds, facilities or equipment. Any member of the faculty, staff or student body who produces such intellectual property using KCTCS funds, facilities or other resources shall assign personal rights to the property to KCTCS, but shall retain an interest in and a right to share in any financial returns from the commercialization of the property.
It is the specific policy of KCTCS that the traditional products of scholarly activity, such as journal articles, textbooks, reviews monographs, works of art, sculpture, music and course materials (for example, syllabi, workbooks, and laboratory manuals), shall be the unrestricted property of the 7 author. KCTCS will exert no ownership claim of such works. A Standing Committee on Intellectual Property, appointed by the KCTCS President and including KCTCS legal counsel and representation form KCTCS faculty, staff, and students, will administer the policy and oversee implementation of the procedures students, will administer the policy and oversee implementation of the procedures.
LIBRARY SERVICES
Southeast Kentucky Community and Technical College maintains staffed, full-service libraries at all campuses. Each campus library houses a collection of books, audio-visual materials, and periodicals relevant to the courses offered at that campus. All libraries offer access to the Internet, public access catalogs, email, inter-library loan, reference services, electronic books, and databases containing periodical articles and other online resources. Website: www.southeast.kctcs.edu/library
Library Locations: Cumberland Campus: Chrisman Hall, Second Floor Middlesboro Campus: Administration Building 1-B Whitesburg Campus: Administration Building, Second Floor Harlan Campus: Administration Building, Room 6 Pineville Campus: Room 151
During the fall and spring semesters, the libraries are open as follows: Cumberland: 8:00 a.m.-7:30 p.m. Monday-Thursday; 8:00 a.m.-4:30 p.m. Friday Middlesboro: 7:30 a.m.-7:30 p.m. Monday-Friday Whitesburg: 8:00 a.m.-7:00 p.m. Monday-Thursday; 8:00 a.m.-4:30 p.m. Friday
At other times, including Spring Break week, all three libraries are open from 8:00 a.m. to 4:30 p.m. Monday-Friday.
The Pineville campus library is open during regular class hours. The hours of the Harlan campus library vary from one semester to another, but they may be determined by calling the campus office.
To obtain passwords for offsite access to the Kentucky Virtual Library and other databases, contact the library staff.
LOST AND FOUND
Lose Something? Find it at the switchboardif it has been turned in. Of course you must be able to identify the item.
PETS
Pets on Campus? Sorry! All animals must be left at home. This includes cats, snakes, mice, dogs, and other animal species (except those needed for assisting students with disabilities).
RADIO/BOOM BOXES
May I bring a radio to school? The college does not object so long as you respect the rights of others. You must not interrupt classes. In short, use earphones. 8 REGISTER TO VOTE
If you would like to register to vote in the next election, you may pick up an application at the County Court Clerk's Office located in the courthouse in the county where you reside. You may also obtain an application over the Internet: http://www.state.ky.us/agencies/sbe/sbehome.htm.
SECURITY OF RECORDS
In general, the records maintained by the college are available to the student and the college personnel with legitimate educational interests. However, information may be released to appropriate persons in connection with an emergency if the knowledge of such information is necessary to protect the health or safety of a student or other persons. Records may also be furnished in compliance with a judicial order or pursuant to a subpoena, or with consent of the student.
SICK OR HURT
First-aid kits are located in the Admissions Office on each campus. For emergencies call the switchboard or 911 or 13050.
STUDENT ACTIVITIES
On each campus we have a person who is responsible for the coordination of Student Activities. These activities vary from campus to campus. A schedule of activities is publicized on each campus. A list of clubs and organizations, special events, and intramural activities is published in the course schedule each semester.
STUDENT PUBLICATIONS
Students are invited to become staff members of the The Southeasterner, the college’s award winning newspaper. The publication covers events from all five campuses and allows aspiring journalists the opportunity to develop skills in news writing, photography, layout and advertising sales. Students who are interested in working for The Southeasterner should enroll in either CMS 142 or JAT 101. Students from all campuses are encouraged to participate. For more information, contact Carlton Hughes or Chris Jones on the Cumberland Campus. or Jamie Vaught, Middlesboro campus.
The college also produces a literary magazine, Bloodroot, that features prose and poetry by SKCTC students. For more information about this publication, contact Danny Webb at the Whitesburg campus.
TELEPHONES
Courtesy phones are located on each campus. Check with the Office of Admission for location on your campus.
9 TRANSCRIPT INFORMATION
To obtain a copy of your official transcript or to have an official copy sent by the College to another college/university or place of employment, you must complete a transcript request form. You may obtain a transcript request form at the Records Office on each campus. Your signature is required to release a transcript. You may also fax a request for an official copy of your transcript to be mailed; however your signature must be on the fax. There is now an option to request Transcripts on the SKCTC Website www.southeast.kctcs.edu then go to Current Students, then click on Transcript Request.
Cost is $5.00 per copy or $7.00 On-Demand (on demand is while you wait for a copy). Transcripts will not be released if you owe money to the college.
