BRAZEAU COUNTY
BUDGET MEETING
November 23-29, 2017
VISION: Brazeau County fosters RURAL VALUES, INNOVATION, CREATIVITY, LEADERSHIP and is a place where a DIVERSE ECONOMY offers QUALITY OF LIFE for our citizens.
MISSION: A spirit of community created through INNOVATION and OPPORTUNITIES
GOALS
1) Brazeau County collaboration with Canadians has created economic opportunity and prosperity for our community. That we intentionally, proactively network with Canadians to bring ideas and initiative back to our citizens.
2) Brazeau County has promoted and invested in innovation offering incentives diversifying our local economy, rural values and through opportunities reducing our environmental impact. Invest in green energy programs, water and waste water upgrades, encourage, support, innovation and economic growth through complied LUB, promoting sustaining small farms, hamlet investment/redevelopment.
3) Brazeau County is strategically assigning financial and physical resources to meet ongoing service delivery to ensure the success of our greater community. Rigorous budget and restrictive surplus process, petition for government funding, balance budget with department goals and objectives.
4) Brazeau County has a land use bylaw and framework that consistently guides development and promotes growth. Promotes development of business that is consistent for all “open for business.” Attract and retain businesses because we have flexibility within our planning documents.
5) Come to Brazeau County to work, rest and play. This encompasses all families. We have the diversity to attract people for the work opportunities. We have recreation which promotes rest and play possibilities that are endless.
6) Brazeau County is responsive to its citizenship needs and our citizens are engaged in initiatives. Engage in various levels - website, Facebook, newspapers, open houses. VALUES
We recognize the benefit of diversity among our communities, resources and work to respect their uniqueness.
We ensure responsible stewardship and we understand the decisions we make today will echo for generations.
We believe in acting with integrity.
We are open and transparent in all activities and decisions.
We respect our citizens through active listening to deliver services fairly and respond appropriately. BRAZEAU COUNTY 2017 BUDGET COUNCIL MEETING AGENDA DATE: 2017 11 23 – 2017 11 29 TIME: 9:00 AM PLACE: COUNTY ADMINISTRATION BUILDING, COUNCIL CHAMBERS ______
Call to Order
Present
1. Addition to and Adoption of the Agenda
2. Information session on road infrastructure and Road Use Agreements ‐ 9 a.m.‐12p.m. (Pages 6‐35) 3. Corporate Services
a) Council computer options ‐ Request for Council Decision attached (Pages 36‐43)
b) Seniors Foundation funding ‐ Update Report to Council attached (Page 44)
c) Proposed Assessment Year Modifiers 2018 tax year ‐ Update Report to Council attached (Pages 45‐46)
4. Planning & Development
a) Hamlet Off‐site Levy Bylaw update ‐ Update Report to Council attached (Pages 47‐85)
5. Public Works & Infrastructure
a) Garbage collection options ‐ Update Report to Council attached (Page 86)
b) Old public works shop retrofit for Agricultural Society use ‐ Update Report for Council attached (Page 87)
6. Annual Budget ‐ Binders provided
7. In‐Private:
a) Rocky Rapids Lagoon access options FOIP Section 25
b) Rural Communications – Internet and Cell Coverage update FOIP section 25
8. Adjournment
1 Information Session: County Infrastructure
Based on Council motion 1319/17: Roads in the County 6 2 Discussion Topics:
Premise of the 10-Year Road Plan Overview of Brazeau County Infrastructure Policies and Procedures Existing Rural Road Study (2005) Overview of Road Inventory (2005) Rural Road Classifications Criteria for Road Upgrade/Rebuild Minimum Design Standards (MDS – 2008) Modified Road Design Options Road Use Agreements (RUA) Questions and Clarifications 7 3 Premise of the 10-Year Road Plan
Council adopted Motion # 540/05 during September 20, 2005 regular Council meeting to identify key factors to be addressed in conjunction with planning for Capital/Infrastructure Projects. The key factors considered were: . Financial plans, . Capacity to address . Funding sources and growth, philosophies, . Policy development, . Impact on service capital and delivery, infrastructure definitions, . Operating cost . Integration and implications, scheduling of projects. Based on above a 3-10 year plan was developed in 2006 for building/development of Brazeau County’s Infrastructure. 8 4 Overview of Brazeau County Infrastructure
Water and wastewater assets:
Sewage Lagoons – 7 Water Distribution Lines – 13.42 km Sewer Trunks – 34.88 km Water Treatment Plants – 2 Solar Aquatic System (SAS) Plant – 1 Waste Transfer Facilities – 8
13 County owned gravel pits Road assets: 1,040 km (paved 155 km, gravel 880 km and cold mix 5 km) Average age of assets ~ 30+ years with an estimated value of $350M 9 5 Policies and Procedures
Council approved following policies regarding development of infrastructure within the County: PW-02: Policy for the Construction of Approaches to Oilfield Facilities from Municipal Road Allowances PW-03: Dust Control Policy (Rural) Road PW-09: Road Standards and Designations PW-12: Guidelines for Road Construction on Undeveloped County Road Allowances PW-14: Miscellaneous Road Construction Requests PW-15: Road Surfacing – Country Residential PW-17: Road Widening PW-23: Road Stabilization Policy PW-24: Lease Road and Private Road Use for Development PW-25: Road Closure Policy ADM-18: Clean Energy and Climate Action Plan (CECAP) 10 6 Existing Rural Road Study (2005)
The focus and objectives of the Rural Road Study includes: Evaluation: Evaluation of existing developed roadways and portions of right-of-way that have not been constructed. Hierarchy: Developments of standard and specifications. Road Network: Identify existing and future roadway network requirements. Improvements: Identify and prioritize improvements to preserve, develop and enhance the existing and future roadway infrastructure. Hamlets/Rural Subdivisions: Evaluation of existing developed roads within the hamlets and rural subdivisions. Bridge Structures: Evaluate existing information and determine improvement priorities. Strategy: Develop a system-wide improvement strategy to prioritize works. 11 7 Overview of Road Inventory (2005)
Surface Type Pavement Cold Mix Gravel Lease Total Kilometres 103.39 4.14 881.41 0 988.94
HAMLETS Type Pavement Cold Mix Gravel Lease Total Cynthia 1.5 0.00 3.9 0.00 5.40 Rocky Rapids 1.61 0.00 0.43 0.00 2.04 Poplar Ridge 5.10 0.00 1.20 0.00 6.30 Brazeau Business Park 1.6 0.00 0.50 0.00 2.10 Lindale 0.00 0.00 0.00 0.00 0.00 Violet Grove 2.30 0.00 0.1 0.00 2.40 Buck Creek 1.40 0.00 0.00 0.00 1.40 Lodgepole 3.80 0.00 2.75 0.00 6.55 Kilometres 17.31 0.00 8.88 0.00 26.19
SUBDIVISIONS Type Pavement Cold Mix Gravel Lease Total Kilometres 0.20 2.07 19.64 0.00 21.91
GRAND TOTAL Type Pavement Cold Mix Gravel Lease Total Kilometres 120.90 6.21 909.93 0.00 1037.04
Notes: . Data as of November 2005
12 . The Local Roads Pavement Inventory includes 3 kms of chip seal surfacing 8 Rural Road Classifications
Arterial: Higher traffic volumes, connects one provincial highway to another provincial highway.
Collector: Collect local traffic and funnel it to the primary and secondary highways, arterial roads or communities.
Resource: Connects to arterial/collector roads and at times to primary and secondary highways.
Local: Anything excluded from above are the local roads, maintained by the County. . Equipment Trail, Back Alleyway and private access approach for land owners, maintained by the users. 13 9 Criteria for Road Upgrade/Rebuild
Priority Criteria are as follows:
10-Year Capital Infrastructure Plan (Political Will) Legislated/Contractual Obligation Safety/Environmental Municipal Policy Strategic Direction/Economic Impact Value for Money - Can you borrow for high benefit? Not essential at this time 14 10 Criteria for Road Upgrade/Rebuild
Priority Criteria Continued:
Weightage Category
20% Traffic Volume
10% Continuity
20% Local Significance
10% Trip Distance
10% Proximity to Parallel Highway
20% Industry and Commodity Mixture
10% Percentage of Trucks 15 11 Minimum Design Standards (MDS – 2008)
MDS were developed to address concerns regarding the fringe area around Drayton Valley and applies to all development within Brazeau County.
MDS includes various engineering aspects required for new development within fringe area and Brazeau County.
