CAMARILLO LIBRARY BOARD REGULAR MEETING WEDNESDAY, APRIL 10, 2013 - 5:00 P.M. CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
AGENDA
AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE AT WWW.CI.CAMARILLO.CA.US UNDER AGENDAS AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST LIVE ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The Camarillo Library Board (“Board”) will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the Board at the following times:
A. AGENDA ITEMS – during Public Comments or at the time the Board considers the agenda item;
B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and
C. PUBLIC HEARINGS – Public Hearings, if scheduled, are heard at 7:30 p.m.
Please keep your comments brief and complete a speaker card for the Secretary.
CALL TO ORDER
ROLL CALL
FLAG SALUTE
I. AMENDMENTS TO THE AGENDA - This is the time and place to change the order of the agenda, delete or add any agenda item(s).
II. PUBLIC COMMENTS
III. CONSENT CALENDAR
A. Minutes Approval receives and files the minutes of the Camarillo Library Board meeting held March 13, 2013. 1 CLB April 10, 2013 B. Camarillo Public Library Activities Update Approval receives and files the activity report on the Camarillo Public Library filed by Library Director Wolfe.
CONSENT CALENDAR ACTION:
A MOTION TO APPROVE THE RECOMMENDATION FOR CONSENT CALENDAR ITEMS A AND B.
IV. DEPARTMENTAL – NO ITEMS
V. LEGAL COUNSEL – NO ITEMS
VI. COMMENTS FROM STAFF
VII. COMMENTS FROM BOARD MEMBERS
VIII. PUBLIC HEARINGS – NO ITEMS
IX. ADJOURN
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
2 CLB April 10, 2013 MINUTES CAMARILLO LIBRARY BOARD REGULAR MEETING WEDNESDAY MARCH 13, 2013
CALL TO ORDER/ROLL CALL
President McDonald called the meeting to order at 5:02 p.m.
Trustees Present: Jeanette McDonald, President Bill Little, President Pro Tern Charlotte Craven, Trustee Kevin Kildee, Trustee Michael Morgan, Trustee
Staff Present: Bruce Feng, Executive Officer Ronnie Campbell, Finance Director Stephen DeCesari, Police Department Commander Tom Fox, Public Works Director Jeffrie Madland, Secretary Dave Norman, Community Development Director Dan Paranick, Assistant City Manager Richard Petropulos, General Services Director Brian Pierik, General Counsel FLAG SALUTE
President Pro Tern Little led the Pledge of Allegiance to the Flag.
AMENDMENTS TO THE AGENDA—NONE
PUBLIC COMMENTS — NONE
CONSENT CALENDAR
Trustee Morgan moved, seconded by Trustee Craven, to approve Consent Calendar Items A and B.
A. Minutes
Approved the minutes of the Camarillo Library Board held February 13, 2013, as presented.
B. Camarillo Public Library Activities Update
Received and filed the activity report on the Camarillo Public Library.
Motion carried 5-0.
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a) Co Ne Library a. < LLI < LIJI I_ CLB III B 1 CAMARILLO SANITARY DISTRICT REGULAR MEETING WEDNESDAY, APRIL 10, 2013 CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA
THIS MEETING FOLLOWS THE CAMARILLO LIBRARY BOARD MEETING CONVENING AT 5:00 P.M.
AGENDA
AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE AT WWW.CI.CAMARILLO.CA.US UNDER AGENDAS AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST LIVE ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The Board of Directors will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board of Directors cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board of Directors, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the Board of Directors at the following times:
A. AGENDA ITEMS – during Public Comments or at the time the Board of Directors considers the agenda item; B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and C. PUBLIC HEARINGS – Public Hearings, if scheduled, are heard at 7:30 p.m. Please keep your comments brief and complete a speaker card for the Assistant Secretary. CALL TO ORDER ROLL CALL
I. AMENDMENTS TO THE AGENDA - This is the time and place to change the order of the agenda, delete or add any agenda item(s).
II. PUBLIC COMMENTS III. CONSENT CALENDAR A. Minutes
Approval receives and files the minutes of the Camarillo Sanitary District meeting held March 27, 2013.
1 CSD April 10, 2013 B. Professional Services Agreement Amendment – AKM Consulting Engineers
Consider amending existing Professional Services Agreement to add work scope activities to existing design services related to pump station no. 2 rehabilitation. Approval authorizes the District Manager to sign an Additional Work Request for an amount not-to-exceed $52,764.
CONSENT CALENDAR ACTION:
A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT CALENDAR ITEMS A AND B.
IV. DEPARTMENTAL – NO ITEMS
V. LEGAL COUNSEL – NO ITEMS
VI. COMMENTS FROM STAFF
VII. COMMENTS FROM BOARD MEMBERS
VIII. PUBLIC HEARINGS – NO ITEMS
IX. ADJOURN
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
2 CSD April 10, 2013 MINUTES CAMARILLO SANITARY DISTRICT REGULAR MEETING WEDNESDAY, MARCH 27, 2013
CALL TO ORDER/ROLL CALL
Chairman Kildee called the meeting to order at 5:00 p.m.
Directors Present: Kevin Kildee, Chairman Bill Little, Secretary Charlotte Craven, Director- Jeanette McDonald, Director Michael Morgan, Director
Staff Present: Bruce Feng, District Manager Ronnie Campbell, Finance Director Stephen DeCesar", Police Department Commander Tom Fox, Assistant District Manager Jeffrie Madland, Assistant Secretary Dave Norman, Community DevelopmentDirector Dan Paran _ ick, Assistant City Manager Richard Petropulos, ---General- Services Director Brian Pierik, Legal Counsel
FLAG SALUTE Director Craven led the Pledge of Allegiance to the Flag. I. AMENDMENTS TO THE AGENDK-- NONE II. PUBLIC COMMENTS:-.;.-NONE III. -CONSENT CALENDAR Diregtor Craven moved, seconded by Director Morgan, to approve Consent Calendar Item A. A. Minutes Approved the minutes of the Camarillo Sanitary District meeting held March 13, 2013, as presented. Motion carried 5-0. IV. DEPARTMENTAL
A. Professional Services Agreement - Feasibility Study/Energy Management Plan Deputy Director Public Works McGovern recommended the Board consider a
CSD III A 1 professional services agreement with Kennedy/Jenks Consultants to prepare a Feasibility Study/Energy Management Plan for the Camarillo Wastewater Treatment Plant. The District had not previously performed this type of comprehensive energy efficiency study. The request for proposals indicates the District wants something that has been applied in the industry and does not want any type of experimental technology. It was moved by Director Morgan, and seconded by Secretary Little, to authorize the District Manager to sign CSD Agreement No. 2013-2 with Kennedy/Jenks Consultants in an amount not-to-exceed $90,000. Motitiri carrie V. LEGAL COUNSEL — NONE
VI. COMMENTS FROM STAFF — NO
VII. COMMENTS FROM BOARD MEMBERS -- NONE
VIII. PUBLIC HEARING — NON
IX. ADJOURN
The meeting adjourned at 5:16 p_.rn
ATTEST: Assistant Secretary
Chairman
2 CSD 3/27/13
CSD III A 2 Camarillo Sanitary District
AGENDA REPORT
Date: April 10, 2013
To: Honorable Chairman and Board of Directors
From: Bruce Feng, District Manar--7 -->/d-v Ofi4-ify
Submitted by: Tom Fox, Assistant District Manager
Subject: Approval of Additional Work Request for Pump Station 2 — AKM Consulting Engineers
SUMMARY
Request approval of additional work request to amend the existing professional services agreement scope of work with AKM Consulting Engineers (AKM). This will add work scope activities to existing design services related to pump station no. 2 rehabilitation. The additional work is for a not-to-exceed cost of $52,764.
DISCUSSION
The Camarillo Sanitary District (District) has a Professional Services Agreement with AKM that was amended by the District Board in 2010. The 2010 amendment was needed in order to include engineering design services for the rehabilitation of pump station no. 2 located near the intersection of Lewis Road and Pleasant Valley Road.
Staff is requesting approval to include work scope activities not originally anticipated. These activities include: additional engineering design related to an emergency generator, changes to block wall surrounding the pump station, and engineering design services during construction.
BUDGET IMPACT
Sufficient funds the additional work request are available in Project SS-10-04 Account No.873- 8810-488.92-21.
SUGGESTED ACTION
Approval authorizes the District Manager/Assistant Manager to sign an Additional Work Request for an amount not to exceed $52,764.
ATTACHMENTS None.
Finance Review: DW
CSD III B 1 CITY OF CAMARILLO CITY COUNCIL REGULAR MEETING WEDNESDAY, APRIL 10, 2013 CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA THIS MEETING FOLLOWS THE CAMARILLO LIBRARY BOARD, AND CAMARILLO SANITARY DISTRICT MEETINGS CONVENING AT 5:00 P.M. AGENDA AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE AT WWW.CI.CAMARILLO.CA.US UNDER AGENDAS AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.
FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the City Council at the following times: A. AGENDA ITEM – at the time the City Council considers the agenda item OR during Public Comments, and B. NON-AGENDA ITEMS – during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and C. PUBLIC HEARINGS – Public Hearings are heard at 7:30 p.m. if scheduled. Please keep your comments brief and complete a speaker card for the City Clerk.
CALL TO ORDER ROLL CALL I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s). II. PRESENTATIONS A. Ventura County Civic Alliance – 2013 State of the Region
David Maron will give a presentation on the 2013 State of the Region Report.
1 April 10, 2013 III. CONSENT CALENDAR A. Minutes Approval receives and files the minutes of the Camarillo City Council meetings held March 27, 2013.
B. Resolution – Disbursements Approval adopts a Resolution approving disbursements dated on or before April 3, 2013.
C. Request to Sell Alcoholic Beverages - Rebozo Festival The Rebozo Festival Committee is requesting authorization to serve alcoholic beverages at the Camarillo Ranch House for its fundraising event on May 19, 2013. Approval indicates the Council does not object to the issuance of a one- day beer and wine permit by the Department of Alcoholic Beverages Control.
D. Alcoholic Beverage License – Sushi Teri Teppan House, 1901 E. Daily Dr. Consider an application for a new alcoholic beverage license within the City. Approval indicates the City does not wish to protest issuance of the license if it is conditioned to prohibit the off-premise sale of alcohol.
E. Request for Qualifications – TS-12-01 Dunnigan Street Traffic Signal Consider issuing a request for qualifications for a professional design services consultant for the subject project. Approval authorizes staff to issue a Request for Qualifications.
F. Extension of the Professional Tree Maintenance Services Contract with West Coast Arborist Inc. The agreement for tree trimming and tree care services will expire June 30, 2013. Staff proposes extending the agreement for an additional two years. Approval extends the Maintenance Services Contract with West Coast Arborist, Inc.
G. 2013 Chamber of Commerce Classic Car Cruise Nights The Chamber of Commerce applied for a special event permit for the 2013 Classic Car Cruise Nights. Six events are planned for the fourth Friday night of each month starting April 26 and continuing through September 27. The event will exclusively utilize the parking lots of the former courthouse building and Studio Channel Islands Art Center, and street parking along Ventura Boulevard, between Fir Street and Elm Street. Approval authorizes the special event permit with the recommended conditions.
2 April 10, 2013 CONSENT CALENDAR ACTION:
A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT CALENDAR ITEMS A THROUGH G.
IV. CITY COUNCIL – NO ITEMS
V. FINANCE – NO ITEMS
VI. PUBLIC WORKS – NO ITEMS
VII. COMMUNITY DEVELOPMENT – NO ITEMS
VIII. CITY ATTORNEY
A. Closed Session The City Council will consider the following item in closed session:
1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9; Number of cases: one. IX. CITY MANAGER
A. Proposed Amendments to the League of California Cities Bylaws
The League of California Cities is proposing two amendments (1) regarding submission of resolutions to the League's General Assembly and (2) relating to the voting threshold for positions on statewide ballot measures. Cities must provide their intent by mail ballot no later than April 19, 2013.
Suggested Action: a MOTION to approve the two Bylaw amendments as recommended by the League's Board of Directors.
X. CITY CLERK – NO ITEMS
XI. GENERAL SERVICES – NO ITEMS
XII. WRITTEN COMMUNICATIONS – NO ITEMS
XIII. NEW BUSINESS - ORAL COMMUNICATIONS - INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows:
A. City Manager
B. City Attorney
C. Members of City Council
3 April 10, 2013 RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM
XIV. STUDY SESSION
A. Safety Element Update
B. Economic Development
CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M.
ROLL CALL
FLAG SALUTE
AMENDMENTS TO AGENDA
XV. PRESENTATIONS
A. Recognition of Outgoing Police Commander Steve DeCesari The Mayor will present a City Tile to Police Commander Steve DeCesari in recognition of his service to the Camarillo community.
B. County of Ventura's Application to the Federal Aviation Administration to Designate Ventura County as an Unmanned Aerial Vehicle System Test Site Todd McNamee, Director of Ventura County Airports, will give a presentation on the County’s application to be designated as an unmanned aerial vehicle system test site.
C. Camarillo Ranch Foundation - Annual Report Bruce Fuhrman, Board President, and Marsha Rea, Executive Director, will present the Camarillo Ranch Foundation’s Annual Report.
XVI. PUBLIC COMMENTS
XVII. PUBLIC INFORMATION ITEMS - NO ITEMS
XVIII. PUBLIC HEARINGS
A. Resolution Approving ND 2013-01 and Introduction of an Ordinance Amending the Camarillo Municipal Code Zoning Ordinance Regarding Supportive and Transitional Housing This public hearing was continued from March 27, 2013. Staff is requesting the item be continued to May 8, 2013.
Suggested Action: open the public hearing and continue the hearing to May 8, 2013.
4 April 10, 2013 B. Resolution Approving Addendum to the Springville Certified EIR This public hearing was noticed for April 10, 2013. Staff is requesting the public hearing be cancelled.
Suggested Action: a MOTION to cancel the public hearing.
XIX. DEPARTMENTAL ITEMS
A. 2013 Fiesta and Street Fair The Camarillo Fiesta Association requested a special event permit for the 2013 Fiesta and Street Fair. It is proposed the fiesta will commence on the evening of Thursday, July 11, 2013, for carnival rides in the parking lot at the former courthouse building and the back asphalt area of the former Los Primeros School. The Fiesta/Street Fair would continue with the carnival, entertainment and other activities on Ventura Boulevard on Friday, Saturday, and Sunday, July 12 through 14.
Suggested Action: a MOTION to authorize staff to issue the special event permit, which includes the street closures and banners, subject to conditions of approval.
XX. ADJOURN
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.
5 April 10, 2013 MINUTES CITY OF CAMARILLO CITY COUNCIL REGULAR MEETING WEDNESDAY, MARCH 27, 2013
CALL TO ORDER/ROLL CALL
Mayor Craven called the meeting to order at 5:20 p.m.
Councilmembers Present: Charlotte Craven, Mayor Kevin Kildee, Vice Mayor Bill Little, Councilmember Jeanette McDonald, Councilmember Michael Morgan, Councilmember
Staff Present: Bruce Feng, City Manager Ronnie Campbell, Finance Director Stephen DeCesari, Police Department Commander Tom Fox, Public Works Director Jeffrie Mad land, City Clerk Dave Norman, Community Development Director Paranick Assistant City Manager Richard Petro 'pulos, General Services Director Brian Pierik, City Attorney
I. AMENDMENTS TO THE AGENDA
Items III E, III F, Ill G III N, III R -III S,- and III U were pulled for discussion.
II. PRESENTATIONS :— NONE
III. CONSENT CALENDAR --
Vice Mayor Kildee moved, seconded by Councilmember McDonald, to approve Consent Calendar Items A through T, with the exception of Items E, F, G, N, R, S, and U.
A. Minutes
Approved the minutes of the City Council meeting held March 13, 2013, as presented.
B. Resolution — Approval of Disbursements
Adopted Resolution No. 2013-21 approving disbursements dated on or before March 20, 2013.
CC III A 1 C. Financial Reports — February 2013
Received and filed the following financial reports pursuant to the City's Investment Policy and State law:
1. Investment Report dated February 28, 2013 2. Chronological Investment Activity Report for the Month Ended February 28, 2013 3. General Fund Comparative Balance Sheet, December 31, 2012 and January 31, 2013, and January 31, 2012
D. Request to Sell Alcoholic Beverages - A Taste of Camarillo
Indicated the Council does not object to the issuance of a two-day beer and wine permit by the Department of Alcoholic Beverages Control.
E. Policy 1.01 - City Council Reorganization, Committees, and Appointments
Pulled for discussion as Item IV B.
F. Computer Equipment Purchase
Pulled for discussion as Item
G. Computer Software Purchase
Pulled for discussion as Item XI D.
H. Resolution Exonerating Securities -security Project at Police Facility
Adopted Resolution No. 2013 722 exonerating securities.
I. Resolution Exonerating Securities - GS-2011-1 Solid Roof Cover at Camarillo Public Library
opted Resolution No. 2013-23 exonerating securities.
J. Resolution Accepting Public Improvements and Exonerating Securities - LD- 408 Camarillo Promenade CPG Partners, LP Chelsea Property Group, Inc.
Adopted Resolution No. 2013-24 accepting public improvements and exonerating securities.
K. Resolution Accepting Public Improvements and Exonerating Securities - CPD-197M CPG Partners, LP Chelsea Property Group, Inc.
Adopted Resolution No. 2013-25 accepting public improvements and exonerating securities.
City Council 3/27/13 2
CC III A 2 L. Resolution Authorizing Transportation Development Act Fund Claim Article 3/SB-821 for Fiscal Year 2012/13
Adopted Resolution No. 2013-26 authorizing submittal of a claim for Article 3 funds for fiscal year 2012/13 to construct a sidewalk parallel to Lewis Road on Pleasant Valley School District property.
M. Resolution Establishing Parking Prohibition on Avenida Acaso at Cedarbrook Walk
Adopted Resolution No. 2013-27 prohibiting parking on Avenida Acaso from Cedarbrook Walk for sixty feet north.
N. Transit Vehicle Purchase
Pulled for discussion as Item VI D.
0. Maintenance Services Contract - Traffic Signal Rewire TM-2013-1
Authorized the City Manager to sign Agreement No. 2013-11 with Taft Electric Company in the amount of $26,930.
VISTA Highway 101 Cooperative Agreement Amendment
Authorized the City Manager to sign the VISTA Highway 101 Cooperative Agreement No. 2013-12.
Q. Change Order No. 1 to Roy Allan Slurry Seal, Inc. - Annual Slurry Seal Program ST-11-04
Authorized the City Manager to sign Change Order No. 1 to Roy Allen Slurry Seal, Inc., for an amount not-to-exceed of $56,820.
Letter of Support for Complete Remediation of the Oxnard Halaco Superfund Site
Pulled for discussion as Item IX C.
S. Professional Services Agreement with JL Patterson & Associates, Inc. - Preliminary Engineering for Metrolink Pedestrian Undercrossinq ST-14-05
Pulled for discussion as Item VI E.
T Solicit Bids - Recoating of Reservoir Nos. 2, 5, and 6 (WT-08-01)
Authorized staff to solicit bids.
U. Alcoholic Beverage License - Institution Ale Company, 438 Calle San Pablo, Suite 1
Pulled for discussion as Item X A. Motion carried 5-0.
City Council 3/27/13 3
CC III A 3 IV. CITY COUNCIL
A. Citizen Appointment Committee Recommendation
City Clerk Madland stated the City posted the appropriate notices to fill expired terms and unscheduled vacancies on City committees, boards, and commissions. The Citizen Appointment Committee reviewed applications and requests for reappointment. Their recommendations were presented to the City Council.
Councilmember McDonald recommended all Councilmembers be provided with all the applications received not just the applications for those recommended for appointment.
Councilmember Morgan moved, seconded by Councilmember Little, to confirm the appointments as recommended.
Motion carried 5-0.
Vice Mayor Kildee requested the Citizen Appointment Policy be reviewed by the Policy Committee and recommended wording be provided to the applicants and incumbents informing them that they may be called for an interview.
B. Policy 1.01 - City - Council Reorganization, Committees, and Appointments (formerly Item III E)
Councilmember McDonald questioned the proposed name change to the Redevelopment Committee. She felt having a committee for land use planning would be inappropriate because it was important for the entire Council to hear information regarding land use planning. The Council supported deleting the Redevelopment Committee from the policy.
Councilmember McDonald moved, seconded by Councilmember Little, to adopt the amendments to Policy 1.01., with the deletion of paragraph C.4.i.
Motion carried 5-0. V. FINANCE—NONE
VI. PUBLIC WORKS
A. Resolution Preliminarily Approving the Engineer's Report; Declaring the City's Intention to Order the Levy and Collection of Assessments for Fiscal Year 2013-14 within Camarillo Landscape Maintenance District Zones 1 through 10; and Fixing Time and Place for a Public Hearing on the Levy of the Proposed Assessments
City Council 3/27/13 4
CC III A 4 Public Works Director Fox recommended the Council consider declaring the City's intent to levy landscape maintenance district assessments, preliminarily approve the related engineer's report, and set a public hearing date.
Councilmember Little recommended holding a town hall meeting to explain the advantages of the assessments. Public Works Director Fox confirmed a meeting would be held and an informational brochure explaining the process and its benefits would be mailed to the community.
Vice Mayor Kildee moved, seconded by Councilmember Morgan, to adopt Resolution No. 2013-28 preliminarily approving the engineer's report; declaring the City's intent to levy and collect assessments for fiscal year 2013-14 in Camarillo Lighting and Landscape Maintenance District Zones 1 through 10; and fixing the time and place for a public hearing on May 22, 2013, at 7:30 p.m. in City Council Chambers.
Motion carried 5-0.
B. Resolution Initiating Proceedings for the Formation of the Adolfo Glenn II Landscape Maintenance District and Ordering Preparation of an Engineer's Report
Public Works Director Fox recommended the Council consider the formation of a new Landscape Maintenance District, known as Adolfo Glenn II Landscape Maintenance District, and concurrently detach Zone 9 (Adolfo Glenn II) from the Camarillo Landscape Maintenance District.
Councilmember Morgan moved seconded by Vice Mayor Kildee, to adopt Resolution No. 2013-29 initiating proceedings for the formation of Adolfo Glenn II Landscape Maintenance District and ordering the preparation of an engineer's report. Motion carried 5-0. VIII. CITY ATTORNEY
A. Closed Session
The City Council recessed to Closed Session at 6:00 p.m. to consider the following items:
1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Government Code Section 54956.9; Number of cases: one.
2. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Paragraph (1) of subdivision (d) of 54956.9; Name of cases: Yolanda
City Council 3/27/13 5
CC III A 5 Kueny v. City of Camarillo, Workers' Compensation Appeals Board Case No. ADJ8004463 and Yolanda Kueny v. City of Camarillo, et al. VCSC 56-2012-00427311-CU-0E-VTA.
RECESS/RECONVENE/CALL TO ORDER/ROLL CALL
The Closed Session recessed at 7:00 p.m. The Mayor reconvened the regular meeting of the City Council at 7:30 p.m. with no action to report from the Closed Session.
FLAG SALUTE
The Camarillo Composite Squadron 61 Cadet Color Guard led the Pledge of Allegiance to the Flag.
AMENDMENTS TO AGENDA — NONE
XV. PRESENTATIONS
A. Certificates of Recognition -DART and Citizen Patrol Members of the Year
The Mayor presented certificates to Bill Foeller and Marvin Short in recognition of being named Disaster Assistance Response Team and Citizen Patrol members of the year.
XVI. PUBLIC COMMENTS
Steve Decesari, Police Department Commander, gave a PowerPoint presentation on the new volunteer equipment which was purchased through a bequest to the City.
Anthony McDeema8 ,,,Chamber of Commerce Tourism Marketing Director, -.reported on his activities:
Matthew Lorimer felt the stormwater permit inspection fee is excessive and hoped the Council would reconsider the fee.
Bill Locker presented a clock to Police Department Commander DeCesari in recognition of his service to the Boys & Girls Club of Camarillo.
XVII. PUBLIC INFORMATION ITEMS — NONE
XVIII. PUBLIC HEARINGS
A. Resolution Approving ND 2013-01 and Introduction of an Ordinance Amending the Camarillo Municipal Code Zoning Ordinance Regarding Supportive and Transitional Housing (continued from March 13, 2013)
Associate Planner Smith stated the proposed ordinance would amend
City Council 3/27/13 6
CC III A 6 Chapter 19.04 of Municipal Code pertaining to the definitions of and permitted zones and applicable development standards for "supportive housing" and "transitional housing," in accordance with the City's General Plan Housing Element implementation program and California's Housing Element Law. The proposed amendments define "supportive housing" and "transitional housing" in a manner consistent with State law and consider such uses in the City's Zoning Code as a residential use subject only to those restrictions that apply to other residential dwellings of the same type in the same zone.
Assistant City Attorney Davis explained the proposed amendments are required by State law.
Community Director Norman stated the State may not certify the updated Housing Element if the City fails to amend its Zoning Code to accommodate supportive and transitional housing as provided in the ordinance.
Councilmember Little felt it would be an unnecessary intrusion upon the rights of property owners and neighborhoods. He questioned whether there were any appeal provisions for the neighbors. City Attorney Davis indicated there are no review provisions because the City would not be issuing permits. Community Development Director Norman indicated the Department of Health Services administers the licenses. The City is preempted by State law.
The Council expressed concern about the impacts to residential neighborhoods and the City's inability to regulate the activities. Assistant City Attorney Davis stated the activities would be subject to nuisance regulations and laws.
PUBLIC HEARING OPENED
Shirley Murphy expressed concern over impacts to the neighborhoods. She requested some type of protection for neighboring property owners.
Matt Lorimer felt the City should do more research before taking action.
Hearing no further requests to speak, either for or against the, item, the Mayor declared the PUBLIC HEARING CLOSED.
The Council questioned why the activities would not be subject to the same regulations as a home business. Assistant City Attorney Davis stated the activity in a residential zone is treated as a residential use and not subject to the same standards as a home occupation permit. The ordinance was prepared in consultation with the City's housing element consultant and consistent with what other cities have adopted.
The Council requested more information regarding what local regulations
City Council 3/27/13 7
CC III A 7 would apply, whether a business license is required, and whether State law would supersede local restrictions.
Mayor Craven reopened the public hearing and continued it to April 10, 2013.
