Ministry of Provincial Councils and Local Government
Performance Report 2016
i Ministry of Provincial Councils and Local Government Contents
Introduction 1
1.Vision of the Ministry 2
2.Mission of the Ministry 2
3.Scopes and the Functions of the Ministry 3
4.Policies and Strategies of the Ministry 4
5.Divisions and Affiliated Institutions of the Ministry of Provincial 5 Councils and Local Government
6.Performance Outlines -2016 6
6.1Financial Summary 6
6.2.Physical Performance at a glance 7
6.3. Performance of the Divisions and Affiliated Institutions of the Ministry 10
6.3.1. Local Government Division 10
6.3.2. Provincial Councils Division 15
6.3.3. Development Division 17
6.3.4 Legal Division 57
6.3.5. Administrative Division 60
6.3.6. Expenditure and Monitoring Division 61
6.3.7. Internal Audit Division 64
6.3.8.National Solid WASTE Management Support Centre 65
6.3.9.Sri Lanka Institute for Local Governance (SLILG) 69
6.3.10.Local Loan and Development Fund (LLDF) 77
ii Ministry of Provincial Councils and Local Government Introduction
Uplifting of the people’s living standards is a prominent task as well as a requirement of any country. Sri Lanka also attempts to acquire a higher level of living standard of people in the field of economic, social and cultural development. In the process, it is a preeminent contribution in minimizing regional disparities, contributing national economic development and strengthening the democratic process that has been shown by the Provincial Councils and the Local Government system in the country.
This ministry has provided allocation for strengthening of backward Local Authorities to improve infrastructure facilities and furnish essential machines and equipment. Specially, more allocations have been provided for selected local government which are facing many difficulties in carrying out day to maintenances due to insufficient income levels.
Our ministry has giving a distinctive attention to the current world challenged problem of Solid Waste and taken measures to introduce an appropriate Solid Waste Management mechanism. As a preliminary step, required machines and equipment have been provided for many Local Authorities.
Priority has been given for follow up activities on formulation and implementation of policies in respect of Provincial Councils and local Government and it was able to successfully accomplish the key responsibility of efficiently utilizing resources granted though international organizations for related issues regarding infrastructure facility improvement, human resource development and problems faced within the social economic frame in 2016 as well.
A best regional governing structure is a necessity to create a development democratic state. Identification of strong qualities as well as weak points of the Provincial Councils and Local Government Authorities that rule the regional governing of the island is a noteworthy fact. Thus, one of our key objectives is to reach superior level of the local authority system of this country in general within the forthcoming five years.
This Ministry has given attention to the requirement of a governing framework for regular management of the three progressive parties; public representatives, public sector employees and civil society while specially adapting, safeguarding and improving the principles of good governance of the new government. Particularly promotion the community participation in the tasks of planning, budgeting, implementation, follow up activities and trusteeship.
It is noteworthy to state that initiatives have been already taken to implement the tasks of updating acts of Local Authorities compatible with present, formulate a set of national criteria to constitute new Local Authorities and upgrade present Local Authorities by a committee and make suitable amendments of divisional boundaries, names or letters by the national Delimitation Committee.
Introducing the front office system tested using new Information Technological methods for all Provincial Councils and Local Authorities, Conducting of capacity building training program and providing funds to implement feasible projects are also major components of the Action Plan of this Ministry in order to create a system that Provincial Councils and Local Authorities play a responsible role in National Economy and directing society within socio cultural process.
1 Ministry of Provincial Councils and Local Government 1. Vision
A Provincial and Local Government System which is effective, collaborative, innovative and accountable and provide high quality services in the communities.
2. Mission
Formulate policies to develop the provincial and local government system.
Enhance the capacity of provincial and local government to exercise their powers and provide services and
Ensure public interests and reflected in the provincial and local government system.
Work for the betterment of communities through partnerships with provincial councils, local governments and other organizations.
2 Ministry of Provincial Councils and Local Government 3. Scope and Functions
As per the subjects and functions of the new Ministries published by the extraordinary gazette dated 21-09-2015 of the Democratic Socialist Republic of Sri Lanka ,scopes and functions come under the Ministry of Provincial Councils and Local Government are undermentioneda
• Formulation, Monitoring and Evaluation of policies, programmes and projects related to subjects of Provincial Councils & Local Government, Sri Lanka Institute of Local Governance and Local Loans and Development Fund. v Regulation of the activities of Provincial Councils. • Regulation of the affairs of Local Authorities • Training of members, officers and employees of Provincial Councils. • Government activities related to Local Authorities • Provide loan facilities for Local Authorities to improve public amenities. • Training of members, officers and employees of Local Authorities • Conduct researches on every facet of the administration of Provincial Councils and Local Authorities. • All the other affairs related to the scopes assigned to Sri Lanka Institute of Local Governance and Local Loans and v Development Fund. • Supervision of the said institutions.
3 Ministry of Provincial Councils and Local Government 4. Policies and Strategies
Policy
Reduce the inter-regional disparities and improving provincial contribution to GDP while ensuring self-sustained Provinces.
Strategies:
1. Enhancing income generation capacity of every province while using available human capital and environmental resources effectively applying Good Governance.
2. Formulate and introduce an appropriate policies and long run programs to minimize the out-migration of the Provinces which have relatively higher rate of out migration.
3. Ensuring the utility of available human resources in each province for overall socioeconomic development process of the country.
4. Mobilization of resources available in the provinces and empowerment of values and capacities of rural communities by improving public participation for grassroots level community development activities.
5. Integrating disaster risk reduction and adaptation measures into regional level development activities while ensuring sustainable usage of natural resources in each Province.
6. To ensure efficient and effective Provincial and Local Government Administrative system through human resource development and upgrading the LAs on scientific basis.
4 Ministry of Provincial Councils and Local Government 5. Divisions and Affiliated Institutions of the Ministry of Provincial Councils and Local Government
4. Local Government Division I. Local Government Division II. Complaints & Information Unit III. IT Unit 5. Provincial Council Division 6. Development & Planning Division 7. Administration Division 8. Legal Division 9. Finance Division 10. Expenditure Monitoring Division 11. Internal Audit Divison 12. National Solid Waste Management Support Centre i) Dengue Control Unit 13. Media Unit 14. Sri Lanka Institute of Local Governance 15. Local Loans and Development Fund
5 Ministry of Provincial Councils and Local Government 6. Performance Outlines -2016
6.1. Expenditure Summary
Table No 1- Financial Summary Expenditure as at Programme 2016 Estimate (Rs.) 31.12.2016 (Rs.) Recurrent Expenditure Personal Emoluments 146,804,000 140,298,689 Other Recurrent Expenditure 2,117,779,000 989,605,650 Total 2,264,583,000 1,129,904,339 Capital Expenditure Rehabilitation and Improvement of Capital Assets 17,500,000 16,260462
Buildings & Structures 12,500,000 12,044,886 Plant, Machinery and Equipment 1,000,000 607,074 Vehicles 4,000,000 3,608,502 Acquisition of Capital Assets 83,783,902 40,189,949 78,783,902 35,783,902 Vehicles 3,000,000 3,000,000 Furniture and Office Equipment 2,000,000 1,406,047 Machinery, buildings and construction Other Capital Expenditure 4,341,020,000 4,172,449,935 Local Projects 1,194,310,000 533,607,696 Foreign Funded Projects 32,059,316,000 28,430,685,007 Total 37,594,646,000 33,136,742,639 Grand Total 39,960,512,902 34,323,097,389
Source: Finance Division
Progress of the Total Expenditure of the Ministry as at 2016-12-31 = 87%
6 Ministry of Provincial Councils and Local Government 6.2. Physical Progress at a Glance
Development of infrastructure in Education 01 Number of constructed / renovated classrooms 270 02 Number of constructed / renovated Zonal Eduction office buildings 26 03 Number of constructed / renovated Divisional Education office buildings 43 04 Number of computers and computer equipment (UPS, scanners, printers 4758 etc.) 05 Number of tables / chairs distributed among class rooms of schools 56318 06 Number of office furniture (tables, chairs, cupboards etc.) distributed 8366 among schools and education offices 07 Number of vehicles distributed among Provincial Educational Institutes 20 and Zonal / Divisional education offices 08 Other office equipment distributed among school as and education offices 782 (fax machines, photocopiers, multimedia projectors, cameras etc.) 09 Number of sports equipment distributed among schools and equipment 290495 distributed among laboratories / Home Science Laboratories Health Sector Improvement 01 Designing of a computer database 205 02 Establishment of Emergency Treatment Units and improvement of existing 196 Emergency Treatment Units 03 Improvement of maternal emergency treatment units 83 04 Conduct of public awareness programmes 9996 05 Procurement of medical equipment and other essential equipment 89670 06 Conduct of medical clinics 1892 07 Renovation of drug stores and supply of medical drugs 492 Formalization of Solid Waste Management 01 Number of constructed compost yards 10 02 Number of Bob Cat machines distributed among Local Authorities. 09 03 Number of household compost bins distributed among Local Authorities 7200 Strengthening emergency Disaster Responsive Network 01 Number of firefighting tanks distributed among Local Authorities (Matale 02 Municipal Council and Vavuniya Urban Council)) 02 Number of ambulances distributed among Local Authorities (Colombo, 05 Matale and Jaffna Municipal Councils and Vavuniya and Ampara Urban Councils) 03 Rennovation of Fire Extinguishing Unit buildings (Jaffna Municipal 1% Council) Provincial / Rural roads and bridge development 01 Length of the improved provincial roads 253 Km 02 Number of constructed and rehabilitated rural roads (tar, concrete, gravel) 1835 Number of bridges / culverts constructed under rural roads Number of side walls constructed under rural roads 114 03 Number of constructed rural bridges (6m – 30m ) 76
7 Ministry of Provincial Councils and Local Government Development of Irrigation (Iranamadu – Kilinochchi) 01 Distance of the completed main irrigation canals 255 Km 02 Distance of the other completed irrigation canals 135 Km 03 Number of bridges / culverts constructed across irrigation canals 210 04 Increasing the height of the main dam of Iranamadu reservoir and repairs 05 Rehabilitation of the spillway gates and spills of Iranamadu reservoir Completed 06 Construction of the Rip Rap Protection of Iranamadu reservoir 50% 07 Rehabilitation of Iranamadulift irrigation scheme Rehabilitation of the Waste Water Systems (Administrative area of Colombo Municipal Council) 01 Rehabilitation of the two major drains that waste water is released to the 100% sea (Wellawatta and Muthuwella) 02 Distance that laying of waste water lines is completed (Seevaliee Mawatha 662 M and Saranapalahimi Mawatha, Colombo) 03 Distance that clearing of waste water system and quality survey of waste 105 Km water drainage system has been completed CCTV Improvement of Infrastructure facilities of Local Authorities 01 Number of constructed / developed weekly fairs 154 02 Number of constructed / developed weekly fairs and trade business 24 establishments 03 Number of constructed / developed tourist attractive places 10 04 Number of constructed bus stands / vehicle parks 17 05 Number of constructed libraries 72 06 Number of constructed Ayurvedic medical centres and medical centres 44 07 Number of constructed relaxation centres public toilets 124 08 Number of constructed day care centres 16 09 Number of constructed public buildings 103 10 Number of constructed water projects 63 11 Number of constructed crematoriums 01 12 Number of constructed parks / play grounds 43 13 Number of constructed Cultural centres 04 14 Number of constructed office buildings 04 15 Number of constructed drainage systems 218 16 Number of constructed front offices (within 108 Local Authorities) 108 Reforms of the Legislation of Provincial Councils and Local Government) 01 Adoption of the act on confirming 25% female representation for Local Completed Governance at the parliament. 02 Formulation of a code of conduct for the members of Provincial Councils. Completed 03 Appointment of a committee to amend the statutes of Urban Councils, Completed 70% Municipal Councils, Prsdeshiya Sabhas and taking measures to make timely proposals for the relevant amendments 04 Amendment of Local Authority Election Ordinance Completed 90% 05 Amendment of Provincial Councils Election Completed 90% 06 Taking measures to amend Pradeshiya Sabha Act to benefit welfare of estate Completed 80% workers. 07 Amendment of Provincial Councils Act to formalize and expedite the flow 50% Completed of tax; that is levied as court fine and stamp duties on transfer of lands to Local Authorities. 8 Ministry of Provincial Councils and Local Government Activities of National Delimitation Committee 01 Completion of the works of the investigation committee of the appeals The report is to on delimitation of wards in Local Authorities appointed to investigate the be submitted to complains / suggestions/ appeals regarding the correctness of the boundaries Honourable of Local Authorities published in the gazette based on the report of the Minister of National Delimitation Committee Provincial Councils and Local Government in January 2017.
