- 1 - MINUTES OF THE MEETING OF THE MAYOR AND CITY COUNCIL OF THE CITY OF EAST MOLINE, COUNTY OF ROCK ISLAND, STATE OF MONDAY, JUNE 4, 2012 - 6:30P.M.

PLEDGE Mayor Thodos led the City Council and all those present in the Pledge of Allegiance to the Flag.

ROLL CALL Mayor Thodos called the meeting to order and directed City Clerk Arletta D. Holmes to call the roll. The following Aldermen were present: Helen Heiland, Gary Almblade, Jeffrey Stulir, Ed DeJaynes, David Kelley, Robert Cheffer, and Gary Westbrook.

PUBLIC COMMENT None

CITY CLERK’S REPORT City Clerk Holmes passed.

ADDITIONS/CORRECTIONS TO AGENDA None

CONSENT AGENDA City Clerk Arletta D. Holmes read the Consent Agenda that included the following: 1. Approval of City Council Minutes of May 21, 2012. 2. Approval of Committee-of-the-Whole Minutes of May 21, 2012. 3. Approval of Salaries for May 25, 2012 in the amount of $377,801.24. 4. Approval of Bills in the amount of $471,318.75

A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to approve the Consent Agenda as presented. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

REPORT BY THE MAYOR East Moline Downtown Events (Marcia Lintz) Marcia Lentz informed the City Council of events that will be taking place in Downtown East Moline. Ms. Lintz thanked Mr. Lambrecht and his crew for putting up the flags that the Firecracker Run purchased for the Memorial Day.  Reminder, Pickers Paradise, Saturday, June 9, 2012 in the 600 block of 15th Avenue from 7:30a.m. until 2:00p.m.  East Moline Fireworks, July 3, 2012 at The Quarter East Moline Riverfront 7th Street. Parking and Shuttle Service will begin at 6:30p.m. from John Deere Harvester Parking lot. (Rain date July 5).  A Pancake Breakfast will be held Monday, July 4th from 7:00a.m. until 11:00a.m. at the American Legion, Post 227 – 829 16th Avenue, East Moline. This is sponsored by the East Moline Fire Department benefiting MDA (Muscular Dystrophy Association).  2012 Genesis Firecracker Fun starting at 7:30a.m. (8th Street and 15th Avenue) - 2 -  54th Annual AMVETS 4th of July Parade – HOOAH , from 1:00 to 3:00p.m. between 3rd and 13th Streets Grand Marshall will be Major General Mc Quistion.

Mayor Thodos announced that on Saturday, July 7, 2012 the will be celebrating their 150th Anniversary. There will be a car show, along with other activities throughout the day. The Rock Island Arsenal will be open to the public, between the hours of 10:00am. – 5:00pm. Gates open at 9:00a.m.

Mayor Thodos informed the City Council that the Legislative Session in Springfield, Illinois has ended. Some of the discussion that was held with regards to removing municipalities’ replacement taxes. The City receives approximately 1.3 Million dollars in replacement taxes loss of this revenue would greatly impact the City’s budget. Governor Quinn had said he would be calling the legislature back in session to deal with pensions.

Mayor Thodos states that the City has not received any revenue from Quad City Downs (QCD) since 1993. The gaming bill has passed allowing QCD to have slot machines at QCD and would require them to have live racing at QCD. Mayor Thodos states that Casino in Rock Island receives 5% of the gross of everything, the City would receive 3% of the slot revenue and Rock Island County would receive 2% of the slot revenue. Mayor Thodos noted that the State of Illinois is still behind on their water and sewer and income tax payments to the City in the amount of One Million Dollars. Mayor Thodos will keep the City Council appraised as information becomes available.

City Attorney Phares presented the following Resolution: RESOLUTION 12- 35: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE NEW AGREEMENT BETWEEN CITY OF EAST MOLINE AND EAST MOLINE-SILVIS SOCCER CLUB, RELATIVE TO PRIORTY USAGE OF CERTAIN PORTIONS OF JACOBS PARK, EAST MOLINE, ILLINOIS, FOR ITS YOUTH SOCCER LEAGUE.

A motion was made by Alderman Heiland, seconded by Alderman Westbrook, to approve Resolution 12-35. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12- 36: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE NEW AGREEMENT BETWEEN CITY OF EAST MOLINE AND EAST MOLINE YOUTH BASEBALL, INC., RELATIVE TO PRIORTY USAGE OF CERTAIN PORTIONS OF JACOBS PARK, EAST MOLINE, ILLINOIS, FOR ITS YOUTH BASEBALL PROGRAM

A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to approve Resolution 12- 36. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12- 37: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE SALE, BY TRADE PUBLICATION ADVERTISEMENT, OF 15 AIR PACKS AND ACCESSORIES NO LONGER USED BY THE EAST MOLINE FIRE DEPARTMENT, AND DETERMINED TO BE SURPLUS EQUIPMENT.

A motion was made by Alderman Westbrook, seconded by Alderman Heiland, to approve Resolution 12-37. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12- 38: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE CONTRACT AGREEMENT BETWEEN MCCLURE ENGINEERING ASSOCIATES, INC. AND CITY OF EAST MOLINE FOR GEOTECHNICAL ENGINEERING SERVICES RELATIVE TO FEMA REQUIREMENTS FOR LEVEE CERTIFICATION

- 3 - A motion was made by Alderman Westbrook, seconded by Alderman Almblade, to approve Resolution 12- 38. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12- 39: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE CONTRACT AGREEMENT BETWEEN MCCLURE ENGINEERING ASSOCIATES, INC. AND THE CITY OF EAST MOLINE FOR SUPPLEMENTARY INSPECTION AND TESTING SERVICES RELATIVE TO THE KENNEDY DRIVE ROADWAY IMPROVEMENTS PROJECT.