TRANSFER FUNCTION (General Education Block Transfer Policy)
Students who have earned the AA or AS degree will be “fully certified: if they complete the full 60- hour program described under the General Education Block Transfer Policy. Once certified, students should be admitted to junior-level standing at the eight state universities, their general education course work will be accepted as meeting up to 48 hours of institution-wide lower division general education requirements
TUTORIAL SERVICES
Your instructor is your greatest resource person. Academic Support Centers are located on each campus. The center provides various services and programs that will help students to succeed in their educational objectives and enhance their skills and self-image. Tutorial services are a vital function of the Academic Support Center.
FINANCIAL AID INFORMATION
Southeast Kentucky Community and Technical College offers a wide range of student financial assistance of grants, loans, employment and scholarships. Information regarding application procedures, eligibility criteria, types of financial aid available and other general information is available from the Financial Aid Office on each campus.
Check Info: Pell and State grant awards are based on your credit hours on the last day to enter an organized class.
Scholarships: Scholarships are awarded on an annual basis. The application deadline is April 15. Applications are available in the Admissions Office on each campus.
STANDARDS OF ACADEMIC PROGRESS
Federal regulations mandate that a student receiving financial aid under Title IV programs must maintain Satisfactory Academic Progress (SAP) in his or her course of study regardless of whether or not financial aid is awarded each semester. Our satisfactory academic progress policy is applied 10 consistently to all Student Aid recipients within identifiable categories of students (such as full-time or part-time students). Students are responsible for understanding and adhering to the satisfactory academic progress policy.
Satisfactory Academic Progress (SAP) will be measured each term attended for a student in a certificate program if a student has attempted 12 or more credit hours.
A student in a non-certificate programs (degrees or diplomas) will have Satisfactory Academic Progress measured each semester.
Satisfactory Academic Progress is measured with the following standards: Qualitative (cumulative Grade Point Average) Quanitative (Maximun Time Frame for completion) Quanitative Percentage (Attempted Hours/Earned hours)
RETURN TO TITLE IV FUNDS-REFUND POLICY
When a recipient of Title IV funds (PELL Grants, SEOG Grants, ACG Grants, and loans) withdraws from SKCTC during the semester in which the recipient began attendance, the institution must determine the amount of the Title IV grant or loan that the student earned as of the student’s withdrawal date. Unearned Title IV funds must be returned to the Title IV program. If the student receives all failing grades, he or she must be able to prove that they were in attendance after the 67 % point of the semester or they will be required to repay 50% of Title IV funds received. Title IV aid is viewed as 100% earned after the 67%point of the semester.
RULES RELATING TO ATTENDING SKCTC
1.0 Requirements and Regulations
The college president (or designee) is responsible for administering the requirements and regulations concerning the admission, probation, and dismissal of students.
1.1 Registration
Students shall use their full and proper names and Social Security or college assigned numbers for registration and all other official purposes.
1.11 Late Registration
No student may register for an organized class after a specific number of calendar days (which includes Saturday and Sunday) as determined by the following table. Days are counted from and include the first day of a session.
Calendar Days to Session Enter an Organized Instructor’s Approval Required Length Class 11 4-weeks One (1) Late registration requires instructor’s approval 5-weeks Three (3) On or after the second calendar day 6-weeks Three (3) On or after the second calendar day 8-weeks Four (4) On or after the second calendar day 12-weeks Five (5) On or after the third calendar day 16-weeks Seven (7) On or after the fourth calendar day
The college president (or designee) may set a later date for final registration for classes that do not start during the designated calendar days, or for the registration of groups of students who are not present at the regular registration time.
1.12 Repeated Registration in a Course
A student may repeat a course for the purpose of improving a grade. The course must be repeated with the same grade option as the original enrollment in the course. The highest grade earned in a completed course shall constitute the official grade for the course and will be the only grade included within the cumulative GPA. Credit shall count only once for a KCTCS credential. If a student has been dropped from a technical program, course enrollment is dependent upon readmission to the program.
After a student has completed the same course twice, a division chair (or designee) in consultation with the instructor may refuse to approve a third registration in the same course, including those offered by correspondence, extension, and distance learning technology.
Subject to the approval of the division chair or designee, a student may receive approval for a substitution of comparable courses.
MAT 150 may be taken as a repeat option for MA 109 and vice versa.
1.13 Concurrent Registration in Courses Bearing the Same Number
A student may not register in a given session for more than one course bearing the same number, except where such courses have different identifying titles.
1.2 Assignment to and Removal from Classes
The instructor will be provided an official class roll as of the last day to drop a course without a grade for the academic session. It shall be the responsibility of the instructor to promptly report to the college president (or designee) the names of those students on the official class roll who have not attended any meeting of the class through the last day to drop a course without a grade. The president (or designee) shall have the authority to remove the student’s name from the class roll.