Human Resource Development of the Ministry 01 Number of officers referred for foreign capacity building training 29 programmes 02 Number of officers referred for local capacity building training 123 programmes Conduct of training progammes for the members/ officers f Local Authorities (Sri Lanka Institute of Local Governance (SLILG) 01 Number of trainings for officers (Technical Officers, work supervisors and 168 other non-technical staff) supervisors and other non-technical staff) Grant of Loans for Local Authorities on concessionary basis (Local Loan and Development Fund (LLDF) 01 Loan granted for the development projects of Local Authorities) Rs 144 Mn
9 Ministry of Provincial Councils and Local Government 6.3. Performance of the Ministry and the Affiliated InsitutionsInstitutions
6.3. 1. Local Government Division
Objective: National level regulation in order to create Local Authorities to that successfully execute the duties and powers assigned to them to achieve their development goals with the objective of becoming a self- generative body while amalgamating regional resources and strengths and preserving regional identity.
Strategies
01. Strengthening income generators effectively utilizing human capital and environmental resources of each province on the basis of the elements of good governance.
02. Introducing appropriate policies and long term programmes to reduce out migration of the Local Authorities that migration is respectively at at a higher level. Ensuring the utility of available human resources in each province for overall socioeconomic development process of the country.
Total Financial target (Provisions) in 2016 103.0 Rs. Mn. Total Financial Progress (Rs. Mn) 78.68 Financial targets /Progress as at the fourth Rs 103.0 Mn Rs.78.68 Mn. quarter of 2016 Physical targets as at the 4th quarter of 2016 100% 100%
10 Ministry of Provincial Councils and Local Government 6.3.1.1. Development Assistance Programme for Backward Local Authorities
The objective of this programme is to improve infrastructure facilities of low income generative Local Authorities and the following sub projects have been approved as at the end of the 3rd quarter:
Table No. 1 - Approved project under the Development Support Programme for Backward Local Authorities Project Local Authority Estimate (Rs.Mln.) 01 Construction of 10 shops at Ground Floor around Karuwalagaswewa 5,000,085.21 the Saliyawewa Bus Stand PS
02 Project for Ekiriyankumbura Shops Construction Ridimaliyadda PS 1,785,665.00 03 Distributing pure water by installing a water Rajanganaya PS 2,594,299.47 purifying machine near the water tank at Library premise, 5th mile post 5 04 Construction of Metal Goods and Handlooms Rambewa PS 5,741,558.20 Sale Centre at Rambewa town (Payments have not been settled yet. It will be settled in 2017) Total 15,121,607.88
Source: Local Government Division
6.3.1.2. Repairing of Damaged Vehicles This programme has been designed with the objective of uplifting the transport facilities of Local Authorities. Under this programme Rs. 30 Mn has been allocated for 2016 and Rs. 21.6 Mn has been spent to make relevant payments.
6.3.1.3. Month of Local Government -2016 The Local Government Week Programme which is conducting annually with the objective of improving the quality and efficiency of Local Governments was conducted as the Local Government Month in this year. Accordingly, the programmes prepared by Commissioners of Local Governments under the theme of “Sustainable Development in Effective Services” and implemented them throughout the month of October 2016 covering the following areas:
• Obtaining public opinions/compliances/suggestions on the services for the people in the LA area. • Conducting mobile services for income generation programs • Conducting Health and Sanitation programmes • Conducting Education and Library Programmes • Conducting Education and Library Programmes • Conducting Public Utility Programmes • Conducting Environmental and Tree Planting Programmes • Conducting sports programmes. • Opening construction projects under the Capital and Recurrent Programmes for Public use.
11 Ministry of Provincial Councils and Local Government 6.3.1.4. m Local Government Competition 2016 (Swarnapurawara)
• The Ministry evaluated the Local Authorities at national level in October 2016 on the results of the performance competitions conducted in July and August 2016 at Provincial level. The awarding ceremony was splendidly held on 20.12.2016 at Nelum Pokuna theatre.
• At the awarding ceremony the nine Local Authorities that obtained 1st, 2nd and 3rd places at Municipal Council, Urban Council and Municipal Council level were awarded with certificates and cash prizes while 35 Local Authorities were special merit awarded and 5 Local Authorities were merit awarded.
Local Authorities obtained 1st Places at National Level in 2016 01. Kandy Municipal Council 02. Balangoda Urban Council 03. Wariyapola Pradeshiya Sabha
Local Authorities obtained 2nd Places at National Level in 2016
01. Hambantota Municipal Council 02. Kuliyapitiya Urban Council 03. Dickwella Pradeshiya Sabha
Local Authorities obtained 3rd Places at National Level in 2016
01. Kurunegala Municipal Council 02. Tangalla Urban Council 03. Nattandiya Pradeshiya Sabha
Local Authorities obtained Special Merit Awards at National Level in 2016
Pradeshiya Sabhas
01. Manmunaipattu Pradshiya Sabha 12.Dompe Pradeshiya Sabha 02. Kurunegala Pradeshiya Sabha 13. Panvila Pradeshiya Sabha 03. Balapitiya Pradeshiya Sabha 14. Koralaipattu Pradeshiya Sabha 04. Dehiattakandiya Pradeshiya Sabha 15.Godakawela Pradeshiya Sabha 05. Poojapitiya Pradeshiya Sabha 16. Nallur Pradeshiya Sabha 06. Pasbage Korale Pradeshiya Sabha 17. Nuwaragampalatha East Pradeshiya Sabha 07. Yakkalamulla Pradeshiya Sabha 18. Mahara Pradeshiya Sabha 08. Kegalle Pradeshiya Sabha 19.Bulathsinhala Pradeshiya Sabha 09. Bandaragama Pradeshiya Sabha 20. Kahatagasdigiliya Pradeshiya Sabha 10. Galigamuwa Pradeshiya sabha 21. Vavuniya (South) Tamil Pradeshiya Sabha 11. Walikamam South Pradeshiya sabha
12 Ministry of Provincial Councils and Local Government Urban Councils Municipal Councils
01. Ambalangoda Urban Council 01. Kaduwela Municipal Council 02. Minuwangaoda Urban Council 02. Nuwaraeliya Municipal Council 03. Weligama Urban Council 03. Matara Municipal Council 04. Seethawakapura Urban Council 04. JAFFNA Municipal Council 05. Horana Urban Council 06. Kadugannawa Urban Council 07. Trincomalee Urban Council 08. Nawalapitiya Urban Council 09. Kattankudy Urban Council 10. Thalawakele Lidula Urban Council
Local Authorities obtained Merit Awards at National Level in 2016
01. Chilaw Urban Council 02. Eravur Urban Council 03. Puttalam Urban Council 04. Anuradhapura Municipal Council 05. Dambulla Municipal Council
Table No 2 – Financial and Physical Targets and Progress (As at the forth quarter of
Physical Provi- Progress as at fourth Progress as at sions quarter Programme allocated fourth quarter for 2016 (Rs.Mn) Target Progress Tar- Prog- % Rs. Mn Rs. Mn. gets ress Development Assistance 50 50 42.72 85 100% 100% Programme for Backward LAs Repairing damaged vehicles 30 30 21.60 72 100% 90%
Local Government 23 23 14.36 0 100% 100% Week and Local Government Management Competition Total 103 103 78.68 76 100% 100%
Source: Local Government Division
6.3.1.5. Delimitation Appeals Investigation Committee There were many proposals/appeals/charges against the delimitation boundaries of divisions in the Gazette notification based on the National Delimitation Committee Report published on 21.08.2012.
Since written / verbal complaints were submitted continuously after publishing the boundaries of Local Authorities, the need of fair investigation of appeals/ complaints was arisen. Accordingly, as per the powers vested in the Hon.Minister of Provincial Councils and Local Government under Section 3 (d) (Chapter 262) of Local Authorities Elections Ordinance, the National Delimitation Appeals Investigation Committee. 13 Ministry of Provincial Councils and Local Government Structure of the Committee:
Mr. T. Ashoka Peris - Chairman Mr. A.S.M. Misba - Member (Uinted National Party Mr. Upul Kumarapperuma - Member (Janatha Vimukthi Peramuna) Mr. C.N.S. Saliya Wimalasooriya Mathew - Member(Sri Lanka Freedom Party) Prof. P. Balasundaram Pillai - Member (Ilangai Tamil Arasukkachchi)
Role The main role of Delimitation Appeals Investigation Committee is to make suitable amendments of divisional boundaries, names or letters investigating the appeals/proposals regarding to the delimitation process of National Delimitation Committee.
Although the due date of this Committee that was appointed on 01.11.2016 was 31.01.2016, t it was extended as per the instructions of Hon. Minister. Accordingly the committee has taken action to conduct district level meeting with the participation of public, civil societies and politicians to make discussions on issues of delimitation process with the aim of preventing from possible shortcomings in future. The Local Government Election shall be conducted after the submission of the final report prepared with recommendation of Delimitation Appeals Investigation Committee.
14 Ministry of Provincial Councils and Local Government 6.3.2. Provincial Councils Division
Objective To bring about an effective and efficient Provincial Council administrative system through facilitating the Provincial Council operations, well coordination between the central government and the Provincial Councils. Strategies: 1. Ensuring the utility of available human resources in each province for overall socio- economic development process of the country. 2 To ensure efficient and effective Provincial and Local Government Administrative System through human resources development and upgrading the Las on scientific basis.
15 Ministry of Provincial Councils and Local Government Table No:03 - Progress of the Provincial Council Division (2016-12-31)
Se- rial Sub Activity Proposal No 01 Land Acquisition Examined 37 relevant requests and sent to the Ministry of Lands for recommendation.
124 requests with errors were sent back to Chief Secretaries.
08 officers have been appointed as per section 04 of the Land Acquisition Act No. 2 with the recommendation of 1964 have been appointed for objecting investigations with the recommendations of provincial chief secretaries. 02 Preparation of service proposals Actions are being taken with regard to 04 service minutes that have been relevant to P.A. circular 06/2006 completed in terms of the P.A.Circular
03 Quarterly update of the contact Indexes have been compiled based on quarterly details. details of the Members and the officers of Provincial Councils 04 Cabinet Memoranda relevant to I. Prepared 03 Cabinet Memorandums regarding to matters of Provincial Provincial Councils Councils II. Sent 07 observations for cabinet memoranda and Chief Secretaries have been made aware regarding 17 cabinet decisions. 05 Parliamentary Questions 20 parliamentary questions have been submitted to the parliament.
06 Public petitions Forwarded 20 petitions to the parliament. I. Petitions received from the Forwarded 04 petitions to the provinces to obtain reports. Parliamentary Public Petitions Committee 07 Purchase of vehicles for provincial Councils and issue of vehicle permits to import vehicles for the retired officers of All Island Services on Concessionary Basis I. Give recommendations as per the P.A. Circular 22/99 Recommended 33 received applications and forwarded to the Department of Trade and Investment Policies. II. Purchase of vehicles for Provincial Councils as per the National Budget Circular 1/2016. Forwarded 15 applications for the approval of expenditure control committee 08 Creating new posts 2940 requests received in terms of Management Services Circular 03/2014 regarding creation of new posts for Provincial Councils and Local Authorities were recommended and forwarded to Management Services Department. 09 Issue of visas / extension of term 35 requests received from the Department of External Resources in order of visas for foreign voluntary to get concurrence to issue visa for foreign voluntary workers have been workers. forwarded to the provinces. 18 requests received with the concurrence of Provinces have been forwarded to the Department of External Resources. 10 Meetings of Chief Secretaries Held 06 meetings. 11 Privileges, allowance and facilities A draft circular has been made to balance the privileges, allowances and of facilities based on information obtained from provincial secretariat and Provincial Council Officers provincial ministries and to be submitted to Presidential Secretariat on 07.12.2016. for final decision. 12 Provide concessionaries for 204 appeals received from Ministry of Public political victims Administration forwarded to relevant Provincial Councils on 08.08.2016 for further actions. Source: Provincial Council Division 16 Ministry of Provincial Councils and Local Government 6.3.3. Development Division
Objective To contribute minimizing the inter provincial disparities by planning and implementation of local and foreign funded projects which are provided benefits to Local Authorities and communities living in Local Authority areas.
