WELCOME TO A waterfront ofcreativeA waterfront cultural and ambition The Tall Ships’race2023

Councillor Shane Moore Gill Alexander, Chief Executive Leader of Hartlepool Borough Council Hartlepool Borough Council

Hartlepool is a town with a proud maritime heritage and to host The Hartlepool has a passionate maritime tradition dating back hundreds Tall Ships again in 2023 would be a huge honour. of years. We are proud to be the home of HMS Trincomalee, the oldest warship still afloat in Europe and more recently we were delighted Hartlepool has already shown it has an appetite for Tall Ships when to work with The National Museum of the Royal Navy to secure the it hosted the event in 2010 and the hundreds of thousands of visitors arrival of RML 497 – a unique World War Two Rescue Motor Launch. from far and wide created a real party mood throughout the whole town. Securing the arrival of the National Museum of the Royal Navy in Hartlepool has ensured the town has a permanent visitor destination We have an enviable record for partnership working and Hartlepool of national significance and the Council is delighted to be working in Borough Council, The National Museum of the Royal Navy Hartlepool, partnership with the museum, PD Ports and Hartlepool Marina Ltd to PD Ports and Hartlepool Marina Ltd are proud to present this proposal present this exciting proposal to host The Tall Ships in 2023. for consideration. Alongside our friends at the National Museum of the Royal Navy, Hartlepool Waterfront and its associated facilities are second to none we’ve just announced big plans for the Hartlepool Waterfront site and we proved during 2010 that we have the capability to host an and by 2023 the early stages of redevelopment will be in place, which event of this magnitude. would help establish a wonderful setting for the event.

Exciting plans have just been announced to redevelop the museum Hartlepool has an excellent record for partnership work and I really and the wider Hartlepool Waterfont site and I believe we would be a hope we are given the opportunity to deliver on our promise to host fitting venue for the Tall Ships in 2023. The Tall Ships in 2023.t Proud ofourmaritime heritage be brought toHartlepool.” I amwhole-heartedly behindthisbidandwill supporttheevent fullyshouldit surrounding areas. able totravelwitheasesee the Tall Ships andenjoy Hartlepool andthe , the Tees Valley istrulyconnectedtotheworld. Visitors willbe have introducedsixdomestic flightsinadditiontotheinternationalflight Finally, nowthatwehaveownershipof Teesside International Airport and attended by thousandsofpeople fromthe Tees Valleyand indeed the country. Great North Games. Eachoftheseevents wereextremelysuccessful being hosted aseriesofhigh-profile event, includingBBC’s Big Weekend andthe In thetimethatIhavebeenMayor, Teesside, DarlingtonandHartlepoolhas can thinkofnowherebetterforthisevent tobeheld. on! Hartlepoolhasanamazingmaritimehistoryandafantastic marina,andI have absolutelynodoubtthatwewoulddeliveraneven biggerevent 13 years success, withitbecomingthelargestfreeevent heldinEnglandthat year. I In 2010, Hartlepoolhostedthe Tall Ships withanenormousamountof showcasing allwehavetooffer. attention tothewholeof Tees Valley, boostingtheregion’s economyand Bringing the Tall Ships backtoHartlepoolwouldattractinternational need tobuildonallthesepositivesdriveusfurther. Darlington andHartlepool. We havesomuchinourareathatisgreat,andwe “As Mayorofthe Tees Valley, Ihavealwayshadtheaimtotalkup Teesside, TeesMayor Valley Ben Houchen Backing thebid due tobe taken forwardin2020).” packed withlarge scale objectsfrom themuseum’s nationalcollection (work to presentthe newly refurbishedPS Wingfield Castleandnew navalgalleries and surrounding waterfront,the2023 event wouldalso bringtheopportunity With excitingdevelopment plansnowbeingtaken forwardforthemuseum for publicdisplay. showcase thevesseland effortsofthelocalcommunityinpreparingher involved initsrestoration. The Tall Ships Racewouldbethe idealarenato RML 497whichhasalreadyattracted alargeteamofvolunteerskeen toget The museum’s latestprojectcomesintheformofa World War IIrescuecraft, there reallyissomethingforeveryone. Hartlepool isonenever forgotten. A brandnewoutdoorplaygroundensures demonstrations arejustsomeoftheactivitiesonofferto ensureavisitto visiting touristsdoesn’tendtherehowever. Liveweaponandropemaking boarding theoldestwarshipstillafloat. Theuniqueexperienceafforded to the townandmaritimeenthusiastsabletoexperiencefor themselves The sceneisalreadysetwithHMS Trincomalee berthedattheheartof 2023. placed todrawnationalandinternationalvisitors The Tall Ships Racein and largeaudiencesatour Somerset andBelfastmuseums,weareperfectly With over1millionvisitorsmakingtheirwaythroughourPortsmouth site, heritage with itaccess tonationalcollectionswhichtelltherichstoriesofournaval “The NationalMuseumtheRoyal NavyarrivedinHartlepool2016 bringing National MuseumoftheRoyal NavyHartlepool Roslyn Adamson

