Independence and Objectivity

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Independence and Objectivity IPPF – Practice Guide INDEPENDENCE AND OBJECTIVITY OCTOBER 2011 IPPF – Practice Guide Independence and Objectivity Table of Contents Executive Summary ....................................................................................... 1 Introduction .................................................................................................. 2 Guidance on Independence and Objectivity ................................................... 3 Relationship of Independence and Objectivity ............................................... 3 Independence ................................................................................................ 4 Objectivity ..................................................................................................... 7 Considerations for Assurance and Consulting Engagements ....................... 10 Considerations for Rotational Audit Assignments ........................................ 11 Frameworks for Evaluating Independence and Objectivity ........................... 12 Author, Contributors and Reviewers ............................................................ 18 Appendix .................................................................................................... 19 www.theiia.org/guidance / B IPPF – Practice Guide Independence and Objectivity designed to add value and improve an organization’s op- Executive Summary erations.” Objectivity is also one of the four key principles of The IIA’s Code of Ethics (Code), which defines the The importance of independence and objectivity, which rules of conduct that support these principles. The Code has always been significant for internal auditors, con- applies both to organizations and individuals that perform tinues to increase among the challenges facing internal internal audit services. Standards 1100 – Independence audit activities in the constantly changing business envi- and Objectivity; 1110 – Organizational Independence; ronment. An ever-growing number of stakeholders, both 1120 – Individual Objectivity; and 1130 – Impairment to inside and outside an organization, continue to demand Independence or Objectivity outline the specific require- greater transparency, increased disclosures, expanded in- ments for the internal audit activity and internal audit pro- ternal audit services, increased professionalism, improved fessionals. All internal audit practitioners should periodi- coordination among internal and external auditors, greater cally refresh their understanding of this guidance. responsibilities, and more accountability from internal au- dit professionals. This practice guide was developed to ad- This practice guide highlights the IPPF International dress these changes and increased expectations. Standards for the Professional Practice of Internal Audit- ing (Standards) related to independence and objectivity, There are many assurance providers within the organiza- as well as The IIA’s supporting practice advisories. This tion, such as frontline managers and executives, quality guide also acknowledges the confusion that is often pres- assurance staff, health and safety staff, compliance and ent when people use the terms independence and objec- risk management staff. Internal audit is distinguished tivity interchangeably. While independence and objectiv- from many other internal assurance providers by virtue of ity are related, they are distinctly different attributes and a requirement to comply with professional standards and require specific actions and safeguards to ensure auditors a code of ethics that demand independence and objectiv- are both independent and objective. ity. Further, objectivity is a key determinant for whether external auditors can place reliance on work performed by This guide also highlights activities supporting both in- internal audit. As specified in The International Standard dependence and objectivity and discusses various factors on Auditing (ISA) 610 – Using the Work of Internal Audi- that can affect an auditor’s independence and objectivity. tors, issued by The International Auditing and Assurance Combinations of threats, unresolved threats, and consid- Standards Board (IAASB) of the International Federation erations for both assurance and consulting services also of Accountants (IFAC), to determine potential areas of are discussed. reliance, first and foremost, the external auditors have to evaluate the internal audit activity’s degree of objectivity, its Frameworks for evaluating and managing independence level of competence, and the extent to which judgment is and objectivity are presented as models that internal au- involved in planning, performing, and evaluating that work. ditors can use to help ensure that independence and ob- jectivity are promoted and fostered in their own organiza- Independence and objectivity are integral parts of the tions. mandatory guidance of The Institute of Internal Audi- tors’ (IIA) International Professional Practices Framework Key sections that provide further information relating to (IPPF). The use of these terms starts with the definition of considerations about independence and objectivity in- internal auditing, which states that “Internal auditing is an clude: independent, objective assurance and consulting activity www.theiia.org/guidance / 1 IPPF – Practice Guide Independence and Objectivity • Definitions of independence and objectivity, as well es and otherwise changing the internal audit model. This, as related guidance included in the IPPF. in turn, creates additional challenges in managing both • Factors impacting independence, such as the orga- independence and objectivity. nizational reporting relationship of the internal audit activity, access to information, control over the scope Management employs internal auditors, yet these same of internal audit activities and content of audit com- internal auditors review the performance of management munications, and the oversight and involvement of and other activities within the organization. In addition, governing bodies. management often relies on internal auditors for consult- ing services and incorporates audit recommendations into • Activities supporting independence, such as organi- the reengineering of business processes. In their role as zational placement, strong governance environment, assurance providers, auditors evaluate management’s hiring practices (including outsourcing, as neces- processes. The combination of the internal auditor as an sary), and a strong audit charter. employee of the organization, the increasing importance • Factors threatening objectivity, such as social pres- of internal audit activities, and the growing demand for sure, economic interests, personal relationships, internal audit consulting activities lead to escalating con- familiarity, cultural and other biases, self-review, and cern about internal auditor independence and objectivity. intimidation and advocacy threats. As internal auditors expand their role in governance and • Managing threats to objectivity through the use of risk management activities, additional challenges are pre- incentives, teams, rotational assignments, training, sented for managing independence and objectivity. The supervision and review, quality assessments, hiring IIA’s Position Paper on the Role of Internal Auditing in practices, and outsourcing. Enterprisewide Risk Management provides an excellent example of the expanded roles for internal audit as well • Unresolved challenges to objectivity and consider- as safeguards needed to address any threats to internal ations for assurance and consulting engagements. audit’s independence and objectivity. • A process for managing threats to independence and objectivity and frameworks for evaluating indepen- As both private and public organizations around the world dence and objectivity at the individual, engagement, grow in size and influence, society is demanding greater activity, organization, and professional levels. accountability. This drive for accountability has led to an increased focus on audit activities as a cornerstone of governance systems and, in some parts of the world, has Introduction resulted in calls for mandating an internal audit activity. The purpose of this practice guide is to: In the midst of a global drive to improve corporate gov- ernance, internal auditors face many challenges and op- • Highlight IIA guidance on independence and objec- portunities, including increasingly complex and perva- tivity. sive use of technology, a need for new and ever-changing skills, flattening organizational structures, demand for an • Discuss potentially confusing aspects encompassing expanding scope of services, and increasing competition independence and objectivity. and globalization. Internal auditors are developing new • Identify activities that support independence and strategies to meet these challenges, and are becoming objectivity. more proactive by providing a broadened variety of servic- www.theiia.org/guidance / 2 IPPF – Practice Guide Independence and Objectivity • Identify various considerations and potential chal- Examples of functional reporting to the board involve the lenges related to independence and objectivity. board: • Provide frameworks for managing independence and • Approving the internal audit charter; objectivity. • Approving the risk-based internal audit plan; • Receiving communications from the chief audit execu- tive on the internal audit activity’s performance relative Guidance on Independence to its plan and other matters; • Approving
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