I hereby give notice that an ordinary meeting of the Parks, Arts, Community and Events Committee will be held on:
Date: Thursday, 11 March 2021 Time: 10.00am Meeting Room: Reception Lounge Venue: Auckland Town Hall 301-305 Queen Street Auckland
Kōmiti Whakarite Pārae, Mahi Toi, Hapori, Kaupapa Parks, Arts, Community and Events Committee
OPEN AGENDA
MEMBERSHIP Chairperson Cr Alf Filipaina Deputy Chairperson Cr Dr Cathy Casey Members Cr Josephine Bartley IMSB Member Tony Kake Deputy Mayor Cr Bill Cashmore Cr Tracy Mulholland Cr Fa’anana Efeso Collins Cr Daniel Newman, JP Cr Pippa Coom Cr Greg Sayers Cr Linda Cooper, JP Cr Desley Simpson, JP Cr Angela Dalton Cr Sharon Stewart, QSM Cr Chris Darby Cr Wayne Walker Cr Christine Fletcher, QSO Cr John Watson Mayor Hon Phil Goff, CNZM, JP Cr Paul Young Cr Shane Henderson Cr Richard Hills IMSB Member Mr Terrence Hohneck (Quorum 11 members) Maea Petherick Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor
8 March 2021
Contact Telephone: (09) 890 8136 Email: [email protected] Website: www.aucklandcouncil.govt.nz
Terms of Reference
Responsibilities
This committee deals with the development and monitoring of strategy, policy and action plans associated with community, social and cultural activities. The committee will establish an annual work programme outlining key focus areas in line with its key responsibilities, which include:
• The Southern Initiative and The Western Initiative • sports and recreation, including parks and reserves • community facilities and community services • acquisition of property relating to the committee’s responsibilities and in accordance with the LTP • grants for regional events, arts and cultural and heritage organisations, indoor sports and leisure and for the regional community development programme • economic development • arts and culture • community safety • community engagement • community development • homelessness • working with the six demographic advisory panels to give visibility to the issues important to their communities and help effect change • working with the Auckland Domain Committee to give visibility to the issues important to the Domain and to help effect change.
Powers
(i) All powers necessary to perform the committee’s responsibilities, including: (a) approval of a submission to an external body (b) establishment of working parties or steering groups. (ii) The committee has the powers to perform the responsibilities of another committee, where it is necessary to make a decision prior to the next meeting of that other committee. (iii) If a policy or project relates primarily to the responsibilities of the Parks, Arts, Community and Events Committee, but aspects require additional decisions by the Planning Committee and/or the Environment and Climate Change Committee, then the Parks, Arts, Community and Events Committee has the powers to make associated decisions on behalf of those other committee(s). For the avoidance of doubt, this means that matters do not need to be taken to more than one of these committees for decisions. (iv) The committee does not have: (a) the power to establish subcommittees (b) powers that the Governing Body cannot delegate or has retained to itself (section 2).
Exclusion of the public – who needs to leave the meeting
Members of the public
All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
• Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role. • Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role. • Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items. • In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
• The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting). • However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room. • All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.
Independent Māori Statutory Board
• Members of the Independent Māori Statutory Board who are appointed members of the committee remain. • Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.
Staff
• All staff supporting the meeting (administrative, senior management) remain. • Other staff who need to because of their role may remain.
Local Board members
• Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
• Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.
Parks, Arts, Community and Events Committee 11 March 2021
ITEM TABLE OF CONTENTS PAGE 1 Apologies 7 2 Declaration of Interest 7 3 Confirmation of Minutes 7 4 Petitions 7 5 Public Input 7 6 Local Board Input 7 7 Extraordinary Business 8 8 Proposed land exchange - Bellgrove Reserves, Avondale 9 9 Proposed change of decision-making allocation for Colin Dale Park 19 10 Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau 39 11 Summary of Parks, Arts, Community and Events Committee Information - updates, memos and briefings - 11 March 2021 49 12 Consideration of Extraordinary Items
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1 Apologies
At the close of the agenda no apologies had been received.
2 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
3 Confirmation of Minutes
That the Parks, Arts, Community and Events Committee: a) confirm the ordinary minutes of its meeting, held on Thursday, 10 December 2020, including the confidential section, as a true and correct record.
4 Petitions
At the close of the agenda no requests to present petitions had been received.
5 Public Input
Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.
At the close of the agenda no requests for public input had been received.
6 Local Board Input
Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.
This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.
At the close of the agenda no requests for local board input had been received.
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7 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
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Proposed land exchange - Bellgrove Reserves, Avondale File No.: CP2021/01642
Te take mō te pūrongo Purpose of the report 8 Item 1. To seek approval to publicly notify a proposed land exchange of Bellgrove Reserve West and part of Bellgrove Reserve East for open space located on Bellgrove Place in Avondale. Whakarāpopototanga matua Executive summary 2. In accordance with Section 15 of the Reserves Act 1977, community and mana whenua views are sought to inform decision-making about a proposed exchange of 397m2 of land at Bellgrove Reserve East and West (in part) with 1372m² of Kāinga Ora land. 3. The exchange would enable the creation of a new pocket park and accessway on Bellgrove Place. The development of the park would be funded by Kāinga Ora and subject to local board approval. 4. The proposed exchange has been assessed against council open space policies and is deemed to be a high priority. 5. The proposed land exchange could benefit the community by: • increasing amenity values and open space (net gain of 975m2 open space) • providing a more multifunctional and useable recreational space • delivering better sightlines and pedestrian access to open space. 6. There is a low risk of challenge to decision-making for the land exchange in accordance with section 15(2) of the Reserves Act 1977. This is mitigated by ensuring appropriate public and mana whenua consultation. 7. At their February 2021 business meeting, the Whau Local Board supported seeking public feedback on the proposed exchange. 8. If the Committee approves public notification of the proposed land exchange, this process will commence in April 2021. Ngā tūtohunga Recommendation/s That the Parks, Arts, Community and Events Committee: a) approve notification under section 15(2) of the Reserves Act 1977 of a proposed exchange of 397m2 of reserve land as follows: i) Bellgrove Reserve West, 12A Bellgrove Place, 245m2, LOT 5 DP 100239 ii) Bellgrove Reserve East in part, 15A Bellgrove Place, 152m2, LOT 2 DP 100239 for a 1372m2 new pocket park and pedestrian accessway situated on: iii) part of 30-36 Bellgrove Place, 242m2, LOT 6 DP 96572 iv) part of 35-40 Bellgrove Place, 906m2, LOT 5 DP 96572 v) part of 27-33 Bellgrove Place, 44m2, LOT 4 DP 96572 vi) part of 7-13 Bellgrove Place, 54m2, LOT 3 DP 100239 vii) part of Bellgrove Road Reserve, 126m2.
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b) note that Kāinga Ora will provide capital investment to develop the park and accessway in general accordance with the indicative design in Attachment A with local board agreement.
Horopaki Context
There are opportunities to enhance open space provision in Avondale Item 8 Item 9. Kāinga Ora is redeveloping the site centred around Bellgrove Place, Avondale. Its masterplan for the area includes replacing 90 existing dwellings with approximately 229 new dwellings. 10. Key elements of the masterplan incorporate removing the existing cul-de-sac on Bellgrove Place and establishing new roads to connect with the surrounding network. 11. This redevelopment presents opportunities for Auckland Council to improve the amenity and functionality of existing open space around Bellgrove Place. 12. Auckland Council currently owns two small unclassified recreation reserves off Bellgrove Place. Figure 1 shows the location, size, and layout of these two lots. Figure 1: Bellgrove Reserve East and Bellgrove Reserve West
Kāinga Ora has proposed a land exchange 13. To facilitate the implementation of the masterplan, Kāinga Ora requests to exchange Bellgrove Reserve West (245m2) and parts of Bellgrove Reserve East (152m2) for 1372m2 of Kāinga Ora land. 14. This exchange would enable the development of a pocket park and a six-metre wide thoroughfare with footpath wider at the southern end to accommodate an existing tree. 15. Bellgrove Reserve East currently contains a playground and a large Eucalyptus cinerea tree which provides a unique ecological feature. The proposed land exchange retains the tree and Kāinga Ora’s indicative designs provide for new nature play equipment. 16. Kāinga Ora will provide the capital investment to develop the pocket park with agreement by the Whau Local Board. 17. Figure 2 shows the proposed Kāinga Ora land (shaded blue) to be exchanged to Auckland Council as local purpose reserve (recreation). Shaded in red is Auckland Council reserve land to be exchanged to Kāinga Ora.
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Figure 2: Proposed land exchange areas
Item 8 Item
Land to be exchanged to Auckland Council as local purpose reserve (recreation) (SHADED BLUE) Shown Legal Name Area (Total = 1,372m2) Current owner S1 (Lot A) LOT 6 DP 96572 242m2 Kāinga Ora S2 (Lot B) LOT 5 DP 96572 906m2 Kāinga Ora S3 (Lot C) LOT 4 DP 96572 44m2 Kāinga Ora S4 (Road) ROAD RESERVE (see note) 84m2 Auckland Transport S5 (Lot D) LOT 3 DP 100239 54m2 Kāinga Ora S6 (Road) ROAD RESERVE (see note) 42m2 Auckland Transport Note: Kāinga Ora has proposed Bellgrove Place road reserve, including S4 and S6, is stopped and acquired by Kāinga Ora. S4 and S6 would then be exchanged to Auckland Council. This process is already underway with Auckland Transport.
Land to be exchanged to Kāinga Ora (SHADED RED) Shown Legal Name Area (Total = 397m2) Current owner S7 (B.R.West) LOT 5 DP 100239 245m2 Auckland Council S8 (B.R.East) LOT 2 DP 100239 81m2 Auckland Council S9 (B.R.East) LOT 2 DP 100239 71m2 Auckland Council Note: S10, currently part of Bellgrove Reserve East, will remain Auckland Council open space.
