EAST CONTRA COSTA FIRE PROTECTION DISTRICT
BOARD OF DIRECTORS
Adam Langro Carrie Nash Brian Oftedal Stephen Smith Joe Young Vice President President
AGENDA Board of Directors Regular Meeting Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor's Executive OrdersN-25-20 & N-29-20. Directors, staff and the public may participate remotely.
Call In Number: 1(872) 240-3212 Access Code: 490-316-781 https://global.gotomeeting.com/join/490316781
Wednesday, June 9, 2021 6:30 PM
Members of the public are encouraged to attend remotely at the phone number or website listed above. Directions for providing public comment via teleconference will be provided at the beginning of the meeting. Public comments submitted to [email protected] prior to the meeting will be summarized during the meeting and posted online at: https://eccfpd.specialdistrict.org/2021-06-09-eccfpd-board-of-directors-meeting Upon request, the District provides for written agenda materials in appropriate alternative formats or other disability-related modification or accommodation to enable individuals with disabilities to participate in and provide comments related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected], or submitted by phone at (925) 634-3400. Requests made by mail (sent to Regina Rubier, 150 City Park Way, Brentwood, CA 94513) must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility.
Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.
Page 1 of 4 1 1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Public Comment Members of the public may address subject matters pertaining to District business listed on the Consent Calendar, Closed Session, Future Agenda Items, or items not listed on the agenda. Public comments by each individual speaker shall be limited to three minutes. While the District encourages your comments, State law prevents the Board from discussing items that are not set forth on this meeting agenda. The Board and staff take your comments very seriously and, if appropriate, will follow up on them.
5. Report Out from May 12, 2021 Closed Session
6. Consent Calendar Members of the Board may request that an item under the Consent Calendar be considered separately.
6.a. Approve Minutes from May 12, 2021 Board Meeting May 12 2021 Board of Directors Regular Meeting Minutes.pdf 6.b. Authorize Execution of Agreement with City of Brentwood for Information Technology Services Staff Report and Resolution - IT Services with City of Brentwood 2021-22.pdf 6.c. Authorize Amendments to Lease of Office Space City in Brentwood City Hall Staff Report and Resolution - City of Brentwood Lease Amendment.pdf 6.d. Approve Amador Contract with CalFire Staff Report and Resolution - Cal Fire Contract FY 2021-22.pdf 7. New Business
7.a. Annual Investment Review of Other Post Employment Benefit and Pension Rate Stabilization Trust Funds Staff Report - PARS Updated at End of FY 2020-21.pdf PARS Board Meeting - East Contra Costa FPD.pdf 7.b. Approve Preliminary Fiscal Year 2021-22 Operating, Prevention and Other Fund Budgets
Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.
Page 2 of 4 2 FY 21-22 Preliminary Operating Budget.pdf FY 2021-22 Preliminary Prevention Budget.pdf Staff Report and Reso - Preliminary Operating Prevention and Other Funds Budget FY 2021-22.pdf 7.c. Introduce and Waive First Reading of Ordinance No. 2021-02, Amending Ordinance Establishing Administrative Penalties for Violations of District Fire Code Staff Report Introduce Amendments to Admin. Penalties Ordinance for Fire Code Violations.pdf Amendment to Admin Penalty Ordinance for Fire Code Violation.pdf 8. Report of the Fire Chief / Informational Staff Reports
8.a. Legislative Update Legislative Report - May 2021.pdf 8.b. Grants Update Grants Report - May 2021.pdf 8.c. Operations Update Operational Report - May 2021.pdf 8.d. Prevention Update Prevention Report - May 2021.pdf 8.e. Consolidation and Measure X Update
9. Board Reports and Requests
10. Date and Place of Next Meeting: July 14, 2021 6:30 p.m. Brentwood City Hall Council Chambers or via teleconference
11. Closed Session Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (b)(1) / Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Agency-designated Representative: Board President Title: Fire Chief
Following the Closed Session, the Board may consider potential action related to the Fire Chief's Employment Agreement.
12. Adjourn
POSTING STATEMENT A copy of this agenda was posted at the East Contra Costa Fire Protection District Administrative Office, 150 City Park Way, Brentwood, CA 94513. Pursuant to CA Government Code §54957.5, disclosable public records and writings related to an agenda item distributed to all or a majority of the Board of Directors including such records and writing distributed less than 72 hours prior to this meeting are available for public inspection at the East Contra Costa Fire Protection District Administrative Office, 150 City Park Way, Brentwood, CA 94513.
NOTICE In compliance with the Americans with Disabilities Act, any individuals requesting special accommodation to attend and/or participate in District Board meetings may contact the District Administrative Office at (925) 634-3400. Notification 48 hours prior to the meeting will enable the District to make reasonable accommodations.
Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.
Page 3 of 4 3 Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board.
Page 4 of 4 4 Agenda Item No: 6.a
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Administration Item Type: Minutes Agenda Section: Consent Calendar
Subject: Approve Minutes from May 12, 2021 Board Meeting
Suggested Action:
Attachments: May 12 2021 Board of Directors Regular Meeting Minutes.pdf
5
EAST CONTRA COSTA FIRE PROTECTION DISTRICT
BOARD OF DIRECTORS
Adam Langro Carrie Nash Brian Oftedal Stephen Smith Joe Young Vice President President
Meeting Minutes Board of Directors Regular Meeting Teleconference Conducted via GoToMeeting Wednesday, May 12, 2021
1. Call to Order: (6:32 PM)
2. Pledge of Allegiance: (6:34 PM)
3. Roll Call: (6:34 PM)
Directors Present: Nash, Oftedal, Smith, Young Directors Absent: Langro
4. Public Comment: (6:35 PM)
No Public Comments were submitted before or during the meeting
5. Proclamation: (6:36 PM)
5.a. Proclamation for Special Districts Week, May 16 - 22, 2021 was presented to Colleen Haley, CSDA by President Oftedal.
Motion by: Director Young to adopt the Proclamation for Special Districts Week, May 16-22, 2021 Second by: Director Nash Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0
17572696.1
Page 1 of 3 6
6. Consent Calendar: (6:51 PM)
6.a. Approve Minutes from April 14, 2021 Board Meeting
6.b. Approve Minutes from April 29, 2021 Special Board Meeting
6.c. Authorize the Fire Chief to execute an Agreement with the law firm of Colantuono, Highsmith and Whatley, PC to provide Specialized Legal Services.
Motion by: Director Young to Accept Consent Items 6.a., 6.b. & 6.c. Secord by: Director Nash Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0
7. New Business
7.a. Accept OPEB Actuarial Valuation: (6:52 PM)
No Public Comments were submitted before or during the meeting.