WELCOME TO the region,aswas Tall Ships’ event in2010. We feelthatthisevent wouldbeaveryvaluableboostto successful event. of ourmanagementteamtofacilitatethedeliverya accommodate the Tall Ships andthetime expertise area fortheevent site,berthswithintheharbourto In principle,PDPorts willbeabletoofferalargeland 2023. Borough Council intheirbidtohostthe Tall Ships’ Racein PD Ports wouldlike toofferoursupportHartlepool Backing thebid Harbour Master Captain PDBrooks proactive committed partnerintheevent.” Should webesuccessful inthebidHartlepoolMarinaLtdwouldbea • • • • • • • Tall Ships unlike otherportssuchas; and visitors.Hartlepoolhowever hasanunrivaledlocationforthedeliveryof Indeed lastyear playedhosttothesemagnificent vesselscrews All tooftenIhavereceivedcommentssuchaswhenarethey comingback. was positiveandcreatedasenseofprideinthetownregionwide. region wellandtrulyonthemap. The feedbackfromvisitorstothemarina “The Tall Ships event atHartlepool in2010 wasatruespectacleandputthe Hartlepool MarinaLtd Director Allan Henderson private sector. A provenworkingpartnership betweenthelocalauthorityand Affordable accommodation closeby Many othertouristattractionscloseby Success storyin2010 Easy access viaroadrailandbusroutes There isdirectaccess totheseaforsailingtrips within aneasilywalked site. All sizeshipscanbeaccommodated betweenPDPorts andthemarina an even biggersuccess.” event in2010 andwewouldlove to playakey partin makingthisnextevent return toHartlepool in2023. Itwillbeagreatchance tobuildontheprevious was amazingandwewouldcertainly welcometheopportunitytoseeit The impactthishadtoraiseboth theprofileoftownandourbrewery make itafantasticsuccess. to seeeveryone inthecommunitycome togethertosupporttheevent and tender andthenhostingitwasanincrediblesighttobehold anditwasgreat had onHartlepoolin2010. The amount oftownprideatfirstwinningthe We sawthehugepositivesocialandeconomic impactthe Tall Ships event that runspastHartlepool. sold totheRNLI.Indeedour Tooth and Claw logo incorporatesthecoastline Spinnaker and Sanctuary; thelatterofwhichwe donate 5pfromevery pint Anchor Rangewasinspiredbyourcostallinkswithalessuch asBoathouse, from ournewer Anchor Range,Motorheadand Tooth & Claw brands. The as Strongarm and Trophy Special whicharenowjoinedalongside beers Our beersarepartofthefabricHartlepoolwithiconicbrands such are alsooneofthetown’s majoremployers. and aswellbeinganimportantpartofthetownshistoryheritagewe “Camerons BreweryhasbeenpartoftheHartlepoollandscapesince1865 Camerons BreweryLimited Director and General Manager Chris Soley

WELCOME TO Hartlepool is and would be the captains’ and crews choice for The Tall Ships’ Race in 2023 because they know that we know the sea

Welcome to Hartlepool, a proud and passionate many other destinations. The vessels themselves the most empathetic appreciation town with the sea in its blood. A place steeped in can be on the high sea within minutes of Hartlepool of what the whole event is all maritime heritage that becomes obvious when Waterfront and this will bring many advantages to the about – bringing people together in you visit - from the scale and nature of the physical ships in terms of corporate hospitality, operational friendship and understanding. assets built to handle an intimate relationship efficiency and safety. with the sea, to the people who have lived by it for hundreds of years. That intuitive awareness All vessels will be clustered close together with a of the ocean can be seen in the way we meet and connecting entertainments village that will service greet sailors and their vessels with a very real the every need of the captains and crew. We can use understanding of what they have been through to existing land and buildings as well as our floating get here and what they need to recover, recuperate assets to maximise The Tall Ships’ experience for and move on, both in body and mind and in ship crew, community and visitors alike. We have many shape order. programmes of work already in existence that engage with the local community that can be “tuned” into For decades Hartlepool has been visited by both the ambitions and objectives of STI. We believe that commercial and leisure sailors, so we are more by the time the crew leave they will know where they than suited to handle the competitive demands have been! of a hundred or more Tall Ships. We have shown many times before that we can administer a Hosting the event will create a genuine catalytic comprehensive programme of vessel management impact upon the regeneration of the town, increasing and we are confident we can do it again with our investor confidence and stimulating even further usual degree of professionalism, enthusiasm and investment in our infrastructure and creating more specialist knowledge. visits from tourists who have heard about us through . We have a bank of learning from delivering Maritime Festivals over a number of years, as host of the 2010 Finally, it’s not just Hartlepool that wants the Race to Race, plus the material resources and the return to the town in 2023. Just ask any of the crew or specialist marine skills to thoroughly entertain The captains who have visited before. It is those people Tall Ships’ Race in 2023. We will do all this with a who have experienced first-hand our hospitality, who degree of personal intimacy that will make the visit have seen our intuitive understanding of their needs so very special to all the crew and create lasting both nautical and personal and who have lobbied us to relationships and stories for years to come. Our submit a request for the race to return to Hartlepool. capacity, capability and competency cannot be Believe us when we say we are holding our breath, as copied by any other destination in the UK: persuading The Tall Ships’ Race to return to Hartlepool will be one of the defining moments in the town’s Our history, previous organisational experience in maritime history that will create an impact and legacy 2010 and innate understanding of all things seafaring for generations to come. We proudly boast the most makes it easier for us to run Maritime Festivals than creative ideas to entertain crew and community and TO WELCOME We are shaped by the sea Technical Information illustrating how we can host The 2023 Tall Ships’ Race. Fleet Facilities Berthing for A,B,C,D vessels