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The land exchange process is set out in the Reserves Act 1977 18. Section 15 of the Reserves Act prescribes the process for a land exchange between
reserves and other land. The process has four key steps: • the administering body (in this case Auckland Council) publicly notifies its intention to undertake the land exchange and calls for objections in writing, allowing a period
Item 8 Item of at least one month for objections to be received • after a period of at least one month following public notification the administering body considers all objections to the proposed land exchange • the administering body passes a resolution supporting the land exchange if it considers it appropriate to do so considering the objections received • a copy of the resolution supporting the land exchange is forwarded to the Minister of Conservation, or their delegate, along with the objections for authorisation. 19. Relevant mana whenua must also be consulted. There is shared decision-making for the acquisition of open space 20. The decision-making allocations for the acquisition of land for parks and open space is set out in Volume Two of the Long-term Plan 2018-2028. 21. The governing body is responsible for: • the number and general location of all new parks and the prioritisation of major upgrades to existing parks (including sports fields within parks) • acquisition and divestment of all park land, including the disposal or surplus parks, excluding any disposals and reinvestment made in accordance with the Service Property Optimisation Approach. 22. Local boards are responsible for the specific location of new local parks (including the prioritisation for acquisition) within budget parameters agreed with the governing body. Tātaritanga me ngā tohutohu Analysis and advice The proposed land exchange is assessed as high priority 23. Land exchanges are assessed against criteria in the Parks and Open Space Acquisition Policy 2013 and Parks and Open Space Provision Policy 2016. 24. The land exchange at Bellgrove Place is deemed high priority due to the potential benefits arising from the proposed exchange. 25. Table 1 provides a summary of the assessment of the proposed disposal of Bellgrove Reserve West and parts of Bellgrove Reserve East in exchange for a new pocket park and pedestrian accessway.
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Table 1: Initial assessment of the open space benefits that could result from the proposed land exchange
Acquisition criteria Comment Total Rating
• Bellgrove Reserve West and Bellgrove Reserve East are currently too
small to meet open space provision policy 8 Item Meeting community • 1000m2 is the smallest suggest size for a pocket park and the current needs, now and in combined Bellgrove reserves are 630m2 the future • The proposed new pocket park would be 1140m2 which meets provision policy • Bellgrove Reserve West and Bellgrove Reserve East currently provide no benefit to connecting parks and open spaces Connecting parks and open spaces • The proposed pocket park and thoroughfare would provide a central pedestrian link across the proposed residential superlot and then further access for the community to Riversdale Road and Reserve • Bellgrove Reserve West and Bellgrove Reserve East have no known The land historic heritage, landscape, geological or cultural values Protecting and exchange restoring Auckland’s • Bellgrove Reserve East has a large Eucalyptus cinerea which provides is a high unique features and a unique ecological feature priority meanings • The proposed new pocket park and thoroughfare accommodate the retention of this tree on site which aligns with protecting unique features • Bellgrove East Reserve provides no benefit as a park and is unlikely to in the future • Bellgrove West Reserve currently provides play equipment for the area but does not offer sizable open space. The benefits of the play equipment Improving the parks should be retained. and open spaces we already have • The proposed pocket park indicative plans include new play equipment, multi-functional outdoor space, seating areas and bike racks. • The proposed pocket park and walkway would provide a larger (+975m2) more useful, and better multifunctional space than the currently split Bellgrove East Reserve and Bellgrove West Reserve
26. The land exchange could benefit the local community by: • increasing amenity values and open space (net gain 975m2) • providing more multifunctional and useable recreational space • delivering better sightlines and pedestrian access to open space. 27. Staff recommend that the Parks, Arts, Community and Events Committee support public notification of the proposed land exchange.
Tauākī whakaaweawe āhuarangi Climate impact statement 28. Vegetation on parks and open space can serve as temperature regulators through shade and evapotranspiration. Plants and woodlands can also process and store carbon, helping to offset the accumulation of greenhouse gases in the atmosphere. 29. Parks and open space also act as collection points for surface and run-off water, reducing flood risks during storms. 30. Climate change is expected to bring increasing temperatures, rising sea levels and changing rainfall patterns. Park development proposals will need to reflect these effects and take into consideration the environmentally sensitive ways parks and open space must be managed to achieve their benefits. This includes energy and waste reduction,
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and conserving water resources.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera
Council group impacts and views 31. The land exchange process involves road stopping Bellgrove Place. The road stopping
process is currently underway between Kāinga Ora and Auckland Transport. Item 8 Item 32. Parks Sports and Recreation have expressed their views to retain equivalent or improved park services for the area. These services include green space, play equipment and safe visible access.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe Local impacts and local board views 33. Staff attended a workshop with the local board on 12 August 2020 to present the land exchange. The local board had questions on Kāinga Ora’s overall development plan and expressed community concerns of the loss of tree coverage. 34. Staff and the Whau Local Board visited the proposed land exchange site on 21 October 2020 as part of their workshop schedule. The board members expressed their interests in maintaining the native, mature trees on site and in having the park reconfigured into a more rectangular-shaped parcel of land as opposed to the proposed ‘L-Shape’ park. 35. The Whau Local Board, at their 24 February 2021 business meeting, supported seeking public feedback on the proposal. The local board was clear they would not provide support of the land exchange until reviewing public feedback. Council staff reporting back to the local board on public feedback is part of the normal land exchange process. 36. The Whau Open Space Network Plan 2017 identifies Bellgrove Reserve East and West as low priority for ecological restoration and upgrading play equipment in the next eight to ten years. 37. Indicative designs for the future rectangle-shaped pocket park (roughly 1140m2) and accessway (roughly 230m2) includes planting, seating, and a small section of nature play equipment (Attachment A). The local board will approve any final designs presented by Kāinga Ora after the land exchange process concludes. 38. Kāinga Ora will provide capital investment to develop the pocket park. Tauākī whakaaweawe Māori Māori impact statement 39. The provision of quality parks and open spaces has broad benefits for Māori, including: • helping facilitate Māori participation in outdoor recreational activity • helping make Auckland a green, resilient, and healthy environment consistent with the Māori worldview of the natural world and their role as kaitiaki of the natural environment. 40. The proposed land exchange does not contain any known sites or places of significance to mana whenua according to the Auckland Unitary Plan management layer. 41. Subject to the proposed land exchange being approved for public notification, consultation with mana whenua will be undertaken under section 4 of the Conservation Act 1987.
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Ngā ritenga ā-pūtea
Financial implications 42. There are no financial implications of public notification of a proposed land exchange. The costs of public and mana whenua engagement on the land exchange will be met within current budget. 8 Item Ngā raru tūpono me ngā whakamaurutanga Risks and mitigations 43. There is a low risk of challenge to council decision-making for the proposed land exchange in accordance with section 15 of the Reserves Act 1977. Key aspects of this process include public and mana whenua consultation. This is mitigated by ensuring appropriate public and mana whenua consultation. 44. There is a low delivery risk as there is no guarantee that the proposed land exchange will be: • approved by the governing body for notification • supported by mana whenua through the consultation process • supported by the public through the consultation process • supported by the governing body following consultation • authorised by the Minister of Conservation or their delegate. 45. Kāinga Ora will manage any risks associated with their redevelopment projects in Avondale. Ngā koringa ā-muri Next steps 46. If the Parks, Arts, Community and Events Committee approves public notification of the proposed land exchange, this process will commence in April 2021.
Ngā tāpirihanga Attachments No. Title Page A⇩ Kāinga Ora masterplan and indicative designs for the new pocket park and 17 walkway
Ngā kaihaina Signatories Author Maclean Grindell - Policy Analyst Authorisers Kataraina Maki - GM - Community & Social Policy Claudia Wyss - Director Customer and Community Services
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Item 8 Item
AttachmentA
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Proposed change of decision-making allocation for Colin Dale
Park
File No.: CP2020/19325
Te take mō te pūrongo 9 Item Purpose of the report 1. To seek approval that decision-making about the motorsport precinct of Colin Dale Park is allocated from the Ōtara-Papatoetoe Local Board to the governing body. Whakarāpopototanga matua Executive summary 2. The Ōtara-Papatoetoe Local Board has requested that the Parks, Arts, Community and Events Committee consider its recommendation that the motorsport precinct within Colin Dale Park be governed as a regional asset. 3. This park was purchased by Manukau City Council in 2003 to provide a motorsport venue for the Auckland region. It is currently governed by the Ōtara-Papatoetoe Local Board. 4. To assist with decision-making on the appropriate governance over Colin Dale Park staff considered three options: • Option 1: Colin Dale Park remains a destination park managed by the local board (status quo) • Option 2: Colin Dale Park is a regional asset managed by the governing body • Option 3: Colin Dale Park is managed under an alternative governance model. 5. Outcomes and management assessments were made of these options. Staff also made an assessment against the criteria set out in Section 17(2) of the Local Government Auckland Council Act 2009. 6. These analyses show that Colin Dale Park has sub-regional and regional functions, and its sport and recreation amenities have a wide catchment with a number of communities of interest. 7. Staff recommend that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) is allocated to the governing body. 8. There is a low risk that the decision may be legally challenged. The assessment against criteria outlined in the Local Government Auckland Council Act 2009 mitigates this risk. 9. If approved, the 44.3-hectare motorsport precinct at Colin Dale Park would be added to Schedule 1 of the Auckland Council Long-term Plan.
Ngā tūtohunga Recommendation/s That the Parks, Arts, Community and Events Committee: a) approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be allocated to the governing body according with section 17(2) of the Local Government Auckland Council Act and be added to Schedule 1 of the Auckland Council Long-term Plan. b) approve that the decision-making of the 44.3-hectare motorsport precinct (SEC 1 SO 422986) at Colin Dale Park be added to Schedule 1 of the Auckland Council Long- term Plan.
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Horopaki
Context 10. The Ōtara-Papatoetoe Local Board has requested that the decision-making allocation for Colin Dale Park be changed to the governing body [Resolution number OP/2020/198 refers].
Item 9 Item 11. This is the first-time that a local board requests advice on a potential change of decision- making allocation for a local park. 12. The Local Government Auckland Council Act 2009 requires that decision-making responsibilities for the non-regulatory activities of council are exercised by either the governing body or the local board in accordance with section 17(2) of the Act. 13. The general principle is that non-regulatory decisions will be made by local boards unless the activity is such that the decision-making on an Auckland-wide basis will better promote the well-being of the communities across Auckland. 14. At least one of the three criterion identified in Section 17(2)(b) should be met in order for the decision-making allocation to rest with the governing body. These criteria are: i) the impact of the decision will extend beyond a single local board area; or ii) effective decision-making will require alignment or integration with other decisions that are the responsibility of the governing body; or iii) the benefits of a consistent or coordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area. Decision-making responsibilities for parks are allocated to local boards 15. Non-regulatory decision-making responsibilities for all parks and open space are allocated to local boards unless the park is listed in Schedule 1 of the Auckland Council Long-term Plan. 16. To-date, only regional parks have been listed in this schedule.