1.3 Withdraw Without a Grade
A student may withdraw from a class without a grade according to the last day to enter a class for that session (see Section 1.11).
12 2.0 Credit, Loads, and Academic Standards
2.1 Credit/Contact Hours (Course, Course Components)
2.11 Instructional Components Definitions
In general, undergraduate courses are developed on the principle that one credit hour of lecture equates to fifteen (15) class hours per session. Laboratory, Clinical Practice, Cooperative Work Experience, and Practicum credit is determined by curriculum-specific needs and program accrediting agencies. The descriptions include:
2.111 Lecture
The lecture class hour is a nominal hour of classroom activity (a minimum of 50 minutes) devoted to formal instruction. This definition is applicable only when the course format requires that the teacher is actively involved in instructional activities. Students will be expected to work at out-of-class assignments pertaining to the course on a regular basis, generally averaging two hours of out-of-class study for each hour of formal class activity. Lecture type courses require preparation for class by both faculty members and students.
2.112 Laboratory
A laboratory class hour shall consist of a minimum of 50 minutes of educational activity in which students will be carrying out experiments, perfecting skills, or practicing activities under the direction of a faculty member. Laboratory instruction is normally combined with another mode such as lecture for a cohort of students in the same class and is used to reinforce concepts or skills learned as a result of another teaching method. Laboratory type courses require preparation for lab by both faculty members and students.
2.113 Clinical Practice
A clinical practice class hour, a component of many health and human services programs, is a form of laboratory instructional delivery strategy, which is applicable only to these programs, for practical purposes. A clinical practice class hour is a minimum of 60 minutes and is similar to regular laboratory hours except that it may occur in a facility that provides professional clinical services to the public. The instructor will always be a faculty member of the college and responsible for the design of the learning experience, its implementation, and the evaluation of student progress toward achieving predetermined course objectives.
2.114 Cooperative Work Experience
Cooperative work experience is paid employment experience related to a student’s occupational objectives coordinated by a member of the professional staff and/or instructor of the college who assists the student 13 and his/her supervisor in planning the experience and visits the site of the experience for a student/supervisor conference at least once during the semester. The instructor assigns the course grade after appropriate consultation with the supervisor and/or professional staff.
2.115 Practicum
Practicum is an unpaid learning activity related to a student’s occupational objectives in which a work experience is integrated with academic instruction. It includes such concepts as internships, externships, field experiences, etc in which the student applies previously or concurrently learned concepts to practical work situations within an occupation field.
2.12 Contact/Credit Ratios
2.121 Contact/Credit Ratios for Course Components (One Semester Credit Hour)
Suggested ratios include, but are not limited to, the following individual or integrated combination of components. Ratios may be adjusted to meet the specified requirements of individual programs or accrediting organizations. Generally, where contact hours are appropriate, contact hours for one (1) credit hour are as follows:
Course Component One (1) Credit Hour Equates To: Contact/Credit Ratio Lecture Fifteen (15) class hours Ratio: 15:1 (1 credit hour) Laboratory Thirty (30) to forty-five (45) class Ratios: 30:1 to 45:1 hours Clinical Practice Forty-five (45) to sixty (60) class hours Ratios: 45:1 to 60:1 Cooperative Work Sixty (60) to ninety (90) class hours Ratios: 60:1 to 90:1 Experience Practicum Sixty (60) to ninety (90) class hours Ratios: 60:1 to 90:1
2.2 Student Load
With the exceptions noted below, the maximum course load to be carried during any semester by any student in a college (including residence, correspondence, distance learning, and extension courses) shall be nineteen (19) credit hours or the amount specified in the curriculum for the particular semester, whichever is larger.
A student may be registered simultaneously at a KCTCS college and at another institution only with the approval of the president of the KCTCS college (or designee). The credit hours obtained at the other institution will be considered a part of the student's maximum load. If the simultaneous registration has not been authorized, the transfer of credit from the other institution may be denied.
A student who has attained a grade point average of 3.0 on a load of at least fifteen credit hours for the preceding semester may be permitted by the college president (or designee) to carry a maximum of three (3) extra credit hours, provided the total is not in excess of twenty-two (22) for the term.
14 2.21 Session Load
The maximum course load to be carried without special permission during any session by any student in a college (including residence, correspondence, distance learning, and extension courses) shall not exceed the amount specified in the table below or the amount specified in the curriculum for that particular session, whichever is larger.
Session Credit Load Length 4-weeks Five (5) 5-weeks Six (6) 6-weeks Seven (7) 8-weeks Ten (10) 12-weeks Fifteen (15) 16-weeks Nineteen (19)
2.22 Students on Probation
A student on academic probation shall not exceed 15 credit hours in a semester and shall not exceed the amount specified in the table below for any session:
Session Credit Load Length 4-weeks Three (3) 5-weeks Four (4) 6-weeks Six (6) 8-weeks Seven (7) 12-weeks Nine (9) 16-weeks Fifteen (15)
2.3 Academic Standards
2.31 Attendance
A written statement of the attendance policy will be included within each course syllabus. Attendance may or may not be required. If attendance is required or serves as a criterion for a grade in a course, the policy shall be clearly defined in the syllabus.