Strategies 1. Ensuring the utility of available human resources in each province for overall socioeconomic development process of the country.
2. To ensure efficient and effective Provincial and Local Government Administrative system through human resources development and upgrading the LAs on scientific basis
3. Formulate and introduce an appropriate policies and long run programs to minimize the out-migration of the Provinces which have relatively higher rate of out migration.
4. Integrating disaster risk reduction and adaptation measures into local development activities while ensuring sustainable usage of natural resources in each Province.
5. Empowering the values and capabilities of local communities to mobilize the resources available in the Provinces by increasing people's participation for community
6. Strengthening the Provincial revenue base in each Province while using available human capital and environmental resources effectively applying Good Governance
Total Allocation for 2016 Rs. 36,146.51 Mn --Local Funded Projects Rs. 4,750.00 Mn - Foreign Funded Projects Rs.31,396.51 Mn Expenditure (as at 31-10-2016) Rs. 28,563.91 Mn
Note: Non receipt of Treasuary Imprest on time has affected to decline the financial progress of the project
17 Ministry of Provincial Councils and Local Government 6.3. 3. 1. Local Funded Projects
6.3.3.1.1.National Programme for Strengthening Pradeshiya Sabas
“Giving away Rs.1,000,000.00 monthly basis to each Pradeshiya Sabha for maintaining community infrastructure facilities through maintenance units of Pradeshiya Sabhas”
Objective To extend necessary support to the Pradeshiya Sabhas to improve community infrastructure facilities which are not improved due to nonavailability of enough income sources and thereby to enhance the quality and productivity of the public services. Major Activity Maintenance of community infrastructure Project Area All Pradeshiya Sabhas (271) Allocation for 2016 Rs.2000.0 Mn Expenditure as at Rs. 920.64 Mn. 31.12.2016
Note: Non receipt of Treasuary Imprest on time has affected to decline the financial progress of the project
18 Ministry of Provincial Councils and Local Government Table No. 4 - Programme for Strengthening Pradeshiya Sabas – Financial Progress (as at 31.12.2016)
No. of Cost of Released Approved Approved Amount Province No. of PSs Projects Projects (Rs.Mn.) (Rs.Mn.)
1 Western 27 253 138.28 110.46
2 North-Western 29 408 150.23 124.51
3 North-Central 25 171 85.89 72.39
4 Central 31 328 127.10 65.38
5 Uva 25 131 46.24 27.16
6 Sabaragamauwa 25 138 68.38 58.93
7 Eastern 37 551 182.19 172.44
8 Northern 28 306 152.54 157.62
9 Southern 42 358 160.84 72.47
10 Provision of finance to implement solid waste management projects in 2016 59.22
Total 269 2644 1,111.74 920.63 Source – Development Division
19 Ministry of Provincial Councils and Local Government 6.3.3.1.2. Capital Programme for Local Government Infrastructure Improvement
Objective Capital Programme for Local Government Infrastructure Improvement Major Activities
To develop essential community infrastructure like drainage systems, by roads, daily fair/ weekly fair, public toilets, community water projects and tourist attraction places. Project Coverage All Local Authorities (335) Allocation for 2016 Rs.1500.0 Mn Expenditure (as at Rs. 516.09 Mn. 31.12.2016)
Note: Non receipt of Treasuary Imprest on time has affected to decline the financial progress of the project
Due to insufficient development of essential community infrastructure facilities in Local Authority areas to meet the public needs growing with the rapid urbanization, people have to face various difficulties. As a solution for this situation the Capital Programme for Local Government Infrastructure Improvement has been formulated by this Ministry to improve the quality and the effectiveness of services delivered by Local Authorities for people through providing necessary assistance to new constructions of community infrastructure facilities.
This programme assists to the projects related to following fields; 1. Construction of comfort centers 2. Drainage systems and sewerage systems 3. Development of by roads 4. Implementation of new community water supply projects 5. Development of tourist attractive places 6. Fixing temporary colour light systems 7. Construction of daily/weekly fairs Development of Local Government Roads damaged by Disaster in Kegalle District
This Ministry contributed in development of Local Authority roads damaged due to the natural disaster condition in Kegalle District as per the decision taken by Kegalle District Coordinating
20 Ministry of Provincial Councils and Local Government Accordingly This Ministry has taken action to provide allocations for developing local authority roads in Kegalle district identified by District Coordinating Committee neglecting the maximum limit of allocation.
Under this activity Rs. Mn. 91.11 has been approved for 158 roads by 31st October 2016. Committee
Table No. 5 - Development of Local Government Roads damaged by Disaster in Kegalle District ( Approved projects as at 31-12-2016)
Local Authority No. of Roads Estimated Cost Rs. Mn. 1. Yatiyantota PS 12 11.61 2. Bulathkohupitiya PS 30 13.07 3. Ruwanwella PS 9 10.18 4. Galigamuwa PS 12 5.24 5. Warakapola PS 11 8.01 6. Mawanella PS 6 3.57 7. Deraniyagala PS 43 12.35 8. Aranayaka PS 22 14.06 9. Kegalle PS 13 9.90 158 91.11 Source:Development Division
Table No. 6 - Programme for Local Government Infrastructure (Progress as at 31.12.2016)
No. of Province No. of PSs Project Province No. of PSs Projects
1. Uva 28 136 97.55 98 38 2. Central 42 180 163.21 37 132 3. Southern 45 167 154.08 14 67 4. Western 43 117 222.34 22 66 5. North Central 26 103 83.66 15 87 6. Northern 34 50 136.00 15 35 7. North Western 32 113 178.83 10 80 8. Eastern 45 107 179.32 7 98 9. Sabaragamuwa 30 238 145.69 1 15 Total 325 1211 1,360.68 219 618 Source:Development Division
21 Ministry of Provincial Councils and Local Government Concreting of Welimadagama-Ambatenna Road-Welimada PS- Wlimada PS – Uva Province) Before After
Development of Buttala fair Development of Dematabedda Kapukotuwa Road and premises - (Buttala PS – Uva culvert Siyambalanduwa PS – Uva Province Province) Before After
22 Ministry of Provincial Councils and Local Government 6.3.3.1.3 Programme for Development of Local Authority Libraries - Library Automation (E-Library)
Major Activities Provision of the hardware, software and training ; the resources that are required for selected libraries. Project Area All districts Implementing Support Open University of Sri Lanka, NELSIP Estimated Cost Rs. 18.3 Mn Allocation for 2016 Rs. 20.0 Mn Expenditure Rs. 7.2 Mn.
Note: Non receipt of Treasuary Imprest on time has affected to decline the financial progress of the project
Library Automation
It was planned to convert selected 22 libraries executed by Local Authorities to e-libraries utilizing the balance of Rs. 18.3 Mn after settling the continued payments from the budgetary allocation 2016 (Rs. Mn. 20.0) for library development programme. As a result of discussions with National Library Services Board and Open University of Sri Lanka that are the recognized institutes on e-library concept, it was understood that library automation is more important and decided to implement the programme with the assistance of the Open University. Although previous e-library programme was based on very simple concept that provides necessary furniture, computers and accessories and CD/ DVD, library automation is a programme with modern technology and it is much effective.
30 public libraries are fully automated under this programme and 10 more libraries will be selected for partly automation.
Open University has made an assessment on the selected libraries and provided required computers and technical equipment. Further NELSIP will provide financial assistance for relevant trainings and establishments in 2017. 23 Ministry of Provincial Councils and Local Government 6.3.3.1.4. Pallepola Town Development Programme
Objective To develop Pallepola Town as a model for efficient and effective service of Local Authorities. Major Activities Construction of Multy Purpose Building- stage 2 Project Area Pallepola PS area Implementation Assistance Urban Development Authority Sri Lanka Land Reclamation and Development Corporation Building Department
Project Period 2015-2016 Total Cost Rs. 62.8 Mn Allocation for 2016 Rs. .30.0 Mn. Financial targets/ progress by fourth quarter of 2016 Rs. 30.0 mn. Physical targets/ progress by forth quarter of 2016 100% 90%
24 Ministry of Provincial Councils and Local Government Under the Pallepola Town Development Programme, the activities of construction of Pallepola Market Complex and Multi-purpose Building (balance work) have been implemented under a systematic plan connected with the Master Plan for Pallepola Town Development. Although, Pallepola is a rapidly urbanizing town, necessary infrastructure facilities to provide efficient and qualitative services to people are not at sufficient level. Therefore, the main expected output of this programme is a medium scale town with improved infrastructure facilities. Accordingly, the market complex and multi-purpose building will be more important as one shelter to meet different needs and a property that increase the beauty of town.
The 1st stage of the construction of multi- purpose building was completed in 2015 and the 2nd stage was planned to complete in 2016. Accordingly, the activities of tiling, wall plastering, painting, fixing doors and windows, providing sanitation, water and electricity facilities have been done in this year
25 Ministry of Provincial Councils and Local Government 6.3.3.1.5. Programme for Construction of New Office Buildings in Local Autorities in Northern-Eastern Provinces
Objective Making the ability of Local Authorities which have least facilities in Northern and Eastern Provinces to provide efficient and effective services to their communities, through construction of new office buildings in such LAs.
Major Activities Construction of new office buildings in LAs
Project Area Northern and Eastern Provinces
Allocation for 2016 Rs.50.0 Mn
Financial Progress as at 31.12.2016 Rs. 8.20 Mn
Note: Non receipt of Treasuary Imprest on time has affected to decline the financial progress of the project
26 Ministry of Provincial Councils and Local Government Table No. 7 - Programme for Construction of New Office Buildings in Local Authorities in Northern-Eastern Provinces - 2016
Local Authority Name of the Project Approved Local Authority
01. Eravur UC Construction of Eravur 25.00 100 UC Building- Final Stage 02. Koralaipattu (West) PS- Construction of a 10.00 100 Oddamavachchi Cultural Centre at the 2nd floor of PS building 03. Akkaraipattu PS Extension of PS Office 5.00 100 Building 04. Eravur Pattu PS Construction of 5.00 100 (Chenkaladi) Library Building - Final Stage
05. Tambalagamuwa PS Construction of 5.00 100 Koviladi new Library Building Total 50,000,000.00
Source: Development Division
27 Ministry of Provincial Councils and Local Government 6.3.3.1.6. Emergency Disaster Responsive Network Improvement Project –Stage iii
Objective: To assure the public safety through minimizing the damages due to accidents and disaster by pro- viding improved fire prevention facilities for LAs
Main Activities Provide fire extinguish- ers and Ambulances for LAs
Implementing Area Colombo MC, Ma- tale MC, Jaffna MC, Vavuniya UC, Ampara
Funding Source Netherland Fund Loan
Allocation for 2016 Rs. 150.00 Mn.
Expenditure as at 31- Rs. 124.72 Mn 12-2016
28 Ministry of Provincial Councils and Local Government Establishment of Fire Brigade Units
In addition to to the assistance of Netherland Loan Fund for the stages of I & II of Emergency Disaster Responsive Project in 2015 to Local Authorities, measures were taken to give away of fire extinguishers to Matale MC, Vavuniya UC and ambulances to Colombo/ Matale/ Jaffna MCs Vavuniya/ Ampara UCs and develop other required infrastructure.
The keys of Fire extinguishers and Ambulances were handed over by H.E. the President at the Presidential Secretariat on 22nd July 2016 . Hon. Minister Fizer Mustafa, Hon. State Minister Piyankara Jayaratne and the Mr. Kamal Pathmasiri, Secretary also participated in this occasion.
29 Ministry of Provincial Councils and Local Government 6. 3. 3. 2. Foreign Funded Projects
6.3.3.2.1. Puraneguma
Objective: Restructure of Local Authority activities and improvement of infrastructure facilities within 186 sub projects of 108 backward Local Authority areas.