Table 1: Decision-making responsibilities for parks and open spaces Group of Local Board non-regulatory Governing body non-regulatory activities responsibilities responsibilities Local boards are allocated decision- The governing body is allocated decision- making responsibility for the following making responsibility for the following non-regulatory activities of Auckland non-regulatory activities of Auckland Council Council Local council Parks including: Parks including: services • the specific location of new local parks • any new parks acquired for an Auckland- (including the prioritisation for wide purpose or function and acquisition) • regional open space strategy and policy, • reserve management plans for local including open space network plan and Regionally parks volcanic cones strategy delivered • local parks improvements and place • reserve management plans for regional council shaping parks services • the use of and activities within local • the number and general location of all parks, such as community events and new parks and the prioritisation of major community planting programmes upgrades • cemeteries that are no longer in regular • the use of and activities within regional active use and are functioning as local parks parks • acquisition and divestment of all park • naming of local parks. land • coordination of the use of all sports fields on a regional basis
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• open cemeteries.
Colin Dale Park is intended to become a major motorsport and bike facility 17. Colin Dale Park was purchased by Manukau City Council in 2003 for motorsport activities, after legacy councils identified a lack of space for these activities.
18. The Colin Dale Park was intended to become a motorsport facility serving at a minimum a 9 Item sub-regional catchment. The park has been developed to meet this intent. Most users come from outside of the local board area. 19. Colin Dale Park is currently classified as a destination park as described in the Open Space Provision Policy 2016. Destination parks are typically local parks of regional or sub-regional significance allocated to local boards for decision-making and management.
Table 2: Description of a destination park Typology Description Indicative amenities Provision target Destination Provides for large numbers of • large events space A variety of destination parks Park visitors who often visit for an should be located to serve the extended period and may • walking circuits and trails northern, western, central and travel from across Auckland. • destination and/or multiple southern areas of urban Auckland. Many destination parks are playgrounds tourist attractions. Typically, • specialised sport and Future provision will be they will: recreation facilities determined through network planning. • be more than 30 hectares • distinct natural, heritage or cultural features Provides neighbourhood and • accommodate specialised suburb park functions for facilities • multiple places for immediately neighbouring • have significant or unique gatherings and socialising. residential areas. attributes.
20. The park is approximately 56 hectares and zoned as open space. 21. It is a recreation reserve which includes a 44.3-hectare motorsport precinct (SEC 1 SO 422986), 10-hectares of local purpose reserve¹ (SEC 2 SO 422986) and a two-hectare esplanade reserve (SEC 3 SO 422986).1 22. The motorsport portion of Colin Dale Park is made up of several tailormade landscapes. 23. Six park users were identified following an expression of interest process and the Ōtara- Papatoetoe Local Board has granted four leases as well as one licence to occupy. The five community groups currently using the park are: • Papakura BMX • Family Jet Sprint (licence to occupy). • Counties Manukau Offroad Racing Club • Main Jet Events (Motorcross) • Auckland Radio Controlled Cars. 24. The lease for the sixth group, Kartsport Mount Wellington, is under consideration. 25. Users come from across Auckland because of the specialist nature of the various options in the park. 26. It is also proposed that Speedway move to Colin Dale Park when the current lease at Western Springs expires in 2024.
1 The local purpose reserve is currently undeveloped and has an agreement to lease signed between Manukau City Council and Te Ara Rangatu o Te Iwi o Ngāti Te Ata Waiohua Incorporated in October 2010.
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27. The proposed sites for Kartsport Mount Wellington and Speedway will remain vacant until these lease decisions have been made.
Figure 1: Colin Dale Park Item 9 Item
Funding for the park development has been provided by the governing body 28. The Ōtara-Papatoetoe Local Board has been advocating for Colin Dale Park to become a regional asset, as shown in their Local Board Plan (2017). Key reasons for this advocacy are the regional sport focus of the park and the funding required to fulfill the vision for the park. 29. The local board’s One Local Initiative, as part of the Long-term Plan 2018-2028, involved removing the annual $280,000 Locally Driven Initiatives operational funding and debt relief. 30. An additional $8.9 million was approved by the Finance and Performance Committee in November 2018, for the works required to complete the motorsport precinct. This funding was allocated as part of the Annual Plan 2019/2020. 31. Approximately $30 million capital expenditure and $16.2 million consequential operating expenditure (over 10 years) is required to fulfill the original vision for the park. This funding has not been allocated. Tātaritanga me ngā tohutohu Analysis and advice Assessment indicate that Colin Dale Park has regional significance 32. To assist with decision-making, staff have assessed Colin Dale Park against outcomes and park management matrices (see Attachment A). 33. An outcomes matrix reviews Colin Dale Park’s significance in terms of its culture and heritage, natural features, sport and recreation at a local, sub-regional and regional level as well as importance to mana whenua. 34. A summary of the assessment in Figure 2 shows that the motorsport precinct has regional significance because of its sport and recreation opportunities and wide communities of interest.
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Figure 2: Summary of Colin Dale Park’s outcomes assessment matrix Item 9 Item
35. A management matrix reviews the scale of visitor infrastructure, the use and programming of the park, maintenance and management as well as mana whenua’s relationship with the park. 36. Figure 3 shows that the motorsport precinct is managed as a facility of sub-regional and regional significance. Figure 3: Summary of Colin Dale Park’s management assessment matrix
The motorsport precinct also meets the legislative threshold for regional decision-making 37. The motorsport precinct at Colin Dale Park also meets the legislative thresholds in section 17(2)(b) of the Local Government Auckland Council Act 2009. 38. At least one of the three criterion needs to be met in order for the decision-making allocation to rest with the governing body.
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39. Staff note that all three criteria could be met as outlined in Table 4 below.
Table 4: Summary of assessment against the Act’s criteria
Item 9 Item Legislative criteria Option 2 Rationale i) the impact of the decision will Yes • The facility has a region-wide catchment and extend beyond a single local board any decisions related to the park affect area people in other local boards ii) effective decision making will require Yes • The governing body has made, and will likely alignment or integration with other continue to make, investment decisions over decisions that are the responsibility the development of the park of the governing body • The park has been proposed as a potential venue for Speedway its current lease expires at Western Springs in 2024 iii) the benefits of a consistent or Yes • All the sports offered at the park have a sub- coordinated approach across regional or regional catchment Auckland will outweigh the benefits of reflecting the diverse needs and • Management by the governing body would preferences of the communities ensure strategic planning is consistent with within each local board area Auckland-wide planning and investment.
Options analysis 40. Staff considered three options in response to the Ōtara-Papatoetoe Local Board request for advice on whether the decision-making allocation for Colin Dale Park could be changed: • Option 1: Colin Dale Park remains a destination park managed by the local board (status quo) • Option 2: Colin Dale Park is managed by the governing body as a regional asset • Option 3: Colin Dale Park is managed under an alternative governance model. Option 1: Colin Dale Park remains a destination park governed by the local board 41. Under this option Colin Dale Park continues to be managed by the Ōtara-Papatoetoe Local Board. 42. This option has several advantages: • the local board retains decision-making authority over a valuable open space asset, including the development and use of the park • there is an opportunity to develop Puhinui Reserve and Colin Dale Park as a precinct under one management structure with a close relationship with mana whenua who have interests in both open spaces. 43. Under this model the financial challenges identified by the local board would remain and the facility would continue to serve a wide catchment well beyond the local board area. Option 2: Colin Dale Park is managed by the governing body as a regional asset 44. This option entails the governing body having the decision-making allocation of the 44.3- hectare motorsport precinct at Colin Dale Park. 45. The advantages of this option include: • future funding and development responsibility for the park will rest with the governing body
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• management by the governing body would ensure strategic planning is consistent with Auckland-wide planning
• the 10-hectare local purpose reserve for the proposed marae would remain with the local
board. 46. However, the local board would lose its decision-making authority over the motorsport
portion of this area of open space. Item 9 Item 47. This option would also constitute a departure from existing allocation. To-date, only regional parks are allocated to the governing body for decision-making. 48. A regional park is described in the Regional Parks Management Plan 2010 as representing ‘many of the special natural and cultural qualities of the Auckland region.’ 49. Colin Dale Park does not meet the criteria for regional parks as outlined in Table 3 below. Table 3: Regional park classification criteria
Option 3: Colin Dale Park is managed under an alternative governance model 50. The motorsport precinct could potentially be managed under an alternative governance model. In this regard, staff assessed the governance models of three other destination parks: (1) the Auckland Domain; (2) Rarotonga / Mount Smart Stadium; and (3) Western Springs Stadium. These open spaces or facilities are not managed by the local boards in which they are situated. 51. Auckland Domain is co-governed under the Auckland Domain Act 1987. It has a mix of local, regional, national and international sports facilities as well as significant historic facilities, including the museum and Wintergardens. 52. Western Springs Stadium is managed by Auckland Unlimited because of its capacity for large events. 53. Rarotonga/Mount Smart Stadium is owned by the Tūpuna Taonga o Tāmaki Makaurau Trust and is managed by Auckland Unlimited. 54. When staff compare Colin Dale Park to these open spaces or facilities there is not a compelling reason to establish an alternative governance model. There are no legislative or ownership issues that might support co-governance. 55. Further, there may be a limited number of events or other commercial opportunities that could support management by Auckland Unlimited. 56. Option 3 has been discarded because of these differences in size, scale and significance. 57. Staff recommend that the governing body assumes the decision-making allocation of the 44.3-hectare motorsport precinct at Colin Dale Park (Option 2). Tauākī whakaaweawe āhuarangi Climate impact statement 58. There is capacity for climate change reduction and carbon off-set in the delivery of the concept plan by: • selecting natural materials where possible
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• planting large specimen trees to increase the urban ngahere
• providing walking and cycling corridors to increase alternative transport options.
