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Mahatma Gandhi University Kottayam – 686560 MAHATMA GANDHI UNIVERSITY KOTTAYAM – 686560 DETAILS OF WORKS PERFORMED IN EACH SECTION OF THE UNIVERSITY Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar ADMINISTRATION Service mattes of Staff: [email protected] 1. AD A I 0481-2733280 JR/DR/AR/SO/Assistants n Service Matters of: OA/Clerical Asst./Store Asst./Staff Nurse/Roneo Operator/Lab Techn (health [email protected] 2. AD A III 0481-2733302 centre)/Tele. Operator n GO Endorsement Part Time Sweeper engagement Service Matters – FC&D, Drivers, Engineers, Computer Programmers, 3. AD A IV Security Personel, Anti Harassment, Sanctioning of leave to SO & Above AR I (Admn) DR I (Admn) officers 3239 3223 Pension: Bill preparation, Pension 0481- 4. AD A VIII certificate issue, Income Tax matters 27733420 of pensioners Pension Calculation, Pension Sanctioning, NLC Issuing, Family 5. AD A X 0481-2333420 pension, VRS, Restoration of commuted portion of pensioners somguada6@gma 6. AD A VI Medical Reimursement 0481-2733305 il.com 7. Records Kppeing University Records 0481-2733412 1. AD A VII All administrative matters related to 0481-2733425 [email protected] AR CAP DR III Interschool centers m (ADMN) Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar 2. Content Maintenance of University Website, 1273 Management Preparation of Annual Report Service matters of teachers in various Schools under the University, VC, PVC, Registrar, FO, and CE School of Communication & Journalism School of Computer Science School of Distance Education School of Environmental Studies School of Bio-Sciences Appointment of Assistant Professors Appointment of Associate Professors Establishment of: School of Chemical Sciences(11 teachers) School of Indian Legal Thought (6 DR II ada2mgu@gmail. AR II (Admn.) 3. Ad A II teachers) 0481-2733281 (Admn) com 3240 School of Letters (6 teachers) 3227 School of Tourism Studies (1 teacher) RTI reply Prevention of vacation (All school of the University) UGC pay revision Legal Files Service matters of VC/PVC Service matters of Registrar/FO/CE School of International Relation & Politics School of Pure and Applied Physics RTI reply LA Establishment work related to School DR II of Physical Education, Establishment mguadafive@ AR II (Admn) 4. Ad A V 3304 (Admn) work of Service matters of the non- gmail.com 3240 3227 teaching staff , National Pension Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar System, Appointment of Guest Faculties, Visiting Professor, Placement and Training Cell, Appointment, Transfer and Posting of Library Staff Promotion, Pay Fixation, Leave, etc of teachers of 6 teaching departments of University and Scrutiny of provisional payments /U.O issuance/regularisation etc. Establishment work of Teachers in School of Social Sciences, School of Gandhian Thought and Department of Life Long Learning 5. Ad A IX 0481-2733425 Establishment work of teachers in school of Behavioural Sciences(SBS), School of Management and Business Studies(SMBS) & School of Pedagogical Sciences (SPS) Provisional Payment & Its regularisation, teaching departments(statutory)/IUC/ISC Notification – Charge Transfer House Building Advance, Canteen, Light Refreshment Stalls, Crèche, Ladies Fitness Centre, Permanent adb1section@gm 6. Ad B I Advance, Staff Welfare Fund, Motor ail.com Conveyance Advance, Marriage Advance, Cycle Advance Processing TA/DA Bills of members of the Syndicate Staff and Teachers who 7. Ad B VI [email protected] attend various programmes in the University hml \w þ ]Àt¨kv, sabnâ \³kv, dn¸bÀ, vehicles.mgu@g ESTATE OFFICER DR II 8. AD B V C³jpd³kv, _kv ]mkvþZnhk¡qen 0481-2733310 ss{UhÀamcpsS thX\wþ hml\ hnev]\ mail.com 3269 (ADMN) Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar sI«nS \nIpXn, C³jpd³kv, 3227 Akw»nlmÄ, KÌvlukv, AtemSvsaâv, kv{Im¸v hn¸\, Izt«j\pIÄ £Wn¨v mguestate@gmail 9. AD B III 0481-2733308 acw apdn¡Â, Hcp e£w cq]bn .com IpdhpÅ hÀ¡pIÄ¡v A\paXn hm§pI, `qan CS]mSpIÄ, Im¼kv ¢o\nwKv bqWnthgvknän ÌpUâv tlmÌepIfpsSbpw Ìm^v adb7mgu@gmail. 10. AD B VII 0481-2733290 IzmÀt«gvkpIfpsSbpw com AUvan\nkvt{Sj³ 0481-2733282 [email protected] 11. AD D I−n³Pâv _nÃpIfpsS X¿mdm¡Â om kÀÆIemime Poh \¡mcpsSbpw 0481-2733290 Health A²ym]IcpsSbpw hnZymÀ°nIfpsSbpw healthcentre1234 12. Centre BtcmKy kwc£Whpambn _Ôs¸« @gmail.com` Imcy§Ä AMC/Repair of 0481-2733307 generator/electronic/lab equipments, mguadb2@gmail. 13. AD B II per copy charge of photocopier, Fund com Diversion, Purchase of Furniture, Store Purchase (Annual Purchase) DR Purchase of computers, printers, 0481-2733309 AR III ADMN PLANNING electronic items, chemicals, mguadb4@gmail. &IQAC 14. AD B IV equipments, glass wares, library com 3404/3698 books in all departments , customs duty, exemption certificate E-Tender Above 5 Lakhs adb8mgu@gmail. 