MDS compliments the Rural Road Study. 16 12 Modified Road Design Options
As per Motion 378/16, March 1, 2016 “Moved by K. Westerlund to construct RR82 from Twp 482 to Hwy 620 inside a 66 ft. right of way (ROW) using the Modified Local Road 2 Standard design - RPID 47”
Administration completed construction in 2016 with constraints to regular operation and maintenance (e.g. ditch work, snow clearance, mowing & brushing, increased risk factors due to V-ditch bottom and over saturation of calcium chlorides = tree mortality). 17 13 Modified Road Design Options 18 14 Road Use Agreements (RUA)
Background RUA Process and Affiliation with Development Permit (DP) Categories of RUA Conditions of RUA Differences in Conditions of RUA Associated Permits – e.g. Multi Load Permit (MLP) & Miscellaneous Move Proposed improvements to RUA process 19 15 Background
Council motion 0633/17 on June 6th, 2017 directed Administration to prepare an update report on Road Use Agreements (RUA) for the quarterly report meeting on July 27th, 2017; and Further, Council requested at July 18th, 2017 Council to provide an update on RUA. 20 16 RUA Process and Affiliation with Development Permit (DP)
Bylaw 939/17 dictates the completion of a DP application by the applicant. Businesses that require a RUA are provided with a copy of the RUA Application Form (next slide) to be completed and received by PWI to evaluate conditions of road use and prepare the agreement to be signed by the applicant. Upon completion, the RUA is issued with the DP. The RUA is a condition of the DP, but it is not mandatory to sign/complete RUA before issuance of DP. 21 17 22 18 Categories of RUA
There are four (4) categories of RUA:
1. HEAVY TRUCK STORAGE 2. LIGHT DUTY STORAGE 3. OIL COMPANY 4. GRAVEL/AGGREGATE 23 19 Differences in RUA
Essentially all the conditions (1 to 15) of first three (3) RUAs are same except the Security amount in Schedule ‘B’ for each RUA:
1. HEAVY TRUCK STORAGE - $7,000/km** 2. LIGHT DUTY STORAGE - $500/km** 3. OIL COMPANY - $1,500/km** 4. GRAVEL/AGGREGATE - $10,000/km** For Gravel/Aggregate RUA the differences include: (depending on the DP), open house responses, resident concerns, school bus routes, conditions for hours of operations, maintenance schedule etc. are included for gravel/aggregate haul RUA; (next few slides) **Please note: Adjoining Counties charge between $5,000 to $10,000/km for RUA, in addition to cost/load up to $20,000/km bond on a ban road. 24 20 Conditions of RUA BRAZEAU COUNTY Heavy Truck Storage Haul Agreement
THIS AGREEMENT entered into this ___ day of _____, 2017
BETWEEN: BRAZEAU COUNTY A Municipal Corporation, in the Province of Alberta, (hereafter referred to as “BRAZEAU”)
‐and‐
COMPANY NAME (hereafter referred to as the “HAULER”)
WHEREAS, Brazeau by statute is responsible for the control and management of certain public highways, roads, streets, lanes, alleys and bridges (hereinafter referred to as “BRAZEAU ROADWAYS” within Brazeau and the Hauler has applied to Brazeau for permission to haul certain goods and materials of the Brazeau Roadways; and
WHEREAS, the Hauler is intending to commence and/or continue a ______operation located at ______, that will involve hauling of materials or movement of heavy trucks on Brazeau Roadways; and
WHEREAS, Brazeau is prepared to permit the Hauler to haul the goods and materials requested by the Hauler on the Brazeau Roadways, for as long as the terms are adhered to and subject to the conditions hereinafter set forth;
NOW THEREFORE THIS AGREEMENT WITNESSTH that, in consideration of Brazeau permitting the Hauler to haul certain goods and materials, as specified in Schedule “A” hereto attached, over the Brazeau Roadways during the period of ___ year Brazeau and the Hauler agree as follows:
1. The Hauler agrees to indemnify and save harmless Brazeau from and against any claims, demands and actions for loss, injury or damage of any kind, which may be suffered by any party arising out of the use of the Brazeau Roadways by the Hauler, its agents, servants, employees, contractors and subcontractors.
2. Forthwith upon the execution of the Agreement by the Hauler and Brazeau, the Hauler shall supply Brazeau with security in the amount as may be specified on Schedule “B” hereto attached to ensure compliance by the Hauler with each of the terms, covenants and conditions of the Agreement to be performed or carried out by the Hauler. The security to be provided by the Hauler to Brazeau pursuant to this Agreement shall consist of a bond, cash, certified cheque or letters of credit issued by a Chartered Bank or Treasury Branch in the favor of Brazeau in such form
25 as may be required by Brazeau. 21 Conditions of RUA
3. The Hauler shall provide repairs to the road(s) as may be required upon request by the Municipality. The said repairs are to be completed within thirty‐six (36) hours of notification by the Municipality. Failing compliance with the request for the repairs, the Municipality may draw on all or part of the security to repair the road if required.
4. The Hauler, while operating within Brazeau, shall at all times comply with all relevant statutes, regulations, bylaws and resolutions, including without restricting the generality of the foregoing, all permits, licenses and approvals issued by Brazeau and the directions from time to time issued by Brazeau.
5. The Hauler shall at all times ensure that all servants, employees, agents, licensees and independent contractors hired or contracted by the Hauler abide by and comply with the terms and conditions of this Agreement and in the event that any of the Hauler’s servants, employees, agents, licensees and independent contractors shall fail to abide by the terms and conditions of the Agreement, Brazeau shall be entitled to utilize, implement or carry out any of the remedies hereinafter contained.
6. Brazeau reserves the right to impose load limits and enforce partial or total road bans on all or any part of the Brazeau Roadways. The Hauler shall comply with any load limit and total or partial road bans or restrictions so imposed by Brazeau. Brazeau reserves the sole right to refuse issuance of the said permit in its inherent discretion. Permits for all loads over the posted weight restricts can be obtained by contacting (780) 542‐7711 Public Works Department prior to moving.
7. The Hauler’s operation is intended to utilize various Brazeau Roadways from time to time in the normal course of the Hauler’s operation that shall herein after be referred to as “Destination Roads”. On specific Brazeau Roadways, the Hauler’s operation is channeled or condensed and these specific Brazeau Roadways are indicated in Schedule “C” hereto attached and shall hereinafter be referred to as the “Haul Route”.
8. All previous Dust Control Haul Routes compromised by the operations of the Hauler shall be chargeable to the Operator. Areas of the Haul Route on Brazeau Roadways that have been deemed dust control or stabilization shall be maintained, and all costs associated with the application and maintenance of said product may be charged to the Hauler at Brazeau County’s municipal cost plus gst tax.
9. The Hauler shall ensure that a water truck is available to dampen these portions of road prior to commencement of hauling and during the hauling procedure when hauling is being conducted at a rate of ten or more units per day.
10. The haul route will be maintained at the Hauler’s cost by a grader unit authorized by Brazeau on an as needed basis and shall be restored to a condition satisfactory to Brazeau at the completion of every workday.
26
22 Conditions of RUA 11. When required by Brazeau, temporary spot gravelling on severely damaged portions of the haul route will be administered, throughout the overall hauling period from a particular site. The Hauler shall also regravel and restore all designated haul roads upon completion of construction.
12. Scheduled bus times and routes shall be monitored to ensure that dust control and surface conditions are in as safe and reasonable a condition during these scheduled bus times.
13. The Hauler agrees to repair and rectify damage to destination roads that result from the Hauler’s use of the destination roads. The Hauler also agrees to apply for a multiple load permit (MLP) when six (6) or more loads per site per day will be hauled on the same section of destination roads. The Hauler also agrees to be responsible for the application of dust control agents, as required, on Brazeau Roadways that may be required as a result of the Hauler’s use of the Brazeau Roadways.
14. In the event that the Hauler shall fail to comply with any of the terms and conditions of this Agreement to be performed and carried out by the Hauler pursuant to this Agreement, Brazeau shall be at liberty to serve a notice upon the Hauler requiring the Hauler to cease hauling and upon the service of such notice by Brazeau to the Hauler, the Hauler shall cease all hauling activities within Brazeau and the Hauler’s rights under any permit or license issued by Brazeau to haul goods and materials within Brazeau on Brazeau Roadways shall be suspended. Lifting on such suspension shall be at the sole discretion of Brazeau.
15. This Agreement shall not be transferred or assigned by the Hauler without the consent in writing of Brazeau.
IN WITNESS WHEREOF, Brazeau and the Hauler have hereunto executed this Agreement as of the day and year first above written.