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera Council group impacts and views
Item 9 Item 59. There are no identified impacts on the wider council whanau. Operational staff views have been sought.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe Local impacts and local board views 60. Staff have had several workshops with the local board to discuss this issue. 61. At a workshop on 10 November 2020, the Ōtara-Papatoetoe Local Board requested formal advice on a possible change in the decision-making allocation. 62. Key reasons for this request were the regional function of the park as a motorsport facility with Auckland-wide communities of interest. The local board also raised concerns about the costs associated with the development and maintenance of these motorsport facilities. 63. On 8 December 2020, the local board endorsed a recommendation that the Parks, Arts, Community and Events Committee consider the decision-making allocation of the 44.3- hectare motorsport precinct at Colin Dale Park, including an option for it to be a regional asset with decision-making allocated to the governing body [Resolution number OP/2020/198 refers].
Tauākī whakaaweawe Māori Māori impact statement 64. The Puhinui area has significant cultural, spiritual and historical values to mana whenua. 65. Ngāti Te Ata has an agreement to lease land which forms part of Colin Dale Park (but is not within the motorsport precinct). 66. Ngāti Te Ata is interested in how future developments within the motorsport precinct could connect into future development on their site. Ngā ritenga ā-pūtea Financial implications 67. There are no financial implications relating to the decision of this report which is a change in decision-making delegation. 68. Future decisions with financial implications will continue to be made by the governing body.
Ngā raru tūpono me ngā whakamaurutanga Risks and mitigations 69. There is a low risk that the decision may be legally challenged. The assessment against criteria outlined in the Local Government Auckland Council Act 2009 mitigates this risk. Ngā koringa ā-muri Next steps 70. If the recommendations are approved, the 44.3-hectare motorsport precinct at Colin Dale Park, SEC 1 SO 422986, would be added to Schedule 1 of the Auckland Council Long-term Plan.
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Ngā tāpirihanga
Attachments
No. Title Page A⇩ Asessment matrices 29
Item 9 Item Ngā kaihaina Signatories Author Carole Canler - Principal Policy Advisor Authorisers Kataraina Maki - GM - Community & Social Policy Claudia Wyss - Director Customer and Community Services
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Park: Colin Dale Park
Name and position: Ann-Marie Quinn, Policy Advisor
Team/Department: Community Investment / Community and Social Policy Item 9 Item Site Information
Site information Address: 87R Prices Road Manukau Auckland 2025 (from GIS and AUP maps): CT number: Gazette Notice 8556816.1 Legal description: SEC 1 SO 422986, SEC 2 SO 422986, SEC 3 SO 422986
Land area: 56.5755 hectares
Park name: Colin Dale Park
Park type: Destination park
Asset type: Sports facility
Owner: Auckland Council Open space Sport and Active Recreation Zone 44.3052 ha Unitary Plan zone: Community Zone 10.1355 ha
High-use Stream Management Area across the eastern AttachmentA corner of the site High Use Aquifer Management Area Outstanding Natural Features over the eastern corner of the site (tuff crater) Overlays and controls (e.g. Aircraft Noise overlay heritage, Coastal Inundation 1 per cent AEP Plus 1m Control designations): Emergency Management Area Control across northern corner of site Macroinvertebrate Community Index Designations of requiring authorities as set out by s175(2) of the Resource Management Act 1991 (Number 9529)
Background: Current purpose: Motor/wheel sport park 44.3052 hectares held under Reserves Act 1977 LGA/Reserves Act: 10.1355 hectares held under Local Government Act 2002
Master Plan for Colin Dale Park 2013 Masterplan/ Colin Dale Park Management Plan September 2016 Management Plan: Colin Dale Park Development Plan September 2017
Proposal: Initiated by: Ōtara-Papatoetoe Local Board
Position: N/A Assessment to establish its local / regional decision- What: making.
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The local board requests that the allocation for decision- making on the park is transferred to the governing body. List reasons why: • Financial burden of managing a facility that serves a Why: regional audience is too great for the local board.
Item 9 Item • Minimal use of the park by local community because of the specialist nature of the sports that are permitted and/or planned to be offered at the site.
Assessing the park’s use via the Strategic Assessment Matrix. Recommendation accepted by local board. How: Referred to the governing body for consideration and adoption. Listing the park in Schedule 1 of the Long-term Plan or Annual Plan.
General The main body of the park is dedicated to wheel and description: motorsport. Primary function: 10 hectares zoned community are earmarked for a marae development for Ngati Te Ata
The motor sport aspect of the park is unique to the area. Unique features: The space is intended to provide a major facility for the whole Auckland region
Main catchment area: Auckland wide
Bespoke park with four (potentially six) different types of AttachmentA Strengths: wheel/motor sports servicing the region Located away from residential area so minimal noise issues
Lease and funding issues to be resolved, particularly around Speedway and Kart Sport Park still incomplete and only accessible through key Weaknesses: access Juxtaposition with Puhinui Reserve means it can and should be considered as a wider precinct
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Checklist
Action Completed Date Recommendation
Outcomes Assessment – what Regional does the park deliver to √ 9 Item Aucklanders? Inputs Assessment – how is the Regional park viewed/managed by √ Auckland Council? Local Government (Auckland √ Regional Council) Act 2009 Review Open Space use and √ Does not impact on the open provision Assessment space network in the area PSR/Specialist Advice √ PSR consultation
Local Board Workshop √ 10 Present recommendations at November the 8 December 2020 business 2020 meeting
Open Space Provision
Auckland Council is committed to ensuring the open space network reflects the way Auckland is AttachmentA projected to grow over the coming decades. While it is not expected that by transferring the decision-making allocation of a park will change its use, funding and/or function, it is important to understand where and how the park sits within a local board open space network. Strategic documents such as the local board plan, the open space network plan and/or the play network gap analysis can provide useful insight.
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Maps
Figure 1: Aerial view of the site with designated and proposed sports areas
Item 9 Item
Figure 2: Context of open space provision requirements. Surrounded by light and heavy
AttachmentA industrial zones with no specific requirement for open space provision
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1. Outcomes assessment: what benefits are delivered to Aucklanders by this park? This assessment provides a broad brushed review of the extent to which parks are delivering local (single local board), sub-regional (two or more adjoining local board areas) or Auckland-wide benefits. 9 Item The assessment is based on four primary criteria, namely: • Natural features or values • Cultural, historic or heritage features or values • Sport or recreational opportunities • Access to coastline Each of these is assessed in terms of the extent to which they are or have: • Unique or exemplary features
• Part of a wider network of importance, for example:
o is this park part of a network of parks or does it cater specifically for one sport (and is unique across the network) o does this park form part of a network of parks with high natural or historic of cultural heritage values • Supporting a particular community of interest beyond the immediate local board area
• A particular significance to mana whenua AttachmentA Questions to consider:
• Does the site have any ecological, historic heritage, cultural, geological or landscape features? • If yes, what is the significance of these features: nationally, regionally, or locally? • What is mana whenua’s relationship with the park? • Are there ecological or heritage considerations? • Is it already protected in some way? • What is the function of the existing open space? • How does it contribute to the local board open space network? • What does the community need in this area? • How does it respond to regional needs? • Does it offer unique sport and recreational experiences?
Definitions: Natural features
• Open space containing or protecting rare or threatened indigenous ecological values • Open space which is of geological or landscape value
Cultural features
• Open space containing historic heritage or cultural value including taonga of significance to mana whenua
Sports and recreational features
• Open space that meets a significant current and future need for example, as identified in a council-endorsed needs assessment or parks and open space network plan
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Public access
• Open space that ensures ongoing public access to the coastline Table 1 – Outcomes Assessment Complete the matrix below to assess the local and regional values of the natural, cultural, sport Item 9 Item and recreational features of the park.
Park: Colin Dale Park
values values
rec Sport&
opportunities
Regional/Local Recommendation
(tick the appropriate box and make overall assessment) Naturalfeatures or Culturalfeatures or
Unique or exemplary Similar features, values or opportunities are found: • In all or most local board areas x • In a small number of local board areas x • Regionally rare or under-represented x Wider networks - is the park central to the functioning of a network of parks with a specialist offering, for example, playground, skateboarding, bmx/pump track or radio car The features, values and opportunities are part of a particular network that:
• Is of importance only within the local board area AttachmentA • Is of importance within a multiple local board area x • Is of importance Auckland wide x Community of interest The features or opportunities of this park are valued or used by people from: • Within the local board area x x ? • From multiple local board areas x x • Across Auckland x Mana whenua relationship with the park The features, values or opportunities of this park are valued or used by mana whenua from: • Within the local board area x x • From multiple local board area x x • Across Auckland x Overall recommendation – Regional / Local: The primary function of the park is a sports facility which caters for an Auckland-wide audience. Cultural and natural features of the park have relevance to mana whenua locally and more broadly across the area, however this will not be affected whether the park is managed locally or by the governing body. The tuff crater which overlaps into Puhinui Reserve has local significance and is managed by staff across the precinct. This will continue regardless of where governance responsibilities lie.
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2. Park management: what are the resource and management requirements of this park? This assessment focuses on park management decisions and/or resources as well as how/whether they are directed towards the delivery of Auckland-wide benefits over and above 9 Item local benefits. This approach relates more directly to Auckland Council inputs and decision-making issues. The assessment is based on three primary criteria, namely: • Visitor infrastructure: This criteria reflects the resource requirements for the development and asset management of infrastructure to support use. Visitor infrastructure includes such things as car parks, paths and trails, toilets/changing rooms, picnic tables, playgrounds etc. • Management and maintenance focus: This reflects the way in which a park is managed and maintained in order to deliver benefits. Management and maintenance focus would include the range of uses provided
for (e.g. gardens, lawn areas, sports fields, ecological areas, camping areas etc) and the
scope and scale of that provision. • Use and activities: This criteria reflects how parks are used, particularly in relation to organised programming and events, and the extent of patronage of those activities Questions to consider: • Are local, sub-regional and/or Auckland-wide factors considered when thinking of funding
and management of the park? AttachmentA • Is the site in an area of high growth? • What degree of urban change is planned in the area? • Is a link or trail identified at this location in an endorsed council plan (greenway plan, open space network plan, walking / cycling strategy)? • Is the land providing / could provide park access or a transport route? • What is mana whenua’s relationship with the park? • Is local management meeting the outcomes and expectations?