Motion by: Director Young to Accept the OPEB Actuarial Valuation Second by: Director Smith
Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0
8. Report of the Fire Chief / Informational Staff Reports
8.a. Consolidation Update: (7:13 PM) 8.b. Legislative Update: (7:18 PM) 8.c. Grants Update: (7:34 PM) 8.d. Prevention Update: (7:39 PM) 8.e. Operations Report: (7:53 PM)
No Public Comments were submitted before or during the meeting.
9. Board Reports and Requests: (8: 08 PM)
Vice President Nash – Attended/Monitored (real time or tape delayed) the Oakley City Council Meetings (04/19/21, 04/27/21), Brentwood City Council Meetings (04/21//21, 04/27/21, 05/11/21), Town of Discovery Bay Meetings (04/21/21, 05/05/21), also attended the presentation of $500,000 in State funding from Assemblyman Frazier for a Training Tower (04/23/21)
17572696.1
Page 2 of 3 7 Director Young – Been involved with Staff on the review of the preliminary OPEB work and preparations for upcoming Finance Meeting and spent time on reviewing the Measures X proceedings, also attended the presentation of $500,000.00 in State funding from Assemblyman Frazier for a Training Tower (04/23/21)
Director Smith – Attended via Videoconference the Oakley City Council Meetings (04/19/21, 004/27/21), Brentwood City Council Meetings (04/27/21, 05/11/21), Bethel Island MAC Meeting (05/11/21), Bryon MAC Meeting (04/27/21), also attended the presentation of $500,000.00 in State funding from Assemblyman Frazier for a Training Tower (04/23/21)
President Oftedal – Attended a round table discussion on “Long-Term Health Impacts of COVID," attended the Contra Costa County American Red Cross Leadership Council Meeting (04/22/21), met with Bryan Scott of East County Voters for Equal Protection group regarding Measure X funding and ECCFPD needs (05/12/21), attended a webinar regarding “9-1-1: Sticking together in the critical hours” regarding Peer Support and PTSD. Had some discussions with Congressman McNerney’s DC staff and Antioch staff, had a conversation with Senator Glazier East County Representative; also attended the presentation of $500,000.00 in State funding from Assemblyman Frazier for a Training Tower.
10. Date and Place of Next Meeting: (8:12 PM) June 9, 2021 6:30 p.m. To Be Determined Council Chambers or via teleconference
11. Closed Session: (8:12 PM)
No Public Comments were submitted before or during the meeting.
Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (b)(1) / Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Agency-designated Representative: Board President Title: Fire Chief
As no action will be taken during or following this closed session, the report out from closed session will be provided at the start of the June 9, 2021 Regular Board Meeting.
12. Adjourn: (9:56 PM)
17572696.1
Page 3 of 3 8 Agenda Item No: 6.b
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Administration Item Type: Resolution Agenda Section: Consent Calendar
Subject: Authorize Execution of Agreement with City of Brentwood for Information Technology Services
Suggested Action:
Attachments: Staff Report and Resolution - IT Services with City of Brentwood 2021-22.pdf
9
EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS
Meeting Date: June 9, 2021
Subject/Title: Agreement for Information Technology Services with the City of Brentwood for Fiscal Year 2021-22
Submitted by: Regina Rubier, Chief Administrative Officer
RECOMMENDATION FOR ACTION Adopt a resolution approving and authorizing the Fire Chief to execute an Agreement with the City of Brentwood for Information Technology Services for Fiscal Year (FY) 2021-22.
PREVIOUS ACTION On June 10, 2020, by Resolution 2020-22, the Board of Directors approved the District's FY 2020-21 annual Agreement with the City of Brentwood for Information Technology Services.
SUBJECT BACKGROUND The City of Brentwood has provided information technology services to the District under serial contracts since 2010, currently under an agreement that will expire on June 30, 2021. Staff recommends approval of a contract with the City of Brentwood for information technology support services, in an amount not to exceed $104,557 for FY 2021-22.
Services provided by the City of Brentwood under the current and proposed contracts are detailed in Attachment A. These services include, but are not limited to, hardware and software support and maintenance, electronic file maintenance and backup, connectivity services, web services, and troubleshooting.
FISCAL IMPACT This item is budgeted for FY 2021-22 in account number 11-110-5350
Attachments: Resolution Attachment A: Scope of Services
Page 1 of 4
17577762.1 10 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
* * *
RESOLUTION NO. 2021-__
APPROVING AND AUTHORIZING THE FIRE CHIEF TO EXECUTE AN AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES WITH THE CITY OF BRENTWOOD THROUGH JUNE 30, 2022
WHEREAS, East Contra Costa Fire Protection District (District) needs information technology support services for the District and the public we serve; and
WHEREAS, the District's current agreement with the City of Brentwood for information technology support services will expire on June 30, 2021; and
WHEREAS, the District desires the City of Brentwood to continue providing information technology support services for Fiscal Year 2021-22.
NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection District does hereby:
1. Approve an Agreement for Information Technology Services with the City of Brentwood for a one-year period, through June 30, 2022 in an amount not to exceed $104,557.
2. Authorize the Fire Chief to execute said Agreement and to take such other actions as may be necessary to give effect to this resolution.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 9th day of June, 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Brian J. Oftedal President, Board of Directors
ATTEST:
______Regina Rubier Clerk of the Board Page 2 of 4
17577762.1 11 EXHIBIT “A” SCOPE OF SERVICES
While ECCFPD maintains personnel within City facilities, the City will provide the following services:
Miscellaneous IT Support Tasks Including: • Update and install software as required (Laserfiche, Telestaff, Access Database). • Troubleshoot remote data access services. • Provide assistance with ECCFPD Website as needed. • Response time for non-emergency services approximately 10 to 24 hours. • Staff support provided prior to the monthly board meetings in the City of Brentwood Council Chambers. • Coordinate needed assistance with County staff for connectivity to CAD, RMS, and Financial Reporting Software, and cell phone and internet providers. • Troubleshoot as required to ensure operability of servers, routers, firewall and switches at the following locations:
City Data Center – 9100 Brentwood Blvd, Brentwood, CA 94513 Station 16 – 11851 Marsh Creek Rd, Clayton, CA 94517 * Station 50 (Administration) – 150 City Park Way, Brentwood, CA 94513 Station 52 – 201 John Muir Parkway, Brentwood, CA 94513 Station 53 – 530 O’Hara Ave, Oakley, CA 94561 (formally named Station 93) Station 55 – 3200 E. Cypress Rd, Oakley, CA 94561 Station 59 – 1685 Bixler Rd, Discovery Bay, CA 94505 * Desktop support only with the computer made available at Station 50 (Administration).
Station Specific Tasks: City Data Center – 9100 Brentwood Blvd, Brentwood, CA 94513 • Maintain the file/backup, virtual server, Domain Controller, and email servers. • Backup – weekly full backup of databases, critical folders and files. Daily incremental backup of databases, critical folders and files.