Hartlepool has been welcoming ships of all sizes and from Linking these clusters of ships together will be an active all corners of the globe for centuries. We therefore un- entertainment zone, on our newly developed Waterfront derstand the functional needs of these vessels and first Events Area, where crew and community can interact, play amongst those in hosting The Tall Ships’ Race is good and compete. berthing facilities. We are able to offer the captains and crews of all vessels high quality, close proximity berthing Spinning out from that central zone of participation are opportunities at Hartlepool Waterfront, a stones-throw areas that provide rest and respite and more fun and dis- away from the sea. Setting sail to being under sail can be traction. We have proposed a natural balance of areas and achieved within 10 minutes. We have included a technical buildings that can bring the crews together yet also give specifications map with this submission highlighting all them space to reflect. proposed requirements as laid out in the Ports Manual. We understand this is more than just a physical journey From our experience of the 2010 event it is clearly evident across water and that minds and bodies will be stretched that we have the capability to host an event of this scale to the full – at sea and on land. This physical and emotional and nature. We have proposed a hub and spoke arrange- arrangement will engender and maintain that important ment for managing the in-port logistics. All Class A vessels feeling of “family” amongst all participants irrespective will have direct access to the sea and all Class B, C and D of age and the management of visitors to the site will be vessels are berthed within Hartlepool’s marina setting with based on equality of access to all vessels, irrespective of access to the sea via lock gates. No wind constraints nor size. The lay of the land and water in the berthing zone state of tide will affect the ability of boats to put to sea and contributes positively to that objective. We will be ready to with our extensive experience of running an operation such find you somewhere to moor up whatever time of the day as this, we will ensure that the crews will have safe access or night you arrive. to and from their vessels at all times. service pointproviding anelectricitygenerator, water, blocks. Furthermore, every tenshipswillhave adedicated for allvessels,additionalportable lavatoriesandshower stationing atappropriatepoints andinsufficientnumbers have ashowerandlaundryblock nearby. We willalsobe dedicated qualityfacilities. On themarinawealready are thereforepleasedtobeable toofferallparticipants do notunderestimatethemagnitudeofthisnecessity. We and crewtofeelwelcomebutalsobewarmdry. We We knowthatitwillbevitallyimportant forthecaptains delivering thisservice. tanks –againwehaveconsiderablepracticalexperienceof serviced whenitcomestoemptyingtheships’holding All shipsinalllocationscanbeeffectivelyandconveniently currently areallshipsberthingintheport. prices. The Class A vesselswillbeservicedfromatanker as vessels (B,C,D), whichwillbedispensedatdiscounted The marinahaseasyaccess tofuelpumpsforthesmaller destination. the experienceofpullingalongsidesuchawellserviced any typeofvesselandmaximizetheenjoymentbyall port. This willprovidemorethanadequateclearancefor problems) to9metresatlowwaterfortheadjaceWwnt no tidalpullmeansscrabblingforviewsorboarding ranging from6metreswithinthemarina(andofcourse Hartlepool Waterfront hasamaintaineddepthofwater Tug. These willbeprovidedfreeofcharge. where required,toaccess Pilotsandsupplytheserviceofa up. Equallythereforewehavefacilitiesforthevessels, instinctively theneedsofvesselsandcrewwhenlaying been inthisbusinesslongenoughtoknowandunderstand The 2023 Race. We areaworkingmarinaandporthave can handleanynumberofvesselsthatwillparticipatein complementing physicalassets,thatHartlepool Waterfront We areconfident,becauseofourhistoryand Meeting theneedsof ships andcrew showers anddrying facilitiesaswelltelephones, but Yacht Club. The Club Househerehas moretoilets, and itisproposedtobelocated inthe Tees &Hartlepool We have shownthe Crew Centre ontheenclosedplan whole oftheHartlepool Waterfront area. are complementedbywireless broadbandthatcoversthe the lockgates. These aresecure, landlinefacilitiesand Hartlepool Yacht Club andtheLock Office, adjacentto points areandwillbehousedinboththe Tees & two placesforusebythetravellingcrew. Communication We willbeprovidingtelephoneandinternet facilitiesin port. allocated fortheuseof The Tall Ships’ Racefleetwhenin We confirmthatadedicated VHFchannelwillbe lunchtime thefollowingdayshewasbackinaction. Rank” whenshelostherpropelleratmidnightandby The biggestsinglecollectiveeffortinvolvedthe“Lord delivery ofsomespecialisedheavyoil. motor and“PrideofBaltimore2”requiredthespeedy together, “Ocean Scout” requiredrepairstoherstarter “Mercedes” hadsomefuelleakswhichwerebraisedback practical usewhen The Tall Ships’ wereintown2005. and freeworkshopfacilities. These serviceswereputto etc.; riggingandsailrepairs;engineoutboardrepairs mobile crane;chandlerywithcharts,ropes,paints,fixings a hardsail. These includeliftingfacilitiesupto40tons;a other realworldgoodsandservicesvesselsneededafter Additionally, asaworkingport,wehaveaccess toallthe will bekept clean,safeandsecure. under carefulsupervision.Inallinstances,thesefacilities toilet provisionandtheuseofbothwillbemanaged Tall Ships’ Race in 2010. The sameholdstrueforpublic - infact,exactlyaswehavepreviously providedfor The washing machines,refuseandlaundrycollectionservices of The Tall Ships Racein2023. outstanding andunforgettableround at thedisposalof STI tohostan quality oftheassetswecanput This isreflectedintheamountand satisfying theneedsofsailors. inextricably tiedtomeetingand the sea,soourphysicalmakeup is Because weareasettlementby have beenthroughtogethere. from thetownwhoknowwhatthey and achancetominglewithsailors views acrossthebayfromabalcony the crewstorelaxwithoutstanding of activityandideallyplacedfor minutes-walk fromthecentralhub and aninternetcafé.Itiswithin5 people includingpoolanddarts leisure facilitiessuitableforyoung in thisinstancealsohascateringand