XIX. DEPARTMENTAL
A. Fiscal Year 2013/2014 Community Service Grant Requests
Finance Director Campbell and Assistant Finance Director Uribe reviewed the Community Service Grant applications and recommended funding.
The following organizations were present and thanked the City Council for past support:
Monica James, ACHS PTSA, After Prom Safe and Sober party . . Dave Flood, Commemorative Air Force Southern California Wing_ Sandy Nirenberg, Camarillo Hospice Karen Gatchel, Save Our Kids Music Maggie Kildee, Studio Channel Islands Art Center
Councilmember Morgan moved seconded by Councilmember Little, to approve the Community Service Grants for Fiscal Year 2013/2014, as follows:
Adolfo Camarillo High School PTSA $ 3,500 Boys & Girls Club of Camarillo $ 4,300 Camarillo Art Center $ 800 Camarillo Council of PTAs $ 6,500 Camarillo Hospice $ 2,500 New West Symphony $ 7,000 Rio Mesa High School $ 2,000 Save Our Kids' Music $ 5,400 Studio Channel Islands Art Center $ 1,500 $33,500
Motion carried 5-0. VI. PUBLIC WORKS (continued)
C. Award of Contract — LS-12-01 Ponderosa Drive Median Landscape
Public Works Director Fox stated three bids were received. The lowest responsive bid was submitted by Pima Corporation, dba Advanced Construction, in the amount of $1,282,521. The project involves only work in the median and will utilize drought tolerant plants and low flow irrigation.
Vice Mayor Kildee moved, seconded by Councilmember Morgan, to
City Council 3/27/13 8
CC III A 8 authorize the City Manager to execute Agreement No. 2013-13 with Pima Corporation/Advanced Construction. Motion carried 5-0.
D. Transit Vehicle Purchase (formerly Item III N)
Public Works Director Fox stated this item is for purchase of a standard bus for the City's fleet.
Vice Mayor Kildee moved, seconded by Councilmember Little, to authorize the purchase of one 26-passenger Dial-a-Ride vehicle.
Motion carried 5-0.
E. Professional Services Agreement with JL - -Patterson & -Associates, Inc. - Preliminary Engineering for Metrolink Pedestrian Undercrossing ST-14-05 (formerly Item III S)
Councilmember McDonald questioned why the City had a 20% match when VCTC owned the Metrolink station and the railroad owned the rail. Public Works Director Fox stated the proposed funding source requires a 20% local match and the City has sufficient TDA funds to cover the local match.
Councilmember Little expressed concern that the undercrossing would create maintenance and safety issues. Public Works Director Fox stated this agreement is the initial step in a long process to determine the feasibility of this project.
Vice Mayor Kildee moved, seconded by Councilmember Morgan, to authorize the City Manager to sign Agreement No. 2013-14 with JL Patterson & Associates, Inc., in an amount not-to-exceed $41,140.
Motion carried 5-0.
VII. COMMUNITY DEVELOPMENT — NONE
IX. CITY MANAGER
A. Support for AB 664 (Williams) - Gold Coast Transit District
Assistant City Manager Paranick stated Assembly Bill No. 664 by Assembly Member Das Williams (D) proposes to dissolve the Gold Coast Transit Joint Powers Agency and create the Gold Coast Transit District (District) in the County of Ventura. Initially, the District would include the cities of Oxnard, Ventura, Port Hueneme, Ojai, and the unincorporated areas of the County of Ventura. The bill would authorize other cities in Ventura County to join the District. He reviewed proposed amendments to the bill and recommended supporting the bill. The bill would give the county more revenue raising capability to improve the system and local control.
City Council 3/27/13 9
CC III A 9
Vice Mayor Kildee moved, seconded by Councilmember Morgan, to support Assembly Bill No. 664 — Gold Coast Transit District, with the proposed amendments. Motion carried 4-1 (Mayor McDonald dissented).
B. Support for the County of Ventura's Application to the Federal Aviation Administration to Designate Ventura County as an Unmanned Aerial Vehicle System Test Site
Assistant City Manager Paranick stated the County has applied to be designated as an unmanned aerial vehicle system test site. The process is very competitive and he recommended the City's support.
Mayor Craven expressed concern about supporting the County's application. It was her understanding that many people have concerns about the program. She felt the Council needed more information about the program before taking a position.
Councilmember McDonald asked what it would mean to be a "partner" in support of the application.
C. Letter of Support for Complete Remediation of the Oxnard Halaco Superfund Site (formerly Item III R)
Assistant City Manager Paranick indicated the City of Oxnard is seeking federal funds to clean up the site and is asking for support from all ten cities in the County. Senator Feinstein requires support from all cities before she will sign on for support.
ayor Craven -felt it would be good for Camarillo to support Oxnard to acquire funds to clean uP --- the site.
Councilmember McDonald moved, seconded by Vice Mayor Kildee, to authorize the Mayor to execute a letter of support for the complete remediation of the Halaco Superfund Site located in Oxnard.
Motion carried 5-0. X. CITY CLERK
A. Alcoholic Beverage License - Institution Ale Company, 438 Calle San Pablo, Suite 1 (formerly Item III U)
City Clerk Mad land stated a revised agenda report was distributed correcting the recommended action. This is the City's first application for a Type 23 license - small micro brewery. The license would be consistent with other small wine manufacturer licenses in the City.
City Council 3/27/13 10
CC III A 10 Vice Mayor Kildee moved, seconded by Councilmember Morgan, to indicate the City does not wish to protest issuance of the license.
Motion carried 5-0. Xl. GENERAL SERVICES
A. Request for Proposals - Café Operations and Catering Services
General Services Director Petropulos stated DJ's California Catering has notified the City that it is terminating its agreement effective May 31, 2013. Staff recommends the City issues two requests for proposals for cafe operations and catering services at the Camarillo Library.
Vice Mayor Kildee moved, seconded by Councilmember Morgan, to authorize staff to issue two Requests for Proposals - one for Café Operations and a second for Catering Services. Motion carried 5-0.
B. Grand Opening of the Fischer Business Collection
General Services Director Petropulos stated staff is seeking authority to begin preparing for the grand opening of the Fischer Business Collection.
Vice Mayor Kildee moved, seconded by Councilmember Little, to authorize staff to proceed with the preparations for the grand opening of the Fischer Business Collection for May 21, 2013. Motion carried 5-0.
C. Computer Equipment Purchase (formerly Item III F)
Councilmember McDonald questioned the life of the computer systems. General Services Director Petropulos indicated industry standard is two to three years for computer -systems. It has been six years since the last update. The purchase will be for all of the computers in City Hall.
Vice Mayor Kildee moved, seconded by Councilmember Little, to authorize the purchase of computer equipment. Motion carried 5-0.
D. Computer Software Purchase (formerly Item III G)
Vice Mayor Kildee moved, seconded by Councilmember Little, to authorize the purchase of software. Motion carried 5-0.
XII. WRITTEN COMMUNICATIONS — NONE
City Council 3/27/13 11
CC III A 11 XIII. NEW BUSINESS — ORAL COMMUNICATIONS
A. City Manager
Meet and Greet — City Manager Feng stated staff has arranged for meet and greet sessions with U.S. Senator Boxer's office, Representative Julia Brownley and staff, and Senator Hannah-Beth Jackson and staff.
B. City Attorney — None
C. Members of City Council
AB 1234 — Reports on Meetings Attended — The Councilmembers reported on attendance at outside agency and Council -committee meetings.
St. John's Pleasant Valley Hospital —Councilmernber Little requested a study session with hospital staff on the status of the Women's Health Center.
Ventura Council of Governments (VCOG) Councilmember McDonald stated Request for Proposals would be going out to seek a part-time executive director for VCOG.
Oxnard Mayor — Councilmernber McDonald noted there was an article in the paper stating Oxnard's Mayor is proposing to turn Point Mugu into a joint use military-civilian airport.
Community Service Grant Requests — Vice Mayor Kildee requested the Policy Committee review theP licy on community service grants. Given the reduction in available funding, ohe felt the applicants need to be aware of the where -the -money comes from and the limit on available funding. _ _-- B 996 — MayOr_CraveR=stated AB 996 proposes changes to the regulations regarding certified farmers markets. She requested the legislative committee - - review the assembly bill.
RDP-21 Lobbying Trip — Mayor Craven reported on her trip to Washington D.C.
RECESS / RECONVENE TO THE ADMINISTRATIVE CONFERENCE ROOM
At 11:35 p.m., the Council recessed to the administrative conference room to continue the study session. The Mayor called the study session to order at 11:40 p.m
XIV. STUDY SESSION
A. Economic Development
This item was pulled from the agenda.
City Council 3/27/13 12
CC III A 12 CC III A 13 MINUTES CAMARILLO CITY COUNCIL SPECIAL MEETING WEDNESDAY, MARCH 27, 2013
CALL TO ORDER/ROLL CALL
Mayor Craven called the meeting to order at 6:01 p.m.
Councilmembers Present: Charlotte Craven, Mayor Kevin Kildee, Vice Mayor Bill Little, Councilmember Jeanette McDonald, Co_utiCi member Michael Morgan, Councilifiember Staff Present: Bruce Feng, City Manager Ronnie Campbell, Pinance Director Stephen DeCesari, Police Department Commander Tom Fox, Public Works Director Jeffrie Madland, CitY:Ofetk - Dave,fNorman, Community Development Director Dan POtaniCle i ssistant7CityManager Richard*Petropulps,GenereServices Director Brian Pierik, City Attorney
III. PUBLIC COMMEN- - ONE
IV. CITY ATTORNEY
A. Closed Session
Council recessed to a closed session to discuss the lowing:
CONFERENS ITHEEGAL COUNSEL — ANTICIPATED LITIGATION
ignificant exposure_ to litigation pursuant to paragraph (2) of subdivision (d) of Government -Code Section 54956.9; Number of cases: one.
The Council recessed at 7:25 p.m.
RECONVENE/CALL TO ORDER/ROLL CALL
The Mayor reconvened the special meeting of the City Council at 9:26 p.m. with no action to report from the Closed Session.
CC III A 14 B. Adopt Urgency Ordinance Establishing Moratorium on the Issuance of Any New Use Permits, Conditional Use Permits, Special Event Permits or Film Permits for the Production of Adult Films within the City
Assistant City Attorney Davis recommended the Council consider adopting an urgency ordinance establishing a moratorium on the issuance of permits related to the production of adult films within the City of Camarillo. The cities of Los Angeles and Simi Valley, and Los Angeles County recently adopted similar ordinances. As a result, the adult firm industry is seeking jurisdictions where such regulations are not in place and the City receivibdrm several inquiries last week. If the moratorium is approved, the CityzJOill evaluate appropriate regulations and bring back a proposed ordinance_forcönsideration.
City Attorney Pierik read the title of Urgency Ordinance o 075.
Vice Mayor Kildee moved, seconded by Councilmember Lithto waive further reading and adopt Urgency Ordinance, o. 1075 establishing -a7Moratorium on the issuance of any new use permits, conditional use permits, special event permits or film permits for the productionof adult-ifilitS within the City.
Motion carried 5-0. V. ADJOURN
The meeting adjourned at 9:37v
ATTEST: City Clerk
Mayo
c611flA 2 15 RESOLUTION NO. 2013-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMARILLO APPROVING CERTAIN DISBURSEMENTS
The City Council of the City of Camarillo resolves as follows:
SECTION 1: The City Council finds and declares as follows:
A. Bank of America Warrants and Wires (Warrant Numbers 131918 through 132129, Wire Numbers 9993962 through 9993968, and demands represented thereby, dated on or before April 3, 2013, in the amount of $7,094,846.65; and
B. Payroll checks and direct deposits dated April 4, 2013, in the amount of $336,454.24, for a grand total of $7,431,300.89, all as set forth in City of Camarillo Disbursement List dated April 3, 2013.
SECTION 2: The City Clerk shall certify to the adoption of this Resolution.
PASSED AND ADOPTED April 10, 2013.
Mayor Attested to on
City Clerk
I, Jeffrie Madland, City Clerk of the City of Camarillo, certify Resolution No. 2013- was adopted by the City Council of the City of Camarillo at a regular meeting held April 10, 2013, by the following vote:
AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers:
City Clerk
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N N N h... 0 04 Z V T T T T T T cr .4., c- cr cr cr• 1), .r.•• cr o o o o o o o o 0 o o o o o o o CC III B 14 la 0 BANKCODE U U 405 400 40 40 10 40 VENDORNA ME 10 10 40 10 MOUNT ESCRIPTION TENA TRNDA TE D IN N 0 0 00 00 . Z CO C.) 1040 t DI H O O 5 2 U 5 Es. - 0 en 501 H N 1-1 0 en O • Cv 0 en 10 40 • DI a a 10 5 O E. O O O 4 --- s.. 4 .rt. H M .rt. - SO 10crcf. CO al01 o EnLf1 ,--I 000 r-. H.HI ,I CO ala) HHHHI. COCO H N CO5 in 0034co , U H 2 DI a 0 en < HHH.0.-10.a.cqa. 5 s.\S.10H0Crlal 2 0400 40000 00ao H "-...----''.---,.. Kt .rt s Cl HIH 10 H H 0 $III s. HCO00 cr •--1.L.HLf)0 01 0/ODla4.0 In .-1 0 10401110 0 010040 000moo040 0100400SL/1N ClH cr ...... ,...... ' "I H NNNN 0 en m H HI 00 HHHH 000 40404040 NNNN N 0000 04040404 HHHH < 5552 2555 NNOIN mmmm 0 EP HE.E.E. 0 g E.E.E.E. 04040404 HHHH Cfl 5CaDI 5 5555 a Cl.O. al 01 H 0/rO01 10 v..ry cr COalLa , .1..:).10 << DI gC g4 11111) 1 10 0 o 10 N 04 0) 0 01 COH 03 4 a) H 10 CO 0 en 0 .0 .1. (lien 40 N al M 0 S. 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HI N. 1010 --- 01 -N. 1.0 V V V V 01 01 0.1 rn rl a , 0 0 0 0 0 0 0 0 0 0 0 CC III B 21 City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers From: Bruce Feng, City Manager2.--/-)14 ,fiv Submitted by: Jeffrie Mad land, City Clerk Subject: Request to sell Alcoholic Beverages — Rebozo Festival SUMMARY The Rebozo Festival Committee is requesting authorization to sell alcoholic beverages at its event at the Camarillo Ranch House on Sunday, May 19, 2013. DISCUSSION The Rebozo Festival is a "brunch" to promote the cultural heritage of our area which features a fashion show, silent and live auctions, and entertainment. This year the event will be held Sunday, May 19, 2013, from 11:00 a.m. to 3:00 p.m. The service of beer and wine will stop 1/2 hour before the end of the event. Camarillo Municipal Code Chapter 10.30 requires the City Council approve the sale or dispensing of alcoholic beverages on any premises owned or occupied by the City or any other governmental agency. BUDGET IMPACT None. This item does not require an expenditure of funds. SUGGESTED ACTION Approval indicates the Council does not object to the issuance of a one-day beer and wine permit by the Department of Alcoholic Beverages Control for the event. ATTACHMENTS Letter from Rebozo Festival Committee Finance Review: D1/V Rebozo Festival 3242 Telegraph Rd Ventura, CA 93003 March 28, 2013 Jeffrie Madland City Clerk City of Camarillo 601 Carmen Dr P.O. Box 248 Camarillo, CA 93011-0248 RE: Request for Beer and Wine Sales License- Rebozo Festival Dear Jeffrie Madland: Our annual community fundraiser Rebozo Festival 2013 has been scheduled with the Camarillo Ranch for Sunday May 19, 2013. There are no changes to our event set-up or hours from last year. Attached is the 2013 ABC-221 form for review and approval. We look for to having another successful event! Please contact me if you have any questions. Sincerely, Monica Hurtado Rebozo Festival 2013, Chairperson 805-794-9902 afr) / -D 30 0 pri7) - CC III C 2 City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers From: Bruce Feng, City M an//Dager //7/' Submitted by: Jeffrie Madland, City Clerk Subject: Alcoholic Beverage License — Sushi Teri Teppan House, 1901 E. Daily Dr. SUMMARY The City Council is being asked to consider an application for a new alcoholic beverage license within the City of Camarillo. DISCUSSION The City received notification from the Department of Alcoholic Beverage Control of an application from Sushi Ten Teppan House for a new Type 41 license for 1901 E. Daily Drive. A Type 41 (On Sale Beer & Wine — Eating Place — Restaurant) license authorizes the sale of beer and wine for consumption on or off the premises. Distilled spirits may not be on the premises (except for use solely for cooking purposes). The licensed premise must operate as a bona fide eating place. The property is located in census tract number 55.02. ABC guidelines recommend 6 on-sale and 4 off-sale licenses for this tract. The number of licenses within this tract exceeds the recommended guidelines. ABC's list of licenses within tract 55.02 is attached. The Community Development Department reviewed the application. The facility is a new restaurant going into the former Yamato restaurant location. The use is permitted in the Commercial Planned Development Zone without a Conditional Use Permit under the Zoning Ordinance. The Police Department reviewed the application and found the business did not reveal any law enforcement concerns. CC III D 1 Sushi Teri Teppan House April 10, 2013 Page 2 of 2 BUDGET IMPACT None. This item does not require an expenditure of funds. SUGGESTED ACTION Approval indicates the City does not wish to protest issuance of the license if the license is conditioned to prohibit the off-premise sale of alcohol. ATTACHMENTS ABC License Application Community Development Department Memo Police Department Memo Maps of location ABC's list of licenses in tract Finance Review: DW CC III D 2 Department of Alcoholic Beverage Control State of California APPLICATION FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6/99) TO: Department of Alcoholic Beverage Control File Number: 530914 1000 SOUTH HILL ROAD Receipt Number: 2159485 SUITE 310 Geographical Code: 5608 VENTURA, CA 93003 Copies Mailed Date: March 11, 2013 (805) 289-0100 Issued Date: DISTRICT SERVING LOCATION: VENTURA First Owner: SUSHI TERI CORPORATION Name of Business: SUSHI TERI TEPPAN HOUSE Location of Business: 1901 E DAILY DR CAIVIARILLO, CA 93010-6334 County: VENTURA Is Premise inside city limits? Yes Census Tract 0055.02 Mailing Address: 1013 BATH ST (If different from SANTA BARBARA, CA 93101 premises address) Type of license(s): 41 Transferor's license/name: Dropping Partner: Yes No License Type Transaction Type Fee Type Master Dup Date Fee 41 - On-Sale Beer And Win( ANNUAL FEE NA Y 0 03/11/13 $350.00 41 - On-Sale Beer And Win( ORIGINAL FEES NA Y 0 03/1103 $300.00 Total $650.00 Have you ever been convicted of a felony? No Have you ever violated any proVisions of the Alcoholic Beverage Control Act, or regulations of the Department pertaining to the Act? No Explain any "Yes" answer to the above questions on an attachment which shall be deemed part of this application. Applicant agrees (a) that any manager employed in an on-sale licensed premises will have all the qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Control Act. STATE OF CALIFORNIA County of VENTURA Date: March 11, 2013 Under penalty of perjury, each person whose signature appears below, certifies and says: (1) He is an applicant ;or one of the applicants, or an executive officer of the applicant corporation, named in the foregoing application, duly authorized to make this application on its behalf; (2) that he has read the foregoing and knows the contents thereof and that each of the above statements therein made are true; (3) that no person other than the applicant or applicants has any direct or indirect interest in the applicant or applicant's business to be conducted under the license(s) for which this application is made; (4) that the transfer application or proposed transfer is not made to satisfy the payment of a loan or to fulfill an agreement entered into more than ninety (90) days preceding the day on which the transfer application is filed with the Department or to gain or establish a preference to or for any creditor or transferor or to defraud or injure any creditor of transferor; (5) that the transfer application may be withdrawn by either the applicant or the licensee with no resulting liability to the Department. Effective July 1,2012, Revenue and Taxation Code Section 7057, authorizes the State Board of Equalization and the Franchise Tax Board to share taxpayer information with Department of Alcoholic Beverage Control. The Department may suspend, revoke, and refuse to issue a license if the licensee?s name appears in the 500 largest tax delinquencies list. (Business and Professions Code Section 494.5.) Applicant Name(s) Applicant Signature(s) See 211 Signature Page SUSHI TERI CORPORATION v-" •- COE 77V-R, " r,177.77 CC City of Camarillo Department of Community Development Memorandum DATE: March 21, 2013 TO: City Clerk FROM: Scott Taylor, Code Compliance Manager SUBJECT: ABC License — Sushi Teri Teppan House, 1901 E. Daily Dr. The Community Development Department is in receipt of a copy of the ABC license for Sushi Teri Teppan House, 1901 E. Daily Drive. The request is for a new ABC license type 41 authorizing the sale of beer and wine for consumption on the licensed premises only, in conjunction with the operation of a bona fide public eating place. The facility is a new restaurant to be located within a building previously utilized as a restaurant. The proposed type 41 license is permitted in the Commercial Planned Development Zone ("CPD") without a Conditional Use Permit under the Zoning Ordinance as it is primarily a food use. Zoning regulations provide that food sales must meet or exceed 51% of the gross sales of the proposed use. Community Development has no objections to the application. It is recommended that the ABC license be conditioned so as to restrict off-sale provisions. If you should have any questions regarding this, please feel free to contact me accordingly. Thank you. CC III D 4 City of Camarillo Police Department Memorandum DATE: 03/13/2013 TO: Jeffrie Madland, City Clerk FROM: Steve DeCesari, Police Commander SUBJECT: ABC License Application for Sushi Teri Teppan House License Type The attached application is for a Type 41 (On-Sale Beer and Wine). Note: The business Sushi Teri is a new business opening in a location previously occupied by Yamato Restaurant. Business/Owner The business is currently owned by Sushi Teri Corporation. Census Tract The business is located at 1901 E. Daily Dr. (Census Tract 55.02.) Geographic Location Census tract 55.02 is located between Ponderosa and S/R 101 and west Los Posas Road and Arneill Road. ABC Information There are currently 47 various ABC licenses in Tract 55.02. Of the 47 businesses in Tract 55.02 with ABC licenses, there are currently 18 businesses with a Type 41 license. There are a total of 49 Type 41. licenses in the City of Camarillo. Law Enforcement Concerns While this census tract is over saturated with licenses, this restaurant is located in the business district of Camarillo, where it is understandable to have a higher number of ABC licenses. In addition Type 41 ABC licenses are the most common ABC licenses for restaurants to obtain for allowing a business to serve alcohol. With Sushi Teri moving into a location previously occupied by a restaurant with an ABC license this business and the applicants do not present any law enforcement concerns at this time. CC III D 5 CC III D 6 California ABC - License Query System - Data Portal Page 1 California Department of Alcoholic Beverage Control For the County of VENTURA - (Retail Licenses) and Census Tract = 55.02 Report as of 3/11/2013 Primary Owner License License Orig. Iss. Expir Mailing Geo Status and Premis es Business Name Number Type Date Date Address Code Addr. 1) 149281 ACTIVE 41 12/22/1983 1/31/2014 TOMIMITSU, MIKE MASA SUSHI 5608 63 E DAILY DR CAMARILLO, CA 93010-5807 Census Tract: 0055.02 2) 151562 ACTIVE 47 8/7/1990 2/28/2013 KWAN, CHI FU CHESTERS ASIA 5608 2216 PICKWICK RESTAURANT DR CAMARILLO, CA 93010 Census Tract: 0055.02 3) 223465 ACTIVE 21 10/31/1988 6/30/2013 HUGHES RALPHS 741 PO BOX 54143 5608 MARKETS INC LOS ANGELES, 674 LAS POSAS CA 90054-0143 RD CAMARILLO, CA 93010 Census Tract: 0055.02 4) 228674 ACTIVE 20 2/23/1989 6/30/2013 PNS STORES INC BIG LOTS 4157 300 PHILLIP! RD, 5608 353 CARMEN DR ATTN TAX DEPT CAMARILLO, CA COLUMBUS, OH 93010 43228-5311 Census Tract: 0055.02 5) 261203 ACTIVE 41 6/18/1991 2/28/2013 GSMC INC MARIE 5608 185 E DAILY DR CALLENDERS CAMARILLO, CA 93010 Census Tract: 0055.02 6) 271186 ACTIVE 41 5/26/1992 12/31/2013 CARROWS COCOS 816 2200 FARADAY 5608 CALIFORNIA AVE, STE 220 FAMILY CARLSBAD, CA RESTAURANTS 92008 301 E DAILY DR CAMARILLO, CA 93010 Census Tract: 0055.02 n1 http://www.abc.ca.gov/datport/AHCountyRep.asp CC III D3712013 California ABC - License Query System - Data Portal Page 2 7) 331158 ACTIVE 47 7/8/1997 6/30/2013 WOOD RANCH WOOD RANCH 2835 5608 CAMARILLO LLC BBQ & GRILL TOWNSGATE 1101 E DAILY DR RD, STE 200 CAMARILLO, CA WESTLAKE 93010 VILLAGE, CA 91361-3079 Census Tract: 0055.02 8) 331663 ACTIVE 47 4/15/1998 7/31/2013 BROWN, CLUBHOUSE 5608 DOUGLAS M SPORTS BAR & 369 ARNEILL RD GRILL THE CAMARILLO, CA 93010 Census Tract: 0055.02 9) 338124 ACTIVE 47 1/16/1998 7/31/2013 HARLEYS HARLEYS PO BOX 1379 5608 CAMARILLO BOWL CAMARILLO CAMARILLO, CA INC BOWL 93011 305 ARNEILL RD CAMARILLO, CA 93010 Census Tract: 0055.02 10) 351472 !ACTIVE 47 5/5/1999 4/30/2013 CROCAM INC CRONIES 5608 370 N LANTANA SPORTS GRILL ST, STE 20-21 CAMARILLO, CA 93010 Census Tract: 0055.02 11) 358331 ACTIVE 41 11/17/1999 10/31/2013 SCHUBERG PRESTO PASTA 5608 RESTAURANTS LLC 1701 E DAILY DR CAMARILLO, CA 93010 Census Tract: 0055.02 12) 362416 ACTIVE 21 3/21/2000 6/30/2013 TRADER JOES TRADER JOES 800 S 5608 COMPANY 114 SHAMROCK AVE 363 CARMEN DR MONROVIA, CA CAMARILLO, CA 91016-6346 93010 Census Tract: 0055.02 13) 367520 ACTIVE 20 8/22/2000 6/30/2013 99 CENTS ONLY 99 CENTS ONLY 4000 E UNION 5608 STORES STORE 113 PACIFIC AVE 301 ARNEILL RD COMMERCE, CA CAMARILLO, CA 90023-3202 93010 Census Tract: 0055.02 14 368136 ACTIVE 41 10/3/2000 3/31/2013 CAMARILLO INTERNATIONAL 1771 S 5608 PANCAKES INC HOUSE OF VICTORIA AVE 1620 E DAILY DR PANCAKES VENTURA, CA CAMARILLO, CA 93003 http://www.abc.ca.goviclatport/AHCountyRep.asp CC III D 31&'2013 California ABC - License Query System - Data Portal Page 3 , 93010 Census Tract: 0055.02 15) 376539 ACTIVE 47 8/10/2001 10/31/2013 YOLANDAS INC YOLANDAS 1363 DONLON 5608 86 E DAILY DR MEXICAN CAFE ST, STE 20 CAMARILLO, CA VENTURA, CA 93010 93003-5638 Census Tract: 0055.02 16) 376598 ACTIVE 41 9/7/2001 8/31/2013 KITIBANLU, SAWADEE THAI 5608 RATTANA LIM RESTAURANT 217 ARNEILL RD CAMARILLO, CA 93010 Census Tract: 0055.02 17) 377575 1 ACTIVE 48 8/8/2002 7/31/2013 ASADURIAN, MIKE TAKE FIVE 5608 2244 PICKWICK COCTALES DR CAMARILLO, CA 93010-6410 Census Tract: 0055.02 18) 382416 ACTIVE 21 2/8/2002 1/31/2014 PATEL, ARUNA LANTANA LIQUOR 4610 CALLE 5608 PRAVIN BRISA 302 N LANTANA CAMARILLO, CA ST, STE 44 93012 CAMARILLO, CA 93010 Census Tract: 0055.02 19) 385973 ACTIVE 51 12/13/2002 10/31/2013 CAMARILLO CAMARILLO 