Funding agency Asian Development Bank Project cost (Rs. Mn) 8,160.00 Project duration 2011 - 2016 Project Area Western, North West- ern, Southern, Sabarag- amuwa, Uva, Central, North Central Provinc- es. Total physical progress 98% Provisions in 2016 3324.00 (Rs. Mn) Total financial progress (Rs. 7249.00 Mn) Financial targets / progress as 3324.00 2992.00 at the fourth quarter of 2016 Physical targets /progress as at 100% 98% the fourth quarter of 2016
30 Ministry of Provincial Councils and Local Government Table 8- Programmes conducted under Puraneguma Project -2016
Serial Project Name Proposed number to Number of No be constructed Completed
1 Health Centers 31 30 2 Bus Stands / Vehicle Parks 15 14 3 Public Buildings 76 73 4 Weekly Fairs 48 47 5 Daycare Centers 19 18 6 Libraries 39 38 7 Water Supply Schemes 21 07 8 Comfort Centers 12 28 9 Crematoriums 02 02 10 Solid Waste Management Projects 03 03 Roads / bridges 11 Health Centers 23 22 Total 289 282 uQ,dY%h ^ mqrke.=u jHdmD;sh
In addition policies of Pradeshiya Sabhas have been reformed by improving infrastructure, simplifying the procedures of levy of assessment tax and other procedures of issuing license and make transparent the method of giving approval for them in order to make efficient the service delivery of Local Authorities while machinery is also divided among Local Authorities.
Nawagaththegama Weekly Fair Naula Multi-purpose building
31 Ministry of Provincial Councils and Local Government 6.3.3.2.2. Greater Colombo Waste Water Management Project
Objective To create a healthy environment for the residents of Colombo city and suburbs by providing them a proper drainage system through rehabilitation of Waste Water system in Colombo city
Funding agency Asian Development Bank,Government of Sri Lanka
Project cost (Rs. Mn) 12,171.00 Project duration 2010 - 2017 Project Area Colombo Municipality Total physical progress 6,385.37 (Rs. Mn) Total Financial progress 65% Allocation for 2016 Rs. Mn. 1,030.00 Financial targets / progress 302.74 331.80 by the 4th quarter of 2016 Physical targets / progress 100% 67% by the 4th quarter of 2016
This project has been formulated with the purpose of providing better status of life for the people around 838,000 residing in Colombo and suburbs through creating a convenient and healthy environment and 2.5 Mn of public in Colombo are beneficiaries of this project.
It is implemented by Colombo Municipal Council while it is administered by the Ministry of Provincial Councils and Local Government. The project has been designed on investing prioritized basis of the technical, institutional, management and operational issues.
32 Ministry of Provincial Councils and Local Government Major Activities: 1) Renovation of the waste water pump houses within Colombo Municipality. 2) Renovation of waste water drains with less capacity. Renovation of the major drainage lines that release waste water to deep sea. 3) Provision of necessary machinery and equipment required for the maintenance of waste water drainage system. 4) Institutional and capacity development of staff of the waste water division of Colombo Municipal Council.
Expected results • Creating an urban environment friendly for living though the improvement of waste water management. • Providing better live status for the public within Colombo city and the suburbs. • Improve the quality of marine and land water.
Table No. 9 - Greater Colombo Waste Water Management Project (Progress as at 30-10-2016) Activity Progress 01 Civil works contracts 100% for restoring long sea outfalls at Wellawatta and Mutwalla 02 Civil works contract for Preparation of Condition assessment database of 92km length by upsizing 10km length of cleaning and CCTV survey of sewers completed under capacity sewers and Drive and Queens road using Micro tunneling technology – 3.3 carrying out of condition meter length was completed assessment of 125km length of sewers 03 Civil works contract 05 Environmental compliance monitoring for upgrading the 2 km 662 meters of Sewer construction work along the Seevali Mawatha length of sewers system and Saranapalahimi Mawatha Completed and 27 number of in Wanathamulla area to manhole construction completed solve frequent overflow of wastewater from Prison 04 Civil works contract Preliminary Design proposals for 4 pumping stations in 1st for rehabilitation of 11 group submitted. numbers of wastewater excavations and shoring in Wanathamulla pumping house is in pumping stations in progress Colombo Municipal Bypass arrangement completed to release waste water of Council area Wanathamulla and Bambalapitiya pumping stations. final detail design Volume -2 has been submitted. The shoring work is in progress. In the 2nd group, Thimbirigasyaya pumping Station preliminary design proposal submitted. Investigations of group 1 and group 2 pumping stations have been completed and preliminary design proposal for the vehicle repairing yard of Thimimbirigasyaya, Maligawatta, Vystwyke, Bambalapitiya pumping houses. 05 Environmental Construction of the laboratory has been completed and necessary Compliance Assessment equipment has been provided
33 Ministry of Provincial Councils and Local Government 6.3.3.2.3. Greater Colombo Waste Water & Waste Water Management Improvement Investment Programme – Project 2 & 3
Objective To provide Efficient and Continuous water supply and proper waste water service within Colombo municipality.
Funding agency Asian Development Bank Government of Sri Lanka Project cost (Rs. Mn) Project 2 1396.0 Project 3 26,061.00 Project duration Project 2 2014 – 2019 Project 3 2015 – 2020 Project Area Colombo Municipality Total physical progress (Rs. Mn) 42.21 Total physical progress (Rs. Mn) 14% Allocation for 2016 (Rs. Mn) 200.00 Financial targets / progress in 2016 34.00 19.49 Progress targets / progress in 2016 100% 68.5%
34 Ministry of Provincial Councils and Local Government The Investment Project on Greater Colombo Waste Water Project has been formulated with the aims of Efficient and Continuous water supply and proper waste water service within Colombo municipality.
It is expected to continue the repairs of Colombo Waste Water Drainage Project being implemented under multi-purpose development investment project of Asian Development Bank and establishment of a waste water drainage project as suitable for the future development activities of Colombo South through the financial provisions made for the improvement of water and waste water facilities in Colombo region, establishment of a waste water drainage project for the areas that don’t have that facility and to refine water before releasing to sea. Government of Sri Lanka obtains supplementary fund for this project from European Investment Bank. (EIB)
Table 10 - Greater Colombo Waste Water & Waste Water Management Programme - Project 2 (Progress as at 31.12.2016)
No. Activity Progress
01. Carrying out a Condition Assessment survey of 125km TEC has submitted bidding length of sewers through cleaning and CCTV survey. documents to the procurement committee appointed by the Cabinet of Ministers for evaluation. 02. Laying 29.40 km of sewer network and constructing Approval of ADB has been three pump stations to cover currently unserved received for financial evaluations Kirulapona area in the south catchment area of and appealing process is in Colombo progress. 03. Rehabilitation, replacement, repair and cleaning Bidding documents are being of sewer reticulation system of 15.61 km in South evaluated catchment area of Colombo to address sewer damages, blockages and siltation problems, under capacity issues and realignment needs
04. Laying 6.22 km of sewer network and the construction Soil investigation, of three pump stations to cover two other unserved areas in the south catchment area of Colombo Site inspection and design of Sewer Network and designing Pump Houses are in progress. 05. Construction of 50,000 cubic meters per day capacity TEC has already prepare bidding secondary treatment plant at Wellawatta on a Design- documents and submitted to the Build-Operate basis cabinet appointed procurement committee. Source- Greater Colombo Waste Water & Waste Water Management Improvement Investment Programme – Project 2
35 Ministry of Provincial Councils and Local Government Laying sewer pipes using Micro tunneling Renovation of Wanathamulla waste water lines
CCTV quality survey waste water Excavation of Wanatamulla pump station drainage system
36 Ministry of Provincial Councils and Local Government 6.3.3.2.4. Northern Road Connectivity Project (Original)
Objective Improvement of the relationships within the province by upgrading the road network of the two districts; Vavuniya and Mannar in Northern Province and strengthening the Northern Provincial Road Development Department. Funding agency Asian Development Bank Project cost (Rs. Mn) 3600.00 Project Duration 2010 - 2016 Project Area Northern Province Total Physical Progress 100% Total Financial Prog- 3132.73 ress (Rs. Mn) Allocation for 2016 749.43 Financial targets/prog- 560.31 414.62 ress as at fourth quarter of 2016 Physical targets/prog- 90% 95% ress as at fourth quarter of 2016
On the request made by the Government of Sri Lanka, the Asian Development Bank (ADB) has provided a loan equivalent of US$ 173 Million to the Government of Sri Lanka for rehabilitation of both National and Provincial roads in the Northern region. Under Provincial Component, with a loan provision of US$ 24.4, it is expected to rehabilitate approximately 142km of provincial roads and enhanced project management capability of Northern Provincial Road Development Department (NPRDD) achieving efficient project implementation. Implementing Agency Provincial Road Development Department of Northern Province Physical Progress 08 contracts of roads and 01 building contract of Northern Province has been granted under the provincial component of this project. Among them 06 road contracts and the building contract has been finished. The remaining 02 road contracts are on progress..
37 Ministry of Provincial Councils and Local Government Table No. 11- Progress - Northern Road Connectivity Project (Original) (As at 31-12-2016) Initial Amend- Actual Finan- Project Duration Physical Cost of the ed BOQ Cost Rs. cial Progress contract Rs. cost Mn. Progress Mn Rs.Mn. % Date of Date of Target Actual Commencement Completion % %
Roads 414.06 457.93 437.12 95.46% 2011-10-02 21/06/2013 100% 100%
413.23 454.72 448.03 98.53% 2011-11-02 31/05/2014 Mutually Terminated 371.68 378.32 358.13 94.67% 2011-10-02 31/05/2014 100% 100%
345.54 345.54 262.28 75.90% 24/02/2015 31/07/2016 100% 98%
507.69 507.69 342.66 67.49% 16/03/2015 30/09/2016 75% 91%
351.92 351.92 312.40 88.77% 2011-10-02 31/05/2014 100% 100%
390.64 448.44 419.06 93.45% 2011-10-02 31/05/2014 100% 100%
355.42 279.11 263.37 94.36% 2011-10-02 31/05/2014 100% 100%
Buildings 76.69 76.69 65.48 85.39% 2014-10-06 2015-09-06 100% 100%
Total 3,227 3,300 2,908.53 Source- Northern Road Connectivity Project
Construction of Mahilankulam Bridge work Mahilamkulam Pllaimadu Road Pallaimadu Road
Madukanda – Iratperiyakulam Road Construction of culverts Uilankulam – Manakulam-Nanaththan Road
38 Ministry of Provincial Councils and Local Government 6.3.3.2.5. Northern Road Connectivity Project (Additional Financing)
Objective: Improvement of the internal relationships within the province through the enhancement of the road network in Killinochchi and Mullaitivu districts in Northern Province and Anuradhapura District in North Central Province and strengthening Provincial Road Development institutes. Funding agency Asian Development BANK Project cost (Rs. Mn) 4,600.00
Project Duration 2013 - 2018 project Area Northern and North Central Provinces Total Physical Progress 90.9% Total Financial Prog- 3,327.86 ress (Rs. Mn) Allocation for 2016 1,485.58
Financial targets/prog- 1,485.58 993.16 ress as at fourth quarter of 2016 Physical targets/prog- 100% 67% ress as at fourth quarter of 2016
Because of better performance of the original project and with the request made by the Government of Sri Lanka, the Asian Development Bank decided to provide additional Financing to Northern Road Connectivity project of 68 million for rehabilitation of both national roads and provincial roads out of which US$ 30 million was allocated for rehabilitating further 125 km of provincial roads in Killinochchi, Mullitivu Districts in Northern Province and Anuradhapura District in North Central Province in addition to the capacity building of two provincial road agencies established under the two provincial councils.
39 Ministry of Provincial Councils and Local Government Implementing Agency Northern Provincial Road Development Authority and North Central Provincial Road Development Authority Physical Progress 05 road contracts in North Central Province and 04 road contracts in Northern Province have been granted under additional financing. Among them all 05 contracts in North Central Province and 02 contracts in Northern Province have been completed. Further, the contractors will maintain the roads for five years continuously. The remaining two contracts are on progress in Northern Province.
