Church Style Guide for Editors and Writers
Total Page:16
File Type:pdf, Size:1020Kb
Church Style Guide for Editors and Writers Sixth Edition Church Style Guide for Editors and Writers Sixth Edition Published by The Church of Jesus Christ of Latter-day Saints Salt Lake City, Utah This document is subject to revision. Please send comments and suggestions to: Editing Section, Publishing Services Department 125 North State Street Salt Lake City, UT 84103-1500 [email protected] Quotations from the Chicago Manual of Style, 17th edition, used by permission of the University of Chicago Press. © 2017 by The University of Chicago. All rights reserved. © 1972, 2020 by Intellectual Reserve, Inc. All rights reserved. Contents Preface .........................................v Slashes Quotation Marks 1. Style Reference Sources .......................1 Combinations of Multiple Punctuation Marks Typographic Considerations 2. Writing for Church Publications................3 Lists Determine the Document’s Purpose Define the Audience 7. Spelling and Distinctive Treatment of Words ...19 Create a Preliminary Outline Standard for Spelling Compose Effective Paragraphs Spelling and Usage of Terms in Church Writing Compose Effective Sentences Plurals Possessives 3. Letters and Notices ...........................7 Word Division Addressee Lines for Correspondence from O and Oh Church Headquarters Ligatures Ampersands 4. Copyrights, Permissions, and Italics Publishing Information .......................9 Words on Boards or Strips of Paper Intellectual Reserve, Inc. Compound Words Correlation Intellectual Property Division Variant Spellings of Names in the Scriptures Determining Whether Permission Is Required Obtaining Copyright Approval 8. Names and Terms............................23 Publishing Information General Principles of Capitalization Version Date General Authorities, Area Seventies, and General Need for Copyright Notices Officers Placement, Elements, and Formatting of Other Church Positions and Offices Copyright Blocks Church Buildings Copyright Blocks for Translated Materials Temples Special Considerations Places and Historic Sites Copyright Blocks for Audiovisual Materials General Church Funds Bar Codes Church Organizations, Classes, and Programs Church Logotype Church Meetings Registered Trademarks Time Zones “Brother” and “Sister” 5. Grammar and Usage .........................13 Names and Titles of Deity Agreement of Pronouns and Antecedents Religious Persons and Groups Use of Gender-Neutral Language Satan and His Followers That and Which Church Scripture and Scriptural as Modifiers Church Members Historic and Historical as Modifiers Priesthood Religious Writings 6. Punctuation .................................15 Religious Terms Commas and Semicolons 9. Numbers ...................................39 Colons Question Marks Numerals or Words Hyphens Physical Quantities En Dashes Parts of a Book Em Dashes Inclusive Years Parentheses Scripture References Brackets iii 10. Abbreviations ...............................41 Citing the Words of Church Presidents Punctuation of Initialisms Editions and Printings Names and Titles Form of Source Citations Geographical Terms Specific Source Citation Issues The Standard Works Full and Shortened Citations Punctuation of Parenthetical Source Citations 11. Titles of Works ..............................43 Cross-References Italics and Quotation Marks in Titles Block Quotations Punctuation and Capitalization in Titles Scripture References Titles of Artwork in Church Publications Sample Citations: Scriptures Titles of Departments in Church Magazines Sample Citations: Hymnbooks and Songbooks Sample Citations: Church-Published Manuals 12. Terms Related to Digital Technology...........47 and Books Spellings of Terms Sample Citations: Other Books Names of Systems and Software Sample Citations: Conference Talks File Extensions Sample Citations: Magazines, Journals, and Website and Email Addresses Newspapers Naming Parts of ChurchofJesusChrist.org Sample Citations: Pamphlets and Booklets Navigation Instructions Sample Citations: Proclamations and Themes Hashtags in Church Materials Sample Citations: Joseph Smith Papers Sample Citations: Church Handbook 13. Quotations ..................................51 Sample Citations: BYU Devotionals and Firesides Sample Citations: Broadcasts and Addresses Integrity in Quoting Published Digitally Permissible Changes Sample Citations: Worldwide Leadership Training Relationship to Text Meetings and Similar Broadcasts Initial Capital or Lowercase Letter Sample Citations: Material Published Digitally Only Introducing Quotations Sample Citations: Works Not Formally Published Ellipses Sample Bibliographic Entries Emphasis Added Frequently Misattributed Quotations Phrases Ending with Amen Selecting Quotations from Church Leaders 15. Use of Latter-day Saint Titles..................71 14. Source Citations, Notes, and Bibliographies ....57 16. Church Terms No Longer in Use...............73 Exceptions to Using Primary Sources iv Preface The purpose of the Church Style Guide for Editors and Occasionally, when a matter of style is of particular con- Writers is to provide guidelines for: cern, this guide quotes Chicago’s policy. Cross-references in this guide also direct the reader to Chicago for further 1. Effective written communication. information. 