15. AD B VIII E-Governance com E-Payment Meeting kÀÆIemimebnse \nÀ½mW {]hr¯nIÄ, 0481-233289 hmÀjnI ]²Xn, bp.Pn.kn. ]²XnIÄ, pandd1section@ 16. P&D I FdpssUäv ]²XnIÄ, s\ävhÀ¡nwKv, CâÀs\äv gmail.com tkh\§Ä AR III ADMN DR P&D UGC JRF Scholarship, Fellowships, 0481-2733326 3244 17. P&D II Research Projects & Funding & [email protected] Regulation (KSCSTE, DST, KSSR etc), Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar RFSMS, Fellowships, DST inspire, single girl child scholarship, KSCSTE dqkm t{]mPIvSv, In^v_n t{]mPIvSv, kÀÆIemimem _Päv tamWnädnwKv I½nän, 18. P&D III \nbak`m tNmZy§fpsS adp]Sn F¶nh [email protected] kw_Ôn¨ tPmenIÄ Service Matters (including leave) of 19. AD C I 3311 Non-Gazetted Officers Service Matters (including leave) of 20. AD C II Non-Gazetted Officers Service Matters (including leave) of 21. AD C III Non-Gazetted Officers Training of Staff., Biometric 3410 22. AD B IX Attendance 23. SC/ST Cell Matters relating to SC/ST Students 3327 FINANCE Maintenance of GER and verification 24. Audit II 0481-2733295 of service details of employees with Maintenance of GER of officers including section officers to joint registrar&VC, PVC, CE, Registrar, FO & 25. Audit III Dept. Teachers 0481-2733293 Verification of Service Matters of the incumbents and verification of salary DR I AR I FINANCE & service matters prior to 2009 FINANCE 3248 Auditing of Contingent Bills of 3236 Departments Auditing of contingent bills from various inter university school centers 26. Audit I 0481-2733416 Auditing work bills from Engineering Unit Regularisation of provisional payment sanctioned under general Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar administration – plan and non-plan Regularisation of provisional payment sanctioned under plan head of Engineering Unit Processing of PF loans and closure [email protected] 27. Finance II Converting temporary loans to NRA 0481-2733331 om Closure and transfer of PF accounts Admission and closure of GIS Scheme (University Scheme and Govt. Scheme) 28. Finance III Admission and closure of VNF Scheme Closure of FBS Scheme Admission to PF Conversion to NRA PF closure on retirement 29. Finance V PF closure and transfer (IUT and other 0481-2733331 depts) Credit Card Transfer of nomination forms to AD C Verification of HBA, MCA, Marriage Advance GPAIS – Settlement of Claim Preparing bills to transfer the amounts of PF, GIS, SWF & LIC of employees on deputation Verification of LIC premium dues (before 2009) and preparing 30. Accounts I remittance certificate if necessary Preparing bills to transfer the amounts of sales tax to the district treasury (ST fro the amounts remitted by selling old exam paper etc) Preparing TDS certificates (20C & 20F) to be given to the contractors for the construction works given by the University Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar 31. Finance I Pay Fixation, Purchase, Concurrence to Payments except P&D 32. Finance IV Pension, Repair and Maintenance of 0481-2733418 Uty Vehicles, Construction and Payments under P&D, Preparation of Budget Estimates of the University 33. Exam Audit I Processing TA/DA Bills of teachers 3336 and Uty Staff in campus, other examiners, Payment to contingent AR FIN II DR FIN II employees, processing of bills of 3249 3237 payment to aided colleges 34. Exam Audit Remuneration to teachers in CV 3336 II Camps, HVSS, Pratical, Viva etc, other payments. 35. Exam Audit Processing and regularisation relating 0481-2733413 III to the conduct of exam bills Typing Works of Finance and Exam 36. FC III 0481-2733418 branch Matters relating to SF institutions 37. SF I 3409 formally run by University Cases relating to SF institutions 38. SF (Legal) 3410 formally run by University 39. Printing All printing works General Store of all items not related to 40. 3432 Store examination Preparation of salary, preparation of arrears relating to salary, increment and fixation. Deduction and preparation of various schedules DR FINANCE FCC including IT, PF, GIS, FBS, SWF, LIC, [email protected] AR FINANCE IV (FCC) 41. 0481-2732950 I Sections Court attachments, other outside om 3241 3236 recoveries, Preparation and issue of form 16, preparation and issue of salary certificates, last pay certificates etc. Section Supervisory Officers Name of Sl. No. Dealing works in the Section Contact E-Mail ID Deputy Section Assistant Registrar Number Registrar cdcmgu@ 42. CD Section gmail.com ACADEMIC College/Course Affiliation of Govt./Aided Arts&Science / Music%Fine Arts/Aided/Unaided aca1@ 43.
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