Absences from regularly scheduled classes resulting from the activities of a college-sponsored organization or event must be authorized by the president (or designee). The faculty member(s) supervising the activity or event shall notify instructors of the authorized absence. The student shall be responsible for the course work missed as a result of the authorized absence and must make arrangements to complete that work in accordance with the course syllabus. The instructor shall, if feasible, give the student an opportunity to make up the work missed and shall not in any case arbitrarily penalize the student for the absence.
2.32 Unsatisfactory Scholarship and Excessive Absences
A student who is performing unsatisfactorily or who, in the opinion of the instructor, has 15 excessive absences in any course may be reported to the college president or designee. This student shall be under the special supervision of the college president or designee. If, after a predetermined length of time, it becomes apparent that no improvement in scholarship is being made, the college president or designee may, if the student concurs, withdraw the student from the course under the provisions of Section 1.2. If the student is to be officially withdrawn, the college president or designee shall notify the instructor and the Student Records Office.
Any student reported to the president or designee because of unsatisfactory scholarship or excessive absences shall be considered for academic suspension under the provisions of Section 4.3 at the end of the term during which the reporting occurred.
2.33 Acceptable Standards in English
Instructors in all courses are expected to call attention to proper English usage and may penalize for errors and/or require the rewriting of papers which do not meet acceptable standards in English.
Any instructor who finds the written work of any student seriously defective in English may recommend remedial work or refer the student for additional assistance from local resources.
2.34 Final Examinations
Each instructor shall determine if a final examination is appropriate to the course. If a final examination is to be given, it will be administered during the examination period as scheduled in the official college calendar for the academic term, i.e. the 16th week of a semester. Except for courses offered on Saturday/Sunday, the first day for final examinations will be preceded by one calendar day during which no classes or examinations will be scheduled.
With prior approval from the Dean of Academic Affairs, faculty may use the final examination period for regular classroom instruction. If the 16th week of the semester is to be used for instruction, the instructor shall indicate this in the course syllabus.
2.341 Conflict with Three or More Exams
Any student with more than two examinations scheduled on one day shall be entitled to have an examination rescheduled. All petitions for rescheduling must be made in writing to the instructor no later than one week prior to the last class meeting.
Final examinations may be administered other than the regularly scheduled times only with the recommendation of the division chairperson and the approval of the college president (or designee).
16 If rescheduling of an examination presents a conflict, the student shall be entitled to take the examination at the originally scheduled period or at another time during the examination week by mutual agreement with the instructor. If the conflict cannot be resolved among the instructors, the academic dean will resolve the issue.
2.342 Conflict with Regular Instruction
Scheduled final examinations take precedence over regular classroom work during the final examination period.
2.35 Participation in College Orientation
All first-time freshmen are required to enroll in GEN 100 or GEN 102 depending on placement scores.
2.36 Participation in Intercollegiate Athletics
Academic conditions and criteria for a college's participation in intercollegiate athletics shall be determined by the faculty of the college.
2.4 General Education Competency
2.41 Associate in Applied Science General Education Requirements
KCTCS Board of Regents Policies for degree program requirements shall be the policy. (See KCTCS Board of Regents Policies 4.11 and 4.12.) For the Associate in Applied Science and the Associate in Applied Technology degrees, the total number of general education credits required shall range from fifteen (15) to twenty-seven (27). Each Program Curriculum Committee shall make this recommendation based on all competencies for the credential.
3.0 Grades and Marking System (KCTCS)
3.1 The Marking System
Results of work will be recorded as follows:
A Represents exceptionally high achievement. It is valued at four grade points for each credit hour in non-remedial and non-developmental courses.
AU Audit. It has no value in computing the grade point average.
B Represents high achievement. It is valued at three grade points for each credit hour in non-remedial and non-developmental courses.
C Represents satisfactory achievement. It is valued at two grade points for each credit hour in non-remedial and non-developmental courses.
D Represents the minimum achievement for credit. It is valued at one grade point for each credit hour in non-remedial and non-developmental courses.
17 E Represents unsatisfactory achievement and indicates failure in the course. It is valued at zero grade points and zero credit hours in non-remedial and non- developmental courses. Credit may only be obtained by repeating the entire course. (See section 1.12)
F Represents an unsatisfactory grade in a course taken on a Pass-Fail basis. The student who receives a grade F in a course shall not be able to continue into the next sequential course(s) and shall not be eligible for graduation providing the student has met all other graduation requirements. It has no value in computing the grade point average. Credit may only be obtained by repeating the entire course. This grade may be used for developmental courses.
I Incomplete - Means that part of the coursework remains unfinished. It shall be given only when there is a reasonable possibility that a passing grade will result from completion of the work. The instructor shall not give an I grade when the reason for incompleteness is unsatisfactory.