Station 50 (Administration) – 150 City Park Way, Brentwood, CA 94513 • Troubleshoot and maintain 8 Computers, 12 laptops, 14 Toughbooks, 9 Surface Pros, 2 Desktop Printers, 1 Pitney Bowes Postage Meter. • Phone and Voicemail support for 10 Cisco desk phones and 10 direct dial-in numbers.
Station 52 – 201 John Muir Parkway, Brentwood, CA 94513 • Troubleshoot and maintain 3 Computers and 3 Desktop Printers.
Station 53 – 530 O’Hara Ave, Oakley, CA 94561 (formerly named Station 93) • Troubleshoot and maintain 2 Computers and 2 Desktop Printers.
Station 55 – 3200 E. Cypress Rd, Oakley, CA 94561 • Troubleshoot and maintain 2 Desktop Printers.
Station 59 – 1685 Bixler Rd, Discovery Bay, CA 94505 • Troubleshoot and maintain 2 Computers and 2 Desktop Printers.
Special Projects Not Included: • IT Configuration at Station 55
Page 3 of 4
17577762.1 12
Additional Services: Any request for services not listed above will be conducted at the City’s discretion, and must be pre- approved by both the City’s IT Manager and the Fire Chief. Approval can be obtained via email. Upon approval, the additional services will be billed at the City of Brentwood’s Cost Allocation Step E, Total Hourly Rate excluding Citywide overhead, per staff position that provides the services. These rates may be found in the City’s most recent Cost Allocation Plan and Schedule of City Fees found on the City’s website (www.brentwoodca.gov). The rates will be charged as follows: • During normal work hours, based on actual hours worked. • After-hours services, including support needed for ECCFPD Board meetings, will be billed based on actual hours with a two-hour minimum. • The ECCFPD is responsible for purchasing and paying directly for software, hardware, and outside provider services unless authorized in an emergency by the Fire or Battalion Chief.
Technology Outside the Scope of Services: The following known technology (outside the Scope of Services) exists and are not covered by this Agreement: • iPads • Printer/Copier Combo (these are leased items and the lessee should contact the lessor for support/maintenance)
ECCFPD Facilities: The ECCFPD will secure and designate an IT Lead for any design, construction, or establishment of IT requirements for new ECCFPD facilities. At the City’s discretion, the City's IT Staff will play a support role to the ECCFPD's designated IT Lead during the transition of IT resources to new facilities, and will be charged at the rates listed under Additional Services above.
Page 4 of 4
17577762.1 13 Agenda Item No: 6.c
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Administration Item Type: Resolution Agenda Section: Consent Calendar
Subject: Authorize Amendments to Lease of Office Space City in Brentwood City Hall
Suggested Action:
Attachments: Staff Report and Resolution - City of Brentwood Lease Amendment.pdf
14 BOARD OF DIRECTORS
Meeting Date: June 9, 2021
Subject/Title: Authorization to Execute Amendments to Lease Agreement with the City of Brentwood to Reflect Annual Rent Increases Based on the Consumer Price Index
Submitted by: Regina Rubier, Chief Administrative Officer
RECOMMENDATION FOR ACTION Authorize the Fire Chief to execute amendments to the lease agreement with the City of Brentwood (City) for office space located at 150 City Park Way, Brentwood, CA 94513 (City Hall) to effectuate annual contractual rent increases based on the Consumer Price Index, beginning with a 3.8% increase for Fiscal Year (FY) 2021-22.
PRIOR ACTION In January 2017, the East Contra Costa Fire Protection District (District) entered into a lease agreement with the City for approximately 600 square feet of office space located at City Hall. The initial term of the agreement was eighteen months, with rents calculated at $1.50 per square foot. The agreement automatically renews July 1 of each year, when the annual rent is adjusted based on the Consumer Price Index (CPI) (Urban Wage Earners and Clerical Workers CPI for San Francisco-Oakland-Hayward, CA). The contract includes a mutual termination clause allowing either party to terminate the lease at any time with 90 days' notice.
In July 2018, the District and the City amended the lease to increase the leased space to 900 square feet, reflect that year's CPI increase (3.4%) and increase the annual base rent to $1,535 per month.
In June 2020, the District and the City amended the lease to decrease the leased space from 990 square feet to 744 square feet, reflect that year’s CPI increase (1.1%) and decrease the base rent from $1,535.00 to $1,211.02 per month.
SUBJECT BACKGROUND The District has found City Hall to be a central location that serves its current needs well, but the lease agreement permits either the District or the City to terminate upon 90-days' notice.
The 12-month CPI increase as published by the Bureau of Labor Statistics for April 2020-2021 is 3.8%. This will increase the District's rent for Fiscal Year 2021-22 from $1,211.02 to $1,257.04 per month. Neither the District nor the City is requesting to alter the square footage or make any other changes to the lease for the upcoming fiscal year. The proposed action will permit the Fire Chief to sign amendments to the lease agreement to reflect CPI; any other changes, such as to increase or decrease the square footage, will require Board approval.
Attachment: Resolution
Page 1 of 3
17577782.1 15 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
* * *
RESOLUTION NO. 2021-__
AUTHORIZING EXECUTION OF AMENDMENTS TO THE LEASE AGREEMENT WITH THE CITY OF BRENTWOOD FOR OFFICE SPACE TO REFLECT ANNUAL RENT INCREASES BASED ON THE CONSUMER PRICE INDEX
WHEREAS, the East Contra Costa Fire Protection District (ECCFPD) requires office space for its administrative and command staff, which space ECCFPD currently is unable to purchase due to budget restraints; and
WHEREAS, the City of Brentwood (City) has provided office space at City Hall to ECCFPD since January 2017 under a lease agreement dated January 20, 2017, which provides for an 18-month initial term and automatic one-year renewals each July 1; and
WHEREAS, the lease agreement also permits the City to make a rent adjustment each July 1 to reflect increases in the Consumer Price Index (CPI) (Urban Wage Earners and Clerical Workers CPI for San Francisco-Oakland-Hayward, CA); and
WHEREAS, the lease agreement has been amended twice to alter the square footage of leased space, to adjust the rental amount accordingly, and to adjust the rent based on CPI; and
WHEREAS, the City has notified ECCFPD of its intent to increase rents, effective July 1, 2021, by 3.8% in accordance with the latest CPI statistics released by the Bureau of Labor Statistics.
WHEREAS, the Fire Chief recommends that the Board of Directors authorize the Fire Chief to execute an amendments to the lease agreement for office space in the Brentwood City Hall to reflect annual contractual CPI-based rent increases, starting with an increase of 3.8% for Fiscal Year 2021-22, which will increase the base rent from $1,211.02 to $1,257.04 per month.