WELCOME TO Race Offices and Port Committee General Office To thisend,weareproposingtolocatethe STI based onportablebuildings. necessitated, wecanoffer averyflexiblesolution functions. Equally, ifanalternativeapproachis land andbuildingswillaccommodate which The enclosedplanshowsindicativelywhich properly. sometimes needdifferentspacestodotheirjobs same time,recognisingthatdifferentbodies organisational managementwhilstatthe “family” withinourapproachto“on-the-ground” We havesoughttoupholdtheprinciplesof delivering MaritimeFestivalsovertheyears. balanced thiswithourrealworldexperiencein enthusiasm, learningandambition. We havethen energised –howtomaintainthatmomentumof recuperate butalsoparticipateandbecomere- deeply aboutwhatthecrewsneedtorestand and typeonourdoorstep. We havealsothought managing aninternationalevent ofthissize various organisationschargedwithrunningand the strategicandoperationalneedsof We havetaken sometimetocarefullyconsider Race Office Facilities tested andmadeready before thevesselsarrive. equipment isrequiredthis willbebroughtin, communication requirements. Where additional out tothelevel requiredby STI toserviceits necessary. Inthemain,they arealreadykitted before thearrivalofraceandafterwardsas All buildingswillbereadyforoccupancy well sea. and itssurroundingsabalconylookingoutto associated visitorsabird’s eye viewofthe marina available andthepositionallowsjournalists communication equipmentwillbereadily close tothevessels.Here,allnecessary The fullyequippedMedia Centre willbehoused race. village andallthevesselsparticipatingin is withinastone’s throwoftheentertainment place forcalmreasoninganddecisionmakingyet can beeasilymadesecure. This willprovidea grounds withassociatedparkingfacilitiesand to the Class A boats. They standintheirown line ofsightouttoseaandarelocatedadjacent in our Coast Watch buildingswhichhavedirect

WELCOME TO Photo by InStudio • • • • • • • • • • • • • following areas: of Hartlepool. To achieve thiswewilldelivertheevent whilstadheringtosustainableactionsinthe positive processthatwillimproveourworkingenvironment,waysofandthecommunity aspects ofouroperationandhowwecanworktomitigatethisimpact. This isdesignedtobea understanding ofhowthewayweoperateimpactsonenvironment. We willexplorethevarious date. The intentionofthispolicyistoenshrineinourstaff, visitors,partnersandsuppliersagreater We areworkingtoensurethat Tall Ships Hartlepool2023 willbethegreenest Tall Ships Raceto- Green credentials champions. and Tidy Campaign’, usingcommunity Keep Hartlepool anditsbeaches‘Clean Prizes forthecrewwith the bestgreenpolicy. offered. Vegan andvegetarianfoodoffertobeclearly children’s ecocraftactivities. Eco educationstands,craftstallsand planting treesina‘Tall Ships Forest’. Offsetting someofthecarbonfootprintby walking andcyclingalternatives. Reduce carusebyofferingpublictransport, festival site. Explore sustainableelectricitytopowerthe with theirowncups,forksandtubs. Encourage stallstoofferdiscountsforpeople Points for refillingwaterbottles. Composting foodwaste. Recycling bins. landfill fodder. enforcement toprevent thesaleofplastic Use tendering/procurementandfly-pitching A banonsingleuseplastics Tall Ships sites. • • • • • • • ‘Green Mission’. On-site signageaskingvisitorstosupportour services. Promote thelocalismagendawhenprocuring building. Explore optionsforLocal Community Wealth Moving towardsdigitalmarketing. policy. engage sustainablesupplierswithagreen Use theprocurement/tenderingprocessto packaging. Ask supplierswhatthey are doingtoreduce marine wildlifeandbirds. detrimental impacttheseobjectshaveon to thecloseproximitycoastand Ban thesellingordistributingofballoonsdue