The instructor and student will contract requirements for completion of course with the time limit for completion not to exceed a maximum of one year; failure to do so will result in a change of grade from I to an E.
Each college shall maintain a record of incomplete grades recorded in courses of that college. This record, completed by the instructor at the time the grade I is reported, shall include: (1) the name and number of the student; (2) the course number and hours of credit; (3) semester or session and year of enrollment; (4) signature of the instructor; (5) a brief statement of the reason(s) for recording the incomplete grade; and (6) an adequate guide for removal of the incomplete grade. In the instructor’s absence the division chairperson or the designee, shall forward to the president/director (or designee) the appropriate letter grade to replace the incomplete grade.
MP The grade of MP (Making Progress) may be assigned only for developmental courses and means that the student has made significant progress but needs and deserves more time to achieve a passing grade. The student should re-enroll in the course in order to continue advancement to the level of competence set for the course. Grades may be earned following re-enrollment for developmental courses. The grade MP has no value in computing grade point average.
P Represents a satisfactory grade in a course taken on a Pass-Fail basis. The student who receives a grade of P in a course shall be eligible to continue into the next sequential course(s). (See Section 3.21; Section 3.7). The grade of P may be assigned by the Community College/Technical College Appeals Board in cases involving a violation of student academic rights. It has no value in computing the grade point average (See Section 3.21). This grade may be used for developmental courses.
W Represents a withdrawal from a course without completing course requirements. A W grade shall not be assigned unless the student has officially withdrawn in the manner prescribed by the college.
A student may withdraw from a course up to and including the date of mid-term at 18 his/her discretion. The mid-term date for courses that meet for the entire semester is the official date listed in the college calendar. The official mid-term date for courses that meet for less than the full semester shall be noted in the course syllabus.
At the discretion of the instructor, a W grade may be assigned after the mid-term date, and through the last class day of the semester or session. The course syllabus will note the conditions under which a faculty will assign a W grade during this faculty discretionary period. (See Section 3.1). An instructor shall not assign a W grade unless the student has officially withdrawn in the manner prescribed by the college.
The College Appeals Board may assign the grade of W in cases involving a violation of student academic rights (See KCTCS Code of Conduct Section 4.73). In cases involving a violation of student Academic Offenses, the Board may assign a grade of W if the instructor refuses to accept a recommendation of the Appeals Board with respect to an appropriate sanction (See KCTCS Code of Conduct Section 4.73).
3.11 The following table summarizes the quantitative information for a three (3) credit course and the qualitative description for selected KCTCS grades.
Grade Quality Points Qualitative Description for Formula to Credits Grade Points Toward GPA KCTCS Grades Compute GPA Earned 3 A 4 12 (3x4) Exceptionally high achievement 3 B 3 9 (3x3) High achievement 3 C 2 6 (3x2) Satisfactory achievement 3 D 1 3 (3x1) Minimum achievement 3 E 0 0 (3x0) Unsatisfactory achievement Total Quality Points 3 F - These grades Failure (P/F grading option only) 3 P - have no value Satisfactory (P/F grading option Total Credits in computing only) Attempt 3 W - the GPA I - Audit -
3.2 Courses Taken on a Pass-Fail Basis
3.21 Students with at least 30 credit hours and not on academic probation may select a maximum of two elective courses, subject to certain restrictions, to be taken on a Pass- Fail basis. Credit hours successfully completed under this option will count toward graduation but will not be used in calculating grade point standing. Courses taken on a Pass-Fail basis shall be limited to those considered as elective in the student's program and such other courses, which have been specifically approved for offering only on a Pass-Fail basis.
Students who elect to enroll in these courses will be expected to participate fully in the courses and take all examinations. With the instructor’s approval, students may enroll in Pass-Fail courses without satisfying course prerequisites.
19 Students may not change from a Pass-Fail basis, nor from a regular basis to a Pass- Fail basis, after the last date for entering an organized class.
Courses offered only on a Pass-Fail basis, remedial or developmental, or taken by special examination shall not be included in the maximum number of elective courses, which a student may take under these provisions.
3.22 Developmental college courses may be offered on a Pass-Fail basis and shall not be offered for credit toward a credential.
3.3 Audit
A student who desires to audit the class must officially register for the course. Programs with selective admissions require admission and prior enrollment as an auditor.
Any change from audit to credit by a student fully admitted to a college must be accomplished by the last date to enter a class and any change from credit to audit must be made by mid-term of the semester or session in which the student is enrolled. An audited class may be taken for credit at a later date.
3.4 Mid-Term Grades
Students may request mid-term grades for courses in which they are enrolled. The grades shall be provided by the official midterm date for that course.
3.5 Reporting Final Grades
The final grades for a course shall be filed with the office of the college president (or designee) by such dates as determined by the academic calendar.