5608 LODGE NO 2047 MOOSE LODGE LOYAL ORDER OF 2047 MOOSE INC 341 ARNEILL RD A CAMARILLO, CA 93010 Census Tract: 0055.02 20) 392574 ACTIVE 41 10/23/2002 9/30/2013 ASAKURA, SUSHI ASAKURA 5608 HITOSHI 330 N LANTANA ST, BLDG I CAMARILLO, CA 93010 Census Tract: 0055.02 21) 395373 A CTIVE 41 3/10/2003 2/28/2013 JJBS SUMO SUSHI 5608 CORPORATION 1490 E DAILY DR AMARILLO, CA 93010 Census Tract: http://www.abc.ca.gov/datport/AHCountyRep.asp CC III D3S20" California ABC - License Query System - Data Portal Page 4 [ II 0055.02 II I II 22) 402634 ACTIVE 47 8/27/2003 7/31/2013 FOLEY CALIFORNIA 5608 ENTERPRISES INC GRILL 67 E DAILY DR CAMARILLO, CA 93010 Census Tract: 0055.02 23) 412289 ACTIVE 42 7/9/2004 6/30/2013 BEST BUY MIKES BEER & 5608 MARKET WINE & WINE BAR SPIRITS INC 2163 PICKWICK DR CAMARILLO, CA 93010-6426 Census Tract: 0055.02 24) 412294 ACTIVE 21 5/18/2004 6/30/2013 BEST BUY BEST BUY 5608 MARKET WINE & MARKET & SPIRITS INC LIQUOR 2161 PICKWICK DR CAMARILLO, CA 93010-6426 Census Tract: 0055.02 25) 413098 ACTIVE 41 6/18/2004 5/31/2013 YUUKI, ATSUMI SUSHI HAMAYU 5608 1855 E DAILY OR, STE B CAMARILLO, CA 93010 Census Tract: 0055.02 26) 435683 ACTIVE 41 3/2/2006 2/28/2014 JESSICAS CAFE JESSICAS CAFE 5608 INC INC 596 MOBIL AVE, STE A & B CAMARILLO, CA 93010 Census Tract: 0055.02 27) 436485 SUREND 41 5/26/2006 4/30/2013 MILANO, CUCINA 620 N LA 5608 CONSTANCE ISABELLA CUMBRE 455 CARMEN DR SANTA CAMARILLO, CA BARBARA, CA 93010 93110 Census Tract: 0055.02 28) 444626 ACTIVE 47 11/8/2006 10/31/2013 JUN & JUN LLC SUSHI FUJI YA 5608 2272 PICKWICK DR CAMARILLO, CA 93010-6410 Census Tract: 0055.02 I http://www.abc.ca.gov/datport/AHCountyRep.asp CC III D itY/2013 California ABC - License Query System - Data Portal Page 5 29) 448347 ACTIVE 47 1/31/2007 12/31/2013 V B CHU INC PEKING INN 5608 330 N LANTANA ST, STE 31 CAMARILLO, CA 93010 Census Tract: 0055.02 30) 455501 SUREND 47 9/6/2007 8/31/2013 OCEANIC ZONE YAMATO 5608 INC RESTAURANT 1901 E DAILY DR CAMARILLO, CA 93010-6334 Census Tract: 0055.02 31) 456433 ACTIVE 21 5/20/2008 6/30/2013 SMART & FINAL SMART & FINAL PO BOX 512377 5608 STORES LLC #400 LOS ANGELES, 389 ARNEILL RD CA 90051-0377 CAMARILLO, CA 93010-6405 Census Tract: 0055.02 32) 460507 ACTIVE 41 11/14/2007 12/31/2013 MEDINA JR WINE SHEILAS WINE 808 E LEMON 5608 INC BAR & CAFE DR 330 N LANTANA CAMARILLO, CA ST, STE 32 93010-2342 CAMARILLO, CA 93010-6037 Census Tract: 0055.02 33) 464892 ACTIVE 41 5/1/2008 4/30/2013 DAMORES PIZZA DAMORES PIZZA 5608 OF CAMARILLO INC 300 N LANTANA ST, # 34-35 CAMARILLO, CA 93010-9014 Census Tract: 0055.02 34) 465925 ACTIVE 47 5/13/2008 2/28/2013 PASQUINI OUTLAWS GRILL 4642 CALLE SAN 5608 CAPITAL & SALOON JUAN INCORPORATED NEWBURY 2167 PICKWICK PARK, CA 91320 DR CAMARILLO, CA 93010-6426 Census Tract: 0055.02 35) 479754 ACTIVE 21 11/25/2009 10/31/2013 GARFIELD BEACH CVS PHARMACY 1 CVS DR, MAIL 5608 CVS LLC 9764 DROP 23062A 351 CARMEN DR WOONSOCKET, CAMARILLO, CA RI 02895-6146 93010-6033 Census Tract: 0055.02 36) 502509 ACTIVE 20 10/14/2010 9/30/2013 KILTER WINES KILTER WINES 5608 http://www.abc.ca.gov/datport/AHCountyRep.asp CC III D 1/12/2013 California ABC - License Query System - Data Portal Page 6 12:37:05 LLC PM A50 ROSEWOOD AVE, STE 200 CAMARILLO, CA 93010-5914 Census Tract: 0055.02 37) 504274 ACTIVE 41 1/27/2011 12/31/2013 LEE, BRIANNA SUSHI FRESH 5215 5608 2:09:38 PM 2115 PICKWICK SEPULVEDA DR BLVD, UNIT 26C CAMARILLO, CA CULVER CITY, 93010 CA 90230 Census Tract: 0055.02 38) 504817 ACTIVE 47 12/22/2010 11/30/2013 BRENDANS BRENDANS IRISH 8605 SANTA 5608 8:10:47 AM CAMARILLO LLC PUB & MONICA BLVD 1755 E DAILY DR RESTAURANT 78186 CAMARILLO, CA LOS ANGELES, 93010-6269 CA 90069 Census Tract: 0055.02 39) 506312 ACTIVE 41 2/7/2011 1/31/2014 BOBBIS MEXICAN BOBBIS MEXICAN 5608 1:33:03 PM FOOD LLC FOOD 302 N LANTANA ST CAMARILLO, CA 93010 Census Tract: 0055.02 40) 507114 ACTIVE 41 4/6/2011 3/31/2013 BD & GD INC CAFE INDIA 5608 12:57:12 1775 E DAILY DR, PM STE A CAMARILLO, CA 93010-6203 Census Tract: 0055.02 41) 507383 ACTIVE 21 2/22/2011 1/31/2014 TIDACHAN INC VILLAGE MART 5608 10:19:01 506 LAS POSAS AM RD CAMARILLO, CA 93010 Census Tract: 0055.02 42) 510997 ACTIVE 47 8/1/2011 7/31/2013 DUIMO CORP. CHUYS 2274 5608 1:26:16 PM 311 CARMEN DR FARNSWORTH CAMARILLO, CA ST 93010-6041 CAMARILLO, CA 93010 Census Tract: 0055.02 3) 513561 SUREND 41 10/12/2011 9/30/2013 MORALES, OFF THE HOOK 2720 N 5608 12:32:16 ROBERT DALENHURST PM A NTHONY PL 1775 E DAILY DR, SIMI VALLEY, CA STE G 93065 CAMARILLO, CA 93010-6203 http://www.abc.ca.gov/clatport/AHCountyRep.asp CC III D 12/2013 California ABC - License Query System - Data Portal Page 7 , Census Tract: 0055.02 44) 516226 ACTIVE 21 9/18/2012 11/30/2013 YOUSEF, TONY JERES LIQUOR & 5608 4:33:30 PM YOUSEF MARKET 601 MOBIL AVE, STE C & D CAMARILLO, CA 93010-6340 Census Tract: 0055.02 45) 516226 ACTIVE 86 9/18/2012 11/30/2013 YOUSEF, TONY JERES LIQUOR & 5608 4:33:30 PM YOUSEF MARKET 601 MOBIL AVE, STE C & D CAMARILLO, CA 93010-6340 Census Tract: 0055.02 46) 520457 ACTIVE 47 8/1/2012 7/31/2013 P & M FAMILY, CHILI PEPPERS 5559 LA 5608 8:31:49 AM INC. CUMBRE RD 601 MOBIL AVE, SOMIS, CA STE J & K 93066 CAMARILLO, CA 93010-6340 Census Tract: 0055.02 47) 521957 ACTIVE 20 1/15/2013 12/31/2013 RAAZ, INC. CAMARILLO 5608 1:28:36 PM 1775 E DAILY DR, SUPERMARKET STE I CAMARILLO, CA 93010-6203 Census Tract: 0055.02 48) 523640 ACTIVE 41 9/26/2012 8/31/2013 H.A.T. BASIL & MINT 2076 SIERRA 5608 1:00:34 PM CORPORATION VIETNAMESE MESA DR 350 N LANTANA CAFE CAMARILLO, CA ST, STE 7 93010 CAMARILLO, CA 93010-9026 Census Tract: 0055.02 49) 523901 ACTIVE 41 12/28/2012 11/30/2013 LOVE PHO, INC. LOVE PHO N MOR 5608 11:36:51 341 ARNEILL RD, VIETNAMESE AM STE B RESTAURANT CAMARILLO, CA 93010-6405 Census Tract: 0055.02 50 528355 ACTIVE 41 2/6/2013 4/30/2013 CHARN THAI CHARN THAI 5608 12:46:57 RESTAURANT, INC RESTAURANT PM •5 E DAILY DR CAMARILLO, CA 93010 Census Tract: h-ttp://www.abc.ca.goy/datport/AHCountyRep.asp CC III D 11/20" City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers From: Bruce Feng, City Manager,, 7,-73,41, Submitted by: Tom Fox, Director of Public Works Subject: Approval to Issue a Request for Qualifications for a Professional Design Services Consultant — TS-12-01, Dunnigan Street Traffic Signal SUMMARY This item is to consider issuing a request for qualifications for a professional design services consultant for the subject project. DISCUSSION The project will install a traffic signal at the intersection of Dunnigan Street and Arneill Road. A warrant analysis was completed and the signal is warranted. Figure 1 illustrates the location of the proposed traffic signal. The project is estimated to cost $250,000. A professional design services consultant is needed to provide survey and design services for the proposed project. BUDGET IMPACT No expenditure is required at this time. A design contract will be proposed to Council after the consultant selection process is completed. A federal grant will reimburse the city for 88.53% of the design of this project. Funds are budgeted in project TS-12-01. SUGGESTED ACTION Approval directs staff to proceed with issuing a request for qualifications for a professional design services consultant. ATTACHMENT Figure 1 - Location Map CC III E 1 CC III E 2 City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers From: Bruce Feng, City Manag Submitted by: Tom Fox, Public Works Director Subject: Extension of the Professional Tree Maintenance Services Contract with West Coast Arborist Inc. and the City of Camarillo SUMMARY The current contract the City has with West Coast Arborist Inc. (WCA) for Tree Trimming and Tree Care services will expire on June 30, 2013. Staff proposes that the City extend the term of the Agreement for an additional 2 years ending in June 2015. DISCUSSION The City currently has over 30,000 trees in its inventory. We have contracted with WCA since 1999 for tree trimming and tree care services. The quality of work and customer service has been excellent. The current contract was awarded in 2007 and extended in 2011. WCA has not increased their unit prices since that time. With the current contract extension coming to a close in June 2013, staff researched recent RFP's for similar municipal tree services. Based upon the review of recent competitive bid processes that resulted in awarded bids over the last two years for like- kind services, the City 's current prices are lower than any of the other recent contracts. WCA proposes a 2 year extension ending in June 2015 with no increase for 2014 and a one time CPI increase in the second year of the extension. BUDGET IMPACT Sufficient funds for tree trimming and tree care services are available in Account Nos. 220-3310-433-35-14, 222-3312-433-69-61, 224-3314-433-69-61, 225-3315-433-69-61, 226-3316-433-69-61, 228-3318-433-69-61, and 230-3320-433-69-61 CC III F 1 Extension of the Professional Tree Maintenance Services Contract with West Coast Arborist Inc. April 10, 2013 Page Two SUGGESTED ACTION Approval extends the Maintenance Services Contract with West Coast Arborist, Inc. ATTACHMENTS None Finance Review: DW CC III F 2 City of Camarillo AGENDA REPORT Date: April 10, 2013 fr To: Honorable Mayor and Councilmembers From: Bruce Feng, City Manag . -7--)71- Submitted by: Dave Norman, Community Development Director Subject: 2013 Camarillo Chamber of Commerce Classic Car Cruise Nights SUMMARY The Camarillo Chamber of Commerce applied for a special event permit for the fourth year of Classic Car Cruise Nights. Six events are planned for the fourth Friday night of each month starting April 26, 2013 and continuing through September 27, 2013. The parking lots for the former courthouse building and Studio Channel Islands Art Center, the street parking along Ventura Boulevard, between Fir Street and Elm Street, will once again be used exclusively for parking the classic cars. DISCUSSION Staff's recommended special event permit conditions are being presented for the City Council's consideration. The conditions include the approval for exclusive parking use and parking on the former courthouse and Studio Channel Islands parking lots and the street parking along Ventura Boulevard, between Fir and Elm Streets, from 2 p.m. to 9:30 p.m. on April 26, May 24, June 28, July 26, August 23, and September 27, 2013. The event may include food vendors, classic car T-shirt sales, parking lot lighting, and banner display. No alcohol will be served. BUDGET IMPACT None. This item does not require an expenditure of funds. SUGGESTED ACTION Approval concurs with staff's recommended permit conditions, which include exclusive parking use, with direction to staff to process the permit according to established procedure. ATTACHMENTS Special Event Permit Application with site plan and draft conditons Finance Review: DW CC III G 1 City of Camarillo .....,. if. - _. ,.. Department of Community Development \ .„., SPECIAL EVENT PERMIT . Application SPECIAL EVENT PERMIT No. 3-7,-f- CITY OF CAMARILLO Date FileFiled: ,N PCZ--\ Department of Community Development se L ;i Zori 601 Carmen Drive ff u Received by: ta t‘ct)X Camarillo, CA 93010 s Fee: $311 $1,840 OFi:r) Deposit: — Phone 805.388.5360 II FAX 805.388.5388 City urge one Email: [email protected] PROJECT HTE No.: ------SUBMITTAL f KEEP RECEIPT WITH APPLICATION) A Special Event Permit should be filed with the Department of Community Development at least thirty (30) days LU prior to the first day of the event. Special Event Permits will not be issued for any activity that conflicts with the 8 City of Camarillo Municipal Code, and no person shall operate, conduct or maintain any business or operation Z which is in conflict with the Camarillo Municipal Code. c. s(NOTE: Please do not wait for insurance information to turn in this application.) 57,7.7 --IiiiiiiiiiilfWelifiTagiiiiiiiigagifeWiAtIVENTPIRMTftiLigiati— n io APPLICANT rqmedo rk44,7 - a/ ro....e t ADDRESS '2100 F 7/414/ra illk/ forma City State 64/- Zip in rQ.04'17//0- /?/0 lic Main Contact Person (please print) /44 7404 e, /0 6 da,,,,ii,4 • x b u p 'Phone ( 5 ---- ,(), --- ,g 2-•-. / FAX number is d Mobile numbernumber (th 57 603 .-3 ol 2-- E-Mail //isffat -i/to 5,4"e"././ ide Additional Contact Person(s) ov r p Phone (8 am-5 pm) ( ) FAX number ( ) n tio Mobile number ( ) E-Mail rma > TYPE of Special Event permit being requested (only as permitted in Municipal Code 19.63.020): fo In (i.e. grand opening, sidewalk sale, etc.): ra { sA.Od c — T Title/Name of event: Cr(ii 1--e A'A/-- UES > Purpose of event? aelk ('ac ,ev-Aiki--- > LOCATION(S) (including address) 2-2.2 0 ,1-2-2--‘-z -.. a,l'i,.74, i g &I. REQ ide /aS - - - (f,o4ri Z0/ 2- C7VIL, /1/1 SET-UP DATE: 6,-;,,, TIME SETUP STARTS: '7 417 t n CLEANUP DATE: Va(Te) TIME CLEANUP COMPLETE: Eve l ACTUAL EVENT DATE: TIME(s) of ACTUAL EVENT: S------(1047 ADDITIONAL DATE(s): If this is a fundraiser, who is the charity? (444,/-- rt- 0//17,614 4cIOria 7' k, ii Are admission fees required? No • Yes Type -*Number of people anticipated: S-0 0 ; Number of staff/volunteers: /0 - / 2— Please note: If your event will have 2,000 or more participants, or an admission fee will be charged, a Recycling Data Form will be required to be completed. > DESCRIPTION of proposed event (a brief explanation of all activity that will take place at the event): r / c /di 6claffra', 0- -- 0,_,Kg- ek- '7 7 What is the contact name and phone number for the Applicant that can be given to the public? Name: /94 74646, "ar,,,,, Phone number: (8017/ `a? ' / Is there a website with further info? • No A Yes http:// kat)4/ . kili4(a",477/%Z , CeVe.7 Do you want this listed on the City / Chamber of Commerce website under Events? • No cales If yes, please give a small blurb describing the event: Phone number to be listed: 80 r. .4/Y- l'' OTHER :AGENCIES ermits aie•ie ;Liked' , Other agency involved Contact Person Phone ( ) Address Other agency involved Contact Person Phone ( ) Address Other agency involved Contact Person Phone ( ) Address Other agency involved Contact Person Phone ( ) Address CC III G 3 SPECIAL EVENT APPLICATION // PAGE 3 OF 7 . . EVENT PARTICIPANTS: For approval, the applicantJpermittee must purchase a blanket business tax license for the event OR furnish the city with the name, address, and phone number of all event/party vendors. Vendors include, but are not limited to, the following: independent contractors, sales and/or beauty consultants, photographers, suppliers, entertainers, caterers, etc. that may conduct seminars, provide services, sell a product, solicit for business with business cards, flyers, and/or supply or lease equipment, tents, tables, equipment, etc. Vendors are required to possess or apply for a valid City of Camarillo Business Tax Certificate (license) no later than ten (10) business days prior to the event and must keep the business tax certificate within his or her possession at the event. Please contact the Business Tax Division for any questions (805.388.5330). 11111USICISOUND ' +Will there be: music? No 0 Yes Type: +Will there be live music: 0 No If no, how will music be played? 0 Yes If yes, name of band: Type of music: What time will the musicians/DJ setup? Date: Time: Will there be sound checks? +Amplified sound? 0 No 0 Yes Type: Times of the sound: +Generator? 0 No 0 Yes Type: -Location of generator: -Describe noise level: VENDORS +Will event have vendors / displays / information booths? 0 No (EI Yes How many? a Type: /4{.,?"-- ,49( ,s-Art7,54 What will the vendors be selling? 5--ee Will the vendors be donating their profits? 0 No 0 Yes Art lq; /47/ Where will they be setup? 2 2 20 47: "4( cvc What time will the vendors setup? Date: Time: ;472.'• 7 What time will vendor cleanup be complete? Date: Time: ,-/,4, PLEASE NOTE: If any food or beverages are provided (even pre-packaged or bottled water) the applicant must contact the County of Ventura Environmental Health at 805.654.2431 for requirements. +Will food be provided? 0 No 52 -Yes What type? / )7- 4- By whom? /70,- Will food be cooked on-site? ,2 No 0 Yes Open flame? AU No 0 Yes Deep fryer):i- - No 0 Yes 4 Warming device 0 No ):11- Yes +Will beverages be provided? 0 No ):Ei Yes What type? cer ‘=3')Ga/4 /Infi/x, •//Y7 z-fr-- CC III G 4 SPECIAL EVENT APPLICATION // PAGE 4 OF 7 ALCOHOL , +Will alcohol be served? pi No 0 Yes By whom? -If yes, will there be a charge for the alcohol? 0 No 0 Yes (Proof of ABC license required.) -How will alcohol sales be regulated? PLEASE NOTE: If alcohol will be served or sold, the event organizer/applicant must be at least 21 years of aqe. PLEASE NOTE: If the event is taking place on City property, City Council approval will be required. MISCELLANEOUS INFORMATION ' +Will the parking lot be used for event activities? .41 N es — How many spaces? ef., +Will there be canopy(s)? 0 No (B-Yes — How many? f Size /0 A76 (Fire Dept. permit may be required for canopies or +Will there be tent(s)? p- No 0 Yes — How many? Size tents.) -*Will security be provided? 0 No pr Yes By whom? Vo/H-e-P,Cr +Will additional lighting be provided: [El No 0 Yes What kind? +Will there be any temporary construction? p No 0 Yes What kind? +Will there be any permanent construction? gr No 0 Yes What kind? -*Does the event site provide adequate electrical hookups? 0 No PI Yes +Will there be any temporary electrical work? El No 0 Yes What kind? +Will there be any permanent electrical work? p- No 0 Yes What kind? +Will there be animals? p No 0 Yes How many? Type: Who will be the caretaker of the animals? LIST ALL OTHER ACTIVITY 4Will there be child-specific activities? 0 No Ta Yes If yes, please list: /9,viliy Cio.v "0/a//e0 cl4 1004'4 ,S74 F - (All activities for children must be supervised by an adult at all times.) +List all other types of activities (i.e. Jolly Jump, cake walk, rides) CC III G 5 SPECIAL EVENT APPLICATION II PAGE 5 OF 7 RESTROOIIIIS Will the event participants be permitted to use restrooms onsite? 0 No PKYes If not, will portable restrooms be provided? 0 No 0 Yes Cornpany: Contact Person Phone ( ) List all locations: VOLUNTEERS %STAFF' ' Volunteer coordinator:coordinator: ,412-741 7 Contact Person Phone (ga6 60J yygz— Organizations volunteering: (-44 ,‘" 04/ tait,7 '1550 -c. How many volunteers: /6 -- /2— How many paid staff: PARKING PLAN List all on-site parking locations: 710 -4," Number of vehicles this location will accommodate: List all off-site parking locations: Volunteer parking locations: Number of vehicles this location will accommodate: Number of vehicles this location will accommodate: PLEASE NOTE: Evidence of property owner permission of the off-site locations must be provided to the City before the event. BANNER II OTHER SIGNAGE - 4Banner for event? 0 No qa Yes - Please indicate the following (must conform with Sign Ord.): Will the banner be up for the day of the event only? 0 No El Yes If no, what date will banner be put up: /47/ dizier Date to be taken down: zy DIMENSIONS: AREA sq. ft. (36 sq. ft. max.) Banner colors: 7112 Materials: Wording: 711A-ML) 740 4.eita//./6 r/v/I-4 4/( Location of banner: How will it be attached/displayed? / 10,e Describe any other proposed signage for event: CC III G 6 SPECIAL EVENT APPLICATION // PAGE 6 OF 7 +Will event use City streets? • No Si Yes If yes, please list: g/4-4../ /r/ 7 :14q‘ c ,e4-- 2006e 2 Z ZS Ke '4 _4 ,,, +Will there be excessive traffic before/during/after the event? • No • Yes If yes, please explain how that will be mitigated. Will the streets need to be partially closed? 1NO • Yes Will the streets need to be closed'? I TS NO • Yes (Street closures require City Council approval.) Barricade company • No • Yes Name: Contact Person Phone ( ) RUN1WAIi(EWENTS:4i 12AIMIDES:, _:' , 4—. • Description of how race/run/walk begins and ends. Is this a timed event? • No • Yes Do groups of participants start at the same time? • No • Yes If yes, will the participants overflow onto City streets? • No • Yes If yes, please explain how this will be mitigated: Will there be water/resting stations? • No • Yes If yes, how many? , Will there be first-aid stations'? • No • Yes (please indicate these 'location on map) PLEASE NOTE: A traffic control plan may be required to be submitted for approval. Police services may also be required. Exact time road closure begins: Exact time road closure ends: Describe route and submit map (list each street affected): +On map, indicate assembly areas, procession route, disbanding areas, and procession street intersections. +Will there be an expo associated with this event? • No 0 Yes If yes, please list all activity association with the expo (please include a separate site plan for expo): CC III G 7 SPECIAL EVENT APPLICATION // PAGE 7 OF 7 Event Name: 67G/1/ /e}4 L7 ,Y1-40 4/4,0 > APPLICANT: I hereby certify the following: • I have read and understand and agree to comply with Sections 10.38.010 through 10.38.030 of the Municipal Code (set forth on the following page). • I understand that any violation of any part of the Municipal Code could lead to the closing/cancelling of the event. • I understand that any violation of the conditions of approval could lead to the closing/cancelling of the event. d • I will provide proper insurance (Certificate of Insurance and Endorsement Form). ire I further certify that the information included herein is accurate. u Signature Date 47 7 h req t (Print Name Here) A/AaA 4-, il 7r/t247.r Title ??. 147.4/*/zio',,,Z,- y, elitPc- Bo 7. • Check here if Applicant is Property Owner Initial here ------• ------> PROPERTY OWNER/MANAGER permission (if other than applicant): (REQUIRED: the application is not considered complete until the City has received the property owner/manager/legal representative's permission for the applicant to use the property. The application may be turned in without this approval, but the approval must be received a maximum of three (3) days IGNATURES — after City has received the application. Acceptable forms of permission are a signature below or an email S or a fax stating the event and the information below. As legal owner/manager/legal representative of the property, I hereby give my consent and approval of the filing of this Special Event Permit application. • Property Owner / • Property Manager / • Legal Representative: Signature Date (Print Name) Title Company/Entity Name: Email: Phone Staff Comments: Y COMMUNITY DEVELOPMENT DEPARTMENT Review: VIEW CIT Approved / 0 Denied RE Signature Date (F: \Copies to HANDOUTS \Applications and Procedure guideskApplications in Word forrn \special event 8x11 2012) Peasc-2 se the following pages: Special Br-int Requirrim)nt Information (you may ke.ip them for your reference) cc III G 8 CC III G 9 DRAFT CONDITIONS FOR 2013 OLD TOWN CRUISE NIGHTS Summary: 2013 Old Town Cruise Nights (parking of pre-1980 classic cars; amplified music; variety of food vendors; no alcohol; security to be provided) Dates/time: Fridays - April 26; May 24; June 28; July 26; August 23; September 27/ Set-up 2 p.m.; Take-down 9:30 p.m. Locations: Parking lot of 2220 & 2222 Ventura Boulevard; Back school parking lot; Additional parking - Ventura Boulevard between Fir and Elm Streets Your special event application for the above-mentioned event is approved subject to your compliance with the following conditions: 1. Applicant/Permittee, or its representative, must sign and return this original permit to the City of Camarillo within three (3) business days from receiving this permit (see signature section at the end of this letter). Failure to do so will be deemed a withdrawal of the Applicant/Permittee's application. A copy of this letter is enclosed for your files. 2. Please alert the Department of Community Development immediately of any changes to this application or if the event is cancelled. 3. Please alert the Department of Community Development immediately if any of the main contact persons and/or their phone numbers change on or before the event. 4. After further review or if any changes are made to the application, further conditions may be required. 5. Obtain proper permits from all other applicable agencies and jurisdictions. 6. Applicant/Permittee agrees to indemnify, defend (at City's request and with counsel satisfactory to City), and hold City harmless from and against any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively, "Claims") arising out of or related to Applicant/Permittee's acts, errors or omissions, negligence, or wrongful conduct in connection with this permit. For purposes of this condition "city" includes the City of Camarillo's elected and appointed officers, officials, employees, agents, representatives, and volunteers. The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions. 7. Insurance. At all times this permit is effective, Applicant/Permittee must procure and maintain commercial general liability insurance with a minimum coverage limit of $2,000,000 General Aggregate and $1,000,000 per occurrence. (Please note: As an option, Applicant/Permittee may contact Kathy Holman in the City Manager's DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 1 of 7 CC III G 10 Office at 805.383.5646 for information regarding cost and coverage of optional insurance offered by the City's insurance carrier.) Commercial general liability insurance must meet or exceed the requirements of ISO-CGL Form No. CG 00 01 11 85 or 88 (or more recent version). The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage. Liability policies must be endorsed to name the City of Camarillo, it officials, and employees as "additional insured" under such insurance coverage and to state that such insurance will be deemed "primary" so that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and may not be cancelled or subject to reduction except upon thirty (30) days prior written notice to City. Applicant/Permittee must furnish to City duly authenticated certificates of insurance evidencing maintenance of the insurance required under this permit, all required endorsements, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." All vendors (including food vendors, non-food vendors with sales, and exhibitors) will procure and maintain commercial general liability insurance with coverage limit of $2,000,000 General Aggregate and $1,000,000 Each Occurrence. CI Each vendor must provide individual complete certificates of insurance to the Chamber of Commerce. By Friday, April 12, 2013, the City will require a complete list of each vendor with the Camarillo Chamber certifying receipt of each certificate of insurance. The City will not require a copy of each COI. Vendors that are unable to provide an individual certificate of insurance may be added to the Camarillo Chamber's policy (if Camarillo Chamber's policy has been purchased thru City's Special Event Insurance Program) at the current daily rates. 8. Should City determine it is necessary to take legal action to enforce any of the provisions of these permit conditions, and such legal action is taken, the Applicant/Permittee will be required to pay any and all costs of such legal action, including reasonable attorney's fees, incurred by City, even if the matter is not prosecuted to a final judgment or is amicably resolved, unless City should otherwise agree to waive or reduce such fees and costs, or the Applicant/Permittee is the prevailing party in such legal action. 