2. Copyrights and permissions. The principles in this style guide and in The Chicago 3. Grammar and style. Manual of Style are recommended as guidelines for 4. Citations. maintaining clarity and consistency. Editors and writ- ers should not vary from these standards based merely This style guide is not intended to answer all questions on personal preference. However, some documents or of style. Because Church publications generally follow passages may justify variation from the recommended the principles suggested in the 17th edition of The Chi- style. Editors and writers should consider the needs cago Manual of Style (herein referred to as Chicago), this of the document or context and apply the principles guide is concerned primarily with matters in which judiciously. Church style differs from that ofChicago or is more specific than Chicago’s suggestions. v Style Reference Sources 1 1.1 Except for the variations specified in this guide, Fowler’s Modern English Usage, rev. R. W. Burchfield the style in Church publications follows the (2004) guidelines given in the most recent edition of The H. Ramsey Fowler and Jane E. Aaron, The Little, Chicago Manual of Style, currently the 17th edition. Brown Handbook, 13th ed. (2016) Bryan A. Garner, Garner’s Modern American Usage, 1.2 The Church’s standard references for spelling, 3rd ed. (2009) meaning of words, and end-of-line breaks is merriam-webster.com. Bryan A. Garner, “Grammar and Usage,” chapter 5 in The Chicago Manual of Style, 17th ed. (2017) In case of discrepancies between Chicago and Merriam-Webster’s Dictionary of English Usage (1994) merriam-webster.com (especially in capitaliza- tion and hyphenation of compounds), follow 1.4 For information on current and historical usage, the principles in Chicago. Webster’s Third New consult the Corpus of Contemporary American International Dictionary may be consulted for fur- English (COCA), the Corpus of Historical ther help, but it should be kept in mind that this American English (COHA), and other corpora dictionary is no longer being updated. available at corpus.byu.edu. See also the Google Ngram viewer (books.google.com/ngrams). 1.3 For general information about vocabulary, cor- rect usage, and principles of grammar, consult 1.5 The Editing Section of the Publishing Services the following works: Department has prepared a Comma Style Guide to help standardize the use of commas in Church Amy Einsohn, The Copyeditor’s Handbook, 3rd ed. publications. To obtain a copy, email a request (2011) to [email protected]. 1 Writing for Church Publications 2 Determine the Document’s Purpose 2.4 The audience for Church publications is usually composed of people from many cultures and 2.1 Before you begin writing, determine the pur- nations. Use language, stories, and examples pose of the document you are preparing. that will minimize translation problems and be Generally, state this purpose clearly in the first meaningful to people from different cultures. paragraph. To help you determine the purpose, ask questions such as these: Create a Preliminary Outline What do we want this document to accomplish? 2.5 When creating a preliminary outline, make sure What do we want the reader to know? it flows naturally and logically. Clearly distin- What do we want the reader to do? guish main ideas from subordinate ideas. How do we want the reader to feel? 2.6 Make sure that the most important information The purpose or thesis statement should help in a document is in the most accessible places— the reader understand what the document will the beginning of the document, the beginning say. It should forecast what will follow in the of a chapter or section, and the beginning of document. paragraphs. Do not bury important information in long paragraphs. Define the Audience Compose Effective Paragraphs 2.2 Before you begin writing, clearly define the au- dience that will read the document. It is often 2.7 The following guidelines will help you compose helpful to ask questions such as these: effective paragraphs: What is the reader’s level of knowledge and 1. Include a topic sentence (a sentence that states experience? the main idea) in each paragraph, usually What is the reader’s literacy level? at the beginning.