3.6 Changing Grades
A grade once reported shall not be changed except when the instructor states in writing that an error has been made. The grade change must be submitted by the end of the following semester or session or, in exceptional cases, at the discretion of the college president (or designee). However, each College Appeals Board may change a grade to P or W in the case of a violation of student academic rights or to a W in the case of an academic offense.
3.7 Grades for Students who Withdraw or are Dropped
From the end of the drop/add period through the official midterm date for that course, a student may withdraw from the course and receive a “W.” From the first day after midterm until the last day of course work of the session, a student may, at the instructor’s discretion, withdraw from a course, and the instructor may assign a grade of “W.” The student must initiate the official withdrawal. No grade will be reported for a student who withdraws by the last day to drop without a grade.
3.8 Grades for Non-Payment of Fees
No grade will be reported for a student who fails to pay registration fees in accordance with established policies.
20 4.0 Academic Probation, Academic Suspension and Reinstatement (KCTCS)
4.1 General Regulations
The academic probation and academic suspension systems are based on grade point average (GPA).
4.2 Academic Probation
4.21 A student earning a cumulative grade point average below 2.0 at the end of a term shall be placed on academic probation.
4.22 A student shall be removed from academic probation by earning at least a 2.0 cumulative grade point average.
4.3 Academic Suspension
4.31 If a student is placed on academic probation for two consecutive terms and does not earn either a cumulative GPA or a term GPA of at least a 2.0 in the third term, the student shall be academically suspended. (Non-enrollment has no effect on probation status.) The president (or designee) may grant an exception based upon an individual’s case.
4.32 A student on academic suspension may not enroll in any courses offered for degree credit by KCTCS.
4.33 Reinstatement
4.331 A student who has been academically suspended may be reinstated by the president (or designee) after remaining out of the college for at least one 16- week semester and providing evidence of ability to perform at the level required.
4.332 A student who has been academically suspended shall, upon reinstatement, be placed on academic probation and be subject to academic suspension if the student fails to earn a current term GPA of 2.0 during the first term of reinstatement.
4.333 Upon a second suspension, a student may be reinstated by the president (or designee) after remaining out of college for at least two 16-week semesters and providing evidence of ability to perform at the level required.
5.0 Degrees, Diplomas, Certificates, Honors, Graduation
5.1 Requirements for Degrees, Diplomas and Certificates
5.1.1 Approval of the College Faculty
As delegated by the Senate, the faculty of each college must recommend to the president of the Kentucky Community and Technical College System and to the Kentucky Community and Technical College System Board of Regents all candidates for degrees, diplomas, certificates and from the college and must submit the list of degree, diploma, certificate and candidates to the Chancellor's office. The Board of Regents 21 approves/ratifies credentials each time it convenes.
5.1.2 Residence Requirement
At least 25 percent of the approved curriculum credits for an AA, AS, AAS, AAT, diploma, or certificate credential must be completed at the college granting the credential.
For all associate degrees, a minimum of twenty-four credits must be completed within a KCTCS College.
5.1.3 GPA Requirements for Awarding of Credentials
To be eligible for the Associate in Arts, Associate in Science, Associate in Applied Science, and Associate in Applied Technology degrees, a student must satisfactorily complete a minimum of 60 hours, including the specified general education requirements as specified in the KCTCS Board of Regents Policies 4.11 and 4.12, with a grade point average of at least 2.0. In addition, to be eligible for an Associate in Applied Science or Associate in Applied Technology degree, an applicant must have completed an approved curriculum.
To be eligible for a diploma or certificate, an applicant must satisfactorily complete an approved curriculum with a grade point average of at least 2.0.
Course substitutions may be made by the college president (or designee) on an individual basis with the advice of the division chairperson
5.14 Changes in Requirements for Credentials
When requirements for a credential are changed, registered students who are fully admitted and enrolled in the program at the time of the requirement change, shall have the option of fulfilling either the old or new curriculum requirements.
In fulfilling the old requirements, if a student finds that necessary courses have been eliminated or substantially revised, the student may substitute other courses with the approval of the president of the college, or the president's designee, in cooperation with the division chairperson. A continuously enrolled student shall not be forced to comply with the new requirements.
If students interrupt their academic progress in the program or the college for one semester, the president or the president's designee, in cooperation with the division chairperson, shall determine which requirements students shall fulfill.
If the curriculum revision is required by an external accreditation or certification body, and this body submits a written statement to the college that the accreditation of a program or certification of its graduates is in jeopardy unless students fulfill the new requirements, the option of fulfilling the old requirements shall not apply.
5.15 Multiple Credentials
22 5.151 Additional Degrees
A student will be eligible for an additional degree when the student has completed the curriculum requirements of the additional degree, including a minimum of six (6) additional hours relevant to the second degree, made application for the degree, and upon approval by the KCTCS Board of Regents. In no case will a degree be granted for the completion of a second option in a program. The completion of a second option will be recorded on the transcript.
5.152 Additional Diplomas
A student will be eligible for an additional diploma when the student has completed the curriculum requirements of the additional credential, made application for the credential, and upon ratification by the KCTCS Board of Regents.