BRAZEAU COUNTY
Per: ______
COMPANY NAME
Per: ______
Per: ______27 23 Differences in Conditions of RUAs
Additional Conditions for Gravel/Aggregate RUA: The hours of operation for hauling on Brazeau roadways to and from the pit is Monday to Saturday from 7 a.m. to 7 p.m. No operations are to occur on Sundays or statutory holidays. Special permission may be granted to the LOCAL contractors to operate on Sundays and statutory holidays. A separate pre- authorized permit of 6 or fewer loads can be obtained from the Brazeau County office or the Brazeau County on-call person. Hours of operation for the said permit(s) would be from 9 a.m. to 4 p.m. The County reserves the right to institute a Community Aggregate Payment Levy as per the provisions of Alberta Municipal Government Act Regulation 263/2005, the Community Aggregate Payment Levy Regulation. The Hauler will provide details of manifest for gravel leaving outside the County on a monthly* basis. * quarterly based according as per the current bylaw, 684-09. 28 24 RUA Details Since Fall of 2016 until June 2017
Road Use # In Progress Executed Agreements 1Heavy Haul Storage 86 2Light Duty Storage 12 3Oil Company 12 4Gravel/Aggregate 68 16 18 Total 34 29 25 Associated Permits – e.g. Multi Load Permit (MLP) & Miscellaneous Move (MM)
Multi Load Permit (MLP) MLP is one of the conditions of the RUA and is obtained by calling PWI or providing the completed form upon request (as attached). MLP is required for >6 loads per day. There are standard set of conditions and based on existing ban order, road conditions, County provides alternate route details and issues the permit for a specific period for specific number of loads. MLP is key to RUA execution/implementation and provides better control over road use and maintenance. 30 26 31 27 Associated Permits – e.g. Multi Load Permit (MLP) & Miscellaneous Move (MM)
Miscellaneous Move (MM) MM permit is issued to companies who are hauling/trucking/heavy load for 1 to 5x use of County roads. It’s obtained by calling PWI. Issuance of MM is based on the current road ban order and road conditions. The County provides route details and issues the permit for a specific period for specific number of loads (up to 5). MM is required for every overweight/capacity load. The conditions of MM are defined based on the road conditions and obtain verbal agreement with the applicant. Unlike other counties, there is no charge for issuance of MM. 32 28
MISCELLANEOUS MOVES
Brazeau County Overweight Authorization
Time of Call: Permit No. 17M______
TRANSPORT COMPANY: NAME:
MOVING FOR: PHONE:
MOVE DATE: TYPE OF EQUIPMENT:
FROM: TO:
AB PERMIT NO. NO. OF LOADS:
ROUTING:
33
29 Proposed improvements to RUA process
RUA application to be issued with the DP Application. Bring forward Request for Decision (RFD) for Bylaw change to affiliate RUA with DP. Mandatory signing/completion of RUA before issuance of DP by the applicant. Charge applicant/companies for issuance of MLP/MM as practiced by the adjoining counties. Manage the issuance of MLP/MM through: County APP; and/or Road Data Services 34 30 Questions & Clarifications 35 vorn• ma, BRAZEAU COUNTY 0
REQUEST FOR COUNCIL DECISION Brezeau Countu
SUBJECT: Purchase of Personal Laptops for Councillor Use
DATE TO COUNCIL: November 23, 2017
SUBMITTED BY: Brenda Christie, Director of Corporate Services
ENDORSED BY: Brenda Christie, Director of Corporate Services ).
REVIEWED BY CAO: 4 I FILE NO: /
Report/Document Attached X Available Nil
RECOMMENDED ACTIONS:
That Council follow FIN-13 Council Electronic Devices Policy and direct Administration to purchase the necessary laptops for the 2017-2021 council term.
1. TOPIC DEFINED
Executive Summary/Key Issue(s)/Concepts Defined:
Under Brazeau County's FIN-13 Council Electronics Policy councillors are provided with a County- purchased laptop to conduct council business during their term of office. At the October 26, 2017 orientation meeting, Administration presented Council with options for laptops or surface pros. At the meeting, some councillors expressed interest in purchasing their own laptops to use for council business and directed Administration to bring back more information to the November 23, budget meeting.
If Council chooses to allow for the purchase of personal laptops to be used for council business, there are several steps that our IT department will need to take to get the computers set up, as well as to ensure the security of the laptops.
Access to their Brazeau County e-mail is a necessity for councillors. In order to facilitate access to the Brazeau County e-mail system on personal laptops a copy of Office 2013 will need to be installed, which allows for the proper Outlook e-mail access. Brazeau County does not currently use Office 2016, because it has not been fully tested with our existing systems. Administration has confirmed that we have enough existing licenses to fulfill the requirement for councillor computers.
Until Office is installed on the laptops councillors may use the Brazeau webmail In order to access e-mail. In order to access the webmail councillors will need an internet connection and a current
Brazeau County - Request for Council Decision — Purchase of Personal Laptops for Council Use Page 1 of 3 36 browser, such as Internet Explorer 11. Training will be provided on how to use webmail if required.
In order to safeguard Brazeau County's digital data, all computers in the Brazeau County Administration office have a data protection antivirus and encryption solution installed through Dell. The IT department is currently working with Dell to find a solution to provide remote antivirus and encryption support to personal laptops used for council business. Until that solution is finalized and implemented, a temporary antivirus will need to be installed on all council laptops by our IT department to make sure it meets our requirements.
To ensure laptops are kept up-to-date and functioning to the best of their abilities the Brazeau County IT department will coordinate with councillors to have laptops brought into the office twice a month for antivirus, maintenance and Windows updates. The IT department will do its best to assist councillors with troubleshooting for problems with Office and Windows, but issues with computers not purchased by Brazeau County may not be able to be addressed in house if they are outside the expertise of staff. Additionally, any problems with the laptop itself will need to be handled by the councillor under the manufacturer's warranty that came at the time of purchase, or at the point of purchase.
If Council chooses to allow for the purchase of personal laptops for council use, Administration will update FIN-13 Council Electronics Policy and bring it back to Council for review early in 2018.
Relevant Policy: FJN-13 Council Electronics Policy.
Strategic Relevance: N/A
2. RESPONSE OPTIONS
Option Analysis a. Council approves staff - Administration will order the necessary laptops and recommendation install all necessary software and security programs. - IT department will be familiar with the laptops and able to provide maintenance and troubleshooting for any problems. - Any training needed will be scheduled at Council's request. - Warranty issues with the laptops can be handled through Administration.
b. Council rejects the request as - Council chooses to purchase their own electronic submitted devices. - Councillors are provided a one-time allowance for the purchase of computer hardware and software.
Brazeau County • Request for Council Decision - Purchase of Personal Laptops for Council Use Page 2 of3 37 - A schedule will be set up for the installation of antivirus and regular maintenance and update of computers. - Any issues with the computer will need to be dealt with by the individual councillor through the manufacturer's warranty and/or the place of purchase of the laptop. - Administration will try to assist with troubleshooting as knowledge allows. c. Council requires more - Defer/table request and direct Administration on information what additional information is required.
Preferred Strategy/Outcome: Option a: That Council follow FIN-13 Council Electronic Devices Policy and direct Administration to purchase the necessary laptops for the 2017-2021 council term.
3. IMPLICATIONS OF RECOMMENDATIONS
Organizational:
Administration will update the FIN-13 Council Electronics Policy and bring it back to Council for review.
Laptops will be purchased, if required. If Council chooses to purchase their own laptops/tablets, Council would need to determine the allowance that would be provided to each councillor. Administration will set up a schedule for installation of necessary antivirus, as well as a twice monthly maintenance schedule for regular updates.
Financial:
The Brazeau County purchase of laptops for councillors is included in the approved 2017 budget in the amount of $15,400. If Council chooses to purchase their own laptops/tablets, Council would need to determine the allowance amount that would be provided to councillors for the purchase of hardware and the necessary software. Administration is waiting on an estimate for the purchase and maintenance of remote antivirus and encryptions support that is necessary to ensure the security of Brazeau County information.