Table No 12 - on-going road constructions, Northern Road Connectivity Project (Additional Provisions) Expen- Finan- Physical Progress Prov- Length Estimate (Rs diture cial Name of the road ince (Km..) Mn.) Rs. Prog- Progress
District Target Mn. ress % % L. B. Main road, 13.66 473.19 278.47 58.85 100 62.5 Akkarayankulam Road(7.06 Km, R. B. Main road Akkarayankulam Kilinochchi (6.6 Km)
Northern VattapalaiKeppaipilau 12.85 647.63 467.59 72.0 57 56.0 Pudukudirippu road Mullaitivu
Total 26.51 1,120.82 467.59 Source – Northern Road Connectivity Project (Additional Financing)
Kennadi Road Oddusuththan- Pudukudirippu Matalan Road
40 Ministry of Provincial Councils and Local Government 6.3.3.2.5. Jaffna – Kilinochchi Water Supply and Sanitation Project
Objective: Improvement of water supply service in Jaffna and Kilinochchi Districts Strengthening of the programmes on sanitation infrastructure in of the public within Jaffna Municipality and water supply in Jaffna peninsula.
Funding agency Asian Development Bank
Project cost (Rs. Mn) 2,198.30
Project Duration 2012 - 2017 project Area Kilinochchi District Total Physical Progress 40% Total Financial Prog- 802.01 ress (Rs. Mn) Allocation for 2016 700.00
Financial targets/prog- 700.00 418.73 ress as at fourth quarter of 2016
Physical targets/prog- 100% 40% ress as at fourth quarter of 2016
The Purpose of this project is to complete the broadened and rehabilitated Iranamadu reservoir and lift irrigation system rehabilitated under Iranamadu reservoir. This project would benefit 10,000 farming families and the agro area is 8455 ha. Although 447 of lands could be cultivated under Thiruvaiaru lift irrigation scheme it hasn’t been implemented since the period of war. It has been calculated that this project would increase the paddy cultivation of 4000 Acres in Yala season. 41 Ministry of Provincial Councils and Local Government 6.3.3.2.6. Second Health Sector Development
Objective: Enhancement of the public health facilities enabling to face the challenges related to nutrition and non-communicable diseases successfully.
Funding agency World Bank
Project cost (Rs. Mn) Rs. 26,000 Mn
Project Duration 2013 - 2018 project Area Entire island Total Physical Progress 62% Total Financial Progress 5,853.90 (Rs. Mn) Allocation for 2016 3,306.00 Financial targets/progress as at 3,306.00 3,285.50 fourth quarter of 2016 Physical targets/progress as at 100% 90% fourth quarter of 2016
42 Ministry of Provincial Councils and Local Government Project Activities: • Taking measures to prevent and control non- communicable diseases • Taking measures for maternal and child health and nutrition. • Taking measures to prevent and control communicable diseases • Improvement of health systems • Training sessions, researches and surveys
43 Ministry of Provincial Councils and Local Government 6.3.3.2.7. Construction of Rural Bridges Project
Objectives 1) To increase the mobility and enhance the quality of living standards of the Sri Lankan popula- tion with the aim of increasing economic growth of the communities and the country 2) To increase public safety in rural communities 3) To utilize the untapped and unexploited resources in villages and the use of indigenous knowl- edge of the rural communities for new production opportunities ultimately resulting betterment of living standards for these communities.
Stage 1 Stage 11 Stage 111
Funding agency United United Netherland Kingdom Kingdom Project cost (Rs. Mn) 7400.0 20,200.00 16,500.00 Project Duration 2013 - 2015 2014 - 2017 2014 - 2017 project Area Entire island Total Physical Progress 100% 64% 50%
Total Financial Progress 7,357.19 14,592.30 12,164.30 (Rs. Mn)
Allocation for 2016 11,697.0 Financial targets/progress of 2016 (Rs. mn) 8,932.58
44 Ministry of Provincial Councils and Local Government Table No. 13 - Construction of Rural Bridges Project (Progress 2013-2016) Financial Total Cost Provisions Number Complet- Financial Total Total Aid for 2016 of Bridges ed bridges Progress Financial Financial Rs. Mn. (2016) Progress Progress Rs. Mn. Rs. Mn. %
United 7400.00 567.0 210 210 553.84 7351.19 100 Kingdom United 20,200.00 5520.0 537 208 5223.59 14592.30 64 Kingdom Netherland 16,500.00 5610.0 463 110 5198.41 12164.38 50 44,100.00 11,697.00 1,210.00 528 8932.58 32064.91 Source – Construction of Rural Bridges Projects
First stage of this project has been completed. Construction works of 329 incomplete bridges under the second state and 353 incomplete bridges under the third stage are in progress.
Before After Kuragammana Hapolagama Bridge – Bibila, Moneragala
Before After Cross bridge of Handugala Jabaraketiya
45 Ministry of Provincial Councils and Local Government 6.3.3.2.8. North East Local Services Improvement Project (NELSIP)
Objective To assist Local Authorities in Northern and Eastern Provinces and their adjoining provinces Uva, North Western and North Central to deliver their service and regional infrastructure to the public in a responsible and accountable manner. Funding agency • World Bank • Austrlian Government and Government of SriLanka Project cost (Rs. Mn) 13,522.90
Project duration 2012 – 2017 Project areas All the Local Authorities in Northern and Eastern Provinces - 79 Local Authorities in North Central Province -- 12 Local Authorities of Moneragala District in Uva-- 03 Local Authorities in Puttalam District in North Western Province - 07 Total physical progress 88% Cumulative Financial progress ( Rs. Mn) 12,936.24 ( 95%) Financial Progress Target /Achievemnet as at 31/12/2016 (Rs.Mn): 3,050.0 3,098.0
Physical Progress Target /Achievemnet as at 31/12/2016 100% 90%
46 Ministry of Provincial Councils and Local Government Key Components 1. Infrastructure Service Delivery To improve the service delivery of Local Authorities quantitatively and qualitatively. 2. Institutionalization Accountability To ensure responsibilities of Local Authorities, to conduct social and technical auditing for public places, design public projects, conduct follow ups and monitoring. 3. Capacity Building To strengthen the service delivery systems at regional level and building capacities of the Local Authority’s to deliver their mandated services as well as strengthening the monitoring capacities of the provincial and national level institutions. 4. Evaluation and Assessment To support a range of analytical and advisory activities aimed at strengthening the ability of central government to make effective policies related to Local Government. 5. Project Management To support agencies at the central and provincial levels that are involved in the day to day management of the project to procure necessary consultant and equipment support for the smooth implementation of the project.
Table No. 14 - North East Local Services Improvement Project Funding Sources
Financial Sources Project Cost Revised project cost US $ Rs. Mn. US. $ Rs. Mn International Cooperative Fund 50.00 6,175.00 70.00 9,215.40 (WB) Department of Foreign Affairs 20.30 2,537.50 20.30 2,537.50 and Trade (Aus Aid) Government of Sri Lanka 34.00 3,740.00 14.00 1,550.00 Community contribution 2.00 220.00 2.00 220.00 Total cost 106.30 12,672.50 106.30 13,522.90
Table No. 15- Total Financial Progress North East Local Services Improvement Project (As at 31.12.2016) Component Total Esti- Expenditure mate Rs. Mn Rs. Mn. Facilities of infrastructure 11,334.05 10,653.79 Institualization of accountability 46.00 36.55 Capacity building 1,803.50 1457.57 Evaluation and assessment 51.5 14.01 Project Management 287.85 263.52 Total 13,522.90 12,425.44
47 Ministry of Provincial Councils and Local Government Table No. 16 - Physical Progress of Progress of approved sub projects2016
Number of ap- Physical Progress Province District proved Projects 0-25% 26-50% 51-75% 76-99% 100% Northern Jaffna 54 0 5 7 6 35 Mannar 15 0 0 0 5 10 Kilinochchi 9 0 0 3 0 6 Vavuniya 13 0 0 6 3 4 Mullaitivu 12 0 0 2 9 2 Sub Total 103 0 5 18 23 57 Eastern Batticaloa 34 1 5 8 7 10 Trincomalee 57 2 5 15 24 15 Ampara 75 1 1 10 8 54 Sub Total 166 4 11 33 39 79 North Anuradha- 26 0 0 0 5 21 Central pura Polonnaruwa 6 0 0 0 4 2 Sub Total 32 0 0 0 9 23 North Puttalam 10 1 1 7 4 6 Western Sub Total 10 1 1 7 4 6 Uva Moneragala 8 0 0 8 3 5 Sub Total 8 0 0 8 3 5 319 5 17 66 78 170 Source - NELSIP
48 Ministry of Provincial Councils and Local Government Construction of Buttala Public Library Making a passanger Rs. Mn.21.4 transport boat for Delfts Rs. 150 Mn.
Construction of drainage system, Nagasena Mawatha, Anuradhapura- Rs. 39.95 Mn. Construction of Ampara Bus stand Rs.280.0 Mn.
49 Ministry of Provincial Councils and Local Government 6.3.3.2.9. Transforming School Education as the Foundation of a Knowledge Hub Project (TSEP)
Objective: To enhance access to, and quality of, primary and secondary education to provide a foundation for the knowledge based economic and social development of the country.
Funding agency World Bank Project cost (Rs. Mn) 13,000.00 Project Duration 2012 - 2017
project Area Entire Island Total Physical Progress 91% Total Financial Progress (Rs. Mn) Allocation for 2016 11,098.00 Financial targets/progress 3800.00 as at fourth quarter of 2016 Physical targets/progress 3,800.00 2,363.00 as at fourth quarter of 2016 Project Duration 100% 79%
50 Ministry of Provincial Councils and Local Government Education is the foundation of the development of a country. Economic and social improvement of a country could be achieved through education. Therefore this project facilitates to empower citizens as academics. School based improvement improvement of teachers, improvement of bilingual education, establishment of school development committees and school management committees at every school, development of education in the country and strengthening the education management of the countries are expected by this project.
Table No. 17 Major activities of the Transforming School Education as the Foundation of a Knowledge Hub Project. l%shdldrlï ixLHdj 1. Construction of class room buildings 178 2. Renovation of Classrooms 92 3. Construction of Zonal education offices 14 4. Repair of Zonal Education office 12 5. Construction of the Divisional Education Offices 22 6. Repair of the Divisional Education Offices 21 7. Delivery of computers to schools / zonal /Divisional education offices 2719 8. Delivery of computer accessories (scanners, printers etc.) 2039 9. Delivery of furniture for classrooms 56,318 10. Delivery of office furniture 8366 11. Delivery of motor vehicles 20 12. Delivery of office equipment (photocopy machines, scanners, multi media etc.) 782
13. Delivery of equipment laboratories, home science rooms and sports equipment 290,495
Source: Transforming School Education as the Foundation of a Knowledge Hub Project.
.Home Economic Unit – Eriyagolla Maha Nuwaraeliya Divisional Education Office – Vidyalaya – North Western Province Central Province
51 Ministry of Provincial Councils and Local Government 6.3.3.2.10. Iranamadu Irrigation Development
Objective Improving irrigation infrastructure for an effective and sustainable management and improving the productivity of water and land in a sustainable manner.