9. The applicant will be liable to the City of Camarillo for expenses incurred for extraordinary service to this event. 10. Immediately upon receipt of this approval letter, the Applicant/Permittee for a special event including a charitable or non-profit organization is required to contact the Camarillo Business Tax Division at 805.388.5330. Immediately upon receipt of this approval letter, the applicant/permittee must furnish the City with the name, address, and phone number of all event/party vendors. Vendors DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 2 of 7 CC III G 11 include but are not limited to the following: independent contractors, sales and/or beauty consultants, photographers, suppliers, entertainers, caterers, etc. that may conduct seminars, provide services, sell a product, solicit for business with business cards, flyers, and/or supply or lease equipment, tents, tables, equipment, etc. Moreover, the applicant must provide any other information which the Business Tax Division may require. Vendors are required to possess or apply for a valid City of Camarillo Business Tax Certificate (license) no later than ten (10) business days prior to the event and must keep the business tax certificate within his or her possession at the event. In the event not all vendors have submitted applications ten (10) business days prior to the event, the applicant will be liable to the City of Camarillo for a "special event business tax certificate." Applicants may apply for a special event business tax certificate. When the business tax certificate is issued to the applicant, individual vendors will be conclusively presumed to be exempt from the requirement of obtaining a separate business tax certificate for the event. If the applicant is a charitable or non-profit organization and the applicant merely sponsors an event, receives only a percentage of the receipts, or receives a specified amount or fee, then each vendor conducting business at the event must obtain a business tax certificate. The applicant may submit an application that exempts vendors from the requirement of obtaining separate business tax certificates. Exemptions: The burden of proof will be upon the organization or person claiming an exemption. 11. NON-SMOKING REQUIREMENT: As a result of the City Council's adoption of Ordinance 1053 on April 28, 2010, and effective May 28, 2010, smoking is no longer permitted at any public event (including those held on private property) in the City of Camarillo. This new law affects all areas within an event's permitted site, including parking lots, streets and sidewalks, beginning 60 minutes prior to the event's start to 60 minutes after its conclusion. All event permittees must include information about the law in their publicity to ensure maximum compliance with the law. At a minimum, the words, "SMOKE- FREE EVENT" must be included in legible, capitalized, bold face type on news releases, flyers, posters, websites and brochures. (Note: 8-point to 12-point type is sufficient for printed materials ranging from 3W x 8 1/2" to 8W x 11"— proportionally larger type is required for oversize documents and posters.) A PDF version of the sign is available at www.ci.camarillo.ca.us and may also be printed in color on 11" x 17" paper. The City of Camarillo Community Development Department will provide (free of charge) a sufficient number of two-color, 12" x 18" signs printed with the "No Smoking" symbol and the words, "THIS IS A SMOKE-FREE EVENT" for all major access points to each event. These signs must remain posted and visible throughout the event's operation, and should be placed on a mounting substantial enough to withstand wind, rain and crowds. DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 3 of 7 CC III G 12 12. Applicant/Permittee is to remind all participants to obey all laws and City of Camarillo ordinances. 13. Access to a telephone must be maintained so as to report any emergencies in an expedient manner. 14. Adjoining property owners and businesses are to be given a courtesy notice advising of the dates and times of the events. 15. The event coordinator or assistant coordinator must remain available during the entire event to ensure that all conditions attached to the application are complied with. In the event there is a call for service during the event (fire, ambulance, or law enforcement), the applicant or a representative will meet the responding unit(s) and direct them to the scene as needed. The person in charge will be expected to abide with the decisions of the responding public safety units and assist in implementing those decisions (i.e., clearing a specific area, additional traffic control, or closing the event). 16. A basic public safety plan is to be submitted to the Fire Department and Police Department for approval prior to the start of the event. This plan shall include the emergency procedures for proper evacuation and assistance for persons unable to use the general means of egress unassisted. Also, if an emergency occurs, the plan is to include the person who will call for emergency services and how emergency services will be directed to the emergency. Communication between event staff must be maintained at all times before, during, and immediately after the event. 17. During each event, the Police Department reserves the right of final approval on all decisions concerning traffic flow and public safety. The Applicant/Permittee may be required to make modifications at the request of the Police Department representative(s) in order to assure a safe activity. Sgt. Ferguson of the Camarillo Police Department (or her designee) is the contact person to assist the event representative(s) in areas of mutual concern. 18. If towing of nonparticipating vehicles along Ventura Boulevard will be required, parking restrictions must be posted 72 hours in advance of the proposed parking restriction, using the standard "R26, No Parking Anytime-Temporary" wording with the date(s) and hours handwritten in. However, if towing will not take place, there is not a time restriction for posting signs. 19. Event coordinators need to make sure traffic flow does not back up onto Ventura Boulevard. If this occurs, event coordinators need to stop the event to correct the problem. Event coordinators and/or participants are not to enter Ventura Boulevard for any traffic control. At the request of any Camarillo Police Officer the event should be shut down if needed for the safe passage of driver/passengers driving on Ventura Boulevard and the public involved or attending the event. 20. The additional classic car parking along Ventura Boulevard shall be separated from the travel lane so that participants/pedestrians do not impede into the drive DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 4 of 7 CC III G 13 aisle and interfere with the normal flow of vehicular traffic. Vehicular traffic traveling on those streets will have the right-of-way. Separation of parked vehicles and the travel lane shall be completed by delineators/cones and flagging. 21. Event staff is not to stand on Ventura Boulevard directing traffic. All traffic control must be done on the private property only after the vehicles pull off Ventura Boulevard. 22. Signs or cones are to be placed on the private property only and NOT in the public right-of-way such as Ventura Boulevard. 23. No bandit signs, balloons, flags, buntings, pennant flags or banners are permitted. All barriers, signs and/or markings placed must be located in such a manner so as to not constitute a sight distance restriction for the motoring public or pedestrians and must be removed at the conclusion of the event. No off-site signage is allowed. No signs are permitted other than those authorized by the Sign Ordinance and this permit. 24. The event banner is approved for the day of the event. City code allows for a maximum size of 36 square feet, and it is not to be placed in an area that will cause a sight distance problem. The banner is to be removed immediately at the conclusion of the event. 25. No objects, such as signs, trailers, generators, etc., are permitted in the public right-of-way without a Public Works Department Encroachment Permit (contact Richard Nevarez at 805.388.5348 for fee and insurance requirements). Applicant/Permittee is to submit a map clearly detailing where the proposed directional signs, trailers, generators, etc. will be placed, the size of each item, and how they will be positioned, i.e. on a Type 1 barricade, etc. This map is to be submitted to theCity as soon as possible. 26. Any signs erected are to be removed in a timely manner at the conclusion of the event. 27. The provisions of the Noise Ordinance must be complied with. If amplifiers or similar equipment are proposed to be used, the maximum sound level permitted at any residential property shall not exceed 55 dB(A) before 9 p.m. and 45 dB(A) after 9 p.m. If concern is raised regarding the sound level of music, it may be required that the sound be modified so as not to be a nuisance to the surrounding residential areas. If a complaint is received for any music or loud noise, including the revving of engines, open headers, or excessive engine noise, etc., then at the request of any Camarillo Police Officer, the music must be turned down or the loud noise quieted. If a second complaint is received, the music or loud noise is to be shut off, or violators may be asked to leave the event. 28. The area designated for the spot lights used for the event must be properly roped off and tightly secured to allow at least 10 feet to separate the event area from DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 5 of 7 CC III G 14 traffic traveling through the parking lot. At no time will the event traffic or participants be allowed to interfere with the normal flow of traffic. 29. The additional lighting that will used during the event, it is to be directed in such a manner as not to impede the motoring public. 30. Tents or displays are not permitted to obstruct building exit doors. 31. All entrances/exits and drive aisles must remain accessible at all times and shall not be blocked or used for parking. At no time shall tables or displays with merchandise be used as barricades or be located in such a way to block emergency vehicle access. Access must remain free and unobstructed with a minimum 20-foot clearance for emergency vehicles. 32. At no time will the event traffic or participants be allowed to interfere with the normal flow of traffic. 33. The restrooms located at 2220 Ventura Boulevard may be used for this event; however, they are to be left in a clean and undamaged condition. Cost for cleanup or damage resulting from the event shall be the obligation of the holder of the Special Event Permit. If it is determined that additional restrooms will be required, applicant/permittee must provide a plan to City on how the demand will be met. 34. All fire lane parking regulations must remain in effect. 35. Obstructions may not be placed within 3 feet of any fire hydrant and no parking of vehicles within 15 feet either side of the hydrant. Access to all fire hydrants and fire department/fire sprinkler connections and fire system control valves must be maintained at all times. 36. If the event is to utilize a tent or any other temporary structure, the tent or structure must be required to conform to the Fire Code with a permit issued from the Ventura County Fire Protection District. Call 805.389.9738 for information and permits. 37. All tarps and covering used for booths must be fire retardant. 38. Food and beverages: If you will be providing any type of food (including prepackaged) or any type of beverage (including bottled water), you must contact Holly Sinclair at the Ventura County Department of Environmental Health at 805.654.2431 for permitting, clearance, and inspection of temporary food facilities and vending. 39. Contact the Fire Department to see if it is necessary to obtain a Fire Code Permit for outdoor carnivals, fairs, concession booths, and portable outdoor commercial barbecue facilities. 40. Electrical equipment and installations must comply with the current California Electrical Code. 41. All portable barbeques must be located at least 10 feet from any building or combustible storage area. DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 6 of 7 CC III G 15 42. Barbecues utilizing propane or L.P.G. must be listed for such use or must comply with nationally recognized standards. All propane and L.P.G. containers must be secured to prevent movement. 43. Any person not necessary to the barbeque operation must be kept at least ten (10) feet from the barbeque. 44. If any open flame is used for cooking or warming food, it will be necessary that one fire extinguisher with a minimum rating of 2A:10BC be provided for said location and at least one (1) 40B:C rated fire extinguisher must be provided where deep-fat fryers are used. Such extinguishers shall have been serviced and tagged within the last year. This condition will be strictly enforced. No cooking or open flames are to be conducted in a tent. 45. Maximum travel distance to a currently-tagged portable fire extinguisher with a rating of 2A:10B:C may not exceed 75 feet. 46. One 2A:40B:C fire extinguisher is required for any gas/diesel powered generator. 47. No smoking, open flames (including pit barbeques), or heat sources within 25 feet of any LPG container. 48. All generators must be isolated from the public by physical guards, fence, or enclosure. 49. Dry cleanup methods shall be used for all areas to be cleaned; however, if necessary to use water to wash down area, a high-pressure system must be used and the wastewater must be vacuumed up and disposed of properly (not to the storm drain system). All adjacent storm drain inlets must be protected during any wash down events to prevent any discharge to them. No carnival attraction rides shall be allowed to be washed down without total collection and proper disposal of the wastewater. 50. The applicant/permittee is required to ensure that proper containment, cleanup, and removal of any spills are implemented during the entire event. Please see the enclosed attachment for the minimum requirements. 51. The entire event area is to be completed cleaned at the conclusion of the event, which includes removal of all trash and debris. Containers for trash shall be provided around the event area and monitored on a continuous basis to ensure they are emptied and returned in a timely manner. If City trash receptacles are used during the event, permittee shall also empty those containers. 52. It is encouraged that the Applicant/Permittee participate in a recycling program; therefore, containers must be provided for recycling with the containers clearly marked for that purpose. Please contact EJ Harrison at 805.647.7786 for further information. (F:ISPEV\2013 EVENTS \Cruise Nights \CC 2013 04-10 \ DRAFT CONDITIONS FOR Cruise nights 2013) DRAFT CONDITIONS for 2013 Old Town Cruise Nights April 10, 2013 Page 7 of 7 CC III G 16 City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers V/1 From: Bruce Feng, City Managelye - Submitted by: Dan Paranick, Assistant City Manager Subject: Review and Consider Two Proposed Amendments to the League of California Cities Bylaws SUMMARY On March 7, 2013, the City received a letter (attached) from the Executive Director of the League of California Cities requesting member cities consider the amendment of Article VI, Section 2, relating to submission of resolutions to the League's General Assembly and the addition of Article VII, Section 16, relating to the League Board vote threshold for taking positions on statewide ballot measures. Cities must provide their intent by a mail ballot (attached) no later than April 19, 2013. DISCUSSION At its February 2013 meeting, the League of California Cities Board of Directors approved submitting two amendments to the League's bylaws to the membership. The proposed amendments would amend the bylaws to provide that: 1. Resolutions submitted to the League for presentation to the General Assembly must be concurred in by at least five or more cities or by city officials from at least five or more cities. The stated purpose of this amendment is to encourage cities to seek concurrence with other cities that an issue is of broad interest and importance to multiple cities before it is brought to the General Assembly. 2. The League's Board of Directors may take a position on a statewide ballot measure by a 2/3 vote of those Directors present. Currently, the board may take positions with a simple majority vote. The intent behind this change is to ensure that given the often times controversial nature of statewide ballot measures, a decision by the Board of Directors in such a matter represents a broad consensus of the members of the organization. CC IX A 1 League of California Cities Proposed Bylaws Amendments April 10, 2013 Page 2 of 2 Staff suggests the City Council consider the approval of the two proposed amendments to the League of California Cities bylaws as recommended by the League's Board of Directors. BUDGET IMPACT None. This item does not require an expenditure of funds. SUGGESTED ACTION A Motion to approve two amendments to the League of California Cities bylaws as recommended by the League's Board of Directors. ATTACHMENTS League of California Cities Letter League of California Cities Resolution containing amendment language League of California Cities Ballot Finance Review: DW CC IX A 2 1400 K STREET SACRAMENTO, CA 95814 LEAGUE PH: (916) 658-8200 OF CALIFORNIA Ex: (916) 658-8240 WWW. CACITI ES . 0 RG March 5, 2013 To: League Membership From: Chris McKenzie, Executive Director Re: Proposed Amendments to League Bylaws At its February meeting, the League's Board of Directors approved submitting two amendments to the League's Bylaws to the membership. The proposed amendments would amend the Bylaws to provide that: 1. Resolutions submitted to the League for presentation to the General Assembly must be concurred in by at least five or more cities or by city officials from at least five or more cities. 9. The League Board may take a position on a statewide ballot measure by a 2/3rd vote of those Directors present. Currently, the Board may take positions with a simple majority vote. The Board's purpose in submitting the first proposed amendment is to encourage members to seek concurrence of other cities and city officials that the subject of a proposed resolution is a substantial one and of broad interest and importance to cities. The Board's purpose in submitting the second proposed amendment is to ensure that when the Board considers a position on possibly controversial statewide ballot measures, the Board's ultimate decision represents a broad consensus of the Directors. The language of the proposed amendments is provided in the attached Resolution. To be approved, the Bylaws require each amendment must receive a 2/3rd vote of those members voting. To consult the League's Bylaws: go to www.cacities.org. The link is at the bottom of the page. As provided in the League's Bylaws, the Board of Directors is submitting these amendments to the membership for approval by mail ballot. Please return the enclosed ballot, signed by an authorized city official, by April 19, 2013. Ballots may be submitted by email to: [email protected]. By mail to: League of California Cities Attn: Ballots 1400 K Street, 4th Floor Sacramento, CA 95814 Or by fax to: (916) 658-8240 Thank you for your attention to this important matter concerning the League's governance. If 11- EC-1' 17--17F'D you have questions, please direct them to Patrick Whitnell, General Counsel at • MAR - 2013 [email protected]. 636-M CITY C,LERE CC IX A 3 PROPOSED RESOLUTION RELATING TO LEAGUE BYLAWS AMENDMENTS WHEREAS, the League of California Cities is a nonprofit mutual benefit corporation under California law and, as such, is governed by corporate bylaws; and 'WHEREAS, the League's Board of Directors periodically reviews the League's bylaws for issues of clarity, practicality, compliance with current laws, and responsiveness to membership interests; and WHEREAS, the League Board of Directors at its February 7-8, 2013 meeting approved submitting the following amendments to the League's bylaws to the League's membership by mailed ballot: 1. Article VI, section 2 of the League's bylaws is amended to read as follows: "Resolutions may originate from city officials, city councils, regional divisions, functional departments, policy committees, or the League Board or by being included in a petition signed by designated voting delegates of ten percent of the number of Member Cities. Except for petitioned resolutions. all other resolutions must be submitted to the League with documentation that at least five or more cities. or city officials from at least five or more cities. have concurred in the resolution." 2. A new Article VII, section 16 is added to the League's bylaws to read as follows: "Section 16: Positions on Statewide Ballot Measures. Notwithstanding any other provision of these bylaws. the Lea...clue Board may take a position on a statewide ballot measure by a 2/3rd vote of those Directors present." Now, therefore, be it RESOLVED, that the League Board of Directors at its April 24-25, 2013 meeting in Sacramento, California, after a canvass of mailed ballots, has determined that the above amendments to the League bylaws have been approved by a 2/3rd vote of those Member Cities voting. These amendments shall take effect 60 days after the approval of this resolution. ///////// CC IX A 4 Ballot on Bylaws Amendments City of Does your city vote to approve the amendment of article VI, section 2 of the League's bylaws relating to submission of resolutions to the League's General Assembly as set forth in the Proposed Resolution and incorporated by reference in this ballot? O Yes O No Does your city vote to approve the addition of article VII, section 16 to the League's bylaws relating to the League Board vote threshold for taking positions on statewide ballot measures as set forth in the Proposed Resolution and incorporated by reference in this ballot? O Yes O No Ballot returned by: City Official Name City Official Title Please return this ballot by April 19, 2013 to: League of California Cities Attn: Ballots 1400 K Street, 4 th Floor Sacramento, CA 95814 or by email to: [email protected] or by fax to: (916) 658-8240 Thanks in advance for your participation in this important decision. CC IX A 5 CAMARILLO RANCH FOUNDATION 14TH ANNUAL REPORT TO CITY OF CAMARILLO March 21,2013 Mayor Charlotte Craven And Members of the Camarillo City Council 601 Carmen Dr. Camarillo, CA 93010 Dear Mayor Craven and members of the Council: This is the 14th Annual Report of the Camarillo Ranch Foundation to the Camarillo City Council, covering the year, March 9, 2012, through March 21, 2013. The report contains the following items: • Overview of the Year's Activities and Accomplishments • Highlights from 2013 Board Retreat • Financial Report (Profit & Loss and Balance Sheet), dated February 28, 2013 — Attached • Staffing Organization Chart - Attached • CRF Newsletter — Spring, 2013 (five copies) Members of the Camarillo Ranch Foundation Board of Directors thank members of the Camarillo City Council and City staff for their generous support in many different ways during this 14th year of our operation. It has been invaluable! The Camarillo Ranch Foundation was formed by the Camarillo City Council on July 22, 1998, and incorporated on Aug. 31, 1998. The Foundation Board held its first meeting on May 5, 1999. Board members are appointed by members of the City Council. FOLLOWING THE MISSION— The Board of Directors continues to pursue the updated Mission they adopted in March of 2009:, "To restore, preserve, maintain, and operate the Camarillo Ranch as an historic site in partnership with our public and private sectors, on a self-sustaining basis; to foster its place in the rich history of California; to transform it into a focal point of the community for education, enrichment, and enjoyment; and to exhibit our diverse history and culture." FOUNDATION BOARD - The Foundation Board meets every month (except December) on the first Wednesday evening, for regular meetings with special meetings as needed. The Board has held 176 meetings during its first 14 years. The Board has always had a quorum at all of its meetings. The Foundation Executive Committee meets on the last Tuesday morning of each month to plan Board meeting Agendas. MEMBERS OF BOARD OF DIRECTORS — As of March 21, 2013, the members of the Board of Directors include: President Bruce Fuhrman, Vice President Grace Kelly, Secretary Ellen Smith, Treasurer Susana Reeder, Chuck Andrews, Ira Grooms, John Hills, Dave Nirenberg, Karen Prough, Gerry Olsen, David Carlson, Ted Rains, Robert Waggoner, and Rose Wisuri. COMMITTEES AND TASK FORCES - The CRF Committees and Task Forces of the Board meet monthly or more frequently as needed. The CRF Board committees (eight) include: Camarffio Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 1 Executive, Community Relations, Docents, Finance and Administration, Gift Shop, Grants, History and Education, and Operations. Current Board task forces (eight) include: Board Development, Budget Development, Car Show and BrewFest, Gala, "Send-A-Child-to-the- Ranch", Cultural Collections, Governance, and Executive Director's Evaluation. OVERVIEW - RANCH FOUNDATION YEAR 2012-2013 EVENTS There were a number of important events during the past year at the Camarillo Ranch. These included a number of highly-successful community celebrations — The seventh annual Adolfo Camarillo Birthday Celebration, the sixth annual Car Show and BrewFest, the 12th annual Holiday Candlelight Gala, and the seventh annual Camarillo House Holiday Open House, including three Wednesday Nights with Santa. 2013 was a year of growth, of challenges, and of touching the lives of many people in the community. CELEBRATION OF ADOLFO CAMARILLO'S 148th BIRTHDAY — About 1000 people attended the seventh annual Celebration of Adolfo Camarillo's Birthday in October. The free event attracted a large number of families for activities ranging from a birthday cake and games for children, to Chumash Indian dances. About 300 people toured the Camarillo Home. The celebration honored the 148th birthday of Don Adolfo (1864-1858). The 2013 celebration will be Sunday, Oct. 27, 2013. CHRISTMAS OPEN HOUSES IN CAMARILLO HOUSE —More than 1300 adults and children attended the seventh annual Camarillo House Holiday Open Houses in the beautifully decorated 1892 home and the Red Barn during the first, second and third Wednesdays in December. Visitors, including many children, could visit Mr. and Mrs. Santa, play with hand-made, wooden toys made by Gene West (Oxnard), and tour the holiday-decorated rooms in the historic home. A highlight was Santa's Workshop in the Red Barn with many activities for families. SIXTH CAR SHOW AND BREWFEST— About 1000 persons attended the sixth Car Show and BrewFest the first Sunday in October viewing more than 100 classic cars, a display of the "Mullin Auto Museum Collection" in the Red Barn, and enjoying beer and food. The Seventh Camarillo Ranch Car Show will be held on Saturday, June 22. 