Brazeau County • Request for Council Decision - Purchase of Personal Laptops for Council Use Page 3 of3 38 BRAZEAU COUNTY COMPUTER OPTIONS FOR COUNCILLORS
Dell Latitude 5580 Dell Latitude 7480 CTO The New Surface Pro
Weight: 4.19 lbs. Weight: 3 lbs. Weight: 1.7 lbs. Screen Size: 15.6” Screen Size: 14” Screen Size: 12.3” CPU: Core i5 CPU: Core i5 CPU: Core i5 Memory: 8G RAM Memory: 8G RAM Memory: 8G RAM Operating System: Windows 7 Operating System: Windows 7 Operating System: Windows 10 Professional Professional Professional Total Price with Discounts: Total Price with Discounts: Total Price with Discounts: $1,362.78 $1,493.33 $1,789.15
PROS PROS PROS • Dual network connections • Dual network connections • Slightly lighter than a laptop (Wifi and Ethernet) for remote (Wifi and Ethernet) for remote or on site troubleshooting or on site troubleshooting CONS • Windows 7 Professional which • Windows 7 Professional which • Downtime with the Surface everyone is more familiar and everyone is more familiar and Pros more often than with a comfortable with comfortable with laptop • All programs are tested and • All programs are tested and • Recently having problems with supported by Windows 7 supported by Windows 7 black screens, Wifi not • Can fix Most things in house • Can fix Most things in house working, peripherals that are wrong with a laptop, that are wrong with a laptop, not working non-proprietary system non-proprietary system • Only comes with one networking option of Wifi, CONS CONS cannot plug in to troubleshoot • Slightly heavier than a Surface • Slightly heavier than a Surface if Wifi not available or working Pro Pro • Windows 10 has not been fully tested with all applications • Many people are complaining about using Windows 10 interface
39 Policy Name
Council Electronic Devices
Policy Number
FIN-13 County
Policy Statement
Brazeau County recognizes that Council members, in the performance of their duties, require access to electronic information and to communicate with each other, residents, stakeholders, and County staff in a timely and efficient manner. In support of this, Brazeau County shall provide each Council member with a computer and email resources during their term of office.
This Policy establishes guidelines for the provision and use of computers (i.e. personal computers, laptops, tablets, etc.) and email resources for Council members.
Definitions
"Computer" means a personal or desktop computer, laptop, tablet or other such electronic device as provided by the County to a Councillor in order to conduct the business of the County. The type or nature of the computer shall be determined at the sole discretion of the Chief Administrative Officer, unless otherwise dictated by Council policy or resolution.
"Council" means the body of elected officials serving on Brazeau County Council.
"Councillor" means a sitting elected official serving on Brazeau County Council.
"County" means the municipal or corporate entity known as Brazeau County.
"Chief Administrative Officer" means the individual appointed to the position of Chief Administrative Officer by County Council; or the designate of the Chief Administrative Officer; or the department.
"Email Resources" means email address and access as provided by the County.
Policy Guidelines/Principles:
1. Upon being elected, Council members shall be provi^d with a computer and a Brazeau Countyemail address, subject to their signed'^^<5Kp<5wledgement of the terms and conditions of this Policy.
Chief Administrative Officer:. Approved by Council: 12/08/07 Revision Dates; (Y/M/D) Reviev^ed: 14/07/28
FIN-13 Council Electronic Devices Page 1 of 4 40 2. Brazeau County shall bear all costs associated with the provision of computers for Councillors, including equipment and installation charges. The County provides a communication allowance under the Council-1 Policy to cover the cost of internet services.
3. Brazeau County staff shall be responsible for:
a. Selecting the computer and associated software; b. Setting up the computer and email service; and c. Providing technical support for issues with the computer, installed software or email service that are directly related to County business.
4. Upon request, Council members shall make the computer available to Brazeau County staff for regular maintenance, software installation and updates, etc.
5. The loss or damage of a computer shall be reported immediately to the Chief Administrative Officer.
6. Council members may use the computer and email resources for personal use provided that such use does not result in increased costs to the County and complies with this Policy.
7. Brazeau County shall not be responsible for the loss or corruption of personal information contained on a Councillors computer.
8. Acceptable computer and email use and activities by Councillors are those that conform to Brazeau County's purpose and vision, and shall:
a. Respect and uphold the law, including provincial and federal laws and regulations and the laws of other jurisdictions; b. Comply with the County's stated policies, procedures and standards; c. Be used responsibly and for the uses for which they were intended; d. Be courteous and follow accepted standards of etiquette; and e. Protect others privacy and confidentiality
9. Brazeau County shall not be held liable for Council member's unauthorized, inappropriate or illegal use of the County's computer, installed software and email
resources.
10. Upon expiry of their term of office. Council members si^^ll discontinue using the County's email resources; and shall be provided tf>eopp(5rtunity to purchase the computer provided by the County.
Chief Administrative Officer:- Approved by Council: 12/08/07 Revision Dates: (Y/M/D). Reviewed: 14/07/28
FIN-13 Council Electronic Devices Page 2 of 4 41 11. Subject to availability, as determined by the Chief Administrative Officer, Councillors may purchase the computer at any time during their term or, if they are no longer a sitting Councillor, during their first month following completion of their term, for the computer's residual value determined as follov^ing:
a. During year one (1): Full purchase price including costs of upgrades if any b. During year two (2): 40% depreciation from purchase price c. During year three (3): 70% depreciation from purchase price d. Subsequent to year three (3): 90% depreciation from purchase price.
12. All Councillors are required to sign the Acknowledgement provided in Schedule A prior to being provided with computer or other approved services outlined in this Policy.
Chief Administrative Officer: Approved by Council: 12/08/07 Revision Dates: (Y/M/D) Reviewed: 14/07/28
FIN-13 Council Electronic Devices Page 3 of 4 42 Schedule "A"
Council Members Acknowledgement of Brazeau County Policy FIN-13
f acknowledge that Ihave read, understood and agree to complywith Brazeau County Policy FIN-13 as approved by Council on August 1, 2012.
Name (Printed)
Signature Date
Chief Administrative Officer: Approved by Council: 12/08/07 Revision Dates: (Y/M/O) Reviewed: 14/07/28
FIN-13 Council Electronic Devices Page 4 of 4 43 Brazeau Countu BRAZEAU COUNTY UPDATE REPORT TO COUNCIL
SUBJECT: Senior Requisition Options
DATE TO COUNCIL: November 23, 2017
PREPARED BY: Colin Swap, Finance Coordinator &A?
UPDATE INFORMATION: On or before April 30 in any year a management body that provides lodge accommodation may requisition those municipalities for which the management body provides lodge accommodation for.
The municipalities requisitioned under the above may determine the basis on which the total requisition is to be shared. Some of the metrics that municipalities have used to determine an equitable split are:
- Equalized Assessment - Per Capita - Hybrid approach using both per capita and equalized assessment
If the municipalities involved are not able to agree on which method to use in any given year, the total requisition for each year shall be shared on the basis of the proportion that the equalized assessment for each municipality in that year bears to the total of the equalized assessments for that year of all the municipalities requisitioned.
Brazeau County — Report to Council — Senior Requisition Option Page 1 of 44 Brazeau Countu BRAZEAU COUNTY UPDATE REPORT TO COUNCIL
SUBJECT: Proposed Assessment Year Modifiers 2018 Tax Year
DATE TO COUNCIL: November 23, 2017
PREPARED BY: Colin Swap, Finance Coordinator / ,
UPDATE INFORMATION: Accurate Assessment Group Ltd. has recently provided the proposed Assessment Year Modifiers (AYM's) for the 2017 Assessment. Assessment Year Modifiers (AYMs) are based upon the annual changes in the costs of constructing regulated industrial property in Alberta. Attached are the proposed changes on the current assessment for the 2018 Tax year as well as the 2017 Tax year for comparison.
Brazeau County — Report to Council —Annual Linear Property Assessment for 2017 Tax Yea Page 1 of 45 2017 Tax Year
0.009046 0.003786 0.00017 Code Property Type 2015 Assessment 2016 Proposed AYM Municipal School Senior Total 501 Pipeline 504,827,360.00 -9.33% 47,100,392.69 426,070.15 178,322.09 8,007.07 612,399.31 501 Well 1,347,399,270.00 -14.67% 197,663,472.91 1,788,063.78 748,353.91 33,602.79 - 2,570,020.47 502 Electric Power 48,826,710.00 -1.11% 541,976.48 4,902.72 2,051.92 92.14 7,046.78 503 Telecommunications Carrier 6,503,690.00 -0.95% 61,785.06 558.91 233.92 10.50 803.33 504 Cable Distribution Undertaking 88,110.00 1.04% 916.34 8.29 3.47 0.16 11.91
Total 1,907,645,140.00 - 2,219,587.27 - 928,958.37 - 41,712.34 - 3,190,257.97
2018 Tax Year
0.009046 0.004248 0.000208 Code Property Type 2016 Assessment 2017 Proposed AYM Municipal School Senior Total 501 Pipeline 102,284,760.00 10.22% 10,453,502.47 94,562.38 44,406.48 2,174.33 141,143.19 501 Well 1,431,838,710.00 18.39% 263,315,138.77 2,381,948.75 1,118,562.71 54,769.55 3,555,281.00 502 Electric Power 48,694,540.00 2.10% 1,022,585.34 9,250.31 4,343.94 212.70 13,806.95 503 Telecommunications Carrier 7,048,730.00 1.10% 77,536.03 701.39 329.37 16.13 1,046.89 504 Cable Distribution Undertaking 90,850.00 1.00% 908.50 8.22 3.86 0.19 12.27
Total 1,589,957,590.00 2,486,471.04 1,167,646.36 57,172.89 3,711,290.30 46 Brazeau County BRAZEAU COUNTY UPDATE REPORT TO COUNCIL
SUBJECT: Hamlet Off-site Levy Bylaw Update DATE TO November 23, 2017 COUNCIL:
FILE NUMBER: 17M-013
PREPARED BY: Long Range Planning Officer, Jessica Karpo
UPDATE On September 19, 2017 Council directed Administration to table the Hannl Off-site INFORMATION: Levy Bylaw 265-96 review to the November 23, 2017 budget meeting. Council also directed Administration to delay the public consultation scheduled for October 2017 until after the 2017 municipal election.