NOW, THEREFORE BE IT RESOLVED that the Board of Directors of the East Contra Costa Fire Protection District does hereby authorize the Fire Chief to execute amendments to its lease agreement with the City of Brentwood for office space at City Hall to reflect annual rent increases based on CPI as set forth above and in forms acceptable to Legal Counsel.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 9th day of June, 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
Page 2 of 3
17577782.1 16 ______Brian Oftedal ATTEST: President, Board of Directors ______Regina Rubier Clerk of the Board
Page 3 of 3
17577782.1 17 Agenda Item No: 6.d
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Administration Item Type: Resolution Agenda Section: Consent Calendar
Subject: Approve Amador Contract with CalFire
Suggested Action:
Attachments: Staff Report and Resolution - Cal Fire Contract FY 2021-22.pdf
18
EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS
Meeting Date: June 9, 2021
Subject/Title: Approve Cal Fire Amador Contract for Fiscal Year 2021-22
Submitted by: Brian Helmick, Fire Chief
RECOMMENDATION FOR ACTION Approve Cal Fire Amador Contract for Fiscal Year (FY) 2021-22
PREVIOUS ACTION On April 8, 2020, the Board of Directors adopted Resolution 2020-15 approving the Cal Fire Amador contract for FY 2020-21. This contract will expire June 30, 2021.
SUBJECT BACKGROUND In November 2002, as part of the East County fire districts’ consolidation, East Contra Costa Fire Protection District (“ECCFPD” or “District”) began contracting with California Department of Forestry and Fire Protection (Cal Fire) to provide emergency services to the Marsh Creek/Morgan Territory area of the District (the "Amador" contract). Prior to execution of the first Cal Fire Amador contract, the East Diablo Fire Protection District staffed a station within the area. The Cal Fire Amador contract funds coverage to this area during the non-fire season, which is normally between November 15th and May 15th of each year. During fire season (typically mid-May through mid-November) the State of California pays for the staffing of this station (also known as the Sunshine Station) due to the State's responsibility for providing fire protection services to the areas surrounding State watershed properties (including Mt. Diablo State Park). The Amador contract allows Cal Fire to invoice the District for actual operating costs of the Sunshine Fire Station, which includes State employees, equipment, and station expenditures, during the non- fire season months.
Under the proposed contract, total invoice amounts for FY 2021-22 would be capped at $511,650. This represents a decrease of approximately 7.96% over the maximum invoice amount for the FY 2020-21 contract due primarily to the shortened fire season.
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17583325.1 19 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
* * *
RESOLUTION NO. 2021-__
APPROVING THE FISCAL YEAR 2021-22 AGREEMENT WITH CAL FIRE FOR FIRE AND EMERGENCY SERVICE FOR THE MARSH CREEK-MORGAN TERRITORY AREA
WHEREAS, the East Contra Costa Fire Protection District (District) has contracted with the California Department of Forestry and Fire Protection (Cal Fire) for service to the Marsh Creek-Morgan Territory Area during the non-peak fire season each year since November of 2002; and
WHEREAS, in the interest of public safety, the Fire Chief recommends that the Board of Directors authorize the Fire Chief to enter into the District's annual contract with Cal Fire for the District to fund emergency and fire service in the Marsh Creek-Morgan Territory during non-fire season months.
NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection District does hereby:
1. Authorize the Fire Chief to execute a contract with the California Department of Forestry and Fire Protection for Cal Fire to provide emergency and fire service in the Marsh Creek-Morgan Territory area during the non-fire season months for an amount not to exceed $511,650.00 for Fiscal Year 2021-22; and
2. Designate the Fire Chief as the District's direct contact with Cal Fire.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 9th day of June, 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Brian J. Oftedal President, Board of Directors ATTEST:
______Regina Rubier Clerk of the Board
Page 2 of 2
17583325.1 20 Agenda Item No: 7.a
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Finance Item Type: Discussion Agenda Section: New Business
Subject: Annual Investment Review of Other Post Employment Benefit and Pension Rate Stabilization Trust Funds
Suggested Action:
Attachments: Staff Report - PARS Updated at End of FY 2020-21.pdf
PARS Board Meeting - East Contra Costa FPD.pdf
21
EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS
Meeting Date: June 9, 2021
Subject/Title: Update of Other Post-Employment Benefits Trust and Pension Rate Stabilization Program Investments
Submitted by: Regina Rubier, Chief Administrative Officer
RECOMMENDATION FOR ACTION Staff recommends the Board receive an annual investment update on the East Contra Costa Fire Protection District's (District) Other Post-Employment Benefits Trust and Pension Rate Stabilization Program Funds from Public Agency Retirement Services (PARS) and HighMark, which is the investment fund portfolio manager.
STRATEGIC INITIATIVE East Contra Costa Fire Protection District Strategic Plan 2019-2023: • A2. Establish a revenue stabilization plan to manage through varying economic conditions.
PREVIOUS ACTION On October 1, 2018, the Board approved Resolution 2018-30 to authorize the Fire Chief to enter into an Agreement for Administrative Services with PARS for trust administration and investment management services related to the District’s participation in the PARS Public Agencies Post-Employment Benefits Trust (Trust), and Resolution 2018-31 to adopt the Trust.
On November 5, 2018, with Board Resolution 2018-38, the Board approved a "Balance" investment strategy for the Other Post-Employment Benefits (OPEB) Trust Fund. .
On March 13, 2019, with Board Resolution 2019-10, the Board approved a "Moderately Conservative" investment strategy for the District's participation in PARS' Pension Rate Stabilization Program (PRSP).
SUBJECT BACKGROUND The Fiscal Year (FY) 2018-19 Operating Budget included a $551,605 contribution to the District's Trust Account held by PARS to prefund future OPEB obligations and an additional $333,000 expenditure for retiree healthcare costs for that year. In all, the District has contributed $2.8 million to the Trust Account to prefund its future OPEB obligations. The funds are invested in accordance with the "Balanced" investment objective, which allocates assets between stocks (60%), bonds (35%) and cash (5%). It is not anticipated that the amount of District funds in the Trust Account will be large enough to begin paying current obligations for at least five to ten years.
1
17577786.1 22
The FY 2018-19 Operating Budget also included a $1,500,000 contribution to the PRSP Trust. The “Moderately Conservative” investment objective allocates assets between stocks (30%), bonds (65%) and cash (5%).
The District started Fiscal Year 2020-21 with the following account balances (as of July 1, 2020):
OPEB Fund Balance: $ 4,227,022.69
PRSP Fund Balance: $ 2,359,732.46
In Fiscal Year 2020-21 the District made deposits of:
January 11, 2021 OPEB Fund Deposit - $286,034 PRSF Fund Deposit - $375,000
May 4, 2021 OPEB Fund Deposit - $286,034 PRSF Fund Deposit - $375,000
FINANCIAL IMPACT The funding is available for the annual OPEB and PRSP deposits in the 2020-21 Operating Budget under account numbers: 14-000-3200 (OPEB) and 16-000-3200 (PRSF).