Funding agency International Fund for Agricultur- al DevelopmentIFAD) Project cost (Rs. Mn) 3,200.00
Project duration 2012 – 2017 Project Area Kilinochchi District in Northern Province (Irrigation of 390 Km) Project Activities 1 Infrastructure development Rehabilitation of irrigation Development of other infrastructure facilities 2. Promotion of manufacturing and marketing affairs 3. Project management Total physical progress 84%
Total Financial progress (Rs. Mn) 2314.44 Allocation for 2016 (Rs. Mn) 1250.00 Financial targets/progress as at fourth quarter of 2016 900.00 985.80 Physical targets/progress as at fourth quarter of 2016 100% 84%
52 Ministry of Provincial Councils and Local Government Table No. 18 - Financial Progress of Iranamadu Irrigation Development Project Funding Accumulated Cost Rs. Mn. Provisions and expenditure in 2016 Source Rs. Mn. % Provi- Agreed Expendi- % sions for amount ture 2016 Rs. Mn. . as at Oc- Rs. Mn. tober
Rs. Mn 2016 Total Estimate Total Accumulated expenditure as expenditure at October 2016 at October IFAD 2865.00 2315.22 80.8 1125 900.00 117.26 99.3 GOSL 335.00 249.42 74.4 125.0 100.00 118.18 94.5 Total 2564.64 80.4 1250.0 1000.00 1235.44 98.8 Source- Iramadu Irrigation Development Project
Table No. 19 - Physical Progress of Iranamadu Irrigation Development Project Irrigation Infrastructure Unit Target Actual Accu- % mulated Progress Rehabilitation canals Km 401 359 320 89 Rehabilitation of drains Km 70 70 70 100 Construction of structures ^including culverts, Nos 426 1950 2801 100 safety dams, bridges, canals,) Construction of buildings Nos 5 5 2 40 Small agri wells 20 / tube wells 60 / making Nos 930 80 66 82 fence of 44 Km Making places to dry grain Construction of paddy stores Nos 21 21 21 100 Rehabilitation of agri based roads (concrete / Nos 6 3 3 100 gravel) Km 52/150 52/150 42 80
53 Ministry of Provincial Councils and Local Government Production and Market l%sActivity Unit Target Progress % Mobilization and Training Programmes Strengthening of FOs Nos 21 21 100 No of farmers trained (all the fields) Nos 7000 12491 94 No of farmers trained for Bulk Water allocation system Nos 1675 1072 64 Production & Marketing NPC- Crop Diversification Program Designed programmes Sessions 461 351 76 Forming of groups No of groups 423 423 100 No of farmers trained under Non-Paddy Crop No of trainings 2220 3688 100 Program Acres 1518 Cultivated extent under NPC Trainings 200 200 100 No of Demonstration plots established Demonstrations 500 631 100 (Good Agricultural Practices) Demonstration for NCP Crop program Demonstrations 1672 2784 100
No of farmers trained for contract farming Trainings 350 115 33 /forward sales contracts No of farmers trained for micro- enterprises Enterprises 350 98 28
No of women groups involved for fruit, vegetable & Groups 423 423 100 OFC Programs Micro Finance No of programs planned for MF Groups 80 60 75
No of Micro-Finance Groups Formed No of groups 150 150 100 (For group savings & Internal lending) No of beneficiaries trained Nos 750 1889 100 Grant of Loans for livelihood under MF No of loans 200 180 90 200 Off – Farm Activities No of farmers trained for Dairy management Nos 200 200 100 Matching grant for women- Dairy development No. of women 200 150 75
Matching grant for other off farm activities No. Of grants 300 Not implemented
54 Ministry of Provincial Councils and Local Government Source – Iranamadu Irrigation Development Project
Before After
Before After
55 Ministry of Provincial Councils and Local Government 6.3.3.2.11. Rural Infrastructure Development Project in Emerging Regions (RIDP)
Objective: To raise living standards and to develop livelihoods of local people through basic infrastructure such as Rural Roads, medium and small size irrigation and potable water supply facilities in Northern, Eastern< North Central and Uva Provinces thereby contributing to development of rural economics and reducing regional disparities in the country. Funding agency Japanese International Corporative Association (JICA) Project cost (Rs. Mn) Rs. 12.8 Bn.(Rs. 3.2 Bn. Per each province) Project Duration 2017 April- 2021 July Project Areas Northern, Eastern, North Central, and Uva Provinces
Project Activities Sub Projects-524 Rehabilitation of rural roads -275 Construction of Irrigation Facilities and Rehabilitation -151 Drinking Water Supply-98
Activities in 2016 Fact finding Mission visited in September 2016 its report was signed by all the relevant parties Loan appraisal Mission will be visited in December Procurement will be from April TO September 2017. Due date of commencement of Civil Works- October 2017
56 Ministry of Provincial Councils and Local Government 6.3.4. Legal Division
Performance of Legal Division in 2016 Legal Division could be introduces as one of the main areas within the scope of the Ministry of Provincial Councils and Local Government. Legal Division of the Ministry plays the key role in formulating legislation related to Local Governance as for today. The performance summary of Legal Division is undermentioned. • Last year, this division involved in calling proposals to amend Municipal Councils Ordinance, Urban Councils Ordinance and Pradeshiya Sabha Act, preparing reports by appointing committees consists of appropriate and required members.
• Further, Legal Division is presently taking preliminary measures in formulating and giving legal certification for the laws related to empowering women representation within the Local Authorities and Provincial Councils. Legal Division has taken measures to get adopted the relevant legislation at the Parliament to increase the female representation in Local Authorities, submit the necessary bill to the Cabinet of Ministers to adopt a parliamentary Act certifying female representation within Provincial Councils, organize workshops on Women Empowerment in Politics jointly with the Sri Lanka Institute for Local Governance and initiated the inaugurating workshop from North Western Province in 2016 as initiatives to increase female representation in Local Authorities.
An Awareness Programme on Empowerment of Woman within Politics
• This division played a key role in enactment of laws related to prevention of difficulties faced by general public due to stray dogs that is a law relevant to public health and environment. This division formulated a mechanism and appointed a regulatory committee in this regard. • Quality local governance is a key function of this Ministry. Under this, legal Division compiled a code of conduct for the Members of Provincial Councils in 2016. Its English and Tamil translations have been completed by now and it would be referred to each provincial council after getting the approval of the cabinet of Ministers.
57 Ministry of Provincial Councils and Local Government Workshop on preparation of code of conduct the Members of Provincial Councils.
• Further, legal division is taking measures to make a special amendment to the Pradeshiya Sabha Act in order to provide welfare for the estate workers. The draft amendment has been referred to the Department of Legal Draftsman for the certification of legal draftsman • Not receiving the court fines and stamp duty on transfer of lands to be levied to the Local Authorities is a long term problem faced by Local Authorities. Accordingly, this division submitted a Cabinet Memorandum in order to make laws to levy court fines and stamp duties to Local Authorities Immediately. • The active participation of this division in recognition of appropriate criteria for the Constitution of Local Authorities and taking measures to introduce a more transparent and systematic way for constitution and upgradation of Local Authorities in 2016 was of much importance. • This Ministry has observed that Urban Councils and Municipal Councils are not constituted systematically due to the absence of a methodology or policy regarding constitution of Local Authorities. Therefore, Hon. Minister of Provincial Councils and Local Government appointed a committee of expertise persons on 25.05.2016 in order to decide national criteria to constitute new Local Authorities and upgrade present Local Authorities.
• Scope of the Committee 1) To formulate a set of criteria in consideration of population, population density, Economic development level, income generation, administrative limits with geographical differences of administrative areas. 2) To obtain views of general public, people’s representatives and other governmental and non- governmental organizations to create new Local Authorities upgrade existing Local Authorities.
That committee had number of meetings and paid its consideration to views received as per the newspaper advertisements published to obtain public views on the criteria to be considered and the matters included in the Presidential Investigation Commission report on Local Governance of 1999 and the following criteria was taken into consideration.
58 Ministry of Provincial Councils and Local Government 1. Population and population density (for an area or 1km2 or less) 2. Number of houses and their density 3. Improvement of services and infrastructure (Water, roads, electricity, telephone, schools, hospitals and other government services) 4. Number of available commercial buildings 5. Percentage of population engaged in non-agricultural economic affairs. 6. Economic structure and the division of resources in the area 7. Regional importance (Historical / economic or other) 8. Revenue division of the A marking scheme and a weighting method was prepared to measure said criteria and necessary information is based on the statistics of the Department of Census and Statistics. This criteria base was prepared by 31/12/201 and Ministry of Provincial Councils and Local Government has taken a policy decision to constitute Local Authorities based on said criteria..
59 Ministry of Provincial Councils and Local Government 6.3.5 Administrative Division
Objective: Human resource management and provision of official facilities to achieve the goals of the Ministry using the human resource efficiently and effectively. Key functions 1. Provision and maintaining of human resource 2. Provision of office space facilities 3. Provision of transport facilities 4. Provision of water, electricity, telephone, internet facilities 5. Delivery of letters 6. Maintenance works 7. Organizing of special commemorations and functions Planning of training programs required for the development of knowledge, skills, attitudes required for the development of human resource development of all the staff from the highest level to lowest level of the Ministry Progress in 2016 Financial progress (to the date of 31-12-016) Program Estimate of 2016 Rs. Expenditure as at Progress Mn. 31.12.2016 Local and foreign training programs 1.5 1.42 94.67% including the productivity Maintenance work (Vehicles) 36.2 32.05 88.54% Maintenance work (machineries) 2.9 2.9 100% Maintenance work (buildings) 13.1 12 91.6% Total 53.7 38.23 Source-Administrative Division Progress of Administrative Division as at 31.12.2016 Program Number of Special factors programs Planning and conducting of Local and 23 276 foreign training programs including the productivity Establishment of a Human Resource 1 Collecting, preparation of information, from Data System all the divisions has been made. Since pro- vision has not been available in this year for the establishment of data base, it has been planned to fulfill it by the provision of the next year. Establishment of a maintenance unit 1 Recruitment to the post of electrician has been made and recruitment procedure for the post of technician have been prepared and submitted for the approval Source-Administrative division
60 Ministry of Provincial Councils and Local Government 6.3.6. Expenditure Monitoring
Main role of the monitoring division is making continuous appraisal about the manner of utilizing of the grants made by the central government to the provincial council. Grant made by the central government, provincial council estimates, information about actual revenue and expenditure are used for this purpose. Action will be taken to refer the variable issues arouse through this information monitoring to the consideration of the provincial financial management and it is expected to refer the provincial councils to the expected goals of their financial activities
Activities of the year 2016 (As at 31.12.2016) 01. Making of continuous appraisal about the manner of spending of the grant offered by the central government and provincial council revenue in the year 2016 subject to the limits of the estimated expenditure and preparation of monthly financial performance reports of 2016 and quarterly financial reports of 1st 2nd and 3rd quarters of 2016 of Provincial Councils as at 31.12.2016 have been completed.
02. 1st, 2nd and 3rd quarter reports of 2016 have been sent to all the provincial councils, treasury, Department of census and statistics, Sri Lanka Central Bank and the other institutions who expect such information, for the necessary action.
03. Update of the data base maintaining for the cadre of the provincial councils and local authorities as at 31.12.2016.
04. The data base which information of revenue and expenditure of local authorities is included was updated in 2016 year pertaining to the year 2015 and a report regarding the financial performance of the local authorities has been prepared after analyzing of said information and sent to all the commissioners of the local authorities. Arrangements have been made to collect information about public amnesties of local authorities and enter them to the relevant report.
05. Fulfilling of matters regarding of consideration of local authorities surcharge appeals submitted to this ministry is a function of this division. Measures were taken by this division to consider surcharge appeals submitted up to 31.12.2016.
06. To enter collecting of information regarding of financial performance of foreign aids projects implemented under the direction of this ministry and entering of such information to the provincial financial performance report.
07. Quarterly reports of 2016 (first, second and third quarters) from the provinces were obtained through a special specimen form related to writing of answers to audit queries with a view to monitoring of financial activities of provincial councils, preparation of bank reconciliation, advance account reconciliation, imprest account reconciliation. Progress of relevant activities were examined using such information and existing lapses and issues were drawn to the consideration of provincial financial management.
08. Herewith submitted the reports prepared on the information on relevant releases, income and expenditure of 2015, 2016 and up to November of 2016 received from Local Authorities annually and information related to revenue and expenditure annually received from Local Authorities.
61 Ministry of Provincial Councils and Local Government Financial grants for the Provincial Councils
This Ministry includes three major annual grants; consolidated grants; criteria based grants and province specified development grants provided to the Provincial Councils by the government through this Ministry to the annual estimates of this Ministry and Provincial Councils. These provisions are utilized by Provincial Councils for their annual development projects.