What is an Off-site Levy? It is one of the several financing sources municipalities use to recover capital costs incurred for infrastructure improvements required to support new development or growth. Off-site levies are charges developers pay to help with the cost of eligible off-site infrastructure which includes new or expanded roads, storm water infrastructure, sewer, water and associated lands for each, as outlined in Alberta legislation.
What is Eligible for an Off-site Levy? An off-site levy helps pay for roads and municipal utility systems required outside or "off" the site of development or subdivision to serve that development. Off-site levies can only be used to pay for new infrastructure or the expansion of existing infrastructure required because of development. It includes the following categories: • New or expanded facilities for the storage, transmission, treatment or supply of water; • New or expanded facilities for the treatment, movement or disposal of sanitary sewage; • New or expanded storm drainage facilities; • New or expanded roads required for or impacted by a subdivision or development; and • Land required for or in connection with any of the above described facilities.
Brazeau County — Report to Council — Off-site Levy Bylaw Update Page 1 of 3 47 The Hamlet Off-site Levy Bylaw review would directly impact the following hamlets: Rocky Rapids, Buck Creek, Cynthia, Lodgepole and Violet Grove. Public consultation has not been held with these communities to date. If Council decides to continue the Hamlet Off-site Levy Bylaw review, Administration would conduct public consultation with each of these communities to go over the impacts and talk to the residents about how this affects them. Attached to this report are the materials Administration would distribute to each community to receive feedback at a scheduled public open house. The Hamlet Off-site Levy Bylaw review includes infrastructure investments made by the County in each hamlet community since 1996. In some hamlets, there have been significant investments by the County for new or expanded water treatment plants, sewage lagoons, or new water and sewer lines. These investments have either already occurred (e.g. new water treatment plant in Rocky Rapids) or are within the approved 10 year capital budget. These additional investments result in higher off-site levies in some hamlets. Below are examples of development in each hamlet and the corresponding off-site levies under the current bylaw and under the expected new bylaw.lt is important to note these numbers may change depending on methodology to· calculate off-site levies, benefitting area, etc. Rocky Rapids Under the current bylaw, a development such as Twin Ravines with 468 proposed dwelling units would result in an off-site levy of $146,250 for water and $292,500 for sewer. Under the expected new bylaw the off-site levy would be $2,416,352 for water and $879,372 for sewer. Lodgepole Under the current bylaw, a manufactured home would result in an off-site levy of $500. Under the expected new bylaw the off-site levy would be $924 for sewer and there are no municipal water services in Lodgepole. Cynthia Under the current bylaw, a 50 seat Restaurant/Saloon would result in an off-site levy of $10,452.50 for sewer and a flat rate of $1,000 for water. Under the expected new bylaw the off-site levy would be $9,548.50 and a flat rate of $8,642.58 for water. Buck Creek Since there have been no infrastructure investments in Buck Creek since 1996, the offsite levy would remain the same. For a manufactured home it would result in an off-site levy of $417 for sewer and there are no municipal water services in Buck Creek. Violet Grove Since there have been no infrastructure investments in Violet Grove since 1996, the offsite levy would remain the same. For a manufactured home it would result in an off-site levy of $335 for sewer and there are no municipal water services in Violet Grove.
Brazeau County- Report to Council- Off-site Levy Bylaw Update Page 2 of 3 48 If Council directs Administration to go forward with the Hamlet Off-Site Levy Bylaw review, we will proceed with public consultation and update reports to Council as required.
Appendix A: Off-site Levies and Other Cost Recover Options Power Point Presentation
Appendix B: Letters to Hamlet Residents Regarding Off-site Levies
Brazeau County- Report to Council- Off-site Levy Bylaw Update Page 3 of3 49 APPENDIX 11A"
OFF-SITE LEVIES and OTHER COST RECOVERY OPTIONS
Joanne M. Klauer (Calgary office)
• Off-Site Levies may be used only to pay for all or part of the capital cost of any or all of the following:
• New or expanded facilities for the storage, transmission, treatment or supplying of water • New or expanded facilities for the treatment, movement or disposal of sanitary sewage • New or expanded storm sewer drainage facilities • New or expanded roads required for or impacted by a subdivision or development • Land required for or in connection with any of these facilities
www mlt.com Regina I Saskatoon I Calgary I Edmonton 2
50 • Off-Site Levies may only be collected once on land (Section 648(4))
• Off-Site Levies must be accounted for separately from other levies and must only be used for the specific purpose that it was collected for (Section 648(5))
www.mlt com Regma I Saskatoon I Calgary I Edmonton 3
• Off-Site Levy bylaws must be advertised in accordance with Section 606 but are not subject to petitions (Section 648(6))
• Off-Site Levy Bylaw must set out the object of each levy and how the levy was determined (Section 649)
www mlt.com Regma I Saskatoon I Calgary I Edmonton 4
2 51 • Principles and Criteria for Off-Site Levies Regulation AR4812004 • Section 3 requires:
• Municipality is to retain the flexibility to negotiate the levy in good faith and in a manner that recognizes the unique or special circumstances of the municipality
• There is to be full and open disclosure of all levy costs and payments
• There is a shared responsibility between the municipality and developers for addressing and defining existing and future infrastructure requirements
www.mlt com Regma I Saskatoon I Calgary I Edmonton 5
• All beneficiaries of development are to be given the opportunity to participate in the cost of providing and installing infrastructure in the municipality on an equitable basis related to the degree of benefit
• Where necessary and practicable, the municipality is to coordinate infrastructure provision and services with neighbouring municipalities
• Methodology for determining the levy is to be consistent across the municipality
• Method of calculation is to be clear
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3 52 • Information used to calculate the levy is to be kept current
• Calculation of the levy is to include: • Description of the specific infrastructure facilities • Description of the benefitting areas • Supporting technical data and analysis • Estimated costs and mechanisms to address cost increases over time
www.mlt.com Regina 1 Saskatoon 1 Calgary 1 Edmonton 7
• Calculation of the levy is to be determined in consultation with affected landowners and developers
• Levy is subject to annual reporting requirements
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4 53 • Identify existing and future infrastructure requirements
• Identify benefitting lands: existing versus new development
• lOP , MOPS, ASPs
• Master Servicing Studies
• Master Transportation Plans www.mlt.com Regina I Saskatoon I Calgary I Edmonton 9
• Identify benefitting areas
• Set out "benefit" analysis between existing and new development with corresponding cost allocation
• Identify supporting technical data and analysis
www.mll com Regma 1 Saskatoon I Calgary 1 Edmonton 10
5 54 • Set out method of levy calculation (this may be included in schedule or supporting reports referenced in bylaw)
• Provide all supporting technical data and analysis
• Include estimated costs and mechanisms to address cost increases over time
www.mlt.com Regtna I Saskatoon I Calgary I Edmonton 11
• Creation and administration of off-site levy fund
• Municipality will disclose full information with respect to calculation, collection, cost and payment of off-site levies upon request
• Reference all supporting engineering reports
• Specific infrastructure projects • Technical data • Estimated costs and mechanisms to address cost increases
www mit com Regma I Saskatoon I Calgary I Edmonton 12
6 55 • Engineering Reports should include:
• Summary of each infrastructure project including:
Project description Construction time frame • Total estimated project costs Identify cost contributions from all sources Identify benefitting area Benefit analysis Basis for cost allocation model
www.mlt.com Regina I Saskatoon I Calgary 1 Edmonton 13
• Engineering Reports should include:
• Summary of projects
• Costs recovered to date
Remaining costs to be recovered
• Remaining benefitting area which is subject to levies
• Levy amount per project
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7 56 • Allocation must be fair and reasonable
• Legislation does not prescribe a model and no one model will always be appropriate
• Options include:
• Area based • Unit based • Consumption model
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• Legislation doesn't prescribe method of consultation
• Bylaw must be advertised
• Must carry out consultation in good faith
• Involve all affected stakeholders
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8 57 • Council should be kept up to date
• All stakeholders must be provided with all up to date information including engineering reports
• Involve adjacent municipalities where appropriate
www.mlt.com Regina I Saskatoon I Calgary I Edmonton 17
• Non-statutory public hearings
• Open houses
• Website information
• Meetings
• Mail outs
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9 58 UDI v. Leduc (City) 2006 ABQB
• Municipality must be able to demonstrate that cost allocation to new development is based on sound analysis which apportions infrastructure costs between new and existing development on reasoned and fair basis.