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17577786.1 23 East contra costa Fire protection district Other Post-Employment Benefits Trust & Pension Rate Stabilization Program (PRSP) Board Meeting June 9, 2021 24 Contacts
Rachael Sanders Andrew Brown, CFA Senior Manager, Consulting Director, Senior Portfolio Manager (800) 540-6369 x121 (415) 705-7605 [email protected] [email protected]
Angela Tang Client Services Coordinator (800) 540-6369 x159 [email protected]
East contra costa fire protection district ▎ 225 Pars 115 Trust Team
Trust Administrator & Consultant
• Recordkeeping • Processes contributions/disbursements • Sub-trust accounting • Hands-on, dedicated support teams • Monitors plan compliance • Coordinates all agency services
37 2,000+ 1,000+ 400+ 500 K+ $5.8B Years of Experience Plans under Public Agency 115 Trust Clients Plan Participants Assets under (1984-2021) Administration Clients Administration
Trustee Investment Manager
• 5th largest commercial bank and one of the • Investment sub-advisor to trustee U.S. Bank nation’s largest trustees for Section 115 trusts • Investment policy assistance • Safeguard plan assets • Uses open architecture • Oversight protection as plan fiduciary • Active and passive platform options • Custodian of assets • Customized portfolios (with minimum asset level)
158 $5.0T 102 $18.2B Years of Experience Assets under Years of Experience Assets under (1863-2021) Administration (1919-2021) Management & Advisement
East contra costa fire protection district ▎ 326 PARS IRS-Approved Section 115 Trust
Prefund OPEB GASB 75 Prefund Pension (PRSP) GASB 68
General Fund OPEB Pension
prefund Retiree Medical Benefits either or both Pension Rate Stabilization Program Assets can be used to: Assets can be used to:
Reimburse agency; or Reimburse agency; or
Pay benefits provider Pay retirement system
Subaccounts Financial Stability Flexible Investing OPEB and pension assets are Assets in the PARS Section 115 Allows separate investment individually sub-accounted, Combination Trust can be used strategies for OPEB and and can be divided by dept., to address unfunded liabilities. pension subaccounts. bargaining group, or cost center.
Anytime Access Economies-of-Scale No Set Up Cost or Minimums Trust funds are available OPEB and pension assets No set-up costs, no minimum anytime; OPEB for OPEB aggregate and reach lower fees annual contribution amounts, and pension for pension. on tiered schedule sooner – and no fees until assets are added. saving money!
East contra costa fire protection district ▎ 427 Summary of Agency’s OPEB Plan
Plan Type: IRC Section 115 Irrevocable Exclusive Benefit Trust
Trustee Approach: Discretionary
Plan Effective Date: November 1, 2018
Plan Administrators: Brian J. Helmick - Fire Chief
Current Investment Strategy: Balanced HighMark Plus (Active) Strategy; Pooled Account
AS OF MARCH 31, 2021:
Initial Contribution: December 2018: $2,858,756
Additional Contributions: $1,399,639
Total Contributions: $4,258,395
Disbursements: $0
Total Investment Earnings: $1,180,586
Account Balance: $5,395,125
East contra costa fire protection district ▎ 528 Summary of Agency’s Pension Plan
Plan Type: IRC Section 115 Irrevocable Exclusive Benefit Trust
Trustee Approach: Discretionary
Plan Effective Date: June 26, 2019
Plan Administrator: Brian J. Helmick – Fire Chief
Current Investment Strategy: Moderately Conservative HighMark Plus (Active) Strategy; Pooled Account
AS OF MARCH 31, 2021:
Initial Contribution: June 2019: $1,500,000
Additional Contributions: $1,125,000
Total Contributions: $2,625,000
Disbursements: $0
Total Investment Earnings: $373,980
Account Balance: $2,980,087
East contra costa fire protection district ▎ 629 East Contra Costa Fire Protection District
First Quarter 2021
Presented by: Andrew Brown, CFA
East contra costa fire protection district ▎ 730 Economic and Market Forecasts - August 2020Economic and Market Forecasts - April 2021 2021 2022
Assumptions Assumptions
GDP 5.5% -7.5% 3.5% - 4.5%
S&P500 earnings $170 - $190 $190 - $210
Unemployment 4.8% - 5.5% 4.2% - 4.9%
Core PCE Inflation 1.8% - 2.1% 1.8% - 2.1%
Fed Funds Target 0.0% - 0.25% 0.0% - 0.25%
East contra costa fire protection district ▎ 831 Asset Allocation – PARS/PRSP BALANCED HM PLUS OPEB As of March 31, 2021
Current Asset Allocation Investment Vehicle
Equity Range: 50%-70% 62.40% Large Cap Core COFYX Columbia Contrarian Core Inst3 6.76% VGIAX Vanguard Growth & Income Adm 12.92% Large Cap Value DODGX Dodge & Cox Stock 5.09% IVE iShares S&P 500 Value ETF 2.03% Large Cap Growth HNACX Harbor Capital Appreciation Retirement 3.63% PRUFX T. Rowe Price Growth Stock I 3.60% Mid Cap Core IWR iShares Russell Mid-Cap ETF 4.57% Small Cap Value UBVFX Undiscovered Managers Behavioral Val R6 4.50% Small Cap Growth RSEJX Victory RS Small Cap Growth R6 4.55% International Core DFALX DFA Large Cap International I 3.10% International Value DODFX Dodge & Cox International Stock 2.00% International Growth MGRDX MFS International Growth R6 2.01% Emerging Markets HHHFX Hartford Schroders Emerging Mkts Eq F 5.65% Real Estate VNQ Vanguard Real Estate ETF 1.99%
Fixed Income Range: 30%-50% 36.68% Short-Term VFSUX Vanguard Short-Term Investment-Grade Adm 5.71% Intermediate-Term DBLFX DoubleLine Core Fixed Income I 9.73% PTTRX PIMCO Total Return Instl 9.75% PTRQX PGIM Total Return Bond R6 9.74% High Yield PHIYX PIMCO High Yield Instl 1.74%
Ca sh Range: 0%-20% 0.92% F GZXX First American Government Oblig Z 0.92%
TOTAL 100.00%
East contra costa fire protection district ▎ 932 Selected Period Performance PARS/PRSP BALANCED HM PLUS Account 6746050108 Period Ending: 3/31/2021
Year Since to Date Inception (3 Months) 1 Year (26 Months) Cash Equivalents .01 .06 1.04 Lipper Money Mark et Funds Index .00 .08 1.01 Total Fixed Income -2.66 5.74 5.25 BBG Barclays US Aggregate Bd Index -3.37 .71 5.26 Total Equities 6.93 65.22 19.67 Large Cap Funds 7.04 62.69 22.04 S&P 500 Composite Index 6.17 56.35 21.70
Mid Cap Funds 8.14 73.37 20.06 Russell Midcap Index 8.14 73.64 20.29
Small Cap Funds 9.82 97.88 21.46 Russell 2000 Index 12.70 94.85 21.52 International Equities 3.81 56.52 15.19 MSCI EAFE Index 3.48 44.57 11.96 MSCI EM Free Index 2.29 58.39 13.58
REIT Funds 8.77 34.12 7.57 Wilshire REIT Index 8.81 34.74 5.83 Total Managed Portfolio 3.22 37.64 13.37
Account Inception: 02/01/2019 First contribution was invested in the PARS/PRSP Highmark Balanced portfolio #6746050108 on January 4, 2019. The initial contribution was dollar cost averaged into the market over a four-month period. Performance inception begins February 1, 2019. Returns are gross of account level investment advisory fees and net of any fees, including fees to manage mutual fund or exchange traded fund holdings. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.