12th CANDLELIGHT HOLIDAY GALA — More than 325 people attended our 12th annual Holiday Candlelight Gala Dec. 2. A good profit was raised to support the programs and operations of the Foundation. The 13111 annual Candlelight Gala will be Saturday, Dec. 7, this year. SCHOOL TOURS - The Foundation reached out into the community with its ninth annual School Tour program, reaching a record 1235 third graders from Ventura County elementary school classes. The hands-on program explains the history of the Ranch and how people lived in the early 1900s. During the two-hour tour, students visit seven different stations, which tell the story of life at the Camarillo Ranch at the turn of the century. A number of docents are available to show and tell the children about the wide variety of activities that took place at the Ranch. Camarillo Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 2 CCXVC 2 TALES AT THE RANCH — More than 200 persons attended the tenth annual Tales at the Ranch program of four evenings during the summer, where local people talk about their connection to the history of the Ranch and Ventura County. The four 2013 Tales at the Ranch will include (Wednesdays at 7 p.m.): May 15 - Dr. S. Jim Campos, an avid collector of California citrus labels since 1974, will discuss the history, art, and evolution of the beautifully illustrated citrus labels, beginning in the mid 1880's to the supermarket usage in the 1950's. Very rare Camarillo labels from the 1920's -1950's will be highlighted. June 19 - The Restless Hillfillies describe their music as Americana with a dash of bluegrass, folk, swing and old timey sound. Inspired by the history of Ventura County, the band has even written a song about the love story of Adolfo and Isabel Camarillo. Their musical tales feature guitar, banjo, autoharp, mountain dulcimer, fiddle, banjo, ukulele, bass and a French fry cutter. July 17 - Representatives from the Camarillo White Horse Association, along with the majestic White Horses, will be at the Ranch.. August 21 - Long before Reverend John Keller, OSA became president of Villanova Preparatory School in Ojai, he was a young educator in the Order of St. Augustine, living and teaching in the historic Camarillo Ranch home. Reverend Keller will discuss how Adolfo Camarillo's home transitioned in the 1960's into "Casa Adolfo Camarillo Augustinian House of Studies." LOS COMPADRES — The annual Los Compadres Membership and Volunteer Brunch was held in the Red Barn on Sunday, April 29, 2012. Nearly 200 persons attended to hear a review of the activities and work at the Ranch, and enjoyed tours of the Camarillo House and Ranch. Approximately 300 persons and families are members of the Ranch Los Compadres. The 2013 Los Compadres Brunch will be Sunday, April 28. SCHOLARSHIPS OFFERED — For four years, the Foundation Board has awarded $2,000 in scholarships through its Members' Scholarship Program, to encourage membership in Los Compadres. Each spring, up to $2000 is awarded in scholarships to aid students at a four-year accredited college or university leading to a degree. Each winner must be a relative (spouse, child, grandchild, or great-grandchild) of a CRF Los Compadres member and be enrolled in a high school or college. OTHER ACTIVITIES ATTENDANCE - From Jan. 1, 2012 through Dec. 31, 2012, more than 30,000 persons visited the Camarillo Ranch in our eleventh year of full operation. EVENTS AT THE RANCH — There were a record 148 events booked at the heavily-used Camarillo Ranch between Jan. 1 and Dec. 31, 2012. The events included a record 95 weddings; 29 non-profit and civic events; 13 Foundation events; eight corporate events; and 30 private and other events. The Red Barn was the location of 119 events (more than half of all events), while 43 events were out of doors, and 5 in the Camarillo House. Saturday was the favorite day for events, followed by Sunday and Friday. VOLUNTEERS IN ACTION — More than 130 persons from the greater Camarillo-Somis area now volunteer at the Camarillo Ranch and for the Camarillo Ranch Foundation, contributing from a few hours a month up to 20 hours per week. They include: 60 Docents, 15 members of the Board of Directors, 35 Advisory Committee members, 20 Gift Shop volunteers, 10 youth volunteers, 25 Master Gardeners, three Master Crafters, plus others. Camarillo Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 3 CCXVC 3 TOURS OF CAMARILLO HOUSE; GIFT SHOP AND RANCH OFFICE HOURS - The Camarillo Ranch and Camarillo House are open to the public for docent-guided tours, Wednesdays from 12 noon to 4 p.m., Saturdays from 10 a.m. to 2 p.m., and Sundays from 12 noon to 4 p.m. More than 50 docents, dressed in period costumes, provide the informative tours. The Gift Shop is open Wednesdays and Sundays from 12:30 to 4:30 p.m. and Saturdays from 10:30 a.m. to 2:30 p.m. Ranch Office hours are Mondays through Fridays from 9 a.m. to 5 p.m. WORK AT THE RANCH — A number of work projects were completed at the Ranch during the past year. The basement was renovated with concrete flooring; the Audio Visual system in the barn was upgraded; and major pruning of the palms in the west garden was completed in March. DOCENTS IN ACTION — The Camarillo Ranch Docents contributed 5170 hours to the Ranch and the community in 2012 and provided School Tours for 1235 elementary students. The seventh Annual Adolfo Camarillo Birthday Celebration attracted 1000 persons to the Ranch, with more than 300 visiting the Camarillo House. The docents hosted the seventh annual Camarillo House Christmas Open Houses (three Wednesday evenings in December) with 1300 persons attending, including many children. The open houses featured Mr. and Mrs. Santa Claus, music, refreshments, tours, and hand-made wooden toys for the children to play with. GIFT SHOP — The Camarillo Ranch Gift Shop had another good year. The Gift Shop again contributed to the Foundation's Budget. The Shop participated in the Santa's Workshop in the Red Barn as a part of the Camarillo House Christmas Open House program. MASTER GARDENERS — During the past year, the Master Gardeners at the Camarillo Ranch continued to tend and create colorful gardens as they neared a total of 4,700 volunteer hours at the Ranch during the past seven years. New projects included a new rain garden behind the barn; as well as the butterfly and rain gardens beside the barn. CAMARILLO RANCH WEBSITE — www.camarilloranch.org. The Camarillo Ranch Website came on line during 2011, and has undergone continual upgrading and improvement over the past year. Friends and prospective clients of the Camarillo Ranch can find details of upcoming events at the Ranch; renew memberships in Los Compadres; buy tickets for Ranch-sponsored events; learn about the history of the Ranch; and obtain detailed information about renting the Red Barn, the front lawn, the side gardens, and the Camarillo House. POLICIES AND PROCEDURES MANUAL - The first CRF Policies and Procedures Manual approved by the Board last year has been completed, and is in use. FINANCIAL - FINANCIAL PICTURE — The financial picture of the Camarillo Ranch and the Camarillo Ranch Foundation continues to look very good. We are more than half way through our 13th major budget year with an approved 2012-2013 balanced budget of $503,550 in income and expenses. As of Jan. 31, 2013, income is running well ahead of budget projections and expenses. The Foundation has been operationally self-sustaining since April 2011. The Foundation is renting the Camarillo House, the Red Barn, and Ranch almost every weekend (and some weekdays) for weddings, meetings, etc. Bookings continue to be very strong, with few weekend dates available until mid-year 2014. Staff are currently concentrating their marketing efforts on developing revenue streams for the property during weekdays - Monday through Thursday. New efforts will Camarillo Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 4 CCXVC 4 focus on attracting corporate meetings and evening events; as well as bus tours from the Los Angeles area going to the Camarillo Outlet Center; A few remaining gardens, trees, benches, and other Ranch features are still available in the Adoption Program. As mentioned above, the Foundation sponsored two major fundraising events in 2012 — the sixth Car Show and BrewFest in early October and the 12th annual Holiday Candlelight Gala in early December. Planning is underway for those events in 2013. In addition, the Foundation continues to raise funds from the Ranch Gift Shop and through Los Compadres memberships, public tours, and donations. GRANTS — The Foundation received two grants during 2012 — $13,000 from the Meadowlark Service League for the annual School Tour Program (see earlier paragraph) and $2,000 from the Enterprise Rent-a-Car Foundation for general operating support. BEQUESTS - The Foundation was delighted to receive a bequest in the amount of $25,000 from the estate of Geraldine Fitzgerald, the granddaughter of Adolfo Camarillo. The funds have been designated by the board to be used for scholarships to fund school children's visit to the ranch. HIGHLIGHTS OF BOARD RETREAT — FEBRUARY 2013 The Camarillo Ranch Foundation Board of Directors held its annual Board Retreat Saturday February 2, 2012 at the home of Vice President Grace Kelly. The facilitator for the meeting was Doug Green, professor of non-profit management at both Pepperdine and California Lutheran Universities. The following items were discussed: KEY OBJECTIVES / STRATEGIES A. Board & Staffing Roles- Staff to develop business plan within six months. Revisit personnel policy - Board to identify development training plan to shift from operating board to governing board". Streamline committees. B. Education / History- Expose all 3rd or 4th grade students in Ventura County to experience the ranch for fall 2013 term. Identify funding and budget, tools, develop procedures, staffing and feedback procedure. C. Marketing / Outreach- Develop ranch as a "Premier" venue. Develop an additional revenue stream focusing on Monday - Thursday availability, target markets: tour groups, preferred vendors and establish a "marketing manager". D. Financial Policy- Maintain self-sufficiency and develop a "rainy day fund". Develop a 5 year capital improvement plan. Create a Reserve Study. STAFFING - CURRENT STAFF — Executive Director, Assistant Director, Ranch Foreman, Assistant Foreman, Facility Specialist; Events Coordinator, Office Manager, Volunteer Coordinator, and Events Staff. Please see Staffing Organization Chart Attached. The resignation of two Ranch Managers (in July, and again in October) presented the Board and staff with significant challenges in managing the ranch on an interim basis. The new Executive Director was hired mid-January this year. Camarillo Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 5 CCXVC 5 SUMMARY OF ANNUAL REPORT — In summary, 2012 was a good year with a number of records established (in numbers and attendance) and the Foundation sustains its increasing fiscal operations through its planned program expansions. The Board appreciates the ongoing cooperation, generous assistance, and support of the Camarillo City Council and its staff as we move into our 14th year of operation. Bruce Fuhrman, President Cc: CRF Board Members, Marsha Rea, Executive Director Attachments: Balance Sheet and Profit & Loss Statement Staffing Organization Chart Spring newsletter (five copies) Camarillo Ranch Foundation — Annual Report to the City of Camarillo March 21, 2013 — Page 6 CCXVC 6 6:38 PM Camarillo Ranch Foundation 02/26/13 Balance Sheet Accrual Basis As of February 28, 2013 Feb 28, 13 Feb 29, 12 ASSETS Current Assets Checking/Savings 1015 • Rabobank - Checking #4127 100.00 0.00 1013 • Rabobank-Fac./Maint./Improve. 65,355.07 0.00 1011 • Rabobank Savings 212,078.57 117,022.49 1009 • Rabobank - Checking #5215 52,729.84 52,773.48 1003 • Rabobank Reserve CD 149,992.61 149,391.70 1002 • Santa Barbara Bank-Gift Shop 9,574.65 6,710.47 1010 • Petty Cash 0.00 288.84 Total Checking/Savings 489,830.74 326,186.98 Accounts Receivable 1210 Pledges Receivable 2,000.00 3,000.00 Total Accounts Receivable 2,000.00 3,000.00 Total Current Assets 491,830.74 329,186.98 Fixed Assets 1500 • Fixed Assets 1503 • Audio & Visual Equipment 36,282.09 36,282.09 1502 • Tables & Chairs 14,554.83 14,554.83 1508 • Tuff Shed Storage Unit 8,922.51 8,922.51 1506 • Gazebo 33,170.37 33,170.37 1501 • Office Equipment 13,973.21 9,176.21 1505 • Video Equipment 10,165.10 10,165.10 1510 • Accumulated Depreciation -50,380.59 -40,281.92 Total 1500 • Fixed Assets 66,687.52 71,989.19 Total Fixed Assets 66,687.52 71,989.19 Other Assets 1600 • Other Assets 1607 • Crowell, Weedon & Co. 59,692.18 19,568.98 Total 1600 • Other Assets 59,692.18 19,568.98 Total Other Assets 59,692.18 19,568.98 TOTAL ASSETS 618,210.44 420,745.15 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 2015 • Other Liability 0.00 -2,209.35 Total Other Current Liabilities 0.00 -2,209.35 Total Current Liabilities 0.00 -2,209.35 Total Liabilities 0.00 -2,209.35 Equity 1110 • Unrestricted 466,649.59 353,298.48 Net Income 151,560.85 69,656.02 Total Equity 618,210.44 422,954.50 TOTAL LIABILITIES & EQUITY 618,210.44 420,745.15 Page 1 RED FOLDER CC XV C 1 6:39 PM Camarillo Ranch Foundation 02/26/13 Accrual Basis Profit & Loss July 2012 through February 2013 2012-13 % to Date Jul 11 - Feb 12 Jul 12 - Feb 13 Budget YTD % 67% Ordinary Income/Expense Income 4000 • Operations Income 4001 • Membership Dues - New 950.00 700.00 1,000.00 70.00% 4005 • Membership Dues- Renewal 18,060.00 14,600.00 21,000.00 69.52% . 4101 • Donations 1,547.04 26,605.00 1,000.00 2660.50% 4104 • Memorials 970.00 25.00 100.00 25.00% 4105 • Gift Shop Sales 14,077.24 9,199.85 7,000.00 131.43% 4107 • Tour Income 10,155.40 6,874.63 12,000.00 57.29% 4108 • School Tour Income 720.00 1,359.00 1,200.00 113.25% 4109 • Wednesday Night Tour Income 226.00 ' 0.00 3,500.00 0.00% 4130 - Grants 0.00 3,000.00 5,000.00 60.00% 4136 • Grants - Meadowlark Public Ed. 13,500.00 13,500.00 13,000.00 103.85% 4140 • Special Events 1,515.00 5,518.01 3,000.00 183.93% 4145 • Docent Income 1,627.00 1,135.50 2,000.00 56.78% 4150 • Site Rentals - Outdoors 70,597.50 68,190.00 90,000.00 75.77% 4151 • Site Rentals - Barn 150,990.00 256,777.50 206,750.00 124.20% 4155 • Interest/Dividend Income 692.93 733.08 1,000.00 73.31% 4165 • Special Sponsorship 1,000.00 0.00 1,000.00 0.00% 4180 • Gala - Fundraiser 71,194.98 64,599.18 70,000.00 92.28% 4194 • Adolfo's Birthday Celebration 2,397.20 1,444.75 2,500.00 . 57.79% Total 4000 • Operations Income 360,220.29 474,261.50 Total Income 360,220.29 474,261.50 Expense 7000 • Operation Expenses 7001 • Electricity 9,499.59 12,057.16 14,200.00 84.91% 7002 • Gas 470.49 544.79 1,000.00 54.48% 7005 • Telephone & On-line 5,292.96 4,453.49 8,000.00 55.67% 7010 • Water/Sewer - Domestic 1,462.84 1,592.28 2,000.00 79.61% 7011 • Water- Landscape 5,508.43 5,874.00 7,500.00 78.32% 7015 • Garden/Grounds Maint. & Sup. 8,324.70 9,253.35 12,000.00 77.11% 7016 • Landscape Supplies & Materials 564.62 1,572.23 1,000.00 157.22% 7020 • Building Maintenance - House 3,511.73 8,061.33 5,000.00 161.23% 7021 • Building Maintenance - Barn 527.31 690.57 2,000.00 34.53% 7022 • Build./Grounds Equipment-Maint. 1,787.89 1,129.41 2,500.00 45.18% 7023 • Building Maintenance - Stables 404.97 375.95 1,000.00 37.60% 7025 , Refuse Disposal 300.60 30.00 500.00 6.00% 7026 • Janitorial Supplies 4,410.29 3,281.13 6,500.00 50.48% 7028 • Newsletter Printing 2,818.28 1,050.04 3,500.00 30.00% 7030 • General Office Printing 0.00 118.07 7032 • General Office Supplies 7,089.54 7,278.26 10,500.00 69.32% 7033 • Office Equipment - Lease 673.16 1,310.15 1,000.00 131.02% 7034 • Office Equipment - Purchase 2,788.29 4,429.12 7,500.00 59.05% 7035 • General Office Postage 1,514.20 591.18 2,500.00 23.65% 7036 • Bank/Merchant Charges 4,587.22 7,769.34 6,500.00 119.53% Page 1 of 3 RED FOLDER CC XV C 2 6:39 PM Camarillo Ranch Foundation 02/26/13 Accrual Basis Profit & Loss July 2012 through February 2013 2012-13 % to Date Jul '11 - Feb 12 Jul '12 - Feb 13 Budget YTD 67% 7040 • Accessions/Furn./Artif./Doc. 294.45 0.00 1,000.00 0.00% 7041 • Decorations 1,043.86 1,315.47 2,000.00 65.77% 7043 • Taxes/Permits/Licenses 0.00 75.00 7044 • Taxes-Gift Shop 821.00 501.00 7045 • Insurance-Liab./Fire/Hazard 5,216.00 8,885.00 5,500.00 161.55% 7046 • Docent Reserve Account 646.47 0.00 7050 • Special Events 2,088.35 5,200.69 5,500.00 94.56% 7052 • Docents Training & Misc. 2,123.82 2,303.15 3,000.00 76.77% 7053 • School Tour Expenses 632.13 312.99 1,000.00 31.30% 7054 • Membership Expense 693.70 1,035.00 4,000.00 25.88% 7055 • Dues & Subscriptions 352.85 532.82 400.00 133.21% 7060 • Meetings & Travel 490.24 132.95 1,000.00 13.30% 7062 • Board & Committee Expenses 1,383.62 599.26 2,000.00 29.96% 7064 • General Marketing Expenses 5,925.68 4,677.41 16,500.00 28.35% 7065 • General Advertising 8,034.76 5,157.59 11,000.00 46.89% 7066 • Gala Expenses 27,367.09 34,481.57 30,000.00 114.94% 7070 • Car Show & Brewfest Expense 12,712.07 13,415.49 30,000.00 44.72% 7075 • Gift Shop Expenses 4,485.08 5,982.28 250.00 2392.91% 7079 • Site Rental Expense 0.00 1,409.27 7090 • Exhibit Expenses 5,285.28 22.48 3,000.00 0.75% 7091 • Adolfo's Birthday Celebration 2,009.96 1,893.39 3,000.00 63.11% 7092 - Wednesday Night Tour 0.00 0.00 300.00 0.00% Total 7000 • Operation Expenses 143,143.52 159,394.66 8000 • Labor 8002 • Accrued Wages -2,799.95 -3,972.82 8001 • Payroll 143,706.16 156,494.00 218,300.00 71.69% 8010 • Payroll Taxes 8011 • Workman's Comp. 3,017.45 2,216.90 4,500.00 49.26% 8012 • FICA 12,292.95 9,187.12 42,000.00 21.87% 8013 • SDI 1,575.10 1,464.32 8,600.00 17.03% Total 8010 • Payroll Taxes 16,885.50 12,868.34 8030 • Professional Fees 8031 • Accounting 5,093.05 6,536.93 8,000.00 81.71% 8032 • Consulting Fees 1,150.00 4,092.01 1,500.00 272.80% Total 8030 • Professional Fees 6,243.05 10,628.94 Total 8000 • Labor 164,034.76 176,018.46 Total Expense 307,178.28 335,413.12 Net Ordinary Income 53,042.01 138,848.38 Other Income/Expense Other Income 4200 • Other Income Page 2 of 3 RED FOLDER CC XV C 3 6:39 PM Camarillo Ranch Foundation 02/26/13 Accrual Basis Profit & Loss July 2012 through February 2013 2012-13 % to Date Jul 11 - Feb 12 Jul '12 - Feb 13 Budget YTD % 67% 4220 • Adopt-A-Garden Donations 4,000.00 950.00 2,000.00 47.50% 4225 • Brick Income 100.00 2,375.00 500.00 475.00% 4227 • Car Show & BrewFest 22,103.00 17,699.00 50,000.00 35.40% 4234 • Equipment Rental Income 7,305.00 13,685.00 10,000.00 136.85% Total 4200 • Other Income 33,508.00 34,709.00 Total Other Income 33,508.00 34,709.00 Total Operations/Other Income 393,728.29 508,970.50 503,550.00 101.08% Other Expense 8100 • Improvement Expenses 8105 • Adopt-A-Garden Expense 2,915.46 0.00 1,000.00 0.00% 8106 • Brick Walkway Expense 200.55 727.74 500.00 145.55% 8110 • House Improvements 0.00 8,458.09 8115 • Barn Improvements 13,267.10 8,295.70 3,000.00 276.52% 8120 • Landscape Improvements 510.88 4,515.00 2,000.00 225.75% Total 8100 • Improvement Expenses 16,893.99 21,996.53 Total Other Expense 16,893.99 21,996.53 Total Operation Expenses/Other Expenses 324,072.27 357,409.65 503,550.00 70.98% Net Other Income 16,614.01 12,712.47 Net Income 69,656.02 151,560.85 Page 3 of 3 RED FOLDER CC XV C 4 CAMARILLO RANCH FOUNDATION — STAFFING ORGANIZATION CHART EXECUTIVE DIRECTOR Provides liaison to the Board of Directors, is responsible to the Board for all aspects of the management of Ranch operations, and its community profile. ASSISTANT DIRECTOR—Tiffany Lopez (F/T) RANCH FOREMAN — Carlos Solis (F/T) Under the direction of the Executive Director, the AD acts as operations manager, overseeing staff Under the direction of the Executive Director, the Ranch Foreman is responsible for the upkeep and hiring, training and scheduling; special events and special programs, including Membership, Interns, maintenance of the facility; including the house, the barn and the grounds. The Foreman works with and strategic corporate partnerships. The AD also provides liaison to the community and oversees the ED to propose facility upgrades and areas for restoration; as well as supervising the work of the marketing program of the Foundation. landscape contractors. OFFICE MANAGER — Gloria Toraya EVENT COORDINATOR— Marissa VOLUNTEER COORDINATOR — Karin SPECIAL PROJECTS COORDINATOR ASSISTANT FOREMAN —Tomas Ramos FACILITIES SPECIALIST— Miguel Toraya Lopez Ferrin — Lisa Sewell The Office Manager— M-Th (9-5) + weekends The Assistant Foreman — (M-11-5; T- The Facilities Specialist (T-7-12; Th-7-12; as needed for event support, manages the The Event Coordinator — F/T - W-S (9- The Volunteer Manager— M, T,W,F The SPC Sat 8t Sun (9-5) assists 12-5; W-11-5; Th-12-5; F-9-5 / part Sat/Sun Sam-ham) assists the foreman day to day functions of the office, such as 5:30pm) is the main CRF (9am-5pm) Manages all volunteer with the ranches social media time student) assists the Foreman with with a variety of projects at the facility answering phones, ordering supplies for the representative to our event clients. programs at the ranch, including: outreach & updates, FaceBook, a variety of projects at the facility, as in the absence of the Asst. Foreman, office and the ranch. The OM manages the The EC manages all special event Docents, Master Gardeners, Tour Twitter, etc.; sends out weekly CC assigned. and is responsible for cleaning the Preferred Vendor program and works on contracts, the events calendar and Guides, School Tours and Gift shop e-blasts to volunteer & members; facility following events on the special projects as assigned by management. the event calendar on the CRF staffing. The VC schedules all tours, assists with logistics for CRF Tomas is also qualified to act as an weekends. website. The EC is responsible for and coordinates ranch "thank you" special events, and assists with Event Specialist if needed, which was training and supervising the Event letters. the membership program. The his former position. Specialist staff on weekends; and for SPC also acts as an EC on insuring that events run smoothly for weekends as needed. our clients. EVENT SPECIALISTS —Ivan Gonzalez, Octavio Higareda, Zachary Meyer, &John Cadena The Event Specialists — Fri, Sat, Sun (as needed for events) The Event Specialists coordinate with clients/event planners to insure that events run smoothly at the ranch. They are responsible for insuring that ranch policies are followed during events, and for securing the property following events. RED FOLDER CC XV C 5 ----- Forwarded Message From: Lori McVicker I’ve reviewed the report that the Camarillo Ranch Foundation Board will present to you on Wednesday. As in past Foundation reports to the City Council, important facts have been left out. The report claims that the Brewfest/Car Show and the Candlelight Gala were “highly successful”. But note that the dollars raised are missing from the report. Here are the net profits from the last couple of years for each of the events: Brewfest/Car Show 2011 - $10,000 2012 - $ 4,200 down 58% from 2011 Candlelight Gala 2011 - $50,000 2012 - $40,000 down 20% from 2011 The wine and movie nights were clearly a bust with the first one netting $1,402 while the second one netted only $267. The winemaker dinner that was supposed to be held on this Valentine’s Day seems to have disappeared without comment from the Board. The Ranch Board claims that 30,000 people visited the Ranch 2012 but the majority of those people visited to attend a wedding there, not the community events. It is clear that the rental operation at the Ranch is now the dominant income source with the fundraising probably falling below 10% of the overall revenue budget for 2013. And in the January 2013 minutes, the Board indicated that they are going to downsize the Gala from a fundraising event to a friend-raising this upcoming year further reducing the fundraising by the Board. While the Foundation Board still claims to self-sustaining, they have not returned a dime of the $3,000,000-plus that the City has invested out there, either in the form of rental payments to the city or a profit-sharing arrangement. The City Council contracts out big items such as the police, fire and library but it also contracts out small things such as the library food services. It is clear that to improve the bottom-line to the City it should contract out the rental operations at the Ranch. With that one change, the City would share in the profits out at the Ranch while reducing and streamlining its tasks related to the Ranch. The Foundation could continue fundraising for the Ranch, limited as it is, and continue the history tours for the kids. (I hope they still aren’t requesting donations from the schools for those tours.) Thank you. Lori McVicker RED FOLDER CC XV C 6 From: Lori McVicker [mailto:[email protected]] Sent: Wednesday, April 10, 2013 12:00 PM To: Bruce Feng; Jeffrie Madland; [email protected] Subject: Camarillo Ranch Foundation Board Report Financials Now that I have the financials it seems that the Gala only made $30,000 this year (Acct. 4180 - 7066). It's odd that the BrewFest is listed in Other Income while the BrewFest expenses are in Operation Expenses creating a missmatch in the financial statements. It would also be nice if they correctly spelled all of their employee names on the Staffing Organization Chart. Lori McVicker RED FOLDER CC XV C 7 Zoning Ordinance regarding Supportive and Transitional Housing This public hearing was continued from March 27, 2013. Staff is requesting the item be continued to May 8, 2013. CC XVIII A 1 Resolution Approving Addendum to the Springville Certified EIR This public hearing was noticed for April 10, 2013. Staff is requesting the public hearing be cancelled. CC XVIII B 1 City of Camarillo AGENDA REPORT Date: April 10, 2013 To: Honorable Mayor and Councilmembers From: Bruce Feng, City Manager / 4.14/40kP Submitted by: Dave Norman, Director Department of Community Development Subject: 2013 Fiesta and Street Fair SUMMARY The Camarillo Fiesta Association has requested a special event permit for the 2013 Fiesta and Street Fair. It is proposed that the fiesta will commence on the evening of Thursday, July 11, 2013, for carnival rides in the parking lot at the former courthouse building, as well as the back asphalt area of the former Los Primeros School. The Fiesta/Street Fair would continue with the carnival, entertainment, and other activities on Ventura Boulevard on Friday, Saturday, and Sunday, July 12 th through le. DISCUSSION The Fiesta Association has submitted a special event permit for the event (see attached site plan and exhibits). The request, along with the recommended permit conditions, is being presented to the City Council for consideration, including the approval of street closures on Saturday/July 13 th and Sunday/July 14 th, as follows: Ventura Boulevard from Glenn Drive west to Oak Street. The street closures are consistent with the street closures and times approved last