www.mlt.com Regina I Saskatoon I Calgary I Edmonton 19
Key/and Development Corp. v. Cochrane (Town) 2007 ABQB
• Municipality must demonstrate how the levy amount was calculated and must clearly articulate how both existing and new development impacts and benefits from infrastructure
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10 59 Prairie Communities Development Corp. v. Okotoks (Town) 2011 ABCA • Municipality must address the "benefit" of new or expanded infrastructure to both existing and new development in cost allocation
• Off-site levy bylaw must reference the cost allocation between existing and new development
www.mlt.com Regma 1 Saskatoon 1 Calgary 1 Edmonton 21
• Municipality must be able to demonstrate that the cost allocation is reasonable
• Municipality cannot rely upon its natural person powers to impose an agreement on developers to collect levies for infrastructure not contemplated within Part 17 of the Municipal Government Act
www mlt.com Regina I Saskatoon I Calgary I Edmonton 22
6011 Kiewit Energy Canada Corp. v. Edmonton (SDAB) 2013 ABCA • City imposed Sanitary Expansion Assessment in 2005
• City was precluded from imposing Arterial Roadway Assessment in 2011 by virtue of Section 648(2) of the MGA
• Cannot avoid Section 648(2) restrictions by calling an off site levy a "development charge"
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• Determine what the County's development projections are (residential, commercial, industrial)
• Determine what new, expanded or upgraded infrastructure is required to facilitate and serve development and the existing community
• Determine Council's level of support
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6112 • Obtain engineering studies (servicing, transportation)
• Determine cost estimate for new, expanded and upgraded infrastructure
• Determine benefitting area for each project (new and existing development)
www.mlt.com Regma I Saskatoon I Calgary I Edmonton 25
• Determine appropriate cost allocation model (area, unit, consumption, other)
• Determine levy rate
• Consult with stakeholders (developers, land owners, adjacent municipalities)
www.mlt.com Regma I Saskatoon I Calgary I Edmonton 26
6213 • Revise levy model if necessary based on stakeholder input
• Prepare formal bylaw for Council
• Advertise bylaw
• Stakeholder consultation (open houses, non-statutory public hearing, stakeholder meetings)
www.mlt.com Regma I Saskatoon I Calgary I Edmonton 27
• Council considers bylaw (3 readings)
• Collect levies at Development Permit or Subdivision stage
• Administer and update
• Annual report to Council
www mlt.com Regma I Saskatoon I Calgary I Edmonton 18
6314 • Section 651 Agreements
• Cost Sharing Agreements
• Soft Infrastructure Cost Contribution Agreements
• Redevelopment Levy [Sections 634/647]
www.mlt.com Regma I Saskatoon I Calgary I Edmonton 29
• Connection Fees and Utility Rates [Section 34]
• Rates/Fees Bylaw [Section 8]
• Special Tax [Sections 382-387]
• Local Improvement Tax [Section 391-409]
www mlt.com Regma I Saskatoon I Calgary I Edmonton 30
6415 • Section 651 provisions authorize Section 648, 650 or 651 agreements to require the Developer to:
• Pay for all or a portion of the cost of an improvement constructed or paid for in whole or in part by the municipality at any time prior to the date of approval of the development permit or subdivision approval application, or
• Construct or pay for all or a portion of an improvement with an excess capacity
www.mlt.com Regina 1 Saskatoon 1 Calgary 1 Edmonton 31
• Municipalities can recover same costs under a 651 oversize agreement as off-site levy (exception of roads)
• 651 defines improvement as:
• A facility or land referred to in Section 648(2)
• A road , pedestrian walkway, utility or facility referred to in Section 650(1) or 655{1 ){b) . 650 and 655 definition of "road" is a road "required to give access to the development" rather than 648 definition which includes roads "required for or impacted by" the development or subdivision
www mlt.com Reg1na I Saskatoon I Calgary 1 Edmonton 32
6516 • Endeavour to Assist provisions which provide that the "first in " developer will recover cost contributions from other benefitting development towards cost of construction including interest
• Same principles as off-site levies apply: • Fair apportionment of costs • Identify the benefitting area of the infrastructure (existing and new development) • Develop a fair cost allocation model
www.mlt com Regina J Saskatoon 1 Calgary 1 Edmonton 33
• No guarantee of cost recovery (no development, change in legislation, etc)
• Sunset clause (when will infrastructure cease to "benefit" new development?)
• County has final say in cost recovery
• Identify maximum cost recovery eligibility
www mit com Regina I Saskatoon I Calgary I Edmonton 34
17 66 • Developer responsible to advise County of actual costs (including interest) at CCC/FAC stage
• Costs submission is subject to review and approval by County (consider setting maximum interest rates in agreement)
www.mlt com Regina 1 Saskatoon 1 Calgary 1 Edmonton 35
• Essential terms of the agreement: • Identify the project • Construction time frame • Amount and timing of contributions • Project management • Changes to the work • Identify all sources of cost contribution • Scope of costs • Identify any cap on contributions from any party • Identify benefitting area • Cost recovery formula
www mlt.com Regina I Saskatoon I Calgary 1 Edmonton 36
18 67 • Identify if sunset clause applies
• Dispute resolution procedures
• Who owns infrastructure during and after construction
• When does ownership transfer to County? (CCC or FAC?)
www mlt.com Regina I Saskatoon I Calgary 1 Edmonton 37
• Cannot be required as a condition of rezoning, development or subdivision approval
• County is entitled to assess "cost benefit" to community for proposed new development (statutory plans, rezoning)
www mll.com Regma I Saskatoon I Calgary 1 Edmonton 38
19 68 • Similar process to off-site levies: • Identify what soft infrastructure is required to service existing and new development
• Identify cost estimates
• Identify benefitting areas
• Meet and consult with developers to determine willingness to contribute to the infrastructure costs
. . • Identify fair cost allocation
www mit com Regma I Saskatoon I Calgary I Edmonton 39
• Include waiver clause
• Include specific clause that acknowledges that agreement does not fetter the discretion of Council, approving authorities or appeal boards
• Include provision where Developer acknowledges that it has had opportunity to seek independent legal advice
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20 69 • Develop a shopping list of cost recovery requirements
• Identify what can be recovered through Part 17 cost recovery mechanisms
• What other cost recovery options are available for those costs outside of the Part 17 mechanisms?
www.mlt.com Regina 1 Saskatoon 1 Calgary 1 Edmonton 4 1
QUESTIONS???
www mlt.com Regma I Saskatoon I Calgary I Edmonton 42
21 70 APPENDIX 11 8" Brazeau County 7401- Twp Rd 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE: (780) 542-7777- FAX: (780) 542-7770 www.brazeau.ab.ca
September 12, 2017
INVITATION TO PUBLIC OPEN HOUSE
RE : Off-site levy Bylaw 265-96 Review
You are receiving this letter to notify you of a potential update to the Hamlet Off-site Levy Bylaw 265-96 for Buck Creek. At this time, Council has not passed a new Bylaw and the purpose of this open house is to talk with Hamlet residents about off-site levies and potential changes to the off site levy bylaw.
An off-site levy charges properties benefitting from water and sewer infrastructure built by the County. The current Off-site Levy Bylaw came into effect in 1995 and only charges for water and sewer infrastructure built earlier than 1995. In some Hamlets, the County has made improvements to water and sewer services since 1995. The purpose of the new Off-site Levy Bylaw is to recover a portion of these costs which have expanded/improved this service and not been offset by Grants or previous levy payments.
The current off-site levy for a house in Buck Creek is: $417 for sewer and currently the hamlet does not have municipal water.
Council has requested Administration to meet with landowners from each Hamlet affected by an update to the Off-site Levy Bylaw. The map on the following page shows which properties have already paid the off-site levy and which properties have not. If your property is shown in green, you will not be affected since off-site levies can only be taken once and have been paid. If your property is blue or red you are encouraged to come out to the public consultations in October since off-site levies have not been paid on your property. You are only required to pay off-site levies at the time of development or subdivision. The open house for Buck Creek will take place as follows:
Date: Tuesday, October 3, 2017 Time: 4:00pm- 7:00 pm location: Buck Creek Hall {5302 50 Ave, Buck Creek)
At this open house, we want to gather comments on the following:
• How should the new off-site apply? (i.e. all new development, only new residential & commercial development, and grandfather developed lots at historical costs, or existing and new); 71 • How should the off-site levy be calculated? (i .e. per unit or per acre); and • What projects should be included in the off-site levy calculation? (i.e. only water or sewer or should it also include roads, fire halls, recreation areas, etc.). • How much should the County portion be? (i .e. How much should the County tax base absorb?)(Or shall utility charges be considered?)