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Table 2 – Park management assessment Park: Colin Dale Park
Item 9 Item How does the council currently service and support the site? Assessment (tick the appropriate box below) Visitor infrastructure The visitor infrastructure on the park of a nature and scale is designed to cater for visitors from: • Within the local board area • A small number of local board areas • Across Auckland x Management/maintenance focus Management decisions and operations are primarily focused on meeting the needs of users and other communities of interest from: • Within the local board area • A small number of local board areas • Across Auckland x Use/event programming Activities within the park (both routine and special events) draw patronage from: • Within the local board area • A small number of local board areas
AttachmentA • Across Auckland x Mana whenua relationship Activities/involvement within the park (both routine and special events) have mana whenua involvement: • From within the local board area • Across a small number of local board areas x • Auckland-wide Overall assessment – Regional / Local:
The park is managed as a facility with regional significance servicing a catchment area much wider than the local board.
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3. Local Government (Auckland Council) Act 2009
The Local Government (Auckland Council) Act 2009 provides the legislative basis for the allocation of decision-making in relation to parks and open spaces.
Section 17(2) of the Act provides as follows: Item 9 Item (a) decision making responsibility for a non-regulatory activity of the Auckland Council should be exercised by its local boards unless paragraph (b) applies: (b) decision making responsibility for non-regulatory activity of the Auckland Council should be exercised by its governing body if the nature of the activity is such that decision making on an Auckland-wide basis will better promote the well-being of the communities across Auckland because – i) the impact of the decision will extend beyond a single local board area; or ii) effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or iii) the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each
local board area.” (Section 17(2)(b)) Complete the following assessment to identify whether at least one of the criteria are met and provide supporting evidence where possible:
Section 17(2)(b) i): Yes No Will the impact of decisions about the park extend beyond a single local board area? x
If so, which local boards will it affect? • Most local boards AttachmentA
If no, explain why. • N/A
Section 17(2)(b) ii): Yes No Will it be easier/more effective to achieve alignment and/or integrated decision-making with other x Auckland Council decisions if the allocation moves to the governing body?
What are the wider inputs that need to be • The park is referenced in the Ōtara-Papatoetoe Local Board considered and how will they affect decision- Plan with the intent of transferring governance to the governing making? body. For example: has the park or type of park been • The park is listed in the Ōtara-Papatoetoe Open Space Network referenced in the Auckland Plan, Long-term Plan as an event venue for the area. Plan, budget considerations, area plans, open space provision/acquisition policies • The park has been proposed as a potential venue for Speedway when Speedway’s current lease expires at Western Springs in 2024. • Auckland Sport and Recreation Strategic Action Plan (2017 Refresh) Key Action 8.2 Infrastructure – Fit-for-purpose network of facilities. • Auckland Plan 2050 Outcome: Belonging and Participation Te whai pānga me te whai wāhi atu Direction 1, Focus area 7: recognise the value of arts, culture,
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sports and recreation to quality of life.
• Increasing Aucklanders’ Participation in Sport 2019-2039 Shifting from bespoke, individualised facilities and programmes to partnership models, building an affordable, fit-for-purpose
network of sport facilities, programmes and services for all Item 9 Item Aucklanders to enjoy.
Section 17(2)(b) iii): Yes No Will the benefits of a regional approach outweigh the benefits of reflecting the needs of the local x community
Describe the benefits of governing body vs Governing body Local Board local board management. • All of the sports offered at • Leasing decisions made For example, is the park contiguous to an the park have a sub-regional locally. existing regional park or maunga or provide a or regional catchment. specific sub-regional or regional function? • More control over the • Management by the development and use of the governing body would park including future ensure strategic planning is changes to activities in the consistent with Auckland- park. wide planning. • Opportunity to develop • Neighbouring Puhinui Puhinui Reserve and Colin Reserve is dissimilar in Dale Park as a precinct nature and function. under one management
structure. AttachmentA • Decisions on use of the park as an event venue. • Holding a relationship with mana whenua who have interests in both Colin Dale Park and Puhinui Reserve.
Recommendation: Yes No This park meets at least one of the criteria specified in Section 17(2) of the Local Government x (Auckland Council) Act 2009.
This park meets the following criteria specified in Section 17(2) of the Local Government (Auckland Council) Act 2009: • the impact of the decision will extend beyond a single local board area • effective decision making will require alignment or integration with other decisions that are the responsibility of the governing body; or • the benefits of a consistent or co-ordinated approach across Auckland will outweigh the benefits of reflecting the diverse needs and preferences of the communities within each local board area.” (Section 17(2)(b)) Rationale: The nature and scale of Colin Dale Park is such that it is a facility of regional significance, drawing from a much wider catchment than the local board. As such decision-making will benefit from being aligned to governing body objectives. The local board has stated that use of the park is much wider than their local community which means that the benefits should be considered on a region-wide basis rather than simply local board.
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Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau File No.: CP2021/01313
Item 10 Item Te take mō te pūrongo Purpose of the report 1. To approve an agreement to lease and subsequent lease for The Colin Dale Kartsport Development Charitable Trust, for part of the land at Colin Dale Park, 87R Prices Road, Manukau. Whakarāpopototanga matua Executive summary 2. The Colin Dale Kartsport Development Charitable Trust is a not-for-profit entity established to promote and support wheeled pastimes in a safe and controlled environment. The trust has taken over the lead in the development of a kartsport facility at Colin Dale Park from KartSport Manukau Incorporated. 3. The trust is now able to commence the establishment of their facility at Colin Dale Park. The facility is proposed for land originally set aside for future development and partially on the site currently held under an agreement to lease by Auckland Radio Car Control Club Incorporated (now Auckland Radio Control Car Club Incorporated). The new facility will include provision for the Auckland Radio Controlled Car Club. The two clubs have worked together on the development plan and are working on formalising a heads of agreement that will outline how the two clubs will operate on the one site. 4. In order for the trust to commence with fundraising to progress with its development plans, it requires an agreement to lease with Auckland Council. 5. The agreement to lease will enable the trust to commence with its build and once all of the conditions in the agreement to lease have been fulfilled, a subsequent community lease between the trust and council will be entered into. 6. Staff recommend that the agreement to lease be granted, on condition that the Auckland Radio Control Car Club agreement, dated 9 September 2016, is surrendered by the club. The terms and conditions of the Agreement to Lease and subsequent Lease will be in accordance with the Reserves Act 1977 and the Community Occupancy Guidelines 2012.
Ngā tūtohunga Recommendation/s That the Parks, Arts, Community and Events Committee: a) subject to: i. the surrender of the agreement to lease dated 9 September 2016 by Auckland Radio Car Control Club Incorporated and ii. the public notification, under Section 119 of the Reserves Act 1977, of council’s intention to grant, an agreement to lease and lease to The Colin Dale Kartsport Development Charitable Trust and iii. the resolution of any objections received as a result of public notification of the intention to grant the lease.
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b) grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, an agreement to lease to The Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park described as Section 1 SO 422986 and outlined in red on Attachment A; on the following terms: i. on or before 31 May 2025 obtain: a. all resource and building consents
Item 10 Item b. confirmation of funding for the development works c. landlord approval of the final design plans c) grant, under Sections 54 (1) (c) and 54 (1) (d) of the Reserves Act 1977, a community lease to Colin Dale Kartsport Development Charitable Trust for 93,130 square meters (more or less) of land at Colin Dale Park, described as Section 1 SO 422986 contained in NA803/1 (Cancelled) Section 1, and outlined in red on Attachment A, on the following terms: i. term - 10 years, plus one 10 year right of renewal ii. commencement date - at the start of physical works iii. rent - $1.00 plus GST per annum iv. Specific terms and conditions: a. the rental condition of the lease will be reviewed on a triennial basis with the first review to be three years after the commencement date of the lease b. notwithstanding, Council is entitled to review the rental amount and the terms and conditions of the community lease in general at any time in accordance with any community occupancy guideline or policy it may put in place, from time to time, or if it is of the reasonable opinion that the lessee is operating for a profit or allowing the premises to be used for further pecuniary gain c. the lessee will own and maintain all buildings or improvements within the leased area d. the lessee will provide one active representative per club to the Colin Dale Park Co- operative Management Committee e. note all other terms and conditions in accordance with the conditions of the resource consent, the Reserves Act 1977 and Auckland Council’s Community Occupancy Guidelines 2012. d) delegate to the committee chairperson, following public notification, the authority to appoint a hearings panel of three members to consider any objections, and to decide. Horopaki Context Land 7. The land at Colin Dale Park is located at 87R Prices Road, Manukau and described as Sections 1, 2 and 3 SO 422986 contained in NA803/1 (Cancelled) Section 1. 8. All three sections are held in fee simple by Auckland Council and subject to the provisions of the Reserves Act 1977. Section 1 is a classified recreation reserve; Section 2 is a classified local purpose (marae/community buildings) reserve and Section 3 is a local purpose (esplanade) reserve (see Image A over):
Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, Page 40 87R Prices Road, Manukau
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Item 10 Item
Image A Classification of the three parcels of land forming Colin Dale Park 9. The trust’s development will be situated on Section 1 SO 422986 which is classified as a recreation reserve under the Act. The classification supports the trust’s activities. Colin Dale Park is being developed as a motor and wheeled sports park and resource consent was publicly notified and approved following a hearing in 2014. 10. The operative part of the Auckland Council Unitary Plan designated the boundaries of the motor sport precinct within Colin Dale Park. The site this agreement to lease relates to is within this precinct:
Image B Auckland Council Operative (in part) Plan History 11. Manukau City Council purchased 57.6 hectares of land at Prices Road, Manukau in 2003 to promote wheeled and motor sports as a legitimate recreational activity, and to establish quality facilities for those activities. The site was seen as being away from residential areas and already subject to noise created by aircraft activity associated with the nearby Auckland Airport. Initially the park was the site for the annual Rally of New Zealand.
