Additional Information Booklet
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A YEAR LIKE NO OTHER AGM 2021 | Additional Information 1 AGM 2021 | Additional Information Booklet ANNUAL GENERAL MEETING OF THE GOVERNORS Minutes of the Annual General Meeting held virtually and in person at the Waterfront Suite, RNLI College, RNLI Support Centre, West Quay Road, Poole, Dorset BH15 1HZ at 2pm on Tuesday 3 November 2020 Present in person: Mr Stuart Popham (Chairman) In the Chair Mr Eddie Donaldson Trustee Vice Admiral Sir Tim Laurence Trustee Mr Mark Dowie Chief Executive Mrs Sue Barnes People Director Mrs Claire Deuchar Chief Information Officer Mrs Jayne George Director of Fundraising, Marketing and Media Mr John Payne Director of Lifesaving Operations Mr Steven Peacock Chief Financial Officer Mrs Angela Rook Associate Director, Fundraising, Marketing and Media Mr James Vaughan International Director Mr Angus Watson Director of Engineering and Supply Mr Simon Payne General Counsel and Company Secretary together with a small number of Governors Present online: Mrs Janet Cooper Trustee Mr Paddy McLaughlin Trustee Mr David Delamer Trustee Mrs Sonia Modray Trustee Mrs Fiona Fell Trustee Mrs Rosemary Norris Trustee Dr Philip Goodwin Trustee Mr Mike Sturrock Trustee Sir Peter Housden Trustee Mr Chris Walters Trustee Dr John Killeen Trustee Mr Denis Woulfe Trustee Rear Admiral Roger Lockwood Trustee together with Council members, Governors and guests 2 AGM 2021 | Additional Information Booklet 1. CHAIRMAN’S WELCOME General questions had been taken at the The Chairman, Stuart Popham, thanked end of the meeting under Any Other Business. Governors, supporters and friends for joining Governors who had been present in-house the meeting today and said it was an absolute had been provided with a form on which to pleasure to welcome them all to the RNLI’s submit a question on their arrival, and it had 2020 Annual General Meeting which was been hoped to answer all questions during our first ever virtual AGM. To all those who the meeting. All questions and answers would watched online, he hoped they enjoyed be included in the minutes of the meeting which today’s meeting. would be circulated before the 2021 AGM. This AGM formally reviewed 2019 but, as this It was also noted that any questions which meeting had been delayed so far into 2020, could be emailed to [email protected] some observations were made about 2020, within the next 30 days would be included what had happened during that year, and some in the minutes and listed anonymously. insights had been provided. The proceedings The Chairman had, prior to the move had run a little shorter than a physical meeting to official business, expressed his thanks for the AGM, with a planned finish time to everyone; that he was indebted to our of 3.30pm. volunteers, our supporters and our staff. The Chairman had been present in the 2019 had been tough but, having looked back, RNLI’s Support Centre in Poole and he had it had seemed much easier than 2020. This year, been joined by Mark Dowie, Chief Executive, so many people had made sacrifices and had members of the Executive Team, a small number adapted to changing circumstances to keep of Governors and some fellow Trustees. It was our services running, and to protect water noted that social distancing regulations had users in the UK and Ireland and internationally. been observed. Like many of those present, staff had been The Chairman thanked all those online furloughed, people had worked from home and in-house who had joined the meeting, and many of our lifeboat volunteers had and Governors who had cast their votes and juggled working from home, home schooling played their part which helped the RNLI save and crewing lifeboats. It had been a turbulent more lives. For those who had not been able time for everyone. to attend the meeting, the live stream had The Chairman said that even in these times been recorded and was made available the of personal hardship, it was still possible to following week online at RNLI.org/agm2020. stand with the crew and the lifeguards. Council members had been elected The kindness and commitment shown and re-elected under agenda item five, were extraordinary, and the selflessness which had required three separate and bravery of our lifesavers had been, en-bloc votes. Council members’ names and was, unfailing. These inspirational people and biographies had been located in the were still willing to go to the rescue, even if additional information booklet which had it put them at risk. It was clear that this RNLI been made available online on the spirit prevailed through thick and thin. AGM webpage. Participants had been Our charity has