WELCOME TO meeting. the planningvisits (x4),includingthe“Joint Host Ports” will beofferedtothe Organisers Management Team for and pocket. This mixofaccommodation andrestaurants chips onthe Quayside -infact,somethingforevery pallet Spanish culinaryexperiences andeven traditionalfish and system –wecanofferIndian, Chinese, Thai,Europeanand STI Race Officials andpartnersusingavoucherorother association, toprovideavarietyofdiningexperiencesfor the vessels,wewouldbeable,throughourrestaurant nature oftheHartlepool’s “restaurant”offer adjacentto from Hartlepool Waterfront. Becauseoftheextensive to the Grand Hotelinthetowncentre,5minutes’walk The DouglasHotelandMarineHotelsin Seaton Carew Ship Inn, Hotel,MarinersPointCosmopolitan Appartments, other hotelsincluding The Staincliffe, AltonleaLodge, The Durham City (18miles).Hartlepoolitselfhas anumberof Sedgefield (8milesaway)andtheDurhamMarriottin away), Wynyard Hall(6milesaway),Hardwickin (19 milesaway),theHiltonHotelin Stockton (8miles Middlesbrough Thistle (10milesaway)to Crathorne Hall hotels within20 milesofHartlepoolrangingfromthe area inthe Travelodge Hotel. We alsohavefour4 Star process. Also intheimmediatevicinityof Waterfront location makes itdifficulttodismissfromtheselection by businesstravellers. This combinedwithitsdramatic highest occupancy ratesinthetownandiswellregarded English Tourism Council. Itdoeshowever haveoneofthe not signuptotheinspectionschemesof AA, RAC or This isaPremier Travel Innwhichisabrandthatdoes on themarinaoverlookingall Class B, C andDvessels. Hartlepool isextremelyfortunatetohavea60bedhotel Accommodation transport duringtherace accommodation and R ace management, Ride andPark Walk alternatives. We willbe exploringpublictransportoptions,Parkand to creatingto relax. asafeandsecure environment inwhich responsibilities tothe STI, captains andcrewwhenitcomes We take securityseriouslyhereandweunderstandour will formanimportantpartnerintheplanningofyourvisit. Police havealreadybeeninformedofHartlepool’s bidand cars drivenbysponsors,organisersand STI officials. The solutions thatallowforaselectiveapproachtohandling measures includingparkandridetrafficmanagement anticipate variousroadclosures,extensiveparking optimise theiraccess by thecrewandforvisitors. We and highways. We havealreadyplacedthevesselsto control mechanismsandefficientuseofland,buildings can balancethispressurewithcarefulplanning,robust infrastructure ofthetown. We arefortunateinthatwe scale events thatnaturallyputpressureonthephysical Hartlepool hasextensiveexperienceofrunninglarge Road Traffic andCar Parking than 10milesfromthetown. town withadirectline. Teesside International Airport isless station servingcommunitiesbothnorthandsouththe flowing trafficofdifferenttypes.Hartlepoolhasatrain and wewillensureroutelinksareoptimisedtoallowfree bicycles willbeprovidedfreeofchargeto STI Race Officials form oftransportveryefficientinHartlepool.Equally, the Waterfront complex. The waterlayoutwillmake this taxis tomoveorganisers,sponsorsandraceofficialsaround Club. We areproposingtomake extensiveuseofwater Coast Watch building(and Class A vessels)andtheDivers pool orchauffeuredcarsavailablebothadjacenttothe move raceofficialsaroundthesite.However, wecanmake extensive groundhandlingsolutionsarenotrequiredto The intimatenatureofHartlepool Waterfront means Transport system withamailboxforevery ship. proximity reasons.Itwillalsoincludeanintegratedmailing will bepartoftheentertainmentvillage,forspaceand Manual. The officeofandfor the ChiefLiaison Officer volunteer trainingscheduleasdepictedwithinthePorts be kept waiting forassistance. We willfollowthesuggested At notimeshouldanyshipnotknowwhatisgoingonnor and crewfacilitatingthesmoothrunningofevent. be arealassetinsustainingcommunicationwithcaptains ‘Volunteer Hartlepool’. This intensevoluntarysupportwill We willrecruitvolunteersthroughthe Council’s website Officers toprovidetotalcoveragefortheshipsinport. Supervisors” toberesponsiblefor10furtherLiaison Officers andthesewillbecalledupontoactas “Volunteer Race aswealreadyhave12proven Volunteer Ships Liaison use acascadeapproachtorecruitmentfor The Tall Ships sign upindividualswithforeignlanguageskills. We would in andhelp,whatever therequestortimeofday. We also of thelocalarea,friendlinessandwillingnesstogetstuck club members. Volunteers areselectedfortheirknowledge backgrounds -bethey fishermen,berthholders,oryacht people puttingtheirnamesforwardarealsofrommarine inundated withproposalstocomeandhelpout. The spreads quicklythroughthetownandweareinevitably we areinundatedwithmoreoffersthanplaces. Theword for volunteersourMaritimeFestivalsand Tall Ships 2010 Previous experiencetellsusthatwhenwegoout looking Volunteers andLiaisonOfficers