year for the 2012 Fiesta. The applicant is seeking permission for a four-day event, beginning on the evening of Thursday, July 11. No streets are to be closed on Thursday or Friday evening. The special event permit application includes: • A carnival will be located in the parking lots at the former courthouse building and the former Los Primeros School and the back asphalt area of the former school. • The event continues with the street fair, arts and crafts booths, food booths, stage entertainment, petting zoo, pony rides, carnival rides, jolly jumps, car cruise night, car show, and other activities, as the event shifts into full operation. CC XIX A 1 2013 Fiesta and Street Fair April 10, 2013 Page 2 of 4 • A beer garden hosted by the Camarillo Rotary Breakfast Club is to be located in Dizdar Park on the south side of the Chamber of Commerce building. • The Farmer's Market will be held on Saturday and Sunday, and located on Palm Drive. • Topa Topa Flywheelers tractor display and rides. The applicant is seeking to have six (6) adult rides, with a rider-height requirement of forty-two inches (42") and above, to be placed in the former courthouse parking lot. The applicant is also seeking to have six (6) children's rides located at the former school's rear asphalt area (see attached map), as well as nine (9) family rides. The applicant is proposing to have a Kid's Zone on the north side of the back lawn area of the former Los Primeros School property. These activities include the petting zoo, pony rides, and jolly jumps. The trailers for the animals are planned to be parked on the lawn just south of the activities. This will allow the animal caretakers to have access to the other "standby" animals and be better able to rotate the animals when they beeome tired. The street parking area on Ventura Boulevard directly in front of Dizdar Park will be used for up to three (3) food trucks, while four (4) food booths are proposed to be located in the driveway of the former Fire Station. There will be additional food booths on the east side of the Chamber of Commerce building in Dizdar Park. The applicant is also seeking permission for the placement of eight (8) banners on public locations. The banners will comply with the Sign Ordinance requirements. The Camarillo Rotary Breakfast Club will be requesting permission to operate a Beer and Wine Garden as follows: Friday/July 12 th from 6-9:30 p.m. Saturday/July 13 th from Noon-9:30 p.m. Sunday/July 14 th from Noon-6 p.m. The Breakfast Rotary Club will be submitting a separate Special Event Permit. As part of the conditions of the Special Event Permit, the Breakfast Rotary Club will be required to provide security at the event to verify that alcohol is not sold to minors and to monitor the entrance and exit to the Beer Garden. The Club will also be required to provide insurance naming the City as an additional insured. CC XIX A 2 2013 Fiesta and Street Fair April 10, 2013 Page 3 of 4 Event Schedule The proposed hours of activities include: • Thursday/July 1 l th — Hours: 5-10 p.m. • Carnival activities only. • No street closures. • Fridav/Julv 12 th — Hours: 5-10 p.m. • Carnival and entertainment activities at Dizdar Park. • Rotary Beer Garden begins. • Car cruise along Ventura Boulevard from 6-9 p.m. • No street closures. • Saturday/July 13th — Hours: 10 a.m. - 10 p.m. • Fiesta and Street Fair • Disney Stage near the south entrance of Arneill Road Overpass (2 hours only). • Possible Public Safety equipment display (invited), once Disney Stage vacates. • Farmers Market (10 a.m. — 6 p.m.). • Street closures starting at 5 a.m. • Sundav/Julv 14 th — Hours: Noon - 7 p.m. • (Fiesta 5K/1K run will take place from 8-9 a.m. - under separate permit) • Carnival portion ending at 7 p.m. •Farmers Market (Noon - 7 p.m.). • Car show along Arneill Bridge from 1-4 p.m. *Streets re-opening no later than midnight following cleanup. The Fiesta has evolved over the years, and certain changes have been made over the years. Some of the noteworthy adjustments included: • The open field at the school used for additional activities for children and exhibits. • Traffic K-Rails were used on the Arneill Road Bridge to aid in stopping any vehicles from going into any activity. • The Beer Garden venue was shifted from the location in front of the firehouse to the back of the Chamber of Commerce building. • Northbound traffic from Glenn Drive onto Ventura Boulevard was limited to right turns only. • The traffic pattern for the Car Cruise was adjusted to circulate back using the Metrolink parking area for the turn-around and will be doing so again this year. CC XIX A 3 2013 Fiesta and Street Fair April 10, 2013 Page 4 of 4 • Temporary handicap parking was provided. • The 5K/1K ran through the Old Town Area on Sunday morning. • The Topa Topa Flywheelers (under a separate application) displayed antique farm equipment on the lot south of Glenn Drive (next to the Roadrunner facility). The activities also included providing tractor rides for a small fee. • The rides were additionally located in the parking lot of the former Los Primeros School. Additionally, staff has met to review the permit and conditions to address certain challenges from prior years and to facilitate this year's event. As was last year, the insurance requirement will be that all vendors will need to provide Certificates of Insurance to the Fiesta Association, but will not need to provide endorsement forms. The Fiesta Association, Rotary Club, carnival operator, and the applicant for the 5K/1K will all be required to provide complete Certificates of Insurance and endorsement forms naming the City as an additional insured. The event organizers continue to institute a number of enhancements to their process, including online registration, and will have the same carnival operator as in the previous two years, who has addressed issues that have occurred in the past. Their organization has greatly improved their planning and controls, so that issues are being addressed earlier in the process. BUDGET IMPACT None. This item does not require an expenditure of funds. SUGGESTED ACTION a MOTION to authorize staff to issue the special event permit (including the street closures and banners), subject to conditions of approval. ATTACHMENTS Draft Conditions of Approval Special Event Permit Application Site Plans Additional Use Area Dizdar Park Site Plan Car Cruise Route Parking/Shuttle Plan Carnival Ride List Entertainment List Finance Review: DW CC XIX A 4 DRAFT CONDITIONS FOR FIESTA & STREET FAIR 2013 4i , 5 ^`,' ',( -:l Schedule' -- Day Date Time Frame 'Notes 50 cent carnival ride tickets Thursday 1 July 11,2013 5 p.m. to 10 p.m. Ride sales end at 9:30 p.m. Car Cruise from 6 p.m. to 9 p.m. Friday July 12, 2013 5 p.m. to 10 p.m. Ride sales end at 9:30 p.m. Saturday July 13, 2013 10 a.m. to 10 p.m. Ride sales end at 9:30 p.m. Farmers Market 8 a.m. to 12 p.m. Sunday July 14, 2013 12 p.m. to 7 p.m. Car Show from 1 p.m. to 4 p.m. Ride sales end at 6:15 p.m. Your special event application for the above-mentioned event is approved sublect to your compliance with the following conditions: 1. After further review or if any changes are made to the application, further conditions may be required. 2. Please alert the Department of Community Development immediately of any changes to this application or if the event is cancelled. 3. A final listing of all planned major activities, their locations, and approximate times must be submitted to the Director of Community Development by Friday, July 5, 2013. 4. Please alert the Department of Community Development immediately if any of the main contact persons and/or their phone numbers change on or before the event. 5. Obtain proper permits from all other applicable agencies and jurisdictions. 6. As a result of the City Council's adoption of Ordinance 1053 on April 28, 2010, and effective May 28, 2010, smoking is no longer permitted at any public event (including those held on private property) in the City of Camarillo. This new law affects all areas within an event's permitted site, including parking lots, streets and sidewalks, beginning 60 minutes prior to the event's start to 60 minutes after its conclusion. All event permittees must include information about the law in their publicity to ensure maximum compliance with the law. At a minimum, the words, "SMOKE- FREE EVENT" must be included in legible, capitalized, bold face type on news releases, flyers, posters, websites and brochures. (Eight-point to 12-point type is DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 1 of 10 CC XIX A 5 sufficient for printed materials ranging from 3 1/2" x 81/2" to 8IA " x 11"— proportionally larger type is required for oversize documents and posters.) The City of Camarillo will provide, (free of charge), a sufficient number of two-color, 12" x 18" signs printed with the No-Smoking symbol and the words, "THIS IS A SMOKE-FREE EVENT" for all major access points to each event. These signs must remain posted and visible throughout the event's operation, and should be placed on a mounting substantial enough to withstand wind, rain, and crowds. 7. By Thursday, June 27, 2013, copies of the agreements for property use authorization from the Pleasant Valley School District shall be submitted to the City. 8. The Metrolink Station parking area is not to be used to park or store any equipment, vehicles, or merchandise associated with the fiesta or its operations. The City will secure advance authorization from the Ventura County Transportation Commission (VCTC) to allow for towing of unauthorized vehicles from their property. By Wednesday, July 3, 2013, the following insurance requirements are to be met: 9. INSURANCE REQUIREMENTS Applicant/Permittee shall procure and maintain for the duration of the permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with permitted activity. The cost of such insurance shall be borne by the Applicant/Permittee. If the Applicant/Permittee maintains higher limits than the minimums shown, the City requires and shall be entitled to coverage for the higher limits maintained by the Applicant/Permittee. At all times this permit is effective, Applicant/Permittee and Carnival operators will procure and maintain commercial general liability insurance with coverage limit of $3,000,000 General Aggregate and $1,000,000 Each Occurrence. Commercial general liability insurance will meet or exceed the requirements of ISO- CGL Form No. CG 00 01. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage. Liability policies will be endorsed to name the "City of Camarillo, its elected and appointed officials, agents, volunteers, and employees" as "additional insured" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. All vendors (including food vendors, non-food vendors with sales, and exhibitors) will procure and maintain commercial general liability insurance With coverage limit of $2,000,000 General Aggregate and $1,000,000 Each Occurrence. Applicant/Permittee and the Carnival operator will furnish to City a duly authenticated certificate of insurance evidencing maintenance of the insurance required under this Agreement, and endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 2 of 10 CC XIX A 6 by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." O The Fiesta Association AND each carnival ride operator are to provide complete certificates of insurance and endorsement forms. D Each vendor must provide individual complete certificates of insurance to the Fiesta Association. By Friday, June 28, 2013, the City will require a complete list of each vendor with the Fiesta Association certifying receipt of each certificate of insurance. The City will not require a copy of each COI. Vendors that are unable to provide an individual certificate of insurance may be added to the Fiesta Association's policy (if Fiesta Association's policy has been purchased thru City's Special Event Insurance Program) at the following daily rates: Concessionaire — Food Sales $54.39 per day Concessionaire — Non-Food Sales $43.29 per day Exhibitors — No Sales $32.19 per day Payment for vendor coverage must be submitted to the City no later than Wednesday, July 3, 2013. O The Beer Garden shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the Rotary Club. • The Wine Garden proposed by the restaurant, Twenty88, shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the restaurant, Twenty88. • The tractor rides shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the Topa Topa Flywheelers. The Applicant/Permittee will be responsible for collecting each of the certificates of insurance for the participating parties, so that all the documentation can be turned in at one time to the City, Department of Community Development, by Wednesday, July 3,2013. 10. Applicant/Permittee indemnifies, will defend (at City's request .and counsel satisfactory to City), and holds City harmless from and against any claim, action, damages, costs (including without limitation, attorney's fees), injuries, or liability, arising out of Applicant/Permittee's, including all participating vendors, exhibitors, carnival ride operators and volunteers, acts, errors or omissions, negligence, or wrongful conduct (regardless of City's passive negligence, if any) in connection with this permit. For purposes of this condition, "City" includes the City of Camarillo's elected and appointed officers, officials, employees, agents, representatives, and volunteers. Applicant/Permittee agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every participating vendor, exhibitor, carnival ride operator, and volunteer or any other person or entity involved by, for, with, or on behalf of Applicant/Permittee in DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 3 of 10 CC XIX A 7 connection with this permit. In the event Applicant/Permittee fails to obtain such indemnity obligations from others as required here, Applicant/Permittee agrees to be fully responsible according to the terms of this section. 11. Should City determine it is necessary to take legal action to enforce any of the provisions of these conditions, and such legal action is taken, the Applicant/Permittee will be required to pay any and all costs of such legal action, including reasonable attorney's fees, incurred by City, even if the matter is not prosecuted to a final judgment or is amicably resolved, unless City should otherwise agree with Applicant/Permittee to waive said fees or any part thereof. The foregoing will not apply if the Applicant/Permittee prevails on every issue in the enforcement proceeding. 12. The Applicant/Permittee will be liable to the City of Camarillo for expenses incurred for extraordinary service to this event. 13. During the event, the Police Department reserves the right of final approval on all decisions concerning traffic flow and public safety. The Applicant/Permittee may be required to modify the event at the request of the Police Department representative(s) in order to assure a safe activity. Sgt. Ferguson of the Camarillo Police Department (or her designee) is the contact person to assist the event representative(s) in areas of mutual concern. 14. A basic public safety plan is to be submitted to the Fire Department and Police Department for approval prior to the start of the event. This plan shall include the emergency procedures for proper evacuation and assistance for persons unable to use the general means of egress unassisted. Also, if an emergency occurs, the plan is to include the person who will call for emergency services and how emergency services will be directed to the emergency. Communication between event staff must be maintained at all times before, during, and immediately after the event. 15. By Tuesday, June 18, 2013, the Applicant/Permittee or its representative must contact the Business Tax Division of the City of Camarillo (805.388.5330) to apply for a Special Event business License and remit to the City $500 in business taxes. The Special Event Business License allows all vendors, including the carnival owners, to conduct business within the City and solicit for future business by participating in the four-day event. The business license obtained for this event will be valid from July 11 through July 14, 2013, ONLY. 16. By Thursday, June 27, 2013, a security deposit of $2,000 is required from the Applicant/Permittee for cleanup (including the steam cleaning of the area as necessary) and staff supervision, as the City streets and areas of the event are to be left in a clean, undamaged condition. Cost for cleanup or damage resulting from the event shall be the obligation of the holder of the Special Event Permit. The City will provide supervision during all events, including setup, the event,' cleanup, and closing if determined by the Director to be necessary. Costs for supervision will be deducted from the deposit. If costs exceed the deposit, the Applicant/Permittee will receive an invoice of additional costs. (The deposit may be satisfied by withholding a portion of the Community Grant issued to the Camarillo Fiesta Association.) DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 4 of 10 CC XIX A 8 17. By Wednesday, June 19, 2013 a detailed site plan showing the location of all events, rides, entertainment stages, vendor booths, displays, accesses, restrooms, trash dumpsters, generators, and other activities shall be submitted to the Department of Community Development for review and approval. Adjustments to the approved site plan can only be made with the approval of BOTH the designated City and Police Department representatives. 18. By Wednesday, June 19, 2013 a detailed timeline of the events, including vendor setup/cleanup times, is to be turned in to the Department of Community Development. 19. A traffic detour plan approved by the City Department of Public Works/Traffic Division must be complied with for the length of the event. No modifications are to be made to either the site plan nor the traffic detour plan--unless made by and under the direction of the Camarillo Police Department and designated City representative. a. Fiesta Committee shall notify residents/businesses of traffic detour and business accessibility via Fir Street to the alley along the north side of Ventura Boulevard / Fir Street to Arneill Road. b. Barricades, signs, cones, and delineators may be delivered to the event site and around the perimeter the evening of Friday, July 12, 2013, no later than 9 p.m. c. Traffic control set-up may begin no earlier than 5 a.m., Saturday, July 13, 2013 and the streets re-opened no later than Sunday, July 14, 2013, at 12 midnight. d. The City of Camarillo Noise Ordinance must be complied with during this activity (see next condition describing sound levels). 20. Carnival rides: With permission from the Pleasant Valley School District, the carnival rides may be set up the afternoon of Wednesday, July 10, 2013. In order to comply with the City's Noise Ordinance, no set-up shall continue beyond 10 p.m., on Wednesday and no earlier than 7 a.m., on Thursday morning. 21. Carnival rides: By Wednesday, June 19, 2013, a list and description of the types of carnival rides is to be submitted to the Department of Community Development. The carnival rides are limited to the following: a. Nine (9) family rides, b. Six (6) children's rides, and c. Six (6) adult rides. 22. Carnival rides: All carnival rides shall have current OSHA permits. Arrangements are to be made to have an OSHA inspector on site during the installation of the rides, if required by OSHA. All rides are to be cleared by OSHA and City personnel and have proper permits by Thursday, July 11, 2013, at 4 p.m., prior to the event opening Thursday night. If the rides are not cleared, they shall not operate Thursday evening. If they are not cleared on Friday, July 12, 2013, they shall not operate at any time during the event. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 5 of 10 CC XIX A 9 23. Carnival rides: The ticket booths for the carnival rides are to be closed one-half hour (30 minutes) before the approved scheduled time of closing Friday through Saturday evening and forty-five (45) minutes prior to closing on Sunday. 24. Hot air balloon: If the Saturday of the event is windy, the hot air balloon will not be able to provide rides and that portion of the event will need to be cancelled. The balloon rides will not be permitted to be rescheduled to Sunday. 25. Hot air balloon: The balloon ride operator will be required to submit the tethering plan to the Community Development Department for review and approval. 26. Hot air balloon: The approval of the balloon ride is subject to final location approval by the Director of Community Development. 27. Farmers Market: The Farmers Market will be located on Palm Drive during the Fiesta. Proper barricades shall be placed to ensure the safety of all participants. 28. Car cruise: Event coordinators need to make sure traffic flow does not back up on Ventura Boulevard. If this occurs, event coordinators need to stop the event to correct the problem. Event coordinators and/or participants are not to enter Ventura Boulevard for any traffic control. At the request of any Camarillo Police Officer the event should be shut down if needed for the safe passage of driver/passengers driving on Ventura Boulevard and the public involved or attending the event. 29. Car cruise: At no time shall any parking spaces along Ventura Boulevard and surrounding streets be blocked off or "reserved" for this event. Parking is to be on a first-come, first-served basis. 30. Car cruise: All participants of the car cruise are to comply with all California Vehicle Code laws at all times. 31. Live animals area: The Applicant/Permittee must directly contact the Ventura County Department of Animal Regulation at 805.388.4341 to advise of the event, determine the proper care of the animals, and how they will be affected by the noise from the event. 32. Live animals area: The area where the animals will be located must be properly roped or fenced off for the protection and safety of both the animals and the public, and a caretaker for the animals must be present to supervise at all times. 33. The applicant shall provide flyers distributed to all of the businesses and merchants within Old Town in advance of the event. The flyers shall be hand delivered and shall include the name of the event contact along with a contact phone number for any questions or concerns. 34. Electrical equipment and installations shall comply with the Electrical Code. Appropriate clearances must be obtained from the Building and Safety Department prior to set-up of any electrical connections. Inspections will be conducted before the event begins to ensure compliance. Please contact the Building and Safety Department at 805.388.5395. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 6 of 10 CC XIX A 10 35. Food and beverages: If you will be providing any type of food (including prepackaged) or any type of beverage (including bottled water), you must contact Holly Sinclair at the Ventura County Department of Environmental Health at 805.654.2431 for permitting, clearance, and inspection of temporary food facilities and vending. 36. Contact the Department of Public Works (805.388.5340) at least one week prior to the event if transportation is needed for the City information trailer to be brought to and/or from the event. 37. By Wednesday, June 19, 2013: Remote parking areas shall be provided to allow parking to support the event; 1) Shuttle access shall be made available with a circulation plan and timing schedule, subject to review and approval by the Director of Public Works; and 2) Approval for the use of remote parking areas shall be obtained from the property owners by the Applicant/Permittee. 38. The provisions of the Noise Ordinance must be complied with. If amplifiers or similar equipment are proposed to be used, the maximum sound level permitted at any residential property shall not exceed 55 dB(A) before 9 p.m. and 45 dB(A) after 9 p.m. If concern is raised regarding the sound level of music, or loud noise, including the revving of engines, open headers, or excessive engine noise, etc., then at the request of any Camarillo Police Officer, the music must be turned down or the loud music quieted. If a second complaint is received, the music or loud noise is to be shut off and in case of car cruise participants, violators may be asked to leave the event. 39. Hand-held radio communication between volunteers and Fiesta workers is to be maintained at all times. 40. Current names and cell phones numbers of the Fiesta contacts must be made available for City staff. 41. In order to protect the landscaping in the planter areas along Ventura Boulevard, those areas are to be fenced off, and the fencing be maintained in an upright position at all times; and, further, that this constantly be monitored by the Applicant/Permittee. 42. Access roads at least 20 feet wide shall be provided on Ventura Boulevard. The public alley south of Ventura Boulevard shall be provided with 20-foot-wide access from Glenn Drive to Elm Drive. All access roads shall have an unobstructed vertical clearance of not less than 13 feet, 6 inches. 43. All off-site banners shall be submitted for review and approval by the City Council (approved at the April 10, 2013 meeting). A list must be submitted for review and approval by the Director of Community Development. Written permission from property owner(s) must be provided to the City by June 28, 2013. 44. No bandit signs, balloons, flags, buntings, or pennant flags are permitted. All barriers, signs and/or markings placed shall not be located in such a manner as to constitute a sight distance restriction for the motoring public or pedestrians and DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 7 of 10 CC XIX A 11 shall be removed at the conclusion of the event. No signs are permitted other than those authorized by the Sign Ordinance. 45. The event coordinator or assistant coordinator shall remain available during the entire event to ensure that all conditions attached to the application are complied with. In the event there is a call for service during the event (fire, ambulance, or law enforcement), the Applicant/Permittee or a representative will meet the responding unit(s) and direct them to the scene as needed. The person in charge will be expected to abide with the decisions of the responding public safety units and assist in implementing those decisions (i.e., clearing a specific area, additional traffic control, or closing the event). 46. A sufficient number of clearly identified restroom facilities must be located within the event area to serve the convenience of those attending the activity (with adequate amount of handicapped accessible units). At all times, proper and sufficient supplies must be available during the duration of the entire event. A trash receptacle must be provided by each hand-washing area. 47. Portable toilets shall be located at least 20 ft. away from storm drain inlets. In the event this is not feasible, contact the stormwater division at 805-383-5659 for procedures to protect the inlet to prevent possible contamination. 