survived through war reminded that only Governors were eligible and peace, boom and bust, and that was to vote on the proposals. because for nearly 200 years now people like 3 AGM 2021 | Additional Information Booklet the governors had carried us through the 4. CHARITY REPORT tough times. For generations, our volunteers The Chairman would normally have asked and supporters had shown courage, the Chief Executive to provide detail on adaptability and resilience in the face of the RNLI activities and achievements of the adversity. The Chairman was sure that 2020 previous year. However as this meeting was would go down as a defining moment in our being held in November, the Chief Executive long lifesaving history but it was not the first, covered 2019 and 2020 in his report. and with everyone by our side, it certainly At the end of the Chief Executive’s report, would not be the last. the Chairman remarked that the films shown The Chairman said that together we were had been inspiring. His report had clearly one crew and he knew that we would go on illustrated how we had risen to that challenge saving lives for generations to come. together, and it had also given a real taste of the vital work that must now be focused on. 2. CONFIRMATION OF THE MINUTES OF THE LAST ANNUAL GENERAL MEETING 5. TO ELECT/RE-ELECT COUNCIL HELD ON 25 JULY 2019 MEMBERS TO HOLD OFFICE FROM The minutes of the Annual General Meeting THE CONCLUSION OF THE MEETING held on 25 July 2019 had been circulated in The Chairman informed online Governors advance on request and made available online. that their votes were required. They had The Chairman confirmed that he would sign been advised to select either ‘for’ or ‘against’; the minutes at the end of the meeting as a confirmation message had appeared, and if evidence of the business undertaken at Governors had changed their mind, they had that meeting. been able to select ‘cancel’ to recast their vote. This process had been permitted as many times as Governors wished until such time as the 3. TO LAY BEFORE THE GOVERNORS THE Chairman advised that each vote would close. ANNUAL REPORT AND ACCOUNTS FOR Governors had also been advised that if they THE YEAR ENDED 31 DECEMBER 2019 had any difficulties when voting online, they The Chairman noted that agenda item three were to select the information tab, open was to lay before the Governors the Annual ‘Guide to the Virtual AGM’ and this should Report and Accounts for the year ended have addressed any questions they had. 2019. He advised that copies had been The Chairman had informed those made available online and in-house before this Governors physically present that the voting meeting and he had encouraged Governors process would be done as in the past by to read it. The Annual Report and Accounts a show of hands, or the holding up of a 2019 complied with the necessary accounting yellow card, also ‘for’ or ‘against’ in each standards and legislation, and also took a look bloc vote, and he would announce the at the lifesaving impact that Mark Dowie had result of all the votes together at the end. spoken about in the Charity Report at agenda Online viewers were advised that they would item four. Governors found real stories about see the results on their screens at the end and real people heart-warming. at the same time. 4 AGM 2021 | Additional Information Booklet The voting system was tested and some was particularly pleased that after six years, technical issues were experienced. The test they were willing to stand for a final term. vote had been left open whilst the Chairman The names were displayed on the screen. had opened the official online voting. The Chairman invited a show of hands from Governors were invited to vote on the Governors present in the room who wished the resolution in respect of ten Council to vote in favour of the resolution, and those members who were standing for re-election. who wished to vote against the resolution. The Chairman remarked that they had given They were advised that the online voting invaluable service and they were willing to was open and invited to vote. The vote was left serve for another term. Governors had been open until the Chairman advised it was closed. invited to vote to re-elect them for a second The Chairman invited Governors to vote on term of up to 3 years by way of a single the resolution in respect of nine names who bloc vote, and the names had been displayed were standing for election for the first time. on the screen. Governors had been invited to elect them for The Chairman advised that further technical a first term of 3 years with a single bloc vote, issues had been experienced and the voting and the names were displayed on the screen.