WELCOME TO A placeforfriendstomeet and sustainedthatnoconflicts ofinterestemerge. and ensuretheagreedbalanceofpromotionisachieved there are50 flagpolesacrossthe Quayssiteasawhole) the locationofbanners,signageandbunting(forinstance Waterfront, the Civic Authority cancontrolandinfluence Because oftheamountpublicspaceinHartlepool training tothevisitors,manyofwhomwillbefamilies. the suggestedlocationfor STI stalltopromotesail local craftstallsand Sea Shanty singers. This willalsobe the immediatevicinitywithaFrench/ContinentalMarket, We willalsobeincreasingtheconcentration ofactivityin directed footfallthroughthisarea. ensuring maximumexposureforallthosesponsorsthrough allowed toaccess thewaterfromthispoint,thereby Members ofthepublicandinvitedguestswillonlybe site areaandthewaterplayground. the NationalMuseumofRoyal Navy, the key festival coverage forallsponsorsinakey locationadjacenttoboth complementary situationwithasignificantcriticalmassof adjacent tothemain Title Sponsor. This willcreatea and “HostPort willbehousedinatentedvillage Sponsor”- Royal Navy. The othersponsors–“Event Support Sponsor” Title Sponsors Office willbetheNationalMuseumof of sponsorsinvolvedinsupportingtherace. The mainRace We areproposingtocreatea“Sponsors’ Zone” foralllevels media facilities arrangements and other commercial Sponsorship, events. the STI officials overinvitationstospecialsocialandother the othersponsors.Hartlepool recognisesitsobligationsto military relatedproductsorcompete withtheinterestsof a Port Sponsor thatwillnotinclude alcohol, tobacco or with thewrittenpermissionofthat Organiser, arrange intellectual propertyrightspertainingtotheraceandwill, that the Organiser hasthesoleandexclusiverightstoall community anditsfollowers.Hartlepoolacknowledges on hospitalityandunderstandtheneedsofsailing these specialguests.Maritimedestinationstendtomajor deliver anexceptionallevel of serviceandexperienceto requirements of VIP invitations andconfidentitcan The Hartlepool Civic Authority iscomfortableoverthe activity. with afolkevent withamultitude ofliveartistsandcultural complete withFireworksensuingthe Sunday isnotmissed notorious livemusicevent fromtheInternationalstage would notdisappointtheaudiencewithawellversedand known comediangracingthestage. The Saturday evening of highqualityartistsdescendingonHartlepoolwithawell- the arts. The Fridayevening wouldinstigateanaffluence also beactiveaswellparticipatoryactivinginmusicand action willencompasstheaudience,streettheatrewould Street theatreadaptationof Gulliver’s Travels wherethe Sunday willbefamilyorientated,withtheinclusionofa evening. The daytimeevents heldonthe Saturday and weekend, commencingonFridayevening until Sunday concentrate ondaytimeandevening events acrossthe quality experiencesinthe Tees Valley. We wouldplan to we prideourselvesinartisticcommitment,diversityand With adedicatedculturalworkforceandevents team, including MaritimeEventsandFestivals. delivering highquality, yearroundevents inHartlepool, of the Tall Ships Visit, wehaveawealthofexperiencein To enhancetheatmosphere,visitorfiguresandsuperiority Events andentertainment they gothrough thelockgates)anditscapacity tohandle be availableforinterviewsand photoopportunities(as across thefleet,locationnext toanareawherecrewwill The baseofthemediacentre hasbeenchosenforitsviews wider publictofullyengagewith theevent. content tobesharedviasocialmediawhichwillhelpthe and Marketing Team isabletoproducehighqualityvideo the STI postevent. Eachmemberofthe Communications full catalogueofallimagescapturedwillbedeliveredto every aspectandangleoftheevent fromstarttofinish. A point, afulltimephotographerwillbeemployedtocover for information,interviewsandphotographs. On thelatter Media Centre tohelphandleenquiriesandservicerequests of The Tall Ships’ Race. These peoplewillbebasedinthe from whichsecondmentswilltake placeduring therunning its owndedicated Communications andMarketing Team human intereststories.HartlepoolBorough Council has participatory event withattention-grabbingandengaging the visitbyvesselsinwhatisahighlyvisualand parties wishtomaximisethecoverageandimpactof achieved atalocal,regional andnationallevel. All involved also confidentthatwidetelevised coveragewillalsobe can beanticipatedfor The Tall Ships’ Raceandwe are We stronglybelieve thislevel ofinteractionandmore participants, visitorsandorganisers. broadcast unitsonsitetocovertheevent live–speakingto to competitionsontheradioandplacementofoutside has rangedfromacountdowncampaigninthelocalpress constructive partnershipworkingonevent coverage. This and broadcastmediaorganisations,withahistoryof Hartlepool hasverygoodrelationswithlocalprint Media Facilities PortHost Contract. Organiser portfeesandotherrelatedcostsassetoutinthe Hartlepool acknowledgesitsobligationstopaythe Port Fees capacity andlayout. the statedrequirementsofspeed, the media’s dedicatedusethatmeet and twoboatswillbeidentifiedfor achieved veryquicklyfrom thispoint Getting ontothewatercanalsobe and haverestrictedaccess capability. requirements ofsuchanoperation the oftenvariedandlastminute