48. Occupied building exit doors shall not be obstructed. Tents or displays are not permitted in front of exit doors. 49. The entire event area is to be completed cleaned at the conclusion of the event, which includes removal of all trash and debris. Containers for trash shall be provided around the event area and monitored on a continuous basis to ensure they are emptied and returned in a timely manner. If City trash receptacles are used during the event, permittee shall also empty those containers. 50. Dry cleanup methods shall be used for all areas to be cleaned; however, if necessary, to use water to wash down area, a high-pressure system must be used and the wastewater must be vacuumed up and disposed of properly (not to the storm drain system). All adjacent storm drain inlets must be protected during any wash down events to prevent any discharge to them. No carnival attraction rides shall be allowed to be washed down without total collection and proper disposal of the wastewater. 51. The Applicant/Permittee is required to ensure that proper containment, cleanup, and removal of any spills are implemented during the entire event. Please see the enclosed attachment for the minimum requirements. 52. Recycling: California law (Chapter 879, Statutes of 2004, Montanez, AB 2176) requires all large venues and events to implement programs to reduce the amount of waste going to our landfills. Large venues and events (as defined in the law) must plan for solid waste reduction and annually report the progress of their recycling waste reduction programs upon request of the local government in which they are located. Please see the enclosed information for waste reduction tips. You may also contact Harrison Industries at 805.647.8200 ext. 4349 or the City's Recycling Coordinator at 805.388.5392 for further information. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 8 of 10 CC XIX A 12 FIRE DEPARTMENT CONDITIONS (Please call 805.389.9744 or 805.389.9738 for inspections.) 53. Applicant/Permittee shall submit two (2) site plans and a Uniform Fire code permits application for carnivals, fair, and concession booths to the Fire Department. The Applicant/Permittee must comply with the Uniform Fire Code regulations for outdoor carnivals, fairs, and concession booths, and portable outdoor commercial barbecue facilities. 54. A Uniform Fire Code (UFC) permit for any tent having an area in excess of 200 square feet and any canopy in excess of 400 square feet. 55. Fuel tanks for internal combustion power sources shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 56. Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing, or an enclosure. 57. One 2A:40B:C fire extinguisher is required for any gas-/diesel-powered generator. 58. If any open flame or heat is used for cooking or warming food, it will be necessary that one fire extinguisher with a minimum rating of 2A:10B:C be provided for said location and at least one 40B:C rated fire extinguisher shall be provided where deep-fat fryers are used. Said extinguisher shall have been serviced and tagged within the last year. This condition will be strictly enforced. No cooking or open flames are to be conducted in a tent. 59. All portable barbeques shall be located at least 10 feet from any building or combustible storage area. 60. Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 10 feet of amusement rides or devices. 61. Barbeques utilizing propane or L.P.G. shall be listed for such use or shall comply with nationally recognized standards. All propane and L.P.G. containers shall be secured to prevent movement. 62. Maximum travel distance to a currently-tagged portable fire extinguisher with a rating of 2A:10B:C shall not exceed 75 feet. 63. Any persons not necessary to the barbecue operation shall be kept at least ten (10) feet from the barbecue. 64. No open flame, including pit barbeques, shall be placed within 25 feet of LPG containers. 65. No smoking within 25 feet of any LPG container. 66. One 2A:40B:C fire extinguisher is required for any gas-/diesel-powered generator. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 9 of 10 CC XIX A 13 67. Obstructions shall not be placed within three feet (3') of any fire hydrant, and access to all fire hydrants and fire department fire sprinkler connections shall be maintained at all times. 68. All entrances/exits, major internal arterials, and fire lanes will be kept clear of all structures and open at all times. At no time will the event traffic or participants be allowed to interfere with the emergency vehicles access. 69. Signage shall be provided directing the public to the Kiddie Ride area at the school with the plan to be approved by the City as to the locations of the signs. The Beer Garden portion of the Fiesta operated in the past by the Camarillo Breakfast Rotary Club is to be approved under a separate special event permit and will be subject to conditions. Permission must be granted by the City Council for the sale of alcohol on any City property. (FASPEV1FIESTA includes Beer Garden12013 Fiesta \CC 2013 04-101DRAFT cond Fiesta 2013) DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 10 of 10 CC XIX A 14 . _ City of Camarillo , . (1\,,,..e.\ "..1--; ,'' -,-;,_:,,,,. — ts. • Department of Community Development ,,,... „. SPECIAL EVENT PERMIT Application SPECIAL EVENT PERMIT No. /3-/2 L CITY OF CAMARILLO Date Fled:i Z. ZZ-, I.5 Department of Community Development CT 601 Carmen Drive ff use Received by: ta L_Fox s MITTA Camarillo, CA 93010 OJE Fee: $311 $1840Lit onIrN-PROFIT Deposit: 2 ,000 Phone 805.388.5360 // FAX 805.388.5388 City Email: [email protected] PR HTE No.: SUB a‹EEP RECEIPT WITH APPLICATION) A Special Event Permit should be filed with the Department of Community Development at least thirty (30) days LIJ prior to the first day of the event. Special Event Permits will not be issued for any activity that conflicts with the I--n City of Camarillo Municipal Code, and no person shall operate, conduct or maintain any business or operation '±' which is in conflict with the Camarillo Municipal Code. gl (NOTE: Please do not wait for insurance information to turn in this application.) IM For filming events, please use separate SPECIAL EVENT PERMIT FILMING APPLICATION I ion APPLICANT 'ql-0-1..ct rt-r HO lice _5 -1-5' t a Cs' , ADDRESS f(); 5 , ' a x // z/ ,4 r 1 J form City L.A. 141-4 fr-/ // 0 State C2 4 - Zip / in lic Main Contact Person (please print) 'IQ c, )0 Ce- 4 iii( Ai. d r /4 it - /(e_ /V, b ,--] u SW p Phone (36-- , LL 3., —0 81 00 FAX number ( ge / g;)- - () is d Mobile number ( Pc -- •C 7.: —20 -Cg E-Mail 11/'\ a 41 c, ,-,,,, A 7 - 2 ,sci itvi cl i ide Additional Contact Person(s) 111 i k (1,- A, to rov p Phone (8 am-5 pm) (g 0--f .S-- 7 3'? 5- eFAX'FAX number ( ) tion Mobile number ( 4- - K-1- A- ä.5E-Mail /1/1- - t /1/1 ep irC/- Ck e"\- 7 4/ a > TYPE of Special Event permit being requested (only as permitted in Municipal Code 19.63.020): form , , In (i.e. grand opening, sidewalk sale, etc.): ' /4:{ rry \1;:,, — r_.. > Title/Name of event: (-et v1"-‘- ei •Vilie..> r- i e,S' 7 1-4 6.-i 4 ../•51. -/,,- Q1' 'VC i'' ST UE > Purpose of event? f i z > LOCATION(S) (including address) (---) 1 07 / L') '-'d fl - il Mid REQ b; 5,t1k,.. p,,-k +0 c[k .: 06 . 00 SET-UP DATE: 7- /3 - / 3 TIME SETUP STARTS: t n CLEANUP DATE: 7.- / '71- /3 TIME CLEANUP COMPLETE: l Eve ACTUAL EVENT DATE: 7-/---I$ TIME(s) of ACTUAL EVENT: a tu ADDITIONAL DATE(s): 7-- / ? — 7 3 TIME(s): / 0 :°-*L kilt/ t,)--,,, / ; 6,c iciiil Ac . ,ty --.77 ADDITIONAL DATE(): - l'-' - .. TIME(s): 12. oc.4 -4, 7...r, I°1/' I CC XIX A 15 SPECIAL EVENT APPLICATION ll PAGE 2 OF 7 Sti - 1 Viiiiirie4isreil*VO. ;',:1„ignail0, , , . 4.-it , 1, 7,. ,]"t OPMEge .v e;AiNgoli NOTE: As a result of the City Council's adoption of Ordinance 1053 on April 28, 2010, and effective May 28, 2010, smoking is no longer permitted at any public event (including those held on private property) in the City of Camarillo. This new law affects all areas within an event's permitted site, including parking lots, streets and sidewalks, beginning 60 minutes prior to the event's start to 60 minutes after its conclusion. \ / +Is this a • private event OR Is this a El, public event? (check one) If this is a fundraiser, who is the charity? CIF-4j Are admission fees required. _No • Yes Type --) r-- ( i - 4,, +Number of people anticipated: - gx 0 ; Number of staff/volunteers: . Please note: If your event will have 2,00Cror more participants, or an admission fee will be charged, a Recyclkg‘ Data Form will be required to be completed. .'_. 1/1- it 1 /I > DESCRIPTION of proposed event (a brief explanation of all activity that will take place at the event): '//; --7-11A 1"f 61/2q Ce' o,„ 4 /- (--L)i 77 ii:).-e--i;14, .-.-.c)e._,.,e-it- i:,.> fief ,-4,20‘ i ,c,.. e46, n't c-jzi 1.„. / .._,. a 1,-/-i trUi:: Occir- Cri-i /0.6?- q 24_ d e-,'r(- .-e-z --rq.i/ vi' cl-c--ek1 -/-e, , , a's-- 'clk-,,,- ' _t q,--k , Sci ft-6-0...„--4::, :,-4- r t, ;/7 Aqu.e. venA.,-4. 61i kdi thydarig....,,,mt__ A4 I V R.,-kil-c, o cz k sk, L.,)73 ,.., .s,zil ;EiL . , /I" . 44'gt ilSI-cle5cogiag name':nc-iirphonej i'4knumber( fog(ther ‘Applica'n hat can be given to the public? Name:/t//Q / /' 2../d - 7rcfg 4. Phone number: ( 524 573 I._ Is there a website with further info? • No(rtf. Yes htt..// ti:_._. ih,tez'•-/ / / 0 i 5 I ' .„,e Do you want this listed on the City / Chamber of Commerce website under Events? • No 14 Yes / e` ..---,.„---,4 „iti, IL , 4 .. L-,j.,vi, 44.c sc,_ti r,s _ ,,1 If yes, please give a small blurb describing the event: (__ r / , L,u i t -4- i , c7N.v• li.---, ' I -e--)tc I - ,: j_ i• 1 --tc5t-- c.:._=0,e,,L,-IL i' Pl. 6/ C( ----r( 4-=‘;t)- - /A, 7'._q___ -L'i-t_cL. i I(/1 /O nj„- k_ V•kiiA.610 i:-..)-.; Fr-c-t7 ' E-?-14+:5,-,' 14-- I. il-11,7- e--LL :it- t:'" 4:t:::- C. -,--" te i u- a I c, : (/ Phone number to 45e listed: '",;- (-_, 51-s--7"--- ,olim=0,t,UlgotA*101milift4ItiLe. Itit w, A010704 -Tht! ,v ,,i1 "VgatlAnt. ,.-000,0 , / i „---, i „---- , - 7t Vi .01 1"p eg Other agency involved V e-ht ti i-'t,t , 4 Contact Person Phone ( ) Address . / _. / _ Other agency involved V .1,-,171-t-i- g (-0 / Contact Person Phone ( ) Address Other agency involved Contact Person Phone ( ) Address Other agency involved Contact Person Phone ( 1 Address CC XIX A 16 SPECIAL EVENT APPLICATION ll PAGE 3 OF 7 EVENT PARTICIPANTS: For approval, the applicant/permittee must purchase a blanket business tax license for the event OR furnish the city with the name, address, and phone number of all event/party vendors. Vendors include, but are not limited to, the following: independent contractors, sales and/or beauty consultants, photographers, suppliers, entertainers, caterers, etc. that may conduct seminars, provide services, sell a product, solicit for business with business cards, flyers, and/or supply or lease equipment, tents, tables, equipment, etc. Vendors are required to possess or apply for a valid City of Camarillo Business Tax Certificate (license) no later than ten (10) business days prior to the event and must keep the business tax certificate within his or her possession at the event. Please contact the Business Tax Division for any questions (805.388.5330). ;Mtilsit4sciti -9' Will there be: music? 0 No chYes Type: +Will there be live music: o No If no, how will music be played? Yes If yes, name of band: Type of music: What time will the musicians/DJ setup? Date: 7-i ,2 -13 Time: 0 ,c0 Cl Will therethere be sound checks? ,e5 A 151. +Amplified sound? . 0 No flrYes Type: Times of the sound: /) 5 46;06 PA/ /0/0c& i CC 10 r. L +Generator? No 0 Yes Type: -Location of generator: , Describe noise level: KK-i-.5 e- 't-5 C25 eiTIVA7-42 it'S7 1U(1• :1— k-14 orvi +Will event have vendors I displays I information booths? 0 No .,,,K Yes r ; , c) How roTY? I 'i 0 T ype: Ra c0 ', Ct.- -ct.TT> ' . ?e: Al qii I 'Prre . incpc:,1 •ii pi_. ;:. / Vs ;vx,c11,14.-P crfi ,;A . A vik c.----447W C: I c)( _ What will the vendors be selling? /17 ‘11:-. -/ L./ cft ' TT _--i--et-2. -- crl' L--.(N 1,5 • Di.--c, de, :` i 14 c t ut el l t Kg* I'Lz-1, s-e_ 14 . p "cb ct 4 c "1 -- r--7-' Will the vendors be donating their profits? No 0 Yes Where will they be setup? /(z if Zi?//0 qi, k- 74) col k s What time will the vendors setup? Date: 7- 13 -/ Time: 6 O What time will vendor cleanup be complete? Date: 7-'/4 ' - 73 Time: /ire: PLEASE NOTE: If any food or beverages are provided (even pre-packaged or bottled water) the applicant must contact the County of Ventura Environmental Health at 805.654.2431 for requirements. +Will food be provided? 0 No gYes What type? Acifru,i I By whom? / 71-p oi,c), e , ;3 1 ti -efit-dc,C, c Will food be cooked on-site? 0 No ja Yes' Open flame? 0 No Yes Deep fryer 0 No ID Yes 4 Warming device 0 No )%3 'Yes +Will beverages be provided? 0 No Yes What type? z-Odq,i i;--, 1 Li-i. -c-c.) - /1 r\ c c `17(' cf- e 0 cc XIX A 17i\ SPECIAL EVENT APPLICATION // PAGE 4 OF 7 ' , - ;''' i - • 4,- vIi nt'''' •T '-'-' ' ,r`' , ,-- f4•Jel;, ,, ,:- ''''tL't' ,1.4' ,'-';', `/ _ --. -L 1' - - ' 4Will alcohol be served? • No ' Yes By whom? grest -'-r-c 6 '/ //; At Z 8 / -->lf yes, will there be a charge for the alcohol? • No Yes (Proof of ABC license required.) -How will alcohol sales be regulated? 4pra-44' ) revt ce.‘.-i) et i.---eo, t.-31-c_. fcce ;/, I i si--4-ribi„ 4. ec,t,v-,c.• J/ v - ..'IA,.,' /J,s. re e7 /.41`ifed4-0 b -K q //o LAre.c, i pil--6 L/e/4 Lt PLEASE NOTE: If alcohol 4ill be served or sold, the event organizer/applicant must be at least 21 years of aqe. PLEASE NOTE: If the event is taking place on City property, City Council approval will be required. +Will the parking lot be used for event activities? • No Yes — How many spaces? +Will there be canopy(s). No 12/Yes — How many? Size ii-]tX44 (Fire Dept permit / may be required for canopies or +Will there be tent(s)? No 321‘ /Yes — How many? 7 9 0Size ie".X7 6 tents.) , / +Will security be provided? • No ip Yes By whom? 0:41 -Se C Li'llL/ 1-- 11)6 /j ce tatip7 +Will additional lighting be provided: • No i2E/Yes What kind? S . / +Will there be any temporary constructionVELNo • Yes What kin -21-7 +Will there be any permanent construction?XNo U Yes What kind? +Does the event site provide adequate electrical hookups? • No )Yes +Will there be any temporary electrical work? • No Yes What kind? 6 e-frt - t--q /or- , _ 40 =Di—) ev7 , i , -411149- 5 - ys t-€‘44. S' +Will there be any permanent electrical work?b, -/No • Yes Ma lt kind? ' 4Will there be animals? • No IY.Yes How many? /6-It) / Type: • (----,,,plei V; d e f '; hi/c..4,5,-- Li' d.- f - ____ /. Who will be the caretaker of the animals? 5 :LISTAL +Will there be child-specific activities? • No Yes If yes, please list: J• 1,6' c:PCI 2 i'' (:.'' tr`i1 /4 '' S.- 6-d Cctic,/ ; j c> i/ . -c.c,vt-cP (All acti 1 es for chliclren must be supervise y an adult at iii times! ,i +List all other types of activities (i.e. Jolly Jump, cake walk, rides) / 4 / / - .14.." 9_,-,,,, (ty d'-e - 6 / el , -7-r- c-z. cf---- L.-- _.(is-- /) ,,,,,v/-) / , < S 5 ito CC XIX A 18 SPECIAL EVENT APPLICATION // PAGE 5 OF 7 Will the event participants be permitted to use restrooms onsite? • No /''Yes N If not, will portable restrooms be provided? • No Yes Company: Contact Person , Phone ( ) List all l oc atio ns : ./- Mt 2 v-I4 i,7 i 5 4.- r' _', I1- fr kLi• '. -_ It - ..4 -p - -L-- -1 cife )e (Q) ,, ,/,...,,,4 /•L Volunteer coordinator: Contact Person &of; n,t1c; /7/' 11 ; Phone ( c4e)-5)- k)--- ogp° Organizations volunteering: R•.6.- -1/5'<'4 vt-tez-v-/dic,,/.4.,, IL 5 -1-zc el ef-t17-). C.*:z /1.1i' C3 `-1 S -1'-ifq.:4- c C_,e- ,--D- How many volunteers: 6 -', 7P How many paid staff: ----- Y :`,. ' "A;I 'A,A,.?, '''''' ' `'' ' , ' T''-''''`''T ','• ''''''' S:1t lLA4;i;-04.;:_f:,, - , List all on-site parking locations: '‘'d.C. 5 / .1-.-e-z -15- 6.-icrlici-t I--, B 1 &II -,- Aex,,.. 5,.....4..,..1 p ,c,,,,--it, (c- Qr4loe6r of vehicles will accommodate: -6-bb — / e:-' (-:" 0 .„-- , , List all off-site parking .locations: t %--ci 4 q -5 4 C(c ad } a.y5 iii- G.15-. C/4 4 7 cifq,u,,_ B oi.te 1 ' '..ic -.1p-of :, f,I,--,•-k (- ill - ktc....c- ,v• p4 - , -Qe-,- b tr-f, c c->fr--1. 0 /---e_ix <,.. p; .DT i- / 8 -',' fc) . , _ 0 I, / / p Volunteer parking locations: ii-2--tkii• @?. Ch Number of vehicles this location will accommodate: Number of vehicles this location will accommodate: 4 b' PLEASE NOTE: Evidence of property owner permission of the off-site locations must be provided to the City before the event. +Banner for event? • No • Yes - Please indicate the following (must conform with Sign Ord.): Will the banner be up for the day of the event only?No • Yes If no, what date will banner be put up: 7- .s-- -/3 Date to be taken down: 7- 4-57- /3 DIMENSIONS: '.''q ,;. \(/ 5 L-74 AREA Aii:DiD-----A-- /5 sq. ft. (36 sq. ft. max.) Banner colors: gel-Cf l L9-- l"_, 11 : 7J., Materials: v; 1,-, - .N,,, • il, - 1 d.....7 ,, Wording: `-----1-1 J -fri --' i // t• 't i‹-Yrei ./ nif 1 ,_-1- ''e_./C .- (---"-c7 - • - 7 Loc ion of ner i.A _.. 0 i.r-e--_ 0. L'-'----t): S %„, 4,-.5. De-5- c.c i jc 1,IrCI -e ,--) t15 -2t !. /4. i<_., i,,:h a4s. a .1/g', 1 Lr.4- A ciZ s IC. C ', Li ', 4:>,,.. 62 / Teihra.). c... 73,5c5 67,6=41 14' jf;-; et)) ; z..,5 /-)65c 5 '-'.' V@-1,1-. 0 /t/ d, : P" e*--2'.C:';'i @4.1'.14- I el/ How will it be attached/displayed? /1- , 29,-- A a..07 A.. qS Ar c zj ii>/111 ,e V M', 5 . Sr 6. 4-( C\ c k" ,- c.,; _E/, Describe any other proposed signage for event:-37 -4 y.c.- 5- /,..54.qj(-cei-:--;:irAc- S<- - -'j-' '-'E'ci 'E' '; 1 -" v't i'. L.) <1 i.5 - ic ,t. C 4- .--?, 6.-) t_----_,.)-e_, F.': (---, ''N e -4-1 -,••?-v, 1--- 1‘7‘.5, ._,• .,/ CC XIX A 19 SPECIAL EVENT APPLICATION // PAGE 6 OF 7 +Will,event use City .streets? • No Yes If yes, please list: 1: / /c--';-17_ 1----1 r 4W1ll there be excessive traffic before/during/after the event? • No ,Yes If yes, please explain how that will b,e mitigated. 7:-.7-44'(, --, ciik v itils• ,f,,,,.,,,,,, / 3 . --(11(,, .9_ 4 L-ec, k -c,,,,, J ii e...,,,, -1/ I I x Will the streets need to be partially closed? • NO Yes Will the streets need to be closed? • NO %Yes (Street closures require City Council approval.) / Barricade company • No ,,,Yes Name: Contact Person Phone ( ) NNV" ikEVENITSA/ Description of how race/run/walk begins and ends. Is this a timed event? a No .b/Yes z . Do groups of participants start at the same time? • No ):(Yes , If yes, will the participants overflow onto City streets? • No Yes . If yes, please explain how this will be mitigated: 5 icil/W4'6.__;°- ; (-. /-'").e---d 51 se---e-'75 ./f71— / -..j .. 4/ -7 14- 2. / 4 Will there be water/resting stations? )(No • Yes If yes, how many? Will there be first-aid stations? • No )I'Yes h c1.4--(please indicate these location on map) PLEASE NOTE: A traffic control plan may be required to be submitted for approval. Police services may also be required. Exact time road closure begins: Cr .-t., Exact time road closure ends: //:cci 4 41 Describe route and submit map (list each street affected): +On map, indicate assembly areas, procession route, disbanding areas, and procession street intersections. 4Will there be an expo associated with this event? • No • Yes If yes, please list all activity association with the expo (please include a separate site plan for expo): CC XIX A 20 SPECIAL EVENT APPLICATION // PAGE 7 OF 7 , . 4 ->v I fr- Event Name: L-qf i.i //c) , > APPLICANT: I hereby certify the following: • I have read and understand and agree to comply with Sections 10.38.010 through 10.38.030 of the Municipal Code (set forth on the following page). • I understand that any violation of any part of the Municipal Code could lead to the closing/cancelling of the event. • I understand that any violation of the conditions of approval could lead to the closing/cancelling of the event. -a a) • / will provide proper insurance (Certificate of Insurance and Endorsement Form). L. I further certify Oat the 'nfor ation included herein is accurate. = i Cr 1 / /I , ‘, a) Signature / , 4,4,--- Date /—,26 — / 3 ._ d ,1 (Print Name Here) /4/ U c hetie i / Orj c kx Title 8,,-,,,,—ei e/1,,..e,iii., 0 03 I • Check here if Applicant is Property Owner Initial here ce) -• ----- •-• -••-• -••- •- •-• ---• -• - -• -••-• -• -••- - •-• - - -••- •- •-••- - --•-• - •- LLJ Ce > PROPERTY OWNER/MANAGER permission (if other than applicant): D I— (REQUIRED: the application is not considered complete until the City has received the property < .owner/manager/legal representative's .permission for the applicant to use ,the property. The application Z may be 'turned in without this approval, but the approval must be received a 'maximum of three (3) days C-9 after City has received the application. Acceptable forms of permission are a signature below or an email CO or a fax stating the event and the information below. As legal owner/manager/legal representative of the property, I hereby give my consent and approval of the filing of this Special Event Permit application. • Property Owner / • Property Manager / • Legal Representative: Signature Date (Print Name) Title Company/Entity Name: Email: Phone 1 Staff Comments: COMMUNITY DEVELOPMENT DEPARTMENT Review: IEW TY V Approved / 0 Denied CI E R Signature Date Word eve (F:\C°Ples forHANI5reS‘APiaines and Psroceedureendeifceti"s nffoll owingslal ntx11 212 pages: Special Event Requirement Information :z>, (you may keep them for your reference) CC XIX A 21 •••••••••••••• mom _ 111, _ °MVP —1 — i i 1 • v.tite I • i 0-41 • ,„, r---:-.=1 4-2-114--'il-I _ _I vt - .1 .17-: ""-.7 7' , „...,,...*.,.. .=4; 0:1 71..„,.,, 77:—.7 .6 4. ,,,i—iTi*tf4i --,- -7.;I: - ...... i 477, 17... , .117# , . - .:.-,.._) i.....1.1 ' 4.114:;7.114114f ' " l - C%7- ,17...... Att - L ....-17.1--...... _._ - , ---!---.4%...4 ,sariv • ,:-.....-;- •Ilf ' ,. . , 1- .7 ....t 1-0 ,.1‘ 4:1 4 1,/ 4.1 1- 4i S4 4 1• I 1 i 4 .44 — ..., 411IIi i.:110 1 11.1 — 4 i ' .--1 4- 1. - , :s.1 . II --:i. ._ :r17..r..1. 1 1 ., .114,i... 1 is. .,1,- .)!4--,1 .T., .1tit 1.,,,i114141E4, ., .'_1r...... "L. 1.....4. L..44 .11 ..ji... ..f.. j 1.: . - ill__ ..I.t ..1.1 _ :II... ' 14 .-1- 1-1.._'_it All , 4 I Lie— 1 ! .1 44 —.1 - : .. 4 ',44r10.1411. ! I 41 I ': ' 1 El I I • 7.;,€„- / i 1,1 '14 14. I 1-- -- .1 ; I 4.4'im.-t 1 - Iv..1.,.,..,—.1. 4.4: .. 41 4 4 ..14 -1_,::::,,:----,,„„_:41. ' 4 1 1g g 1 I I I 41 04 . ; i,..,..:-- 11 --.4._:...„,... ..ii.,.- . .II; - 4. —... --- 1 — —,4 .1 i .4_,_,...,,, ...:—....1 4 '1. - t.1 , . • -- 14 .p...... 7 7.74 1...,i .. --;,..;;JI. - . IPA - z .,11.41 4 P. 2013 Camarillo Fiesta and Street Fair CC XIX A 22 , 90 0 04, , a Al S te —vd>„_ t .. , o 4i , viz) El • E — 0 c c ) PL— • v , .x Kwee Co ncess ions a uual9 W11 SA00D u• E . CC XIX A 23 E 8 • 43.1 E HOTA IRBA LLOON RIDES • Luled .13>1.H.V1/11. S,E3AlliVd — C=1 Go% IlleuN to s a 5 etflt, m ho T e v Bs* (NI. Ste ‘1:tikke, 0 0 041 ter Wa t s WI3 a Co te C ‘717441044, re:F? Lai CC XIX A 24 4 4 , 4ian. e fe.t. sla W13 Cr.f oo 47 0A„ C7ti raC) tbo W,sy 5 "..77. ctL: ; 4 ' q f at 4 % , . C 4 :4• A ‘s 6 . ' era e) , , /J p. 1 4„ 450., 41. t 1 CC XIX A 25 Los Pr ime ro s Fo od Are a (sea 40 -(4) * : 4O, 0 • c s ct --,- • •4_,, or-,417, ' 49.5, "Vt47 0 0 0(4. C a "eft COco 0 el/ d Are 4,944, 57.7Hrifb.. %Pot 0) 4%9 leiry - Foo 476, Q,Ci tZte. l % 7t 113 4 ., gee0 iva 6100 41/0 rn 4:0 4, Ca 0 le , . 4,, .,••• .144 0 It 111' 43'wEt` tre et7 foe _ 004 94,4..) 2 4.40, 14,0 oice4.0. n ... az, 0..3, •,-„fc: Li .. ::•,.. //e,„ E 77,- 04 , a -ez,Z,: 7.F.; c.0,00 -"rqj els iT,t, .1„ .. - 1,0 o • sot) • :17.) -19 ▪ //cs to 'tie) • ee t1)94' 40 s .f. .90 i 411, 4.2„, wit - 44'4 Cro oi4,3 d CC XIX A 26 44,0.0 • " obie pc. ktig 0 I 0 04, . Irl7,1 /4:4.7 4.r. . 0 0 °s+ 4— 'Ye:74911i, ',....:,..,,,,,.!.;'....„,...i:....._ Sttiob sfrtrteeste 74) WO, ec, rn Co l. fu e Hop 9 NVO CC XIX A 27 CC XIX A 28 CC XIX A 29 CC XIX A 30 ,..k.,. ,,,, •-•.:;,-, /...11., (..a.- c -.-• • ../.17 ....7 ca),), Lti fr. 0 oo =• A ic c-- 0 00 0 ;c ,t:ro 0 ; ticr,c7 Co 4 - t r',.7tc. • r) L11 nAvokim,drit-) 0 is trkric, rf) tick-dr,..,: • "' 11,2 fri. .10 111.;41,13 V 1 11 i )11 . 'el' L— Di lIjP 5 (TS , . l--—, .., 2c .r- p CD .L — -0 .5_ a., i•H. 1 ...... ,—'' _ ...... :.! 0 0 .1., I.-. • (r) !...4: , - p1Jrl:v.170:j N p 777,I.i ,kti;k:ii1w,1•. • C.7.1 C:7 —a 11. ,.c.1 71 1 is ;-.1.%!;41F,D i , ;;..).„., P .1., SL71p 01. 7.j -- tfl ' .IC [email protected].:1) _ Agusti -, Ps"ic. I i a — .IC LI•DI:11.112D Dr ;S k:1_,,;_klaq_110 . . — ca kb- ) I --.. ;S t.koilanipfi I ...- I ' de ; is Pprup, ,D, n cl i Po L !1flt1 —" E •`,3 cr, — CC XIX A 31 RIDES Yes, provided by Candy/and Amusements: see list below (separate)insurance to be provided by vendor): Adult Rides Swinger Tidal Wave Pirate Ship Kamikazee Gravitron Zipper Family Rides Century Wheel Ferris Wheel Sizzler Kite Flyer Rock o Plane Giant Slide Dizzy Dragons Slime BucloSlime Twister Kiddie Rides Playstation ( funhouse ) Jets & Helicopters Moon Buggy Mini Swings Kiddie Roller Coaster Hampton Car Ride The Bubble Rollers big bubble on water) Wahoo Pets ( furry animals ) Buckaroo Pony Rides Kritter 4 Kids ( petting zoo and camel rides) Arneill and Ventura Blvd. Hot Air Ballon Rides Sponsored by ReMax and /or Aetna Insurance? Still pending confirmation on either providing the balloon ride. CC XIX A 32 Entertainment Dizdar Park Stage Friday, July 12th * 6:00 - 7:30 p.m. Myst ( classic rock) * 8:00- 9:30 p.m. Front Street Prophets ( blues/soul) Dizdar Park Stage Saturday, July 13th * 11:00 am-12:30 pm British Beat (british contemporary) * 1:00pm -2:30 pm No.1 U Know (classic rock) * 3:00 pm -4:30 pm Orquesta Charangoa (salsa) * 5:00pm-6:30 pm Bobby and the Angels (classic rock) * 7:00 pm - 9:30 pm Sound Effect (soul/dance) Fir Street Stage Saturday, July 13th * 11:00 am-12;00 pm Steven Hur (indie rock) * 12:30 pm - 2:00 pm Jon Francis (latin flamenco) * 2:30 pm - 4;00 pm Jeannie Tatum (r&b/funk) * 4:30 pm - 6;00 pm Rock City ( Classic rock) *6:30 pm - 8:00 pm The Bomb (funk/r&b/dance) *8:30 pm - 9:30 pm Adolfo Camarillo High school Jazz Band (jazz) Dizdar Park Stage Sunday , July 14th * 12;00 pm - 1:00 pm Ballet Folklorico (dance) * 1:30 pm - 3:00 pm La Sirena y Orquesta Mar De Ashe (salsa) * 3:30 pm - 5:00 pm Ronnie Gutierrez (latin/jazz) * 5:30 pm -7:00 pm Shoemaker Brothers (folk rock) Fir Street Stage Sunday, Sunday 14th * 12:00 pm - 1:30 pm Rob Rio (boogie-woogie blues) * 2:00 pm -3:30 pm Ignition (Classic rock) * 4:00pm -5:30 pm Josh Cruze & Dan Sistos (nouveau flameco) Corner of Arneill and Ventura Blvd. Saturday, July 13th * 1:00 pm - 2:00pnn Disney Stage ( children's music) CC XIX A 33 City of Camarillo Department of Community Development MEMORANDUM DATE: April 8, 2013 TO: Honorable Mayor and Councilmembers FROM: Dave Norman, Director 1)1-41 SUBJECT: Red Folder Item: Corrections to Item CC XIX A, 2013 Fiesta and Street Fair, Exhibit Pages 23 & 32 Just prior to the publication of the Agenda Report, staff conferred with the applicant about proposed hot air balloon rides at the Fiesta. At that time, the applicant was unsure as to whether a balloon vendor could be found, and staff had continuing concerns about the logistics of the balloon's location and deployment at the event. Although references to hot air balloon rides had been removed from the Agenda Report, such references had mistakenly remained in the draft Special Event Permit conditions and exhibits. On Page CCXIX A 10 of the Agenda Item are two draft Special Event Permit conditions related to "Hot air balloon", and on Pages CC XIX A 23 & 32 are exhibit references to "Hot Air Balloon Rides". These references have now been removed and the attached pages have been updated. At this time, the draft Special Event Permit before the Council on April 10, 2013 does not allow for the use of a hot air balloon. If the applicant wishes to add a hot air balloon prior to the event, they will need to return to the Council for a change in the Special Event Permit. Thank you. RED FOLDER CC XIX A 1 DRAFT CONDITIONS FOR FIESTA & STREET FAIR 2013 S chedule Day Date Time Frame Notes 50 cent carnival ride tickets Thursday July 11,2013 5 p.m. to 10 p.m. Ride sales end at 9:30 p.m. Car Cruise from 6 p.m. to 9 p.m. Friday July 12, 2013 5 p.m. to 10 p.m. Ride sales end at 9:30 p.m. Saturday July 13, 2013 10 a.m. to 10 p.m. Ride sales end at 9:30 p.m. Farmers Market 8 a.m. to 12 p.m. Sunday July 14, 2013 12 p.m. to 7 p.m. Car Show from 1 p.m. to 4 p.m. Ride sales end at 6:15 p.m. Your special event application for the above-mentioned event is approved subject to your compliance with the following conditions: 1. After further review or if any changes are made to the application, further conditions may be required. 