5.153 Additional Certificates
A student will be eligible for an additional certificate when the student has completed the curriculum requirements of the additional credential, made application for the credential, and upon ratification by the KCTCS Board of Regents.
5.154 Embedded Certificates
A student will be eligible for an embedded certificate (within an approved diploma or degree curriculum) when the student has completed the curriculum requirements of the credential, made application for the credential, and upon ratification by the KCTCS Board of Regents.
5.2 Honors
The degree or diploma with honors from a KCTCS college shall be based solely upon work completed in the KCTCS colleges.
5.21 “With High Distinction” in the System
5.211 Associate Degrees
A student who has completed an Associates degree with at least forty-eight credit hours of work in the KCTCS colleges shall be designated "With High Distinction" upon graduation if a grade point average of 3.60 or higher is attained on all work completed.
5.212 Diplomas
A student who has completed a Diploma with at least thirty credit hours of work in the KCTCS colleges shall be designated "With High Distinction" upon graduation if a grade point average of 3.60 or higher is attained on all 23 work completed.
5.22 "With Distinction" in the System
5.221 Associate Degrees
A student who has completed an Associates degree with at least forty-eight credit hours of work in the KCTCS colleges shall be designated "With Distinction" upon graduation if a grade point average of 3.40 to 3.59 is attained on all work completed.
5.222 Diplomas
A student who has completed a Diploma with at least thirty credit hours of work in the KCTCS colleges shall be designated "With Distinction" upon graduation if a grade point average of 3.40 to 3.59 is attained on all work completed.
5.3 Graduation
Graduation exercises may be held at the discretion of the college president.
Credentials may be issued at the annual graduation exercise or at other times when the credential has been recommended by the faculties of the individual colleges as delegated by the Senate and approved by the Kentucky Community and Technical College System Board of Regents.
5.4 General Education Block Transfer Certification Residency Requirement
To be eligible for the thirty-three (33) hour or fully certified general education block transfer certification level, a student must complete a minimum of fifteen (15) hours at a KCTCS College.
6.0 Non-Credit Courses (CEUs)
Individual CEUs shall be recorded on the official CEU transcript. A certificate of completion shall be given to each student upon completion of a course for which individual CEUs have been awarded.
7.0 KCTCS Dean’s List
A KCTCS full-time student shall be eligible for the Full-Time Student Dean’s List and each KCTCS college may include eligible Part-Time Students on a separate Dean’s List. Qualified students shall be identified by the student’s home college for the Dean’s List(s) for the academic term (Fall Semester, Spring Semester, and Summer Term) enrolled based on the following academic criteria:
7.1 Dean’s List Criteria for a KCTCS Full-Time Student
24 An enrollee must complete 12 KCTCS semester credits or more for a semester.
Full-time students earning at least a 3.5 grade point average (GPA) and successfully completing 12 hours or more of course work numbered 100 or above (excluding MA 108) for the academic term shall be included in the Full-Time Student Dean’s List.
7.2 Dean’s List Criteria for a KCTCS Part-Time Student
An enrollee must complete 3 to 11 semester credits for the academic term.
Part-time students earning at least a cumulative 3.5 grade point average (GPA) and successfully completing a total of at least 15 KCTCS semester credits of course work numbered 100 or above (excluding MA 108) shall, based on the student’s home college, be eligible for Part-Time Student Dean’s List for the academic term (Fall Semester, Spring Semester, Summer Term).
When a college publishes a Part-Time Student Dean’s List, eligibility criteria shall be:
a. a cumulative 3.5 grade point average (GPA) or higher, and b. a cumulative total of at least 15 KCTCS semester credits.
For a subsequent academic term, a part-time student shall earn:
a. at least a 3.5 grade point average (GPA) for the academic term, b. three (3) additional credits or more for the academic term, c. at least a 3.5 cumulative grade point average (GPA), and d. a cumulative total of 18 KCTCS semester credits or more.
SKCTC SNOW SCHEDULE
Monday-Thursday Day Classes:
Time Period 1-hour delay 2-hour delay (65-minute (60-minute classes with 10- classes with 5- minute breaks) minute breaks) 8:00-9:15 9:00-10:05 10:00-11:00 9:25-10:40 10:15-11:20 11:05-12:05 10:50-12:05 11:30-12:35 12:10-1:10 12:15-1:30 12:45-1:50 1:15-2:15 1:40-2:55 2:00-3:05 2:20-3:20 25 3:05-4:20 3:15-4:20 3:25-4:25 Laboratory classes will be adjusted accordingly.
Friday Classes: Since the only Friday classes start at 11:15, all classes will start as scheduled.
Evening Classes: All evening classes after 4:00 pm will meet as scheduled.
During extremely bad weather, listen to the local radio/TV station, check the SKCTC website, or dial the switchboard and choose selection “8”. Any announcement of cancellation or delay will be made by 6:00 am for day classes and 3:00 pm for evening classes.