East contra costa fire protection district ▎ 1033 Asset Allocation – PARS/PRSP MODERATELY CONSERVATIVE HM Pension As of March 31, 2021
Current Asset Allocation Investment Vehicle
Equity Range: 20%-40% 31.34% Large Cap Core COFYX Columbia Contrarian Core Inst3 3.30% VGIAX Vanguard Growth & Income Adm 6.24% Large Cap Value DODGX Dodge & Cox Stock 2.47% IVE iShares S&P 500 Value ETF 1.02% Large Cap Growth HNACX Harbor Capital Appreciation Retirement 1.78% PRUFX T. Rowe Price Growth Stock I 1.77% Mid Cap Core IWR iShares Russell Mid-Cap ETF 2.31% Small Cap Value UBVFX Undiscovered Managers Behavioral Val R6 2.30% Small Cap Growth RSEJX Victory RS Small Cap Growth R6 2.32% International Core DFALX DFA Large Cap International I 1.70% International Value DODFX Dodge & Cox International Stock 1.10% International Growth MGRDX MFS International Growth R6 1.12% Emerging Markets HHHFX Hartford Schroders Emerging Mkts Eq F 2.85% Real Estate VNQ Vanguard Real Estate ETF 1.05%
Fixed Income Range: 50%-80% 67.79% Short-Term VFSUX Vanguard Short-Term Investment-Grade Adm 11.68% Intermediate-Term DBLFX DoubleLine Core Fixed Income I 17.79% PTTRX PIMCO Total Return Instl 17.83% PTRQX PGIM Total Return Bond R6 17.82% High Yield PHIYX PIMCO High Yield Instl 2.67%
Ca sh Range: 0%-20% 0.87% F GZXX First American Government Oblig Z 0.87%
TOTAL 100.00%
East contra costa fire protection district ▎ 1134 Selected Period Performance PARS/PRSP MODERATELY CONSERVATIVE HM Account 6746050104 Period Ending: 3/31/2021
Year Since to Date Inception (3 Months) 1 Year (15 Months) Cash Equivalents .01 .06 .30 Lipper Money Mark et Funds Index .00 .08 .32 Total Fixed Income -2.64 5.71 3.48 BBG Barclays US Aggregate Bd Index -3.37 .71 3.09 Total Equities 6.95 65.13 20.00
Large Cap Funds 7.00 62.60 22.48 S&P 500 Composite Index 6.17 56.35 20.09 Mid Cap Funds 8.13 73.25 20.60 Russell Midcap Index 8.14 73.64 20.79
Small Cap Funds 10.09 98.25 25.64 Russell 2000 Index 12.70 94.85 27.28 International Equities 3.82 56.08 14.30 MSCI EAFE Index 3.48 44.57 9.15 MSCI EM Free Index 2.29 58.39 16.48 REIT Funds 8.75 34.44 2.04 Wilshire REIT Index 8.81 34.74 .17 Total Managed Portfolio .32 20.58 8.70
Performance Inception: 1/01/2020 Returns are gross of account level investment advisory fees and net of any fees, including fees to manage mutual fund or exchange traded fund holdings. Returns for periods over one year are annualized. The information presented has been obtained from sources believed to be accurate and reliable. Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.
East contra costa fire protection district ▎ 1235 EAST CONTRA COSTA FIRE PROTECTION DISTRICT For Period Ending March 31, 2021 LARGE CAP EQUITY FUNDS 1-Month 3-Month Year-to- 1-Year 3-Year 5-Year 10-Year Fund Name Return Return Date Return Return Return Return Columbia Contrarian Core Inst3 4.18 7.13 7.13 60.34 17.73 15.97 14.15 Vanguard Growth & Income Adm 5.07 6.92 6.92 58.55 16.31 15.86 13.97 Dodge & Cox Stock 6.02 15.86 15.86 75.26 13.59 15.86 12.96 iShares S&P 500 Value ETF 6.23 10.69 10.69 50.10 11.65 12.13 10.96 Harbor Capital Appreciation Retirement -3.14 -3.37 -3.37 69.33 23.66 23.08 17.43 T. Rowe Price Growth Stock I 0.08 2.58 2.58 64.71 20.68 21.26 16.66 S&P 500 TR USD 4.38 6.17 6.17 56.35 16.78 16.29 13.91
MID CAP EQUITY FUNDS iShares Russell Mid-Cap ETF 2.69 8.12 8.12 73.38 14.58 14.50 12.30
SMALL CAP EQUITY FUNDS Undiscovered Managers Behavioral Val R6 6.19 22.72 22.72 114.88 11.16 11.85 11.90 Victory RS Small Cap Growth R6 -6.89 -2.56 -2.56 77.40 17.24 21.60 14.69 Russell 2000 TR USD 1.00 12.70 12.70 94.85 14.76 16.35 11.68
REAL ESTATE FUNDS Vanguard Real Estate ETF 5.13 8.69 8.69 36.47 10.97 6.11 8.89
INTERNATIONAL EQUITY FUNDS Dodge & Cox International Stock 2.34 7.16 7.16 57.43 4.03 8.96 5.09 DFA Large Cap International I 3.16 4.60 4.60 49.66 6.17 9.30 5.41 MFS International Growth R6 1.90 0.63 0.63 43.28 11.05 12.67 7.80 MSCI EAFE NR USD 2.30 3.48 3.48 44.57 6.02 8.85 5.52 Hartford Schroders Emerging Mkts Eq F -0.80 3.54 3.54 66.93 8.97 14.90 5.14 MSCI EM NR USD -1.51 2.29 2.29 58.39 6.48 12.07 3.65
Source: SEI Investments, Morningstar Investments Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
East contra costa fire protection district ▎ 1336 EAST CONTRA COSTA FIRE PROTECTION DISTRICT For Period Ending March 31, 2021 BOND FUNDS 1-Month 3-Month Year-to- 1-Year 3-Year 5-Year 10-Year Fund Name Return Return Date Return Return Return Return DoubleLine Core Fixed Income I -1.08 -2.08 -2.08 6.94 4.00 3.46 4.30 PGIM Total Return Bond R6 -1.60 -4.44 -4.44 6.33 4.96 4.33 4.69 PIMCO Total Return Instl -1.27 -3.09 -3.09 3.25 4.89 3.84 3.75 Vanguard Short-Term Investment-Grade Adm -0.31 -0.47 -0.47 6.36 4.01 2.93 2.64 BBgBarc US Agg Bond TR USD -1.25 -3.37 -3.37 0.71 4.65 3.10 3.44 PIMCO High Yield Instl 0.04 0.06 0.06 18.49 6.21 6.76 5.82 ICE BofA US High Yield Mstr II Index 0.17 0.90 0.90 23.31 6.53 7.94 13.60