WELCOME TO involving parades ofdifferenttypes,styles andsizes. We via thetowncentre. Hartlepoolhasplenty of experience we willimplement roadclosures)andback to thevessels route aroundthe Waterfront site,up Church Street (where time suitabletothe STI andcaptains. We wouldsuggesta We would alsoorganiseacrewparadetotake placeata managing entry/egresstothe venue. implemented alongsidearigorous safetyandsearchteam great time. Anti-Terrorism policyandprocedurewillbe Liaison Officers willbepresenttoensure everyonehasa the servingofalcoholandotherdrinks. Stewards and A robustsystemofcontrolwillbeimplementedover cages toaddtheultra-stylisedhighqualityfinale event. dancers inthepurposefullydesignedcrow’s nestandbird to closetheevening withfullycostumedentertainersand tastes oftheaudience. We willalsoinviteanestablishedDJ musicians willensurecompleteinclusioninthediverse historic theatre.Livemusicfromlocalwell-established of thesecondofficialday. Thiswilltake placeatthetown’s We areproposingtoholdthecrewpartyonevening Crew Party chance tomeetsomeofthelocalorganisers. invitations pershipwillbeissuedandthisalsoa the magnificentchandelierandbespoke ceilingart. Two Dinner willbeservedinthemainauditoriumunderneath on thebabygrandpianoenhancingvenueambience. 1930’s inspiredHenderson’s Barinclusiveofalivepianist This willincludeadrinksreceptioninthenewlyrefurbished Professionals 2016 Quarter FinalistMateiBaranandteam. of a Tees Valley well-beingprojectledbyMasterchef place atHartlepoolBoroughHall,thedinnerwillbepart It isproposedthatweofferafirstnightdinnerwilltake Captains’ Dinner C Social, Sportsand ultural Programme • • • • • • follows: to access generallywithin5minutesoftheirshipsareas the privatesectorvenues.Facilitiescrewscanexpect guaranteed andwewillnegotiateforsimilartermswith entry intoall Civic Authority controlledassetscanbe Hartlepool Waterfront sitetoentertainthecrews.Free Many entertainmentvenuesexistonandaroundthe Local Facilities coming”. youfor young andoldtobeinvolvedsay“thank Hartlepool. This allowsallourcommunitiesof people, local schoolscelebratingthearrivalof The Tall Ships’ to parade”,Involving Visit weareproposingtoholda“town Additionally, duringoneofthedays The Tall Ships’ Hartlepool’s evolving multi-culturalandvibranttown. from sunnierclimatesaroundtheworldcelebrating on thestage,soakingupsunnycolourfulatmosphere Puerto Ricanbuffetwillbeprovidedaswellaliveband, sponsored bylocalcompanies. A standup Caribbean and beers (upto40)fromaroundtheworld/region,eachkeg, on arrivalandthey willbeoffered abroadselectionofrum/ industry ofHartlepooltokeep willbegivento each guest the Caribbean steeldrumandtheformershipbuilding the Royal Navy. A commemorativesteelmugtorepresent navigators etc. This willbeheldattheNationalMuseumof a beer/rumfestivalfortheolderfirstofficers,engineers, On theevening ofthethirdnightweproposetoorganise Ships’ Officers Party Woodland Trust. trees withourenvironmentalsponsorandteamfromthe local schoolstoalsogetinvolved. As wellastheplantingof do knowthiscanrepresentawonderfulopportunityfor The HeughBattery Museum Hall Theatre Hartlepool Town Gallery Hartlepool Art Museum ofHartlepool HMS Trincolmalee)(Includes National MuseumoftheRoyal Navy • • • • • • • • • • • • appeal toacrosssectionaudience: can behadbyall. We wouldsuggestthefollowingtours guide onevery coachtoensurearichimmersiveexperience and heritagetherestofregion. We willputatour Valley, wherewearealreadybuildingon our richculture opportunity formanypeopletoexperiencethewider Tees day acrossthefulllengthoftheirstay. This willbeagreat to thedifferentagerangesonboard,whichwillrun every We willbeputtingontoursforthecrewsthatappeal • • • • • • • • • • • • • • • Birth oftheRailways Football Tour (Middlesbrough Football Club) Saltholme NatureReserve Moors YorkNorth Redcar,Guisborough & Saltburn Harry Potter Trail (Alnwick Castle and Gardens) Hadrian’s Wall (World Heritage Site) Tour Museum Open Air Beamish and Cathedral Durham City Team White Water Raftingonthe Tees Barrage The Way of St Hild(Hartlepoolto Whitby) Follow intheFootstepsof Captain Cook Sightseeing Tours Navigation Point surroundingthemooredvessels. And ofcoursealltherestaurantsandbarsalong Seaton Carew The Headland Brewery Tour Mecca Bingo Seaton Carew at Golf Cycling hubsandrecreationalcyclingroutes A numberofprivategymoperators Larry’s Lanes10pinbowling– Seaton Carew Park Summerhill Country Squash Courts/TennisCourts Swimming Pool/ indoorsportshall Shopping Centre Middleton Grange The BoroughHall

WELCOME TO Photo by InStudio • • • • • • • • • • • • • • will alsocontributetoafestival-widecompetitionforallships. This couldinclude: departing. We willbeprovidingthefollowinginclusiveactivitiestoentertaincrewsthat the crewsanopportunitytomingleandholdcrews’interestmotivationfromdocking offer. Theaimofrunningthesecompetitionswillbetoencouragefriendlycompetition,give and itscrewisgiventheopportunitytobeinvolvedatevery level withtheentertainmentson own crewnumbersarelimited. We willputall practicalmeasuresinplacetoensureevery ship to becomeinvolvedinthesportsandgamesbyjoiningupwithothervessels’teamsiftheir assembly pointandbicycleloanpoints.Here,thesmallervesselswillhaveopportunity administrative functionherewithnoticeboards,tourbookings, and toilets. Given thiscreatesanaturalgatheringpointwewillalsobasetheentertainments Aid Post, Tourist Information(International) Centre, Bureaude Change andmoreshowers we behostingmanyofthelandbasedactivitiesinthisvillagebutitwillalsohouseFirst a diagrammaticrepresentationofthisareawithinthesubmission(page10).Notonlywill for alltravellingsailorsandprovidethe“musteringpoint”ships’crews. We haveshown participate withinandforvisitorstowatch. This zonewillbethehubandconnectingquarter the crewsonlandandwater. We arecreatinga Tall Ships’ Entertainment Village forcrewsto the Hartlepool Within for entertainment zone a highquality Waterfront area we areproposing Activities inportandourinvolvement inSailTraining Pontoon Pull These activities couldinvolve: overall competition. continue andcontributetowards the Centre, complementarychallenges Sponsors’ Village andbehindtheMedia On thewaterplaygroundinfront ofthe involving carryingbagsofcoal!) Nutty Slack Race(alocaltradition Bungee Challenge Horizontal Paddle boarding Soft Tennis Basketball/Netball Quoits Surfing Ball Beach Volley Football Cycling TugWar of • • • • • • • • • • appropriate time. competitions, tobepresented atthe the prizesforallthesesports andgames The Port Committee willbedonating school. designed madeandsponsoredbyalocal member pervesselwearinganoutfit Bird ManFlying Competition –one Greasy Pole Windsurfing inNumbers Canoeing Triathlon Building Competition Raft Ski Challenge Jet Dinghy Racing Dragon BoatRacing Ships Liaison Officers involved bothdirectlyandindirectly. to aimforandweanticipate many schoolsbeing Hosting The Tall Ships’ Racein2023 givesagoal crew fromthetowntoparticipateinRace. the requirementsoffindingandfollowinga Overseas” initiativesallofwhichalignwith curriculum opportunitiesand“Friendship past. Localschoolsareinvestigatingenhanced young peoplefor The Tall Ships’ Racesinthe we havealreadybeeninvolvedinproviding the fundingforsuchaninterventionandindeed initiatives thatcanprovideboththecontextand is currentlypursuinganumberofyoungperson own sponsorship.HartlepoolBorough Council will alsoberesponsibleforfindinginparttheir and provideacrewofatleast25 peoplewho make acommitmenttobothsponsorvessel Hartlepool Civic Authority anditspartnerswill their concentrationislikely tobeheaviest. to promotesailtrainingthevisitorswhere to the Sponsors Village forastalltobesetup media. We havededicatedaspaceadjacent have aboatonhandtohelpthe Organisers or Club toPowerboating andthe Sea Cadets, who Sailing School tothe Tees &Hartlepool Yacht provision ofRYA coursesbytheBobbyMoncur initiatives takingplacefromtheprivatesector Hartlepool alreadyhasanumberofsailtraining Training The Promotion of Sail