A motion was made by Alderman Almblade, seconded by Alderman Westbrook, to approve Resolution 12- 39. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12- 40: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE PURCHASE OF A NEW VARIBLE FREQUENCY DRIVE FOR A 150 HORSEPOWER SECONDARY PUMP USED BY THE WASTEWATER TREATMENT PLANT FOR THE CITY OF EAST MOLINE, ILLINOIS.

A motion was made by Alderman Westbrook, seconded by Alderman Almblade, to approve Resolution 12-40. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION12- 41: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING THE BID LETTING PROCESS FOR THE PURCHASE OF A NEW REFUSE TRUCK FOR THE CITY OF EAST MOLINE, ILLINOIS.

A motion was made by Alderman Westbrook, seconded by Alderman Heiland, to approve Resolution 12- 41. Upon roll call the following voted in favor: Stulir, DeJaynes, Cheffer, Westbrook, Heiland, and Almblade. Oppose: Kelley. Motion carried 6-1.

RESOLUTION 12 -42: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, AUTHORIZING APPROVAL OF THE LOW RESPONSIVE BID FROM CENTENNIAL CONTRACTORS OF THE QUAD CITIES, INC., IN THE AMOUNT OF $308,951, AND PRE-APPROVAL OF CHANGE ORDER FUNDING, IN THE AMOUNT OF $66,000, FOR A TOTAL CONTRACT AWARD OF $374,951, ALL FOR THE 2012 PCC PATCHING PROGRAM FOR THE CITY OF EAST MOLINE, ILLINOIS.

A motion was made by Alderman Heiland, seconded by Alderman Almblade, to approve Resolution 12- 42. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12 -43: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, APPROPRIATING MFT FUNDS FOR 2012 PATCHING CONTRACT IN THE AMOUNT OF $375,000 UNDER THE ILLINOIS HIGHWAY CODE (IDOT RESOLUTION FORM).

A motion was made by Alderman Almblade, seconded by Alderman Heiland, to approve Resolution 12- 43. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

RESOLUTION 12-44: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EAST MOLINE, ILLINOIS, APPROVING THE LOW BIDS FROM THREE COMPANIES FOR PHASE 1 IMPROVEMENTS TO JACOBS SPORTS PARK; AND AUTHORIZING THE ACCEPTANCE OF SAID BIDS AND AWARD OF THE CONTRACTS FOR THE PHASE 1 IMPROVEMENTS.

A motion was made by Alderman Westbrook, seconded by Alderman Almblade, to approve Resolution 12- 44. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried.

- 4 - COMMITTEE-OF-THE-WHOLE (Alderman Cheffer) Alderman Cheffer had no items for discussion. All other items have been covered under the Consent Agenda, Ordinance or Resolution.

CITY STAFF COMMUNICATION: Each City Staff member present was given the opportunity to inform the City Council and those present of events in their departments:

Ms. Petersen, Finance Director – Ms. Petersen informed the City Council that in-house billing went into effect last week. Overall it was a very smooth process.

Mr. O’Donnell, City Administrator – Mr. O’Donnell reported to the City Council that the CIP software was ordered and has been installed on the computers. He is in the process of setting up a training date for all of the Department Heads. Once we have the training, Administrator O’Donnell will issue directions and procedures and go through exactly how he wants the Department Heads to proceed and hopefully within the next several months they will have a plan that he can present to the City Council.

Mr. Kammler, Director of Engineering -Mr. Kammler updated the City Council on construction items going on within the City. We have approved our regional pavement marking program that we combined with the City of Moline, and the City of Rock Island. Mr. Kammler noted that Peterson has been working their way eastward, so he would expect to see them begin to stripe cross walks and pavement markings and those sorts of things within the next two (2) weeks.

Mayor Thodos announced that there will be a Closed Session to discuss the following two (2) items:  Sale of City – Owned Real Estate  Pending Litigation - Worker’s Compensation Case.

RECESS SESSION: A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to recess the City Council meeting and go into the Committee-of-the-Whole meeting. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried. 7:00p.m.

RECONVENE SESSION: A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to return to the regular City Council meeting. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried. 7:58p.m.

CLOSED SESSION: A motion was made by Alderman Westbrook, seconded by Alderman Almblade, to go into closed session to discuss the following: Sale of City-Owned Real Estate, and Pending Litigation - Workers’ Compensation Claim. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried. 7:58p.m.

OPEN SESSION: A motion was made by Alderman Westbrook, seconded by Alderman DeJaynes, to go back into the regular City Council meeting. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried. 9:06p.m.

No Action Taken in Closed Session

- 5 - ADJOURNMENT: A motion was made by Alderman Westbrook, seconded by Alderman Stulir, to adjourn the City Council meeting. Upon roll call the following voted in favor: Stulir, DeJaynes, Kelley, Cheffer, Westbrook, Heiland, and Almblade. Motion carried. 9:06p.m.

Minutes taken and submitted by,

______Arletta D. Holmes, City Clerk