Source: SEI Investments, Morningstar Investments Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
East contra costa fire protection district ▎ 1437 Agenda Item No: 7.b
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Finance Item Type: Resolution Agenda Section: New Business
Subject: Approve Preliminary Fiscal Year 2021-22 Operating, Prevention and Other Fund Budgets
Suggested Action:
Attachments: FY 21-22 Preliminary Operating Budget.pdf
FY 2021-22 Preliminary Prevention Budget.pdf
Staff Report and Reso - Preliminary Operating Prevention and Other Funds Budget FY 2021-22.pdf
38 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET
3 Station Operation 4 Station Operation Budget Summary 37 Personnel 46 Personnel 2020-21 2021-22
% Increase Final Budget Year To Date Proposed Over Final
Starting Fund Balance $10,339,223 $8,949,023 $11,844,831 14.56%
Revenue Revenue 18,065,796 18,817,693 19,868,135 9.98%
Total Revenue $18,065,796 $18,817,693 $19,868,135 9.98%
Expenditures Salaries and Benefits 13,637,160 11,230,756 13,418,621 -1.60%
Services and Supplies 3,006,563 2,315,598 2,799,489 -6.89%
City/County Charges 555,273 540,534 571,931 3.00%
Capital Reserve Charges 920,000 920,000 943,000 2.50%
Periodic Charges 262,000 91,768 758,000
Total Expenditures $18,380,996 $15,098,656 $18,491,042 0.60%
Revenues over (under) Expenditures ($315,200) $3,719,037 $1,377,094
Gen. Fd Loan to Oakley Dev. Fd. For St 55 $200,000 200,000 $200,000 Strategic Initiatives (1,275,000) (1,023,228) (865,000) Prevention Bureau -
Ending Fund Balance $8,949,023 $11,844,831 $12,556,925
6/4/2021 Page 1 of 8
39 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET Revenue Budget 2020-21 2021-22
Increase / (Decrease) % Increase Account No. Description Final Budget YTD Actual Over Budget Projection Over Final 4001 Prop Taxes-Curr Secured 14,887,555 15,157,136 1.78% 16,066,564 6.00% 4020 Prop Tax-Supplemental 315,478 260,367 -21.17% 268,178 3.00% 4007 Prop Tax-Unitary 127,624 119,554 -6.75% 123,141 3.00% 4005 Prop Taxes-Curr Unsecured 384,764 421,287 8.67% 433,926 3.00% 4010 Prop Taxes-Prior-Secured (27,503) (16,501) -66.67% (16,996) 3.00% 4035 Prop Tax-Prior Supplement (15,985) (12,734) -25.53% (13,116) 3.00% 4015 Prop Taxes-Prior-Unsecured (664) 6,482 110.25% 6,676 3.00% 4055 H/O Prop Tax Relief 93,150 90,992 -2.37% 92,812 2.00% 4045 Other in Lieu Taxes 15,281 15,016 -1.76% 15,316 2.00% 4044 RDA Nonprop-Tax Pass Through 477,056 333,656 -42.98% 333,656 0.00% 4831 Restricted Donations (Measure H) 218,087 218,087 0.00% 218,087 0.00% 4632 Misc Grants & Donations - 701,150 100.00% 701,150 0.00% 4810 Other Income - 128,939 100.00% 133,451 3.50% 4210 CFD Summer Lakes Funds & Admin (2016- 182,800 181,000 -0.99% 181,000 0.00% 4212 CFD - Oakley (2018-01) - 27,808 100.00% 28,781 3.50% 4777 BBID 946,514 913,159 -3.65% 940,553 3.00% 4211 CFD - Delta Coves (2016-02) 11,640 11,862 1.87% 12,099 2.00% 4731 First Responder Fee 160,000 90,649 -76.51% 92,462 2.00% 4733 Fire Recovery Fee 51,000 13,985 -264.68% 14,265 2.00% 4820 JAC PV Ed Reimbursements 4,500 4,500 0.00% 4,590 2.00% 4775 Fire Prevention 227,000 137,000 -65.69% 231,540 69.01% 4520 Station 58 Rent 7,500 14,300 47.55% TOTAL 18,065,796 18,817,693 10.21% 19,868,135 9.98%
6/4/2021 Page 2 of 8
40 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET
Expense Budget 2020-21 2021-22
Mid-Year Budget Preliminary Acct. No. Description Amendment YTD Actual Budget % Increase Salaries and Benefits 5110 Permanent Salaries 3,978,064 3,458,500 5,153,866 29.56% 5112 PT/Temporary Salaries - - - 0.00% 5119 Permanent OT 1,633,895 833,897 1,031,519 -36.87% 5138 FICA/Medicare/LTD 105,272 89,915 127,542 21.15% 5150 Retirement Expense 5,077,662 4,346,131 3,920,111 -22.80% 5132 Employee Group Ins. 880,304 859,927 1,059,915 20.40% 5141 Retiree Health Ins. (OPEB Pay-Go) 468,381 326,751 480,353 2.56% 5142 OPEB Trust Contribution 572,068 572,068 428,056 -25.17% 5135 Unemployment Insurance 3,641 4,873 3,714 2.00% 5136 Workers Comp Ins. 553,272 439,743 726,435 31.30% 5115 Pay Incentives EMT & Holiday OT 360,601 298,952 487,111 35.08% 5155 Ed Tuition Reimbursements 4,000 4,000 0.00% Subtotal 13,637,160 11,230,756 13,418,621 -1.60%