STUDENT EMAIL INFORMATION To facilitate communication among the Kentucky Community and Technical College System, its colleges and students, each student will receive an email address.
How to set up your email account:
1) Go to Southeast Homepage: www.southeast.kctcs.edu 2) Click on College eMail 3) Click on New users/passwords resets
Enter last name and student ID and this will allow you to complete the requested information in order to access the system.
After you get a username and password for email, you can access the Student Self Service Access.
STUDENT SELF SERVICE ACCESS
Student Self Service Access is a web-based access to your schedule, account balance, grades, service indicators (if any) and financial aid information whenever you need it. You can access this service via the SKCTC home page: www.southeast.kctcs.edu
STUDENT GRIEVANCE PROCEDURES
Students who feel they have been discriminated against or subjected to harassment by students or employees because of their race, color, national origin, sex, sexual orientation, marital status, disability, age, religion, beliefs, political affiliation, or veteran status have the right to pursue an informal and/or formal grievance. 26 GRIEVANCE COORDINATOR LARRY WARF------EEO COORDINATOR SOUTHEAST COMMUNITY COLLEGE 700 COLLEGE ROAD CUMBERLAND, KY 40823 (606) 589-2145 EXT. 13206
INFORMAL PROCEDURE
Most difficulties can be resolved by talking to someone. Therefore, students are encouraged to discuss these problems promptly and candidly with the EEO/Diversity Coordinator.
1. If a student feels that he/she has been discriminated against, the student shall bring the problem to the attention of the EEO/Diversity Coordinator within five (5) business days of learning of the cause of the grievance. The coordinator will conduct a preliminary investigation of the grievance.
2. The student, EEO/Diversity Coordinator and other involved parties will work informally to negotiate a solution within five (5) business days. The informal procedure should be completed in approximately ten (10) business days from learning of the cause of the grievance.
3. If the grievance cannot be satisfactorily resolved by working informally the student may proceed within (5) business days to file a written grievance through the Formal Procedure.
FORMAL PROCEDURE STEP 1.
a. Within fifteen (15) days of learning of the grievance, a student will file a written notice with the EEO/Diversity Coordinator. The may use the Grievance Form, which is available from the EEO/Diversity Coordinator. The written notice shall identify the nature of the alleged discrimination, the date(s) of occurrence, and the desired result, and shall be signed and dated by the student filing the grievance.
b. As soon as possible, the EEO/Diversity Coordinator will initiate an adequate, reliable impartial investigation of the grievance.
c. Within ten (10) business days of receiving the student’s written notice, the EEO/ Diversity Coordinator shall respond in writing to the student. The response shall summarize the course of the investigation and determine the validity of the grievance and the appropriate resolution.
STEP 2.
a. If the student is not satisfied with the coordinator’s response, the student may appeal in writing to the President of Southeast Kentucky Community and Technical College (or designee) within five (5) business days of the Step 1 response. The Step 2 appeal must contain all written documentation from Step 1 and the student’s reasons for not accepting the coordinator’s response.
b. Within seven (7) business days from receiving the written Step 2 appeal, the President (or designee) will respond in writing to the student as to the action to be taken. 27 STEP 3.
a. If the grievance is not resolved to the satisfaction of the student, the student may file an appeal according to the KCTCS Code of Conduct Section 1.2.8.1.
The deadlines established in this procedure may be waived in exceptional circumstances by the President of Southeast Community College (or designee).
STUDENT PARKING REGULATIONS
Students attending Southeast Kentucky Community and Technical College will be issued a color- coded tag to hang on the rear-view mirror of your vehicle. Your assigned number will be recorded and given to the lot attendant for future reference. It is very important that your tag is visible at all times to avoid citations and subsequent penalty fees. You can obtain your parking tag in the Business Office. Fines will be given starting the first day of classes.
I. Students will be permitted to park in any non-restricted parking areas.
A. RESTRICTED AREAS are three types: 1. HANDICAPPEDdesignated as handicapped only 2. RESERVED-marked with yellow line 3. FIRE-LANES-designated with appropriate signs.
II. Students may park in any area (other than those marked RESERVED or HANDICAPPED) marked with WHITE LINES. Parking behind buildings is RESERVED AND RESERVED HANDICAP Only. Students with a Handicapped Permit must also purchase a SECC parking permit
III. Penalties:
A. Student found to be parked in restricted areas will be issued a $5.00 fine for the first offense. B. The second offense will carry a $10.00 fine. C. Subsequent offenses will carry a $15.00 fine. D. Parking in the Handicapped Zones and Fire Lanes carry a $50.00 fine for the first offense and any thereafter.
IV. Non-Payment of Penalty Fines
A. Students who do not pay penalty fined will not be issued transcripts or be allowed to enroll at Southeast Community College in the future until all fines are paid.
28 REMEMBER: STUDENTS USE WHITE LINE PARKING SPACES ONLY
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