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12. In 2006 the rally moved to Hamilton and plans to develop the park into a regional motorsport venue to be named Colin Dale Park began. The park was developed into a venue for motorised and non-motorised wheel-based recreational activities, including BMX, motocross, karting, off-road racing, jet boating and radio-controlled cars. A proposal to change the Manukau Operative District Plan to allow for the change of use was approved, and the plan change became operative in November 2007. 13. A series of concept plans for a wide range of wheeled-sports and leisure activities were Item 10 Item developed between 2006 and 2013. In 2009 expressions of interest were invited, with six user groups given site allocation in 2010. The Otara-Papatoetoe Local Board endorsed the final concept plan in April 2014. 14. Resource consent to enable motorsport activity on the reserve was granted in March 2013 and further applications relating to infrastructure requirements for the whole site was approved in December 2014. 15. Public notification of the intention to grant licenses/leases to the six groups was undertaken in May 2014. A total of 89 submissions were received, with 85 in support (some subject to conditions) and four submissions in opposition (one in part). A consent hearing was held in August/September 2014 with the commissioners recommending the granting of four community leases to: Counties Manukau Off Road Racing Club, Papakura City BMX Club (now Manukau Taniwha BMX Club), Auckland Radio Car Control Club and Kartsport Manukau. One lease to Main Jet Events (motocross) and a licence to occupy for Coggan and Williams Ltd (family jet sprint) were also granted. 16. The commissioners also made recommendations on the formation of a Colin Dale Park Co-operative Park Management Committee, and on other issues relating to the development and operation of the motorsport park. 17. The Ōtara-Papatoetoe Local Board meeting of 17 November 2014 received the hearings panel report and recommendations of the commissioners. Approval in principle for agreements to lease was granted for the proposed lease and licence holders. 18. The board, at their 16 November 2015 meeting, resolved to grant community leases to Counties Manukau Off Road Racing Club, Papakura City BMX Club (now Manukau Taniwha BMX Club), Auckland Radio Car Control Club (now Auckland Radio Control Car Club) and Kartsport Manukau. (See Image C below):
Image C Colin Dale Park site allocations November 2015
Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, Page 42 87R Prices Road, Manukau
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19. The three motor sport groups that have signed an agreement to lease, each have a term of 10 years to complete their development; with no renewal term included. The groups are expected to fund, build, own and maintain the improvements and buildings within their respective leased areas. Once practical completion of each development is reached a ground-lease will be entered into between council and each group. Each lease will have a term of 10 years with a single 10-year renewal term which accords with the Community Occupancy Guidelines 2012.
20. Lease documentation, including specific conditions relating to the resource consent and 10 Item commissioners’ hearing on the intention to grant the leases, was prepared and sent to each group in mid-2016. By the end of the year three of the four groups had signed and returned the agreements to lease (which also contain a draft community lease agreement). 21. KartSport Manukau Incorporated is the only group that did not sign an agreement to lease as they were reviewing their governance structure and the appropriateness of the entity to undertake the necessary development works at the park. Discussions with the club were also held over various clauses in the agreements. In March 2017 KartSport Manukau Incorporated was dissolved and removed from the New Zealand Companies Office register. Mt Wellington KartSport track 22. KartSport Mt Wellington was previously operating from a council-owned site at Tainui Road, Mt Wellington. 23. The land at 39B Tainui Road, Mt Wellington was acquired by the former Auckland City Council in 1998 for the Auckland Manukau Eastern Transport Initiative (AMETI EB4) project. KartSport Mt Wellington had a commercial lease with Panuku Development Auckland, at a discounted community rate for the land. 24. The land is designated for transport purposes (railway track widening). Given that Panuku manage the land on behalf of Auckland Transport, it wanted to obtain a commercial value for the lease which the club could not afford. Kartsport Mt Wellington subsequently vacated the site at the end of 2018 and is currently sharing with KartSport Auckland at Rosebank Road, Avondale. This site is dated and restricted in its configuration. 25. KartSport Mt Wellington is one of the settlors of The Colin Dale KartSport Development Charitable Trust being the new entity intending on progressing with the track development. 26. At the same time as the ongoing discussions with the trust over the terms of the proposed agreements, consideration has been given to alternative uses of the original site including a possible future speedway track.
Image D Colin Dale Park proposed site allocations March 2021
Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, Page 43 87R Prices Road, Manukau
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27. The current agreement holders at Colin Dale Park (the Colin Dale Park Co-operative Park Management Committee) have agreed to the alteration of the site allocation to allow for future development of the park. The revised plan (Image D above) shows all the existing site allocations, the proposed kartsport and radio-controlled car facilities and the revised new sites for future development. The trust and the radio control car club have worked together in developing the layout of the tracks for each sport and through a heads of agreement will
formalise the management and operations of the site. Item 10 Item Tātaritanga me ngā tohutohu Analysis and advice The Colin Dale Kartsport Development Charitable Trust 28. The Colin Dale Kartsport Development Charitable Trust registered under the Charitable Trusts Act 1957 in November 2017. The group’s purpose is to raise funds to promote wheeled pastimes in a safe and sustainable manner. 29. The trust has presented revised plans to develop a multi-use motorsport facility at the park to Auckland Council. The expected users of the proposed facility are diverse and may include, but not limited to: i. Auckland Motorcycle Club Incorporated and its bucket racing section; ii. University of Auckland Formula SAE Team Incorporated; iii. EVolocity (secondary students build and race drag-efficient electric bikes, or trikes) iv. Mt Wellington Speed Skaters Club 30. In addition to the above, the trust has also received expressions of interest from five driver training instructors who intend hiring the proposed circuit for driver safety training. 31. The trust structure enables the group to apply all its income and capital to creating and promoting an off-road recreation and leisure-time public facility for amateur ‘wheeled’ sports in a safe and controlled environment. Funding to the trust is by way of donations, grants, sponsorships and, in future, through hireage of the facilities. These facilities include the hire of the track; meeting and conference rooms; kitchen facilities and café; practice track, building, workshop and office space. Auckland Radio Car Control Club Incorporated 32. Auckland Radio Car Control Club (now Auckland Radio Control Car Club Incorporated) is one of the original groups with a current agreement to lease for land at Colin Dale Park. Due to the possible future relocation of speedway to the park, their original site would be taken over by the redesigned kartsport track. 33. Radio control cars and kartsport have worked together on a redesign of the area originally set aside for future development of the wheeled and motor sports park and the original radio control car track site to enable both groups to operate on the park. Auckland Radio Control Car Club will have its occupancy formalised through a sub-lease with the trust. 34. The recommendation is that the granting of the agreement to lease and subsequent lease to the trust will be conditional on the surrender of the Auckland Radio Control Car Club agreement for land at the park. 35. Public notification and iwi engagement of the Agreement to Lease and Lease will be undertaken in accordance with Section 119 of the Reserves Act 1977.
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Tauākī whakaaweawe āhuarangi Climate impact statement
36. The impact on greenhouse gas emissions is expected to be no more than minor as the activities are already underway across the region and were envisaged when the development of a motorsport park was granted resource consent. 37. Climate change has the potential to impact the lease as the site sits within a flood plain area surrounding, and within, Colin Dale Park. These areas are predicted to be minimally 10 Item covered by flood water (river or surface flooding) as a result of a 1-in-100-year rainstorm event (as shown below):
Image E The Colin Dale KartSport Development Charitable Trust, Colin Dale Park, 87R Prices Road, Manukau
Ngā whakaaweawe me ngā tirohanga a te rōpū Kaunihera Council group impacts and views 38. In compiling the recommendations staff obtained input from Parks, Sports and Recreation unit and Legal Services. The legal concerns raised have been incorporated into the report and recommendations. The new agreements and the new site are supported. 39. The proposed new lease has no identified impacts on other parts of the council group. The views of council-controlled organisations were not required for the preparation of the advice in this report.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe Local impacts and local board views 40. The Otara-Papatoetoe Local Board meeting of 8 December 2020 resolved to request this committee to consider the decision-making allocation of Colin Dale Park as a regional asset, rather than a local park asset (refer resolution OP/2020/198). 41. The recommendation is supported by the Ōtara-Papatoetoe Local Board Plan 2020 outcome of parks and facilities that meet people’s needs, and the local board’s support of the park was illustrated by its contribution of $4.4million dollars towards council’s formation of access, parking, and earthworks on the park. 42. In addition, the recommendation supports the Auckland Plan Outcome of “Belonging and Participation”. It reinforces the recognition of the value of sports and recreation to quality of life as outlined in Focus area 7. The proposed development also contributes to the
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participation, infrastructure and sector development aims outlined in the Auckland Sport and Recreation Strategic Action Plan.
Tauākī whakaaweawe Māori Māori impact statement 43. Formal iwi engagement will be undertaken in conjunction with public notification of the
Item 10 Item proposal. Ngā ritenga ā-pūtea Financial implications 44. All costs relating to the public notification and any subsequent hearing will be borne by council. Ngā raru tūpono me ngā whakamaurutanga Risks and mitigations 45. If council resolves not to grant a new agreement to lease to The Colin Dale KartSport Development Charitable Trust for an alternative site on Colin Dale Park, the option to locate other motorsport users at the park will be severely compromised, which in turn will have a negative impact on the desired outcomes for the park. 46. The operation of motor and other associated sports and services at Colin Dale Park meets the intended use of the park. 47. As there is no significant departure from the approved land use or change in activities, there are no identified risks in granting the agreement. Ngā koringa ā-muri Next steps 48. Subject to the Parks, Arts, Community and Events Committee granting the agreement, staff will undertake public notification and formal iwi consultation on the proposed agreement to lease.
Ngā tāpirihanga Attachments No. Title Page A⇩ Site Plan - The Colin Dale Park Development Charitable Trust 47
Ngā kaihaina Signatories Author Jenny Young - Community Lease Advisor Authorisers Kim O’Neill - Head of Stakeholder and Land Advisory Claudia Wyss - Director Customer and Community Services
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Item 10 Item
AttachmentA
Agreement to lease with The Colin Dale Kartsport Development Charitable Trust at Colin Dale Park, 87R Prices Road, Manukau Page 47
Parks, Arts, Community and Events Committee 11 March 2021
Summary of Parks, Arts, Community and Events Committee
Information - updates, memos and briefings - 11 March 2021
File No.: CP2020/19327
Te take mō te pūrongo 11 Item Purpose of the report 1. To note the progress on the forward work programme appended as Attachment A. 2. To provide a public record of memos, workshops or briefing papers that have been distributed for the Parks, Arts, Community and Events Committee’s (PACE) information since 10 December 2020. Whakarāpopototanga matua Executive summary 3. This is regular information-only report which aims to provide public visibility of information circulated to committee members via memo or other means, where no decisions are required. 4. The following papers/memos were circulated to members:
Date Subject
15/12/2020 Tree Risk Management Update
15/12/2020 Muriwai Beach Management Actions 2020
18/12/2020 Regional Parks Management Plan Review
05/03/2021 Tree Risk Management Update
5. The following workshops/briefings have taken place:
Date Workshop/briefing
24/02/2021 Proposal to Remove Library Overdue Fines
24/02/2021 Vehicles on Muriwai Beach – Update on Summer Closure
03/03/2021 Regional Capex Work Programmes – Community Facilities
6. These documents can be found on the Auckland Council website, at the following link: http://infocouncil.aucklandcouncil.govt.nz • at the top of the left page, select meeting “Park, Arts, Community and Events Committee” from the drop-down tab and click ‘view’; • under ‘attachments’, select either the HTML or PDF version of the document entitled ‘extra attachments’. 7. Note that, unlike an agenda report, staff will not be present to answer questions about the items referred to in this summary. Committee members should direct any questions to the authors.