Table No. 20 - Grants of central government and release of them (Rs. Mn.) Recurrent 2014 grant Estimate Actual % Estimate Actual % Estimate Estimate
Consolidat- 126,144.0 126,144.0 100% 167,556.0 167,484.0 100% 166,418.0 153,332.0 92% ed grants a. Total 126,144.0 126,144.0 100% 167,556.0 167,484.0 100% 166,418.0 153,332.0 92% Recurrent grants Capital 3,875.0 2,180.0 56% 3,785.0 3,752.0 99% 4,000.0 541.0 71% grant Criteria 12,921.0 9,255.0 72% 15,629.0 13,845.0 89% 28,235.0 2,166.0 34% based grants Provincial 16,796.0 11,435.0 68% 19,414.0 17,597.0 91% 32,235.0 2,707.0 38% work spec- ified de- velopment grants b. Total 142,940.0 137,579.0 96% 186,970.0 185,081.0 99% 198,653.0 85,764.0 83% capital grants Source-expenditure monitoring division
Table No. 21 – Total Revenue of Provincial Councils (Rs. Mn.) Type of revenue 2014 2015 2016 Type of revenue Estimate Actual Estimate Actual Estimate Actual rev- enue to the date of 31.12.2016 Turnover tax 73.5 298.0 120.0 448.0 83.0 38.0 Vehicle license fee 6,497.0 7,481.0 7,475.0 8,711.0 10,465.0 7,631.0 liquor license fee 965.0 942.0 842.0 1,820.0 1,148.0 1,141.0 Interests 1,387.0 1,409.0 1,055.0 1,115.0 1,065.0 1,516.0 Court fines 2,033.0 1,841.0 1,846.0 1,971.0 1,945.0 2,080.0 Stamp Duty 19,477.0 21,759.0 23,891.0 27,000.0 27,987.0 29,925.0 Other 41,247.5 25,404.0 31,803.0 26,907.0 30,256.0 28,309.0 Total revenue 60,493.0 59,134.0 67,032.0 67,972.0 72,949.0 70,640.0 Source-expenditure monitoring division 62 Ministry of Provincial Councils and Local Government Table No. 22 - Recurrent and capital expenditure of Provincial Councils (Rs. Mn.) Nature of 2014 2015 2016 Expendi- Estimate Actual % Estimate Actual % Estimate Actual % ture expendi- ture as at 31.12.2016 a. Recurrent 179,149.0 172,131.0 96 228,374.0 222,223.0 97 241,156.0 214,223.0 98 expenditure Capital ex- penditure Expenditure 13,004.0 10,249.0 79 9,681.0 7,342.0 76 5,815.0 4,422.0 96 under Criteria 15,629.0 11,662.0 75 15,629.0 12,845.0 82 27,323.0 10,935.0 40 based grant
Provincial 28,633.0 21,911.0 77 25,310.0 20,187.0 80 33,138.0 15,357.0 46 ------de- velopment grant b. Capital 207,782.0 194,042.0 93 253,684.0 242,410.0 96 274,294.0 229,580.0 84 Total of the expenditure
* - Education and health development grants also included under the Provincial Specific Development Grant
Source-Expenditure Monitoring Division
63 Ministry of Provincial Councils and Local Government 6.3.7. Internal Audit Division
Role of the Internal Auditing is to provide auditing assistance for the Chief Accounting Officer to regularly complete the development projects prompt- ly utilizing the public resources efficiently, productively and economically. Assistance is given for the Chief Accounting Officer and Progress Review Committee to determine the progress of the development projects, plans and programmes assigned to this Ministry by 133(I) a (II) of financial reg- ulations and handed over by the Department.
Accordingly, role of the internal auditing division of the Ministry of Provincial Councils and Local Government is to provide auditing assistance for the Chief Accounting Officer to regularly complete the development projects promptly utilizing the public resources efficiently, productively and econom- ically.
Activities 2016
01. Preliminary report of the ministry has been prepared as per the management audit DMA/2009 and the annexure 03 of circular dated 09.06.2009 and sent to the Management Audit Department on 08.02.2016.
02. Audit plan has been prepared in terms of the management audit DMA/2009 (1) and paragraph 7 of circular dated 09.06.2009, as per the annexure 02 and submitted on 26.01.2016.Since the action plan of the ministry was revised and re prepared, the audit plan of the department was re prepared according to the revised action plan and submitted to the approval of the secretary and sent to the Management Audit Department.
Table No. 23 - Audit queries (as at 31.12.2016)
TABLE NO. 25 - AUDIT QUERIES (AS AT 05.09.2016) Institution which the audit is carried out Time which the Date, the audit audit is carried out queries submitted
01 Provincial road project - Uva office 2015.01.01-2015.09.15 2016.02.24 02 Provincial road project - coordinating unit 2015.01.01-2015.10.15 2016.03.29 03 Ministry of Provincial Council and Local 2015.07.01-2015.09.30 2016.05.04 Government (3rd quarter) 04 Local authorities development project (Pura 2015.01.01-2015.12.31 2016.05.04 Neguma) 05 Ministry of Provincial Council and Local 2015.10.01-2015.12.31 2016.07.11 Government (4 th quarter) 06 North and East Local authority services 2015.01.01-2015.12.31 2016.08.31 Improvement project 07 Local loan and Development Fund- 2014 2014.01.01-2014.12.31 2016.09.02 08 Local loan and Development Fund- 2015 2015.01.01-2015.12.31 2016.09.26 09 Ministry of Provincial Council and Local 2016.01.01– 2016.06.30 2016.12.30 Government SOURCE – INTERNAL AUDIT DIVISION
64 Ministry of Provincial Councils and Local Government 6.3.8. National Solid Waste Management Support Center
6.3.7.1 Solid Waste Managemen Vision : More comfortable environment for all
Objective : Management of solid waste in administrative areas of Local Authorities
Role: • Compilation of laws and provision of consultancy to introduce methodological and proper solid waste management activities for the Local authorities. • Provision of proper technical support on solid waste management for the Local government institutions. • Promoting the local authorities for the creating of local and foreign experience of solid waste management. • Supporting to the Local authorities to obtain technical and financial assistance from the non- government organizations and financial institutions. • Construction and development of environmental conservation centers (compost projects) in local authorities. • Improvement of 3R methodology o Providing of compost barrels for the domestic waste management. o Providing of compost barrels for the waste management in schools. o Implementation of national program of collecting of waste separately to improve the waste management in local authorities. o Printing and distributing of waste separation awareness posters and hand bills for the local authorities and school children. o Making aware the community about waste management using the electronic media o Preparation of advertisements.
Implementation of awareness programmes
• Conducting of capacity development training programs for the health labour officers for solid waste management. (Providing of National Vocational Qualification – NVQ 4) • Conducting of awareness program on the Thakathura method, a new methodology of preparation of compost • Implementation of awareness program of waste management for the school children.Special Projects • Fulfilling of project work of recycling of sewerage waste under the Punarudaya national programme on environment conservation directed by the presidential secretariat.
65 Ministry of Provincial Councils and Local Government • Supporting to remove the residence from Meethotamulla waste yard which used by the Colombo Municipal Council to discard garbage, to obtain further space in the yard. • Activities of removing of garbage at the pradeshiya sabha limits of Kolonnawa, Kotikawatta, Mulleriyawa where affected by flood Providing of vehicles and instruments for the solid waste management Providing of bob cats, alarm instrument kit, compactors for the local authorities so as to cover the 9 provinces. Preparation of plans for the waste management for the 09 provinces is being made as per instructions of consultant’s council of specialist committee for the compilation of strategies, policies and plans for the waste management and the instructions of the specialist committee.
Table No. 24 - Solid Waste Management Progress (as at 31.1.2016) National Solid Waste Management Support Centre
Actual Serial Actual Expendi- Physical Project Estimate (Rs.) No. ture (Rs.) Progress (%) 01 Construction and development of 17,959,196.09 23,975,676.25 100% compost yards and recycling centers 02 Construction of lifeless waste 16,983,546.17 3,131,449.22 100% recycling centers 03 Purchasing of machineries and 36,000,000.00 39,042,000.00 100% distributing of them 04 Segregation of waste at the source 22,500,000.00 29,538,996.00 100% and development of production of domestic organic fertilizers and conducting of awareness programs. 05 Conducting of awareness programs 6,000,000.00 5,494,959.00 100% and training programs 06 waste management program in the 500,000.00 24,583.96 10% premises of the ministry 07 Different activities and new proposals 3,000,000.00 1,957,552.00 100% relating to the waste management waste management Waste management program-Yowun puraya 2016 08 Activities of removing of the residents 216,000,000.00 105,000,000.00 100% from Meethotamulla waste yard which used by the Colombo Municipal Council to discard garbage, to obtain further space in the yard 09 Activities of removing of garbage 18,310,000.00 10,194,830.00 100% at the pradeshiya sabha limits of Kolonnawa, Total 337,252,742.26 218,360,046.43 100%
66 Ministry of Provincial Councils and Local Government Construction of compost yard in Modernization of gully refine system at Pradeshiya sabha Hambantota municipal
Making aware the school children about Awareness program on Thakakura Compost waste management and providing of garbage Methodology-Wesley collage Borella bins-Balapitiya Pradeshiya Sabha
67 Ministry of Provincial Councils and Local Government 6.3.7.2. Dengue Control Programm
Objective: Building of environment without dengue by making aware the institutions to minimize the dengue risk environments, compiling the programs required and giving assistant to implement them continually all the institutions affiliated to the Ministry of Provincial Council and Local Government Programs implemented • To inform in writing the Local Authorities currently named as the high risk areas of dengue disease about their condition and to take necessary actions and provide them assistance to get rid of the risk though necessary awareness. • To make aware officers at district and Provincial level and motivate them to have frequent attention on dengue disease. • To assist and coordinate the special dengue control programmes conducted by Presidential Secretariat. • Distribution of hand bills and conduct awareness programmes to make aware general public and school children to destroy breeding places of dengue mosquitoes through the distribution of garbage bins to reduce garbage. • To inform all the Local Authorities to assist in making aware about dengue control weeks. • To provide circulars and guidelines on the key facts of controlling dengue disease and emphasize the importance of enacting by-laws on requirement. • Distribution of fogging machines among the 35 Local Authorities that have been identified as high risky areas of dengue disease. • To address the complaints on dengue cases and give solutions.
68 Ministry of Provincial Councils and Local Government 6.3.9. Sri Lanka Institute of Local Governance (SLILG)
The Sri Lanka Institute of Local Governance was established under the parliament act no 31 of 1999 and a board consisting of ex officio 8 members including the secretary to the Ministry of Local Governance and Provincial Council and 5 members appointed by the honorable minister of the ministry have been appointed for the administration of function of the institution and the management. The administration is carried out by the director, the chief executive officer Role of the Sri Lanka Institute of Local Governance • Launching of trainings, consultancy services and researches to enhance the institutional energy of Provincial Councils and Local authorities, with the participation of provincial management development and training units • Strengthening of provincial management and training units to upgrade the efficiency of the Provincial council and local authorities • Performing as a national resource center providing technical and information services to all the parties of local government. • performing as a central station of the provincial governance, maintaining the relationship with the relevant national and international institutions • Provision of specialist services regarding to human recourse development, management, and development of institutional affairs. • Collecting of data and information relevant to the provincial councils and local authorities and maintaining of such information. Nurturing of the local governance, building the inter relations with the institutions related to the local governance in the level of national and international.