WELCOME TO closer. regular communications,intensifying astheRacedategets information requestedbythat Organiser. We willundertake basis ofallstepsbeingtaken fortheRaceandanyother Hartlepool willkeep the Organiser informedonaregular Management where andwhenevery event takes place. book withtheprogrammeofactivitiesandamapshowing Captains’ Manualandallcrewwillreceivea Crew’s Hand hosting The Tall Ships’ Raceinthetownforallcaptainsa Hartlepool willpulltogetheracomprehensiveguideto Publications available asspecifiedwithinthe Port Manual. party area.Ineithercasealltherequiredequipmentwillbe ny cantake placeineither The Tall Ships’ Village orthecrew will comeintocontactwiththem. The prizegivingceremo Museum oftheRoyal Navywherelargenumbersofpeople would alsobehappytodisplaythetrophiesatNational design andproducethesetoaveryhighstandard. We We wouldbehappytorecommendalocalartistwhocan for, inassociationwiththeotherHostPorts, Class Prizes. We confirmthatHartlepoolwilljointlyproduce,andpay Trophies board namesandwristbandsetc. paraphernalia suchas T shirts,badges,pennants,ships’ We confirmthatHartlepoolwillpay£6,000towardsRace Paraphernalia Hospitality andPublicity - - days ofdateinvoice. We confirm allinvoiceswillbepaidbyHartlepoolwithin30 sponsors. the financeswillberaisedthroughourpartnersandother event andarehappytomeetthecommittee explainhow the requiredlevel offunding will beavailabletohostthe vant stakeholders inourbidto STI. We areconfidentthat Race. This iswhywehaveinvolvedalleconomically rele required tocoverthecostsofvisit The Tall Ships’ Hartlepool understandsthatasignificantbudgetwillbe Finance subcontractor/s. accepts fullresponsibilityforthedueperformancebythat aware ofthisinwritingadvanceandthatHartlepool sibilities asitseesfitprovidedthatthe Organiserismade Hartlepool maysub-contractcertainaspectsofitsrespon General representatives. out ofnegligenceoractionthe Organiser oranyoftheir within thePort Area andonlandattheportbutnotarising activity orevent formingpartoftheactivitiesRace the Organiser inrelationtoanyclaimsarisingfrom Port Contract issigned.Hartlepoolagreestoindemnify and/or participatingshipsassoonpossibleaftertheHost forms ofinsurancereasonablyrequiredbythe Organiser liability insuranceofatleast£10millionandothersuch Hartlepool willundertake toarrangeandmaintainpublic Insurance - -

WELCOME TO had lasttime? Remember thefunwe for ahighdegreeofcontrolandco-ordinationthatwillmin involved inthesuccessful runningoftheevent. This allows control virtuallyallthelandandwaterassetsthatwouldbe the Royal Navy, PDPorts andHartlepoolMarinaLtd)who (Hartlepool Borough Council, The NationalMuseumof This bidhasbeencollatedbythefourmainpartners wider Tees Valley areaandNorthEastregion. and itspeoplewouldcreatesuchanimpactacrossthe The Tall Ships’ visitherewouldmeansomuchtothetown tantly, wehavetriedtotalkaboutthewhyaswell.Having would host The Tall Ships’ Racein2023. But,justasimpor We havetriedtoshowyouinthissubmissionhowwe To Sum Up ofcreativeandculturalambition A waterfront geographical facthasshapedourcharacter. drawn, toliveworkandplayinHartlepool,bythesea. That of every personinthetownwhohaschosen,orbeen But perhapsmostimportantlyofall,wehavethesupport and leavealastinglegacy. and socialreturnsarisingarebothsustainable,embedded to fullycapitaliseonthevisitandmake suretheeconomic sub regionalgovernmentalagencieswhowillworkwithus scale. We alreadyhavethesupportofkey regionaland decision making–importantinanevent ofthisnatureand imise risk,maximisereturnandallowforquickdecisive - -

WELCOME TO A vibrant, welcoming and inspiring place