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Parks, Arts, Community and Events Committee 11 March 2021
Ngā tūtohunga
Recommendation/s
That the Parks, Arts, Community and Events Committee: a) receive the summary of the Parks, Arts, Community and Events Committee report – 11 March 2021.
Item 11 Item
Ngā tāpirihanga Attachments No. Title Page A⇩ PACE forward work programme 51 B Memo: Tree Risk Management Update (Under Separate Cover) C Memo: Muriwai Beach Management Actions 2020 (Under Separate Cover) D Memo: Regional Parks Management Plan Review (Under Separate Cover) E Memo: Tree Risk Management Update (Under Separate Cover) F Workshop: Proposal to Remove Library Overdue Fines (Under Separate Cover) G Workshop: Vehicles on Muriwai Beach - Update on Summer Closure (Under Separate Cover) H Workshop: Regional Capex Work Programmes - Community Facilities (Under Separate Cover)
Ngā kaihaina Signatories Author Maea Petherick - Kaitohutohu Mana Whakahaere Matua / Senior Governance Advisor Authoriser Claudia Wyss - Director Customer and Community Services
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Parks, Arts, Community and Events Committee 11 March 2021
Kōmiti Whakarite Parae, Mahi Toi, Hapori, Kaupapa / Parks, Arts, Community and Events Committee Forward Work Programme 2021 This committee deals with the development and monitoring of strategic policies and action plans associated with regional parks, libraries, arts, communities and events.
The full terms of reference can be found here: Auckland Council Governing Body Terms of Reference Item 11 Item This committee meets bi-monthly commencing in March 2021
Expected timeframes
Highlight the month(s) this is expected to come to committee in 2021
Area of work and Lead Committee role Reason for work Department (decision and/or direction)
Mar May Jul Sept Nov 2022
meeting
No meeting No
no no meeting No meeting No meeting No meeting No
The Demographic Advisory The six demographic panels will engage and Decision: Endorsement of panel strategic work Panels
report to the committee on a regular basis. The programmes. Expecting this to be split
Panels play a key role in influencing council across two meetings. Co-chairs to policies, plans and initiatives Democracy and Engagement present where possible
Regional Sport and Allocate $1,023,000 per annum (allowed for in
Recreation Facilities the LTP) following community Access Scheme Decision: funding allocation approval for 2021/2022 AttachmentA Operational Grant being repurposed to a contestable grant
Decision: to approve the extension of the current Review of the Community Access Scheme. Community Access Scheme funding agreements for The review will also seek evidence to one year, from 1 July to 30 June 2021, while a review determine whether the current funding of the scheme continues. agreements are being used in the most
Community Access Scheme strategic and effective way to address the greatest access needs in the system. Progress
Reports: to approve the extension of the current Community Parks, Sports and Recreation Access Scheme funding agreements for one year. • Community Access Scheme Review - 20 August 2020 link to decision extension to current funding Approve repurposing the existing Community Access agreements Scheme to a contestable operational grant • Community Access Scheme Review 10 December 2020 link to decision
Sport and Recreation Strategic Action Plan Update: implementation and progress update, joint Status report on implementation plan report with the Parks and Open Spaces Strategic
Action Plan update Parks, Sports and Recreation
Sport and Rec Strategic Approval of $552,000 strategic partnership Update: will be provided to the committee via memo Partnership Grant to Aktive grant to Aktive Auckland & Sport to deliver on
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Parks, Arts, Community and Events Committee 11 March 2021
Expected timeframes
Highlight the month(s) this is expected to come to committee in 2021
Area of work and Lead Committee role Reason for work Department (decision and/or direction)
Mar May Jul Sept Nov 2022
meeting
Item 11 Item
No meeting No
no no meeting No meeting No meeting No meeting No Auck Sports Recreation agreed priority initiatives.
Parks, Sports and Recreation
Aktive and the Auckland Regional Sports Trusts Approval of $552,000 strategic partnership Decision: allocation of strategic partnership grant grant to Aktive Auckland & Sport to deliver on funding agreed priority initiatives. Parks, Sports and Recreation
Regional Sport and Recreation grants Review of previous grants allocation and programme recommendation for next round Decision: funding allocation approval for 2021/2022 Parks, Sports and Recreation
The Sport & Recreation Purpose of the fund is the allocate $120 million Facility Investment Fund over ten years to support the development of Decision: funding allocation approval for 2021/2022 regional and sub-regional sport and recreation AttachmentA facilities across Auckland. Parks, Sports and Recreation
Golf Investment Plan Council’s strategic approach to outcomes, Decision: approval to consult publicly on a draft
priorities and investment in golf. investment pland Community and Social Policy
Options to expand revenue streams for sport facilities Provide strategic direction to expand revenue Decision or Update Direction to expand revenue investment streams to fund future sports facilities streams to fund future sports facilities investment in investment in the draft Sports Facilities the draft Sports Facilities Investment Plan Investment Plan Community and Social Policy
Active Recreation Investment and Visitor Councils strategic approach to outcome, Experience priorities and investment for active walking, Decision: on scope and phasing cycling, waterways and visitor experience on
open space, parks, and regional parks Community and Social Policy
Takaro – Investing in play Development of a play investment plan Decision: consider and approve for public release
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Parks, Arts, Community and Events Committee 11 March 2021 discussion document timing to be confirmed
Community and Social Policy
Regional Parks 11 Item Reserve Act Classification update for Regional Management Plan Review Parks Regional Service Planning, Investment and Partnerships
Decision: consider and approve scope, phasing and Statutory review of the omnibus regional parks’ engagement approach Regional Parks management plan Progress to date: Management Plan Review
Reports: public notification of discussion paper for consultation. Service Strategy and • Regional Parks Management Plan - 20 August 2020 link to decision
Integration approval to notify intent to prepare new Memo – Regional Parks Management Plan – 16 plan September 2020 15 October 2020 – link to memo Auckland Paths Inform: note progress (workshop or memo) Parks, Sports and Report on implementation plan Recreataion Timing to be confirmed
Governance of Colin Dale AttachmentA Park To decide on the governance arrangements for Colin Dale Park. The loical board has asked Decision: Agree whether or not Colin Dale Park
that the committee consider regional should be regionally governed. Community and Social Policy governance for the park.
One Local Initiatives (OLIs) One Local Initiatives
Status update on non-transport “One Local Community and Social Policy, Inform:update on progress and implementation Initiatives”. as well as Community Facilities
Economic Development
Provide an update on both the The Southern The Southern Initiative (TSI) Inform: Strategic direction regarding both the Initiative and The Western Initiative approach, Southern Initiative and the Western Initiative approach
priorities and achievements. to social and community innovation in South Auckland
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Parks, Arts, Community and Events Committee 11 March 2021
Chief Planning Office and West Auckland.
Social, Community, Cultural Services and Infrastructure
Item 11 Item Council partners with marae in a number of ways. A large part of the marae programme across council is in two parts - the Marae Decision: adopt revised/updated guidelines for Infrastructure Programme, which seeks to Marae Infrastructure Programme and deliver safe, healthy and warm marae, and the Cultural Initiatives Fund Cultural Initiatives Fund, which is a contestable grant open to marae and papakāinga. The interim guidelines for both programmes have Progress to date: Marae Programme been adopted by PACE. Both are due for
Marae Infrastructure Programme – Interim Funding review. . Guideline. Māori Outcomes Reports: 13 February 2020 link to decision • Marae Infrastructure Programme- To revise out of date resolutions in relation to the Funding Allocation Guideline development of a marae on Te Atatū Peninsula • Cultural Initiative Fund 15 October 2020 – link to decision
• Te Atatū Marae – land tenure
The Cultural Initiatives Fund is open annually AttachmentA for applications for marae and papapkainga Decision: confirm the grants to be made to marae housing. This report will provide an overview and papakāinga housing from the CIF of the process, applications and recommend contestable grant round for 2021/22 Cultural Initiatives Fund decisions on grants for committee Committee for their consideration by mid-2020. endorsement Progress to date: Reports: Māori Outcomes June deferred to August
Cultural Initiatives Fund grants for marae • Cultural Initiative Fund pakāinga/Māori housing 2020/2021 20 August 2020 - link to decision
Decision: July report on the final measures for ‘Kia Ora Tāmaki Makaurau – a Māori performance measurement framework November – quarter 1 report on measures Māori Outcomes Framework Development of the Māori Outcomes Framework to guide Council’s evolved Nga Matarae approach to achieving outcomes for Māori Progress to date: Māori outcomes framework - Kia ora Tāmaki Makaurau 20 August 2020 - link to decision
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Parks, Arts, Community and Events Committee 11 March 2021
Consider: Annual update on progress of the Community Facilities Update on progress of delivery.
Community Facilities Network Plan Delivery. Network Plan and Action
Progress to date: Plan Priority actions will be reflected in 2019/2020 To report progress on implementation of the Service Strategy and work programmes and draft 2020/2021 work Integration Community Facilities Network Plan Action Plan (2019)
programmes subject to available resources 11 Item 15 October 2020 link to decision
Facility Partnerships Policy Implementation Update and approval of facility partnership opportunities progressed through the Consider: Regional Service Planning, application of the Facility Partnerships Policy Investment & Partnerships
Review of the Citizens Advice Bureaux Services Decision:on review Staff to negotiate new funding and strategic relationship agreements with Auckland
Citizens Advice Bureaux Citizens Advice Bureaux Services (ACABx) for Progress to date:
Services the 2019-2021 period. This will also include formation Citizens Advice Bureaux Service Regional Service Planning, working with ACABx to develop a regional Framework Political advisory group Investment & Partnerships network service provision framework to be 13 February 2020 - link to decision completed by 30 September 2020. (Arts, Community & Events) update about the development of the Citizens Advice Reports: Bureaux (CAB) regional service provision framework and present the CAB insights report. • Formation of a political advisory group
for the Citizens Advice Bureaux Service 15 October 2020 - link to decision AttachmentA Framework A regional, integrated approach to preventing graffiti vandalism was confirmed through the Graffiti Prevention Action 2012 Auckland Graffiti Vandalism Prevention Plan Plan. Regional Service Planning, This approach has been reviewed and updated Decision: on the strategic direction Investment & Partnerships in 2019, in the context of a refreshed approach (Arts Community & Events) to prevention and enforcement and an acknowledgment of the significant success of the rapid removal methodology.