2. Please alert the Department of Community Development immediately of any changes to this application or if the event is cancelled. 3. A final listing of all planned major activities, their locations, and approximate times must be submitted to the Director of Community Development by Friday, July 5, 2013. 4. Please alert the Department of Community Development immediately if any of the main contact persons and/or their phone numbers change on or before the event. 5. Obtain proper permits from all other applicable agencies and jurisdictions. 6. As a result of the City Council's adoption of Ordinance 1053 on April 28, 2010, and effective May 28, 2010, smoking is no longer permitted at any public event (including those held on private property) in the City of Camarillo. This new law affects all areas within an event's permitted site, including parking lots, streets and sidewalks, beginning 60 minutes prior to the event's start to 60 minutes after its conclusion. All event permittees must include information about the law in their publicity to ensure maximum compliance with the law. At a minimum, the words, "SMOKE- FREE EVENT" must be included in legible, capitalized, bold face type on news releases, flyers, posters, websites and brochures. (Eight-point to 12-point type is DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 1 of 10 RED FOLDER CC XIX A 2 sufficient for printed materials ranging from 3 1/2" x 81/2" to 81/2 " x 11"— proportionally larger type is required for oversize documents and posters.) The City of Camarillo will provide, (free of charge), a sufficient number of two-color, 12" x 18" signs printed with the No-Smoking symbol and the words, "THIS IS A SMOKE-FREE EVENT" for all major access points to each event. These signs must remain posted and visible throughout the event's operation, and should be placed on a mounting substantial enough to withstand wind, rain, and crowds. 7. By Thursday, June 27, 2013, copies of the agreements for property use authorization from the Pleasant Valley School District shall be submitted to the City. 8. The Metrolink Station parking area is not to be used to park or store any equipment, vehicles, or merchandise associated with the fiesta or its operations. The City will secure advance authorization from the Ventura County Transportation Commission (VCTC) to allow for towing of unauthorized vehicles from their property. By Wednesday, July 3, 2013, the following insurance requirements are to be met: 9. INSURANCE REQUIREMENTS Applicant/Permittee shall procure and maintain for the duration of the permit insurance against claims for injuries to persons or damages to property which may arise from or in connection with permitted activity. The cost of such insurance shall be borne by the Applicant/Permittee. If the Applicant/Permittee maintains higher limits than the minimums shown, the City requires and shall be entitled to coverage for the higher limits maintained by the Applicant/Permittee. At all times this permit is effective, Applicant/Permittee and Carnival operators will procure and maintain commercial general liability insurance with coverage limit of $3,000,000 General Aggregate and $1,000,000 Each Occurrence. Commercial general liability insurance will meet or exceed the requirements of ISO- CGL Form No. CG 00 01. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage. Liability policies will be endorsed to name the "City of Camarillo, its elected and appointed officials, agents, volunteers, and employees" as "additional insured" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. All vendors (including food vendors, non-food vendors with sales, and exhibitors) will procure and maintain commercial general liability insurance with coverage limit of $2,000,000 General Aggregate and $1,000,000 Each Occurrence. Applicant/Permittee and the Carnival operator will furnish to City a duly authenticated certificate of insurance evidencing maintenance of the insurance required under this Agreement, and endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 2 of 10 RED FOLDER CC XIX A 3 by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VII." • The Fiesta Association AND each carnival ride operator are to provide complete certificates of insurance and endorsement forms. O Each vendor must provide individual complete certificates of insurance to the Fiesta Association. By Friday, June 28, 2013, the City will require a complete list of each vendor with the Fiesta Association certifying receipt of each certificate of insurance. The City will not require a copy of each COI. Vendors that are unable to provide an individual certificate of insurance may be added to the Fiesta Association's policy (if Fiesta Association's policy has been purchased thru City's Special Event Insurance Program) at the following daily rates: Concessionaire — Food Sales $54.39 per day Concessionaire — Non-Food Sales $43.29 per day Exhibitors — No Sales $32.19 per day Payment for vendor coverage must be submitted to the City no later than Wednesday, July 3, 2013. O The Beer Garden shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the Rotary Club. O The Wine Garden proposed by the restaurant, Twenty88, shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the restaurant, Twenty88. CI The tractor rides shall be covered on a separate policy (complete certificate of insurance and endorsement form) by the Topa Topa Flywheelers. The Applicant/Permittee will be responsible for collecting each of the certificates of insurance for the participating parties, so that all the documentation can be turned in at one time to the City, Department of Community Development, by Wednesday, July 3, 2013. 10. Applicant/Permittee indemnifies, will defend (at City's request and counsel satisfactory to City), and holds City harmless from and against any claim, action, damages, costs (including without limitation, attorney's fees), injuries, or liability, arising out of Applicant/Permittee's, including all participating vendors, exhibitors, carnival ride operators and volunteers, acts, errors or omissions, negligence, or wrongful conduct (regardless of City's passive negligence, if any) in connection with this permit. For purposes of this condition, "City" includes the City of Camarillo's elected and appointed officers, officials, employees, agents, representatives, and volunteers. Applicant/Permittee agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every participating vendor, exhibitor, carnival ride operator, and volunteer or any other person or entity involved by, for, with, or on behalf of Applicant/Permittee in DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 3 of 10 RED FOLDER CC XIX A 4 connection with this permit. In the event Applicant/Permittee fails to obtain such indemnity obligations from others as required here, Applicant/Permittee agrees to be fully responsible according to the terms of this section. 11. Should City determine it is necessary to take legal action to enforce any of the provisions of these conditions, and such legal action is taken, the Applicant/Permittee will be required to pay any and all costs of such legal action, including reasonable attorney's fees, incurred by City, even if the matter is not prosecuted to a final judgment or is amicably resolved, unless City should otherwise agree with Applicant/Permittee to waive said fees or any part thereof. The foregoing will not apply if the Applicant/Permittee prevails on every issue in the enforcement proceeding. 12. The Applicant/Permittee will be liable to the City of Camarillo for expenses incurred for extraordinary service to this event. 13. During the event, the Police Department reserves the right of final approval on all decisions concerning traffic flow and public safety. The Applicant/Permittee may be required to modify the event at the request of the Police Department representative(s) in order to assure a safe activity. Sgt. Ferguson of the Camarillo Police Department (or her designee) is the contact person to assist the event representative(s) in areas of mutual concern. 14. A basic public safety plan is to be submitted to the Fire Department and Police Department for approval prior to the start of the event. This plan shall include the emergency procedures for proper evacuation and assistance for persons unable to use the general means of egress unassisted. Also, if an emergency occurs, the plan is to include the person who will call for emergency services and how emergency services will be directed to the emergency. Communication between event staff must be maintained at all times before, during, and immediately after the event. 15. By Tuesday, June 18, 2013, the Applicant/Permittee or its representative must contact the Business Tax Division of the City of Camarillo (805.388.5330) to apply for a Special Event business License and remit to the City $500 in business taxes. The Special Event Business License allows all vendors, including the carnival owners, to conduct business within the City and solicit for future business by participating in the four-day event. The business license obtained for this event will be valid from July 11 through July 14, 2013, ONLY. 16. By Thursday, June 27, 2013, a security deposit of $2,000 is required from the Applicant/Permittee for cleanup (including the steam cleaning of the area as necessary) and staff supervision, as the City streets and areas of the event are to be left in a clean, undamaged condition. Cost for cleanup or damage resulting from the event shall be the obligation of the holder of the Special Event Permit. The City will provide supervision during all events, including setup, the event, cleanup, and closing if determined by the Director to be necessary. Costs for supervision will be deducted from the deposit. If costs exceed the deposit, the Applicant/Permittee will receive an invoice of additional costs. (The deposit may be satisfied by withholding a portion of the Community Grant issued to the Camarillo Fiesta Association.) DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 4 of 10 RED FOLDER CC XIX A 5 17. By Wednesday, June 19, 2013 a detailed site plan showing the location of all events, rides, entertainment stages, vendor booths, displays, accesses, restrooms, trash dumpsters, generators, and other activities shall be submitted to the Department of Community Development for review and approval. Adjustments to the approved site plan can only be made with the approval of BOTH the designated City and Police Department representatives. 18. By Wednesday, June 19, 2013 a detailed timeline of the events, including vendor setup/cleanup times, is to be turned in to the Department of Community Development. 19. A traffic detour plan approved by the City Department of Public Works/Traffic Division must be complied with for the length of the event. No modifications are to be made to either the site plan nor the traffic detour plan--unless made by and under the direction of the Camarillo Police Department and designated City representative. a. Fiesta Committee shall notify residents/businesses of traffic detour and business accessibility via Fir Street to the alley along the north side of Ventura Boulevard / Fir Street to Arneill Road. b. Barricades, signs, cones, and delineators may be delivered to the event site and around the perimeter the evening of Friday, July 12, 2013, no later than 9 p.m. c. Traffic control set-up may begin no earlier than 5 a.m., Saturday, July 13, 2013 and the streets re-opened no later than Sunday, July 14, 2013, at 12 midnight. d. The City of Camarillo Noise Ordinance must be complied with during this activity (see next condition describing sound levels). 20. Carnival rides: With permission from the Pleasant Valley School District, the carnival rides may be set up the afternoon of Wednesday, July 10, 2013. In order to comply with the City's Noise Ordinance, no set-up shall continue beyond 10 p.m., on Wednesday and no earlier than 7 a.m., on Thursday morning. 21. Carnival rides: By Wednesday, June 19, 2013, a list and description of the types of carnival rides is to be submitted to the Department of Community Development. The carnival rides are limited to the following: a. Nine (9) family rides, b. Six (6) children's rides, and c. Six (6) adult rides. 22. Carnival rides: All carnival rides shall have current OSHA permits. Arrangements are to be made to have an OSHA inspector on site during the installation of the rides, if required by OSHA. All rides are to be cleared by OSHA and City personnel and have proper permits by Thursday, July 11, 2013, at 4 p.m., prior to the event opening Thursday night. If the rides are not cleared, they shall not operate Thursday evening. If they are not cleared on Friday, July 12, 2013, they shall not operate at any time during the event. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 5 of 10 RED FOLDER CC XIX A 6 23. Carnival rides: The ticket booths for the carnival rides are to be closed one-half hour (30 minutes) before the approved scheduled time of closing Friday through Saturday evening and forty-five (45) minutes prior to closing on Sunday. 24. Farmers Market: The Farmers Market will be located on Palm Drive during the Fiesta. Proper barricades shall be placed to ensure the safety of all participants. 25. Car cruise: Event coordinators need to make sure traffic flow does not back up on Ventura Boulevard. If this occurs, event coordinators need to stop the event to correct the problem. Event coordinators and/or participants are not to enter Ventura Boulevard for any traffic control. At the request of any Camarillo Police Officer the event should be shut down if needed for the safe passage of driver/passengers driving on Ventura Boulevard and the public involved or attending the event. 26. Car cruise: At no time shall any parking spaces along Ventura Boulevard and surrounding streets be blocked off or "reserved" for this event. Parking is to be on a first-come, first-served basis. 27. Car cruise: All participants of the car cruise are to comply with all California Vehicle Code laws at all times. 28. Live animals area: The Applicant/Permittee must directly contact the Ventura County Department of Animal Regulation at 805.388.4341 to advise of the event, determine the proper care of the animals, and how they will be affected by the noise from the event. 29. Live animals area: The area where the animals will be located must be properly roped or fenced off for the protection and safety of both the animals and the public, and a caretaker for the animals must be present to supervise at all times. 30. The applicant shall provide flyers distributed to all of the businesses and merchants within Old Town in advance of the event. The flyers shall be hand delivered and shall include the name of the event contact along with a contact phone number for any questions or concerns. 31. Electrical equipment and installations shall comply with the Electrical Code. Appropriate clearances must be obtained from the Building and Safety Department prior to set-up of any electrical connections. Inspections will be conducted before the event begins to ensure compliance. Please contact the Building and Safety Department at 805.388.5395. 32. Food and beverages: If you will be providing any type of food (including prepackaged) or any type of beverage (including bottled water), you must contact Holly Sinclair at the Ventura County Department of Environmental Health at 805.654.2431 for permitting, clearance, and inspection of temporary food facilities and vending. 33. Contact the Department of Public Works (805.388.5340) at least one week prior to the event if transportation is needed for the City information trailer to be brought to and/or from the event. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 6 of 10 RED FOLDER CC XIX A 7 34. By Wednesday, June 19, 2013: Remote parking areas shall be provided to allow parking to support the event; 1) Shuttle access shall be made available with a circulation plan and timing schedule, subject to review and approval by the Director of Public Works; and 2) Approval for the use of remote parking areas shall be obtained from the property owners by the Applicant/Permittee. 35. The provisions of the Noise Ordinance must be complied with. If amplifiers or similar equipment are proposed to be used, the maximum sound level permitted at any residential property shall not exceed 55 dB(A) before 9 p.m. and 45 dB(A) after 9 p.m. If concern is raised regarding the sound level of music, or loud noise, including the revving of engines, open headers, or excessive engine noise, etc., then at the request of any Camarillo Police Officer, the music must be turned down or the loud music quieted. If a second complaint is received, the music or loud noise is to be shut off and in case of car cruise participants, violators may be asked to leave the event. 36. Hand-held radio communication between volunteers and Fiesta workers is to be maintained at all times. 37. Current names and cell phones numbers of the Fiesta contacts must be made available for City staff. 38. In order to protect the landscaping in the planter areas along Ventura Boulevard, those areas are to be fenced off, and the fencing be maintained in an upright position at all times; and, further, that this constantly be monitored by the Applicant/Permittee. 39. Access roads at least 20 feet wide shall be provided on Ventura Boulevard. The public alley south of Ventura Boulevard shall be provided with 20-foot-wide access from Glenn Drive to Elm Drive. All access roads shall have an unobstructed vertical clearance of not less than 13 feet, 6 inches. 40. All off-site banners shall be submitted for review and approval by the City Council (approved at the April 10, 2013 meeting). A list must be submitted for review and approval by the Director of Community Development. Written permission from property owner(s) must be provided to the City by June 28, 2013. 41. No bandit signs, balloons, flags, buntings, or pennant flags are permitted. All barriers, signs and/or markings placed shall not be located in such a manner as to constitute a sight distance restriction for the motoring public or pedestrians and shall be removed at the conclusion of the event. No signs are permitted other than those authorized by the Sign Ordinance. 42. The event coordinator or assistant coordinator shall remain available during the entire event to ensure that all conditions attached to the application are complied with. In the event there is a call for service during the event (fire, ambulance, or law enforcement), the Applicant/Permittee or a representative will meet the responding unit(s) and direct them to the scene as needed. The person in charge will be expected to abide with the decisions of the responding public safety units and assist in implementing those decisions (i.e., clearing a specific area, additional traffic control, or closing the event). DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 7 of 10 RED FOLDER CC XIX A 8 43. A sufficient number of clearly identified restroom facilities must be located within the event area to serve the convenience of those attending the activity (with adequate amount of handicapped accessible units). At all times, proper and sufficient supplies must be available during the duration of the entire event. A trash receptacle must be provided by each hand-washinq area. 44. Portable toilets shall be located at least 20 ft. away from storm drain inlets. In the event this is not feasible, contact the stormwater division at 805-383-5659 for procedures to protect the inlet to prevent possible contamination. 45. Occupied building exit doors shall not be obstructed. Tents or displays are not permitted in front of exit doors. 46. The entire event area is to be completed cleaned at the conclusion of the event, which includes removal of all trash and debris. Containers for trash shall be provided around the event area and monitored on a continuous basis to ensure they are emptied and returned in a timely manner. If City trash receptacles are used during the event, permittee shall also empty those containers. 47. Dry cleanup methods shall be used for all areas to be cleaned; however, if necessary, to use water to wash down area, a high-pressure system must be used and the wastewater must be vacuumed up and disposed of properly (not to the storm drain system). All adjacent storm drain inlets must be protected during any wash down events to prevent any discharge to them. No carnival attraction rides shall be allowed to be washed down without total collection and proper disposal of the wastewater. 48. The Applicant/Permittee is required to ensure that proper containment, cleanup, and removal of any spills are implemented during the entire event. Please see the enclosed attachment for the minimum requirements. 49. Recycling: California law (Chapter 879, Statutes of 2004, Montanez, AB 2176) requires all large venues and events to implement programs to reduce the amount of waste going to our landfills. Large venues and events (as defined in the law) must plan for solid waste reduction and annually report the progress of their recycling waste reduction programs upon request of the local government in which they are located. Please see the enclosed information for waste reduction tips. You may also contact Harrison Industries at 805.647.8200 ext. 4349 or the City's Recycling Coordinator at 805.388.5392 for further information. FIRE DEPARTMENT CONDITIONS (Please call 805.389.9744 or 805.389.9738 for inspections.) 50. Applicant/Permittee shall submit two (2) site plans and a Uniform Fire code permits application for carnivals, fair, and concession booths to the Fire Department. The Applicant/Permittee must comply with the Uniform Fire Code regulations for outdoor carnivals, fairs, and concession booths, and portable outdoor commercial barbecue facilities. 51. A Uniform Fire Code (UFC) permit for any tent having an area in excess of 200 square feet and any canopy in excess of 400 square feet. DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 8 of 10 RED FOLDER CC XIX A 9 52. Fuel tanks for internal combustion power sources shall be of adequate capacity to permit uninterrupted operation during normal operating hours. Refueling shall be conducted only when the ride is not in use. 53. Internal combustion power sources shall be isolated from contact with the public by either physical guards, fencing, or an enclosure. 54. One 2A:40B:C fire extinguisher is required for any gas-/diesel-powered generator. 55. If any open flame or heat is used for cooking or warming food, it will be necessary that one fire extinguisher with a minimum rating of 2A:10B:C be provided for said location and at least one 40B:C rated fire extinguisher shall be provided where deep-fat fryers are used. Said extinguisher shall have been serviced and tagged within the last year. This condition will be strictly enforced. No cooking or open flames are to be conducted in a tent. 56. All portable barbeques shall be located at least 10 feet from any building or combustible storage area. 57. Concession stands utilized for cooking shall have a minimum of 10 feet of clearance on two sides and shall not be located within 10 feet of amusement rides or devices. 58. Barbeques utilizing propane or L.P.G. shall be listed for such use or shall comply with nationally recognized standards. All propane and L.P.G. containers shall be secured to prevent movement. 59. Maximum travel distance to a currently-tagged portable fire extinguisher with a rating of 2A:10B:C shall not exceed 75 feet. 60. Any persons not necessary to the barbecue operation shall be kept at least ten (10) feet from the barbecue. 61. No open flame, including pit barbeques, shall be placed within 25 feet of LPG containers. 62. No smoking within 25 feet of any LPG container. 63. One 2A:40B:C fire extinguisher is required for any gas-/diesel-powered generator. 64. Obstructions shall not be placed within three feet (3') of any fire hydrant, and access to all fire hydrants and fire department fire sprinkler connections shall be maintained at all times. 65. All entrances/exits, major internal arterials, and fire lanes will be kept clear of all structures and open at all times. At no time will the event traffic or participants be allowed to interfere with the emergency vehicles access. 66. Signage shall be provided directing the public to the Kiddie Ride area at the school with the plan to be approved by the City as to the locations of the signs. The Beer Garden portion of the Fiesta operated in the past by the Camarillo Breakfast Rotary Club is to be approved under a separate special event permit and will be subject DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 9 of 10 RED FOLDER CC XIX A 10 to conditions. Permission must be granted by the City Council for the sale of alcohol on any City property. (F: \SPE \ AFIESTA includes Beer Garden ,2013 Fiesta \CC 2013 04-10\DRAFT concl Fiesta 2013) DRAFT CONDITIONS for 2013 Fiesta & Street Fair April 10, 2013 Page 10 of 10 RED FOLDER CC XIX A 11 RIDES Yes, provided by Candyland Amusements: see list below (separate)insurance to be provided by vendor): Adult Rides Swinger Tidal Wave Pirate Ship Kamikazee Gravitron Zipper Family Rides Century Wheel Ferris Wheel Sizzler Kite Flyer Rock o Plane Giant Slide Dizzy Dragons Slime Buck' Slime Twister Kiddie Rides Playstation ( funhouse ) Jets & Helicopters Moon Buggy Mini Swings Kiddie Roller Coaster Hampton Car Ride The Bubble Rollers ( big bubble on water) Wahoo Pets ( furry animals) Buckaroo Pony Rides Kritter 4 Kids ( petting zoo and camel rides) RED FOLDER CC XIX A 12 RED FOLDER CC XIX A 13