More open houses will be held the week of October 2-6, 2017. Please visit the County website at www.brazeau.ab.ca for more details.
We look forward to the opportunity to engage in a conversation with you regarding the update to the Off-s ite Levy Bylaw so we can explain what it is, how it might affect you and what options Council may be considering. If you have any questions, please contact Jessica Karpo at [email protected] or Nancy Dodds at [email protected] or call the Planning and Development office at 780-542-2667.
Yours truly,
Martino Verhaeghe, RPP, MCIP Director, Planning and Development
MV/jk cc: Brazeau County Council
Encl . Off-site Levy FAQ Hamlet Map of Paid and Unpaid Levies
Page 2 of 2 72 N A Buck Creek NW-36-47-07-WSM
D Parcel Boundary Undeveloped -
• Offsite Levies Not TWP RD 480 HWY 616 Collected • Developed - Offsite Levies Not Collected ..... D • Offsite Levies ..... Collected 0 f 0:: Vl u.J ..... l9 Sept. 12, 2017 Scale 1:4,500 0 15 30 60 90 120 .:::.::=--=:=- m PRODUCED BY BRAZEA U COUNTY This map is Intended for advisory purposes only. It is based on data deemed reliable but Brazeau County is not responsible for errors or omissions. 73 Projection: NAO 83 UTM 11 N GCSSO Brazeau County 7401- Twp Rd 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE : (780) 542-7777- FAX: (780) 542-7770 www.brazeau.ab.ca September 12, 2017 INVITATION TO PUBLIC OPEN HOUSE RE: Off-site Levy Bylaw 265-96 Review You are receiving this letter to notify you of a potential update to the Hamlet Off-site Levy Bylaw 265-96 for Violet Grove. At this time, Council has not passed a new Bylaw and the purpose of this open house is to talk with Hamlet residents about off-site levies and potential changes to the off site levy bylaw. An off-site levy charges properties benefitting from water and sewer infrastructure built by the County. The current Off-site Levy Bylaw came into effect in 1995 and only charges for water and sewer infrastructure built earlier than 1995. In some Hamlets, the County has made improvements to water and sewer services since 1995. The purpose of the new Off-site Levy Bylaw is to recover a portion of these costs which have expanded/improved this service and not been offset by Grants or previous levy payments. The current off-site levy for a house in Violet Grove is: $335 for sewage and at this time the Hamlet does not have municipal water. Council has requested Administration to meet with landowners from each Hamlet affected by an update to the Off-site Levy Bylaw. The map on the following page shows which properties have already paid the off-site levy and which properties have not. If your property is shown in green, you will not be affected since off-site levies can only be taken once and have been paid. If your property is blue or red you are encouraged to come out to the public consultations in October since off-site levies have not been paid on your property. You are only required to pay off-site levies at the time of development or subdivision. The open house for Violet Grove will take place as follows: Date: Friday, October 6, 2017 Time: 4:00 pm- 7:00pm Location: Violet Grove Community Hall (4706 50 Ave, Violet Grove) At this open house, we want to gather comments on the following: • How should the new off-site levy should apply? (i.e. all new development, only new residential & commercial development, and grandfather developed lots at historical costs, or existing and new}; 74 • How should the off-site levy be calculated? (i.e. per unit or per acre); and • What projects should be included in the off-site levy calculation? (i.e. only water or sewer or should it also include roads, fire halls, recreation areas, etc.). • How much should the County portion be? (i.e. How much should the County tax base absorb?)(Or shall utility charges be considered?) More open houses will be held the week of October 2-6, 2017. Please visit the County website at www.brazeau.ab.ca for more details. We look forward to the opportunity to engage in a conversation with you regarding the update to the Off-site Levy Bylaw so we can explain what it is, how it might affect you and what options Council may be considering. If you have any questions, please contact Jessica Karpo at [email protected] or Nancy Dodds at [email protected] or call the Planning and Development office at 780-542-2667. · Yours truly, Martino Verhaeghe, RPP, MC/P Director, Planning and Development MV/jk cc: Brazeau County Council Encl. Off-site Levy FAQ Hamlet Map of Paid and Unpaid Levies Page 2 of2 75 N A Violet Grove N-24-49-07-WSM D Parcel Boundary Undeveloped - • Offsite Levies Not Collected • Developed - Offsite Levies Not Co llected • Offsite Levies Collected Sept. 12, 2017 Scale 1:7,000 0 25 50 100 150 200 .:::I.~-=:::::::.• m PRODUCED BY BRAZEAU COUNTY HWY 620 This map is intended for advisory purposes only. It is based on data deemed reliable but Brazeau County is not responsible for errors or omissions. 76 Projection: NAO 83 UTM 11 N GCSSO Brazeau County 7401- Twp Rd 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE: {780) 542-7777- FAX: {780) 542-7770 www.brazeau.ab.ca September 12, 2017 INVITATION TO PUBLIC OPEN HOUSE RE: Off-site levy Bylaw 265-96 Review You are receiving this letter to notify you of a potential update to the Hamlet Off-site Levy Bylaw 265-96 for Cynthia. At this time, Council has not passed a new Bylaw and the purpose of this open house is to talk with Hamlet residents about off-site levies and potential changes to the off site levy bylaw. An off-site levy charges properties benefitting from water and sewer infrastructure built by the County. The current Off-site Levy Bylaw came into effect in 1995 and only charges for water and sewer infrastructure built earlier than 1995. In some Hamlets, the County has made improvements to water and sewer services since 1995. The purpose of the new Off-site Levy Bylaw is to recover a portion of these costs which have expanded/improved this service and not been offset by Grants or previous levy payments. The current off-site levy for a house in Cynthia is: $500 per house for water and $666.66 for sewer The potential new off-site levy for a house in Cynthia would be: $2,920 per house for water and $610 per house for sewer Council has requested Administration to meet with landowners from each Hamlet affected by an update to the Off-site Levy Bylaw. The map on the following page shows which properties have already paid the off-site levy and which properties have not. If your property is shown in green, you will not be affected since off-site levies can only be taken once and have been paid. If your property is blue or red you are encouraged to come out to the public consultations in October since off-site levies have not been paid on your property. You are only required to pay off-site levies at the time of development or subdivision. The open house for Cynthia will take place as follows: Date: Wednesday, October 4, 2017 Time: 4:00 pm- 7:00 pm location: lodgepole Community Hall (4501 52 Ave, lodgepole) At this open house, we want to gather comments on the following: 77 • How should the new off-site levy should apply? (i.e. all new development, only new residential & commercial development, and grandfather developed lots at historical costs, or existing and new); • How should the off-site levy be calculated? (i.e. per unit or per acre); and • What projects should be included in the off-site levy calculation? (i.e. only water or sewer or should it also include roads, fire halls, recreation areas, etc.). • How much should the County portion be? (i.e. How much should the County tax base absorb?)(Or shall utility charges be considered?) More open houses will be held the week of October 2-6, 2017. Please visit the County website at www.brazeau.ab.ca for more details. We look forward to the opportunity to engage in a conversation with you regarding the update to the Off-site Levy Bylaw so we can explain what it is, how it might affect you and what options Council may be considering. If you have any questions, please contact Jessica Karpo at [email protected] or Nancy Dodds at [email protected] or call the Planning and Development offic-e at 780-542-2667. Yours truly, Martino Verhaeghe, RPP, MCJP Director, Planning and Development MV/jk cc: Brazeau County Council Encl. Off-site Levy FAQ Hamlet Map of Paid and Unpaid Levies ------Page 2 of2 78 Cynthia Scale 1:5,000 E-05-50-10-W5M 0 1530 60 90 120 N Sept. 12, 2017 II[JI[JIII:::ll.. m D Parcel Boundary Developed - Offsit e PRODUCED BY BRAZEAU COUNTY Levie s Not Co llected This map is Intended for advisory purposes only. It Is based on data deemed reliable but Brazeau A Undeve loped County is not responsible for errors or omissions . Offsite Levies Offsite Levies Not Co llected Projection: • Collect ed • NAO 83 UTM 11 N GCS80 79 Brazeau County 7401 - Twp Rd 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE : {780) 542-7777- FAX : (780) 542-7770 www.brazeau.ab.ca September 12, 2017 INVITATION TO PUBLIC OPEN HOUSE RE: Off-site levy Bylaw 265-96 Review You are receiving this letter to notify you of a potential update to the Hamlet Off-site Levy Bylaw 265-96 for lodgepole. At this time, Council has not passed a new Bylaw and the purpose of this open house is to talk with Hamlet residents about off-site levies and potential changes to the off site levy bylaw. An off-site levy charges properties benefitting from water and sewer infrastructure built by the County. The