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Decision:on council commitment and implementation
action
Implementing position and role on Progress to date: Homelessness homelessness
Item 11 Item June 2020 – deferred to August
Reports: endorsement of the Kia Whai Kāinga Tātou Katoa
Arts, Community & Events & • Implementing a cross-sectoral (Auckland’s regional cross-sectoral homelessness Community & Social Policy approach to homelessness plan) Strategic Framework. 20 August 2020 - link to decision
Memo – Update on COVID19 and post-COVID19 support for people who are homeless 20 August 2020 – link to memo Memo – A Night Shelter in Auckland – 22 Sept 2020 15 October 2020 – – link to memo Decision: On strategic direction. The committee will
be asked to consider and endorse the work of the Safety Collective since Safe Communities Accreditation was achieved in mid-2019. Safe Communities In February 2019 the Community Development and Safety Committee endorsed the draft Consider: Committee-police regular engagement via
application (COM/2019/2), and Auckland this committee. Regional Service Planning, became and accredited Safe Community in Progress to date: Investment & Partnerships May 2019. This is now in operation through the Safety Collective Tamaki Makaurau I Auckland 20 August 2020 – deferred to October 2020
AttachmentA (Arts Community & Events) of which Auckland Council is a member. Memo – the Safety Collective – 14 August 2020 20 August 2020 – link to memo 15 October 2020 - Public Input
Decision: Funding allocations for the regional event Regional Events grants fund 2019/2020 round two and 2020/2021 round one for approval. 2019/20 Round 2 - 2020/21 Round 1 Progress to date: Two rounds per year Regional Event Fund Grants grant allocations for 2019/2020 Regional Event Fund The two annual funding rounds held in recent Allocation round years have been combined into one round for two.https://infocouncil.aucklandcouncil.govt.nz/Op the 2020/2021 year Regional Service Planning, en/2020/02/PAC_20200213_MIN_9595_WEB.ht Investment & Partnerships Reports: m • Regional Event Fund Grants Allocation 13 February 2020 link to decision (Arts, Community & Events) 2019/2020 - Round Two, Strategic Report requested for June 2020 – deferred to August Priorities grant allocations for the 2020/2021 Regional Event • Regional Event Fund Grants Allocation Grant Programme. 2020/2021 20 August 2020 link to decision
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Decision: Funding allocations for the regional arts
and culture fund 2019/2020 round two and 2020/2021 Regional Arts & Culture grants round one for approval. 2019/20 Round 2 Regional Arts & Culture Progress to date: Grants 2020/21 Round 1 Workshop to review grant priorities scheduled for May
Two round per year 2020. 11 Item
June 2020 – deferred to August Reports: 2019/2020 Regional Arts and Culture grants Regional Service Planning, • Regional Arts and Culture grant programme. Investment & Partnerships allocation: Round two 2019/2020 20 August 2020 link to decision (Arts, Community & Events) • Regional Arts and Culture grant 2020/2021 Regional Arts and Culture grants allocation 2020/2021 programme 10 December 2020 link to decision
Decision: Funding allocations for the regional community development fund 2019/2020 for approval. Regional Community Development grants Progress to date: 2019/2020 – one round per year allocations for the Regional Community Development Reports: Regional Community grants 2019/2020. Development Grants • Regional Community Development 13 February 2020 link to decision grants 2019/2020 Report requested for June 2020 - deferred Regional Arts and Culture, Events, and Community Regional Service Planning, • ACE regional contestable grants Development grants programmes FY2020/2021 –
Investment & Partnerships AttachmentA priorities FY 20/21 2021/2022. (Arts, Community & Events) • Regional Community Development 20 August 2020 link to decision grants 2020/2021 approve the allocations for the Regional Community Development grants 2020/2021. 10 December 2020 - link to decision
To present the Arts & Culture work programme Arts & Culture Work for approval for FY22. Programme FY22 This will include public art outside the city Decision centre. Regional Service Planning, Note:public art within the city centre will be Investment & Partnerships considered by the Planning Committee.
Regional Events Work To present the regional events work Programme FY22 Regional Events Work Programme FY22 programme for FY22 Regional Service Planning, Regional Service Planning, Investment & Partnerships July 2021 Investment & Partnerships
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Parks, Arts, Community and Events Committee 11 March 2021
Implementation of
improvements resulting from the review of the The committee resolved that staff report back
Community Occupancy on the implementation of approved Decision: current state review and agree next steps Guidelines 2012 improvementsresulting from the review of the Community Occupancy Guideline 2012.
Item 11 Item Community & Social Policy
Intercultural Cities Network Consideration of a proposal to join the Intercultural Cities Network to support Decision: Consider and decide whether Auckland
implementation and monitoring of progress on should be a member of the network Community & Social Policy ‘Inclusive Auckland’ actions.
Direction: on the approach to a friendly, inclusive, diverse city. Investing in Aucklanders Identify issues and opportunities for an (Age Friendly City) inclusive friendly city
The pilots will be designed and implemented A draft Auckland Age-friendly Action Plan will be over the next 18 months. Regular progress presented to PACE for approved consultation in early Community & Social Policy updates will be provided to this Committee. 2021. A final Action Plan is expected to come to PACE for endorsement in late 2021
Decision: on the Age-friendly plan to join the WHO
AttachmentA WHO Age Friendly City Age-Friendly Cities and Communities Network To develop an Age-friendly plan for Auckland and join the WHO Age-Friendly Cities and Memo – Update on the Age-friendly Auckland Project, Communities Network Tāmaki tuawhi kaumatua - 22 September 2020 Community & Social Policy 15 October 2020 - link to memo
Thriving Communities Plan To implement the improvements identified in Refresh the 2018 Thriving Communities Status report Direction approve draft plan for public consultation including a refresh of the Thriving Communities Plan Community & Social Policy
I am Auckland Implementation and Evaluation Plan monitoring Annual implementation and evaluation report Direction: approve three year status review
Community & Social Policy
Grant Policy Monitoring Audit of the application of the Grants Policy Decision: on audit results Community & Social Policy
Toi Whitiki / Arts and Review of progress made on Toi Whitiki Decision: approve current state review and agree Culture Strategic Action strategy. What has been achieved, what next steps Plan Strategy? isworking well and what needs to change
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Parks, Arts, Community and Events Committee 11 March 2021
to improve investment and outcomes.
Community and Social Policy
Mt Albert Pool Indicative
Business Case 11 Item Indicitive Business Case approved for Decision: approve preferred option preparation. Community and Social Policy
Alcohol Strategy three yearly review Three year review is due Decision: approve refreshed alcohol strategy
Community and Social Policy
Smokefree Update Report
Smokefree report back is due Decision: approve priorities for 2021/2022
Community and Social Policy
Review of the Public Arts Policy: what’s Public Art Policy working what’s not. Decisions relating to major public arts Decision: Community and Social Policy Staff will report back to the committee on
implementation progress within 18 months. AttachmentA
Investigation to identify andy current gaps in Decision: on investigation findings Investigation in North-west services or facilities or in the future Community Provision Progress to date: Reports: Business case for a destination aquatic facility with Indicative Business Case: Aquatic Provision in leisure components Community and Social Policy Northwest Auckland 10 December link to decision Libraries and Information Services
A strategic review of the Central Library has Community Facilities been commissioned to understand how the Decision: consider the strategic review and decide on Network Plan Sub Action: current building can meet future need and the direction of the plan, as well as receive the Central library strategic demand for services, assess the Central strategic review review Library’s current and potential future role in the Progress to date: region, and guide decision making about future investment and development opportunities seek approval to develop a indicative business case Libraries and Information and for the central library / Tāmaki Pātaka Kōreo Reports: Community Social Policy 10 December 2020 – link to decision • Investigtion of the central library
Case developed for removing overdue fines Fines and Charges Decision: to move case forward for consideration from Auckland Libraries Libraries and Information
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Decision: on matters relating to regional aspects of Libraries Work around the integration with customer
the proposed integration (local boards will decide on services local outcomes) Libraries and Information
Item 11 Item Investment and 10-Year Budget work programme Community Facilities Network Plan priorities for Long-term Plan Decision: on indicative business cases relating to Indicative business cases for CFNP priority consideration CFNP priorities. actions to consider as part of the 2021-2031 Service Strategy and Auckland Council Long-term Plan LTP – have a separate process Integration
Strategic acquisition issues Understanding current acquisition issues and and opportunities Inform:
options. Community and Social Policy
Growth programme Update on proposed growth funding allocation
for 2021-2022 Decision: on growth funding allocation
Community and Social Policy AttachmentA OTHER
Convention on the In early 2019, council affirmed its commitment Elimination of All Forms of to advancing the goals of the Convention on Inform: Discrimination against the Elimination of all forms of Discrimination Women. against Women (CEDAW).
Food Policy Alliance
To consider food policy alliance Decision: on food policy alliance
Community and Social Policy
Community Engagement Inform: progress and issues associated with Community engagement, advance Democracy Services & enhancing community engagement and participation participatory democracy Communication and (workshop): Engagement
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Completed
Committee role Lead Department Area of work Decision
(decision and/or direction) Item 11 Item
Review of previous grants allocation and recommendation for next round Regional Sport and Recreation Grants Regional Sport and Programme 2020/2021 Decision: on sport and recreation grants programme Recreation grants • opens for applications on 24 January 2020 allocation of funding 2020/2021. objectives and approach programme closes on 6 March 2020 approve funding budget of $508,000. 2018/2020 • allocating $508,00 from July 2020, in 20 August 2020 link to decision
Parks, Sports and accordance with the Community Grants
Recreation Policy 2014. allocating $508,000 from July 2020, in accordance with the Community Grants Policy 2014.
Youth Centres Review Review councils assistance to youth centres Decision on review findings
council’s support to youth centres and non-council youth services AttachmentA
Community & Social 11 June 2020 - link to decison Policy
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Item 11 Item
AttachmentA
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