Fair Board Regular Meeting

FAIR BOARD REGULAR MEETING Lane Events Center, Meeting Room #1 July 2nd, 2015, 7:30AM

Kelley Voorhees Harris Cosio Thwing Present Present Present Absent Present

Others Present: Corey Buller – Division Manager/Fair Director, Lane Events Center Rachel Bivens – Marketing Manager/Assistant Fair Manager Lane Events Center Faye Steward – Lane County Commissioner

1. ITEMS FROM THE COMMUNITY None

2. APPROVAL OF MINUTES – June 4 th , 2015 MOTION: Randy Thwing COMMENTS: Randy Thwing motioned to SECOND: Sid Voorhees approve the June 4th, 2015 minutes as written. Sid VOTE Voorhees seconds. All in Favor. No discussion. Name Vote Cliff Kelley Yes Sid Voorhees Yes Sascha Cosio Absent Jack Harris Yes Randy Thwing Yes

3. FINANCIALS DISCUSSION TOPICS: Corey presented the annual Fair budget as well as revenue vs. expense for the past few years to the Fair Board. Minimal discussion surrounding how expense are allocated to the Fair. Not much changed since May. Unfortunately deferred items have not been moved into the current fiscal year as of yet. They will be in as of the next meeting. ACTIONS/DIRECTION: None

4. FAIR SECURITY DISCUSSION TOPICS: Only one currently qualified company responded and we will be using them for the 2015 Fair. This is the same company as last year who are all DPSST certified. ACTIONS/DIRECTION: None

5. MOU LCF/4-H/LCLA DISCUSSION TOPICS: No changes have been made to the draft that was recently emailed. Motion to approve as presented. MOTION: Sid Voorhees COMMENTS: Sid Voorhees motioned to SECOND: Randy Thwing approve the MOU as written and presented. VOTE Randy Thwing seconds. All in Favor. No Name Vote discussion. Cliff Kelley Yes Sid Voorhees Yes Sascha Cosio Absent Jack Harris Yes Randy Thwing Yes 6. PARTNERSHIPS: DISCUSSION TOPICS: UO will be partnering with the Fair this year and be at the Fair with activities, athletes and potentially Puddles. Discussion of Fair Media partners promotions and give aways. Discussions of Fair ads running currently. Discussion of Concert ticket sales for this year. ACTIONS/DIRECTIONS: Staff will inquire with the UO if they will advertise for the Fair on their reader board at Matt Knight arena.

7. INFORMATION SHEET: DISCUSSION TOPICS: Daily Specials/Concerts and info sheet handed. ACTIONS/DIRECTIONS: Staff will email the information sheet to Fair Board members for ease of use on mobile devices.

8. PACKETS: DISCUSSION TOPICS: Fair Board packets for Fair will be ready for pick up at the office prior to Fair open. ACTIONS/DIRECTIONS: None

9. OTHER DISCUSSION TOPICS: Feedback: Commissioner Stewart inquired as to any feedback staff or Fair Board members have received regarding the BCC decisions of late. No feedback has been received at this time.

Board Attendance: Cliff Kelley requested staff to bring an attendance record of the Fair Board members to the next meeting.

Milk Drinking Contest: Discussion regarding the donate milk from Dairgold for the Fair Milk drinking contest occurred. Karissa with 4-H will likely add this to the Ag Olympics to be held Sunday of Fair. Portable milker will also be on-site to be used in the open show cattle area – no youth dairy cattle were entered this year.

ACTION/DIRECTION: Staff will generate and bring the attendance record to the next Board meeting.

Meeting adjourned.

X______Jack Harris, President

MINUTES ARE DRAFT AND SUBJECT TO CHANGE UNTIL APPROVED BY THE FAIR BOARD AT THE NEXT REGULAR SCHEDULED MEETING