current Off-site Levy Bylaw came into effect in 1995 and only charges for water and sewer infrastructure built earlier than 1995. In some Hamlets, the County has made improvements to water and sewer services since 1995. The purpose of the new Off-site Levy Bylaw is to recover a portion of these costs which have expanded/improved this service and not been offset by Grants or previous levy payments. The current off-site levy for a house in lodgepole is: $500 per house for sewer The potential new off-site levy for a house in lodgepole would be: $924 per house for sewer and the Hamlet does not have municipal water at this time Council has requested Administration to meet with landowners from each Hamlet affected by an update to the Off-site Levy Bylaw. The map on the following page shows which properties have already paid the off-site levy and which properties have not. If your property is shown in green, you will not be affected since off-site levies can only be taken once and have been paid. If your property is blue or red you are encouraged to come out to the public consultations in October since off-site levies have not been paid on your property. You are only required to pay off-site levies at the time of development or subdivision. The open house for lodgepole will take place as follows: Date: Thursday, October 5, 2017 Time: 4:00 pm - 7:00 pm location: lodgepole Community Hall (4501 52 Ave, lodgepole) At this open house, we want to gather comments on the following: 80 • How should the new off-site levy should apply? (i.e. all new development, only new residential & commercial development, and grandfather developed lots at historical costs, or existing and new); • How should the off-site levy be calculated? (i.e. per unit or per acre); and • What projects should be included in the off-site levy calculation? (i.e. only water or sewer or should it also include roads, fire halls, recreation areas, etc.). • How much should the County portion be? (i.e. How much should the County tax base absorb?)(Or shall utility charges be considered?) More open houses will be held the week of October 2-6, 2017. Please visit the County website at www.brazeau.ab.ca for more details. We look forward to the opportunity to engage in aconversation with you regarding the update to the Off-site Levy Bylaw so we can explain what it is, how it might affect you and what options Council may be considering. If you have any questions, please contact Jessica Karpo at [email protected] or Nancy Dodds at [email protected] or call the Planning and Development office at 780-542-2667. Yours truly, Martino Verhaeghe, RPP, MCIP Director, Planning and Development MV/jk cc: Brazeau County Council Encl. Off-site Levy FAQ Hamlet Map of Paid and Unpaid Levies Page 2 of 2 81 N A Lodgepole N-31-47-09-WSM D Parcel Boundary Undeveloped - • Offsite Levies Not Collected • Developed - Offsite Levies Not Collected • Offsite Levies Collected Sept. 12, 2017 Scale 1:5,000 0 1530 60 90 120 II m PRODUCED BY BRAZEAU COUNTY This map Is int~nded for advisory purposes only. tt is based on data deemed reliable but Brazl!!au County Is not responsible for errors or omissions. 82 Projection: NAO 83 UTM llN GCSBO Brazeau County 7401- Twp Rd 494, P.O. Box 77, Drayton Valley, Alberta T7A-1R1 PHONE: (780) 542-7777- FAX: {780) 542-7770 www.brazeau.ab.ca September 12, 2017 INVITATION TO PUBLIC OPEN HOUSE RE: Off-site Levy Bylaw 265-96 Review You are receiving this letter to notify you of a potential update to the Hamlet Off-site Levy Bylaw 265-96 for Rocky Rapids. At this time, Council has not passed a new Bylaw and the purpose of this open house is to talk with Hamlet residents about off-site levies and potential changes to the off-site levy bylaw. An off-site levy charges properties benefitting from water and sewer infrastructure built by the County. The current Off-site Levy Bylaw came into effect in 1995 and only charges for water and sewer infrastructure built earlier than 1995. The County has made improvements to water and sewer services since 1995 and some Hamlets have new infrastructure planned. The purpose of the new Off-site Levy Bylaw is to recover a portion of these costs which have expanded/improved this service and not been offset by Grants or previous levy payments. The current off-site levy for a house in Rocky Rapids is: $312.50 for water and $625.00 for sewer The potential new off-site levy for a house in Rocky Rapids would be: $5,163 per unit for water and $1,879 per unit for sewer Council has requested Administration to meet with landowners from each Hamlet affected by an update to the Off-site Levy Bylaw. The map on the following page, shows which properties have already paid the off-site levy and which properties have not. If your property is shown in green, you will not be affected since off-site levies can only be taken once and have been paid. If your property is blue or red you are encouraged to come out to the public consultations in October since off-site levies have not been paid on your property. You are only required to pay off-site levies at the time of development or subdivision. The open house for Rocky Rapids will take place as follows: Date: Monday, October 2, 2017 Time: 4:00 pm- 7:00pm Location: Brazeau County Administration Building (7401 Twp Rd 494) 83 At this open house, we want to gather comments on the following: • How should the new off-site levy should apply? (i.e. all new development, only new residential & commercial development, and grandfather developed lots at historical costs, or existing and new); • How should the off-site levy be calculated? (i.e. per unit or per acre); and • What projects should be included in the off-site levy calculation? (i.e. only water or sewer or should it also include roads, fire halls, recreation areas, etc.). • How much should the County portion be? (i.e. How much should the County tax base absorb?)(Or should utility charges be considered?) More open houses will be held the week of October 2-6, 2017. Please visit the County website at www.brazeau.ab.ca for more details. We look forward to the opportunity to engage in a conversation with you regarding the update to the Off-site Levy Bylaw so we can explain what it is, how it might affect you and what options Council may be considering. If" you have any questions, please contact Jessica Karpo at [email protected] or Nancy Dodds at [email protected] or call the Planning and Development office at 780-542-2667. Yours truly, Martino Verhaeghe, RPP, MC/P Director, Planning and Development MV/jk cc: Brazeau County Council Encl. Off-site Levy FAQ Hamlet Map of Paid and Unpaid Levies ------Page 2 of2 84 N A Rocky Rapids NW-34-49-07-WSM D Parcel Bo undary Developed - Offsite Levies Not Co llected • Undeveloped - Offsite Levies Not • Col le cted Offsite Levies • Collected Sept. 12, 2017 Scale 1:5,000 0 1530 60 90 120 II m PRODUCED BY BRAZEAU COUNTY This map Is inte-nded for advisory purposes only. It Is based on data deeomed reliable but Brazeau County is not responsible for errors or omissions. 85 Projection : NAO 83 UTM 11 N GCS80 Brazeau County BRAZEAU COUNTY UPDATE REPORT TO COUNCIL SUBJECT: Possibility of Garbage Collection Areas DATE TO COUNCIL: November 23 rd , 2017 PREPARED BY: Zimran Khokhar, Project Manager, Public Works & Infrastructire Winston Rossouw, Director, Public Works & Infrastructur UPDATE Council on November 7 th, 2017 adopted motion 1256/ 7 "Moved INFORMATION: Gressler that we request Administration to look into p of garbage collection of some sort for whatever areas for Brazeau County." Since Council meeting November 7th , 2017 Administration has reached out to Enviro-Pak who undertakes curbside garbage collection for the Town of Drayton Valley. The initial response from Enviro-Pak suggest that on a case by case bases the charge per month per household could be in the order of $25 - $30. This amount includes supply of one garbage bin per household. Administration will complete a full scope of County wide garbage collection cost estimate by November 23r d, 2017. Administration respectfully request Council's consideration of the County wide garbage collection options to be discussed during budget deliberations on November 28t h or 29t h, 2017. Brazeau County — Report to Council — Possibility of Garbage Collection Areas Page 1 of 1 86 410.0010 A Brazeau County BRAZEAU COUNTY UPDATE REPORT TO COUNCIL SUBJECT: Estimate for Retrofits to the Old Public Works Shop DATE TO COUNCIL: November 23 rd , 2017 PREPARED BY: Zimran Khokhar, Project Manager, Public Works & Infrastr Winston Rossouw, Director, Public Works & Infrastructur UPDATE Council on November 7th , 2017 adopted motion 1326/17 " INFORMATION: Wheale to direct Administration to develop a cost estimate to retrofit the old public works shop for November 23, 2017 considering the Agricultural Society activities requested during their presentation November 7, 2017." On November 14t h, 2017 Administration in conjunction with the Agricultural Society conducted an onsite review of the building's suitability and adaptability for the potential use by the Agricultural Society. Administration respectfully requests that Council afford Administration the opportunity to compile a complete scope and cost estimate between November 16th and 22 nd , 2017 for Council's consideration on November 28th or 29th, 2017 budget discussions. Brazeau County — Report to Council — Estimate for Retrofits to the Old Public Works Shop Page 1 of 1 87