Programmes Training workshops in national/local levels Seminars in international/national level Practical sessions : eg. Preparation of By-laws/Statutes Preparation of final accounts of Local Government Institutions
Diploma Courses • Higher diploma in Local Governance and Regional Development • Diploma in Local Governance • Diploma in financial management. • Diploma in Local Government engineering • Diploma in community development
Certificate courses • Certificate in project management • Certificate in library management • Certificate in human resource management • Certificate in AutoCAD soft wear • Certificate in Local Government law • Certificate in community development • Certificate course for the investigation officers
69 Ministry of Provincial Councils and Local Government • Certificate in computer literacy • Certificate in research methodology • Certificate course of languages • Certificate course of environment management and disaster management. • Higher certificate course on 3-D technology
Researches Provision of consultancy service Publication of manuals and hand bills Publication of Local Government newsletter (Sinhala/Tamil) and annual journal on Local Governance
Table No 25 - Engineering Division-Sri Lanka Institute of Local Governance (Progress up to fourth quarter 2016)
Target 2016 Progress Target Number (Number of (Number of Name of the workshop number of of trainees No. workshop) workshop) trainees participated
01 knowledge improvement program 04 05 180 173 for the technical officers of Local Government Institutions.(02 days) 02 Training program for the 03 02 150 92 overseers of Local Government Institutions.(02 days) 03 Program on knowledge 04 03 160 156 improvement and skill development for the non-technical staff in the Local Government Institutions. (02 days)
04 Training program for the technical 02 04 80 90 officers newly appointed to the Local Government Institutions.(02 days)
05 Training program on waste 03 03 120 137 management. (02 days)
06 Training program on heavy 05 06 200 248 vehicle machinery. (02 days) 07 Diploma course on Local 01 01 48 40 Government Engineering (01 year)
08 Special training programs (01 02 02 80 84 days) Source- Sri Lanka Institute of Local Governance
70 Ministry of Provincial Councils and Local Government Table No 26 - General Management and Human Resource Development Division-Sri Lanka Institute of Local Governance (Progress up to fourth quarter 2016) Target 2016 Progress Target Number (Number of (Number of Name of the workshop number of of trainees No. workshop) workshop) trainees participated 01 Attitude and skill development 06 05 240 260 training programs for the L.G. institutions.(01 day) 02 Workshop of public relations and 02 02 80 55 team building. (02 days) 03 Stock control and stores management 02 02 90 100 for the L.G. institutions.(02 days) 04 Training programs for the minor staff 05 05 250 240 and otter relevant staff (01 day) 05 Human resource management 01 01 50 44 certificate course.(03 months) 06 Leadership and Motivation 02 02 90 80 programme (02 days) 07 Workshop of human resource 03 01 120 113 management for L.G. institutions.(02 days)
Source- Sri Lanka Institute of Local Governance
Table No 27 - Physical Planning Division-Sri Lanka Institute of Local Governance (Progress up to fourth quarter 2016) Target 2016 Progress Target Number (Number (Number of Name of the workshop number of of trainees No. of workshop) trainees participated workshop)
01 Training workshop on physical planning 02 03 100 163 for P.G.- Sinhala medium (02 days) 02 Training workshop on physical planning 01 01 50 60 for P.G.- Tamil medium (02 days) 03 Practical training program on GPS 01 01 50 50 technology. (02 days) 04 Training workshop on environment 04 04 160 186 management and development. (01) 05 Training program on town planning, 04 02 160 105 town reconstruction and management. (01day) 06 Training program on providing 01 03 120 178 of general knowledge of property valuation and assessment (02 days) 07 Practical training program on 01 01 20 16 AutoCAD Technology (02 days) Source- Sri Lanka Institute of Local Governance 71 Ministry of Provincial Councils and Local Government Table No.28-Research Division-Sri Lanka Institute of Local Governance (Progress up to fourth quarter 2016) Target Progress 2016 (Number Target Number (Number Name of the workshop of number of of trainees No. of workshop) trainees participated workshop)
01 Research study on a title relevant to 01 01 - - Local government field. 02 Income development programs in 03 03 150 161 Local Government Institution level (02 days)
03 Supervision process of revenue of low 18 06 1000 302 income Local Government Institutions (01 day) 04 Training workshop of research 06 02 200 119 methodology for the officers in P.C./L.G Authorities (02 days)
05 Certificate course of research 01 01 40 37 methodology for the officers in P.C./ L.G Authorities (Three months) Source- Sri Lanka Institute of Local Governance
Table No. 29– Financial Management Division-Sri Lanka Institute of Local Governance (Progress up fourth quarter 2016) Target Progress 2016 (Number Target Number (Number Name of the workshop of number of of trainees No. of workshop) trainees participated workshop)
01 Preparation of financial statements 05 04 250 200 in Local Government Institutions in terms of the standards of government sector.(04 days) 02 Training program on revenue 05 02 250 108 management in Local Government Institutions(02 days) 03 Training Program on compilation 05 03 250 154 of budget of Local Government Institutions (02 days) 04 Training Program on Auditing 06 03 300 166 Source- Sri Lanka Institute of Local Governance
72 Ministry of Provincial Councils and Local Government Table No.30 - Judiciary and Legislature Division - Sri Lanka Institute of Local Governance (Progress up fourth quarter 2016) Target Progress 2016 (Number Target Number (Number Name of the workshop of number of of trainees No. of workshop) trainees participated workshop)
01 Training programme on compilation of 05 02 235 241 bylawsrelevant to Local Governance (Two Days) 02 Training Programme on council 06 05 97 100 meetings of Local Authorities (Two Days) Source- Sri Lanka Institute of Local Governance
Table No.31 - Capacity Building Division - Sri Lanka Institute of Local Governance ((Progress up fourth quarter 2016) Target Progress 2016 (Number Target Number (Number Name of the workshop of number of of trainees No. of workshop) trainees participated workshop)
01 Training for the staff of the Institute 15 11 40 38 local/foreign 02 Knowledge sharing on Local 03 Programmes Governance Coordination with International Institutions 03 Formulation of Annual Reports of the Financial report, administrative report and progress Institute report 04 Organizing National Level 02 Workshops were conducted. Exhibitions, National and International level Programmes and Workshops 05 Conduct computer courses and training 20 16 500 430 Programmes 06 Joining National / International level 03 02 - - Projects relevant to Local Governance 07 Enhancing training facilities of the Purchase laptops, dongles, computers and Institute multimedia to the institute 08 Special Programmes assigned to the 05 03 Officers in the Provincial Institute by the Ministry Councils and local authorities
Source- Sri Lanka Institute of Local Governance
73 Ministry of Provincial Councils and Local Government Table No. 32- Training Division- Sri Lanka Institute of Local Governance (Progress up fourth quarter 2016)
Progress Target 2016 (Number Target Number (Number of Name of the workshop of number of of trainees No. workshop) workshop) trainees participated
01 Local Government Development 04 02 100 111 and Training Institutions Coordinating Meeting (01 Day) 02 Local Government Newspaper - 04volumes Sinhala / Tamil per year 03
03 Training Manual and Guidelines - 15 guideline 10 40 50 Sinhala/Tamil manuals 04 Development of the Library 01 volume per year 05 Development of the Library Purchase 08 book cupboards for the library 06 Certificate Course on Community 01 01 50 43 Development 07 Higher Diploma Course on Local Annual course Government 2015 / 2016 Source- Sri Lanka Institute of Local Governance
74 Ministry of Provincial Councils and Local Government Table No.34 - Divisional Level Workshops -Sri Lanka Institute of Local Governance (Progress up to fourth quarter 2016)
Name of the Workshop No. of workshops
01 Awareness Programme for Divisional Training Coordinators 02 02 Workshop on Preparation of Final Accounts of Local Authorities 05 03 Training Programme on Enhancing Performance and Personality for 01 Minor Employees 04 Training Programme on Maintenance of Personal Files 01 05 Training Programme on Identification of New Revenue Generation 03 Pathways 06 Training Programme on Library Automation 02 07 Training Programme on Office Procedures - Central Province 01 08 Awareness Programme for Mass Media Personnel on the subject of 01 Local Governance 09 Awareness Programme on Maintenance of Vehicles 03 10 Training Programme on Customer Care and Public Relations 01 11 Awareness Programme for the Secretaries of Local Authorities in the 02 Northern Province 12 Awareness Programme on legislation related to Local Governance for 01 new Secretaries of the North Central Province 13 Training Programme for KKS 01 14 Programme for formulation of Local Government Institutions’ 01 Procedural Rules 15 Awareness Programme for Technical Assistants in local authorities 01 16 Awareness Programme on affairs of court cases relevant to the Local 01 Authorities 17 Awareness Programme for new Secretaries of Local Authorities 02 18 Programme on formulation of interim rules, for new Secretaries of 01 Local Authorities 19 Training Programme on Development of Aesthetic Skills, for pre-school 02 teachers 20 Training Programme on Project Management 01 21 Training Programme on Office Management 01 22 Training Programme on Procurement Procedure 01 23 Awareness Programme for the Divers of Local Authorities 01 24 Awareness programme on disaster management 01 Source- Sri Lanka Institute of Local Governance
75 Ministry of Provincial Councils and Local Government Annual Diploma Awarding Ceremony- 2016
Diploma Certificates were awarded for 72 individuals who successfully completed the Higher Diplo- ma in Local Governance and Diploma in Local Governance at the Annual Diploma Awarding Ceremo- ny held on 11 August 2016 at the BMICH.
Hon. Priyankara Jayarathne, State Minister of Local Government and Provincial Councils partici- pated at Annual Diploma Awarding Ceremony
Hon.Faiszer Musthapha, Minister of Lo- Awareness Programme for Mass Media calGovernment and Provincial Coun- Personnel on the subject of LocalGovernance cils is awardingcertificate for a trainee at the certificate awardingceremony...
76 Ministry of Provincial Councils and Local Government 6.3.10. Local Loans and Development Fund (LLDF)
Vision To contribute to Economic Social Development of the country becoming the leading Financial Institution for infrastructure development of Local Authority areas. Mission To become an autonomous and sustainable financial institution providing long term financing for basic infrastructure facilities essential to social and economic development. Objective Provision of Loan requirements’ at a concessionary rate of interest to Local Authorities for the purpose of operating public utility services authorized by law Funds Required are issued in the form of a long term loan at a concessionary rate of interest from the annual budget of the Central Government and further ADB Loan (No.1632 SRI (SF)) since year 2002, a revolving facility of funds are available for the purpose of granting of loans. Establishment Local Loans & Development Commissioners is a Statutory Body established under the Local Loans and Development Ordinance No. 22 of 1916 and amended by Ordinance Nos. 6 of 1930, 25 of 1931, 43 of 1938, 21 of 1942, Act No.29 of 1949, Law No.9 of 1974 and Act No. 24 of 1993 and functions under the Ministry of Local Government & Provincial Councils during the year 2009 as well. Function Its main function is to provide 335 Local Government Institutions which encompass Municipal Councils, Urban Councils and Pradeshiya Sabas with long term financial facilities on concessionary interest rates required for capital investments.
77 Ministry of Provincial Councils and Local Government Functions of 2016 Estimated cost for granting loans to the local authorities was Rs. 800 million. Total amount of Rs.358 million was approved for the date 31.12.2016 and Rs.144 million was disbursed to local authorities. Though additional amount has been approved the amount of pending disbursement is Rs. 523 million. 1. The estimated loan recovery for the year 2016 is Rs. 770 million and Rs. 490 million has been recovered at the end of the third quarter 2016. As a percentage, it is 85%.
2. Provisions has been allocated under the NELSIP project for capacity building and to increase operational efficiency through human resources development
Table No. 35 - Interest rates per Project - Local Loans and Development Fund Project Type Interest rate (Annual) (%) Waste Management Project 5.5 Water Schemes 7.0 Sanitary Projects 7.0 Rural road development 6.0 Construction of office buildings for local authorities 7.0 Construction of Crematoria 6.5 Procurement of machinery 9.0 Construction and Development of "Sathipola" 7.0 Conservation and development of beautiful resources 9.0 Other revenue generating projects necessary for the authorized 9.0 area of the council Source-Local Loans and Development Fund Table No 36 - Recoveries and payments to the Treasury - Local loan and development fund
Year UDLIHP LLDF LGIIP PCDP Total
2013 189,809,425.54 43,179,304.39 35,651,957.00 6,898,248.92 275,538,935.85
2014 372,212,440.68 41,217,833.91 35,515,308.00 9,000,000.00 457,945,582.59
2015 186,134,257.63 39,127,175.92 35,515,308.32 6,577,623.96 267,354,365.83
2016 146,425,590.12 37,206,205.35 37,209,163.80 8,844,934.02 229,685,893.17
Total 894,581,713.97 160,730,519.57 143,891,737.12 31,320,806.9 1,230,524,777.44
Source-Local Loans and Development Fund
UDLIHP - Urban Development and Low Income Housing Project PCDP - Perennial Crop Development Project LGIIP - Local Governance Infrastructure Improvement Project LL&DF - Local Loans and Development Fund
78 Ministry of Provincial Councils and Local Government Table No.37 - Loan Recovery and Payments to the Treasury Local Loans and Development Fund Year Loan Recovery Payments to the Treasury 2013 578"172"374'00 275"538"935'85 2014 517"502"422'00 457"945"582'59 2015 593"313"752'00 267"354"365'83 2016 365"202"226'00 229"685"893'17 Source-Local Loans and Development Fund
79 Ministry of Provincial Councils and Local Government