Services and Supplies 5209 Postage - 1,501 2,000 #DIV/0! 5210 Office Expense 55,000 27,015 45,000 -18.18% 5211 Books-Periodicals-Subscriptions 5,000 669 5,000 0.00% 5212 Memberships Subscriptions & Dues 16,000 25,928 16,000 0.00% 5220 Clothing & Personal Supplies 27,180 16,437 22,000 -19.06% 5221 Safety Supplies 25,000 36,805 25,500 2.00% 5222 Food 15,000 4,293 15,300 2.00% 5230 Household Expense 43,573 47,977 44,444 2.00% 5215 Minor Computer Equipment 22,950 10,001 23,409 2.00% 5263 Mntn Radio-Electronic Equipment 5,500 5,610 2.00% 5410 Utility Service 74,315 89,704 89,178 20.00% 5310 Maintenance - Vehicle 35,000 20,991 35,700 2.00% 5311 Vehicle Repairs 205,000 164,679 225,500 10.00% 5240 Vehicle Fuel/Oil 75,881 74,538 77,399 2.00% 5241 Central Garage Tires 12,383 8,697 12,631 2.00% 5409 Maintenance of Buildings 50,000 46,250 51,000 2.00% 5411 Grounds Maintenance 48,179 53,747 49,143 2.00% 5412 Rents & Leases - Property 14,374 7,266 14,877 3.50% 5218 Rents and Leases-Equipment 4,218 10,653 4,302 2.00% 5413 Insurance 87,436 87,436 117,600 34.50% 5350 Non Cnty Prof/Spclzd Svcs 422,301 345,600 430,747 2.00% 5320 CalFire 552,365 298,354 563,412 2.00% 5361 Health Admin Fee 3,000 3,218 3,120 4.00% 5420 Communications 94,892 74,984 96,790 2.00% 5470 Other Travel Employees 34,800 518 35,496 2.00% 5213 Permits 3,000 850 3,060 2.00% 5475 Training/Conference Registration 17,800 18,156 2.00% 5250 Ed Supplies and Courses 41,465 4,578 42,294 2.00% 5312 Legal 695,000 641,690 385,000 -44.60% 5313 Bank Fees 3,000 1,562 3,000 0.00% 5280 Fire Fighting Supplies 150,000 57,475 153,000 2.00% 5117 Other Special Departmental Exp 84,800 18,885 90,821 7.10% 5214 Computer Software Cost 82,151 134,799 95,000 15.64% Subtotal 3,006,563 2,315,598 2,799,489 -6.89%
City & County Charges 5460 Taxes & Assessments 3,708 1,050 3,819 3.00% 5370 Dispatch Services 551,565 539,484 568,112 3.00% Subtotal 555,273 540,534 571,931 3.00%
Capital Reserve Charges 5670 Capital Facility Improvement Fund 100,000 100,000 102,500 2.50% 5660 Capital Equipment Replacement Fund 820,000 820,000 840,500 2.50% Subtotal 920,000 920,000 943,000
Periodic Charges 5425 From Periodic Worksheet 262,000 91,768 758,000 5425 Strategic Initiatives 1,275,000 1,023,228 865,000
TOTAL 19,655,996 16,121,884 19,356,042 -1.53%
6/4/2021 Page 3 of 8 41 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET PERIODIC CHARGES FY 2020/21 FY 2021/22
Election of Directors Cost 250,000 Reserve Study 2,000 8,000 Strategic Plan 10,000 PRSP Program 750,000 Subtotal 262,000 758,000
Stragetic Initiatives: A2 - Pension Rate Stablization Plan 750,000 A3 - Development Fee and CFD 75,000 35,000 A5 - Supplemental Revenue 300,000 B1 - Add Staffing/Stations (Sta.50 and 55) 680,000 C1 - Training Facility 150,000 150,000 Subtotal 1,275,000 865,000
Total 1,537,000 1,623,000
6/4/2021 Page 7 of 8 42 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET Other Funds
Bethel Island East Diablo Oakley Developer Summer Lakes Delta Coves CFD Capital Facility Capital OPEB PRSF Developer Fee Developer Fee (Cypress Lakes) Improvements Equipment Fee CFD Replacement (Brentwood, Budget Budget Budget Budget Budget Budget Budget Budget Budget PROJECTED BEGINNING FUND BALANCE 57,130 1,381,347 0 5,607 250 899,759 1,706,617 4,227,023 2,359,732
REVENUES Developer Fee 1,000 1,400 0 Special Assessments - CFD 181,000 12,099 Net Investment Gain (Loss) Other Total Revenue 1,000 1,400 0 181,000 12,099 0 0 0
EXPENDITURES Admin Charges & Fees 1,000 250 20,000 10,000 Facility Improvements Equipment Replacement Suppression 233,645 1,655,883 Equipment Replacement Prevention 68,000 Insurance & Pension Costs 0 0 Total Expenditures 0 0 0 1,000 250 233,645 1,723,883 20,000
OTHER FINANCING SOURCES Transfers From Supression Fund (To) (185,000) (12,000) 102,500 840,500 428,056 750,000 Transfers From Prevention Fund (To) 43,697 101,714 - Other Total Other Financing Sources 0 0 0 (185,000) (12,000) 102,500 884,197 529,770 750,000
NET CHANGE IN FUND BALANCES 1,000 1,400 0 (5,000) (151) (131,145) (839,686) 509,770 750,000
ENDING FUND BALANCES 58,130 1,382,747 0 607 99 768,614 866,931 4,736,793 3,109,732
6/4/2021 43 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2020-21 FINAL OPERATING BUDGET
OPEB COST SUMMARY FY 2020/21 FY 2021/22
Actuarial Determined Contribution (ADC) $ 768,000 $ 794,000 Retire Health Care (Pay-Go) 333,000 371,000 Imp Subsidy 71,000 88,000 OPEB Trust Contribution $ 364,000 $ 335,000
Number of Actives 36.00 36.00
Retiree Health Ins per Active $9,250 $10,306 OPEB Pre-Pay per Active $10,111 $9,306
Retirement Bubble Pay-Go (6 Addl Ret.) $104,572 $109,353 Total Pay-Go 437,572 480,353
6/4/2021 Page 6 of 8
44 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY OPERATING BUDGET
Capital Facilities Maintenance Fund 1 2 Blue cells are input cells, black are computed FY END 2021 Index date FY END 2021 2022 Station Status Seq Location Built/ In Last Rep Cost (Orig or Cost Est Date Expecte Escalati Life Sch Rep Notes Service Rehab Rep) d Life on Remaini Date ng 52 In Servic 1 BW 201 John Muir PKWY 2001 2001 100 80 2001 Was QRV Site Paving 2001 2001 $27 817 2021 16 2 50% -4 2021 2021 Was BC Quarters $27 817 Painting Exterior 2001 2001 $35 649 2021 12 2 50% -8 2021 2021 $35 649 Structural Repairs 2001 2001 $100 962 2021 23 2 50% 3 2024 2024 Roofing 2001 2001 $73 892 2021 30 2 50% 10 2031 2031 Rehab Interior 2001 2001 $45 920 2021 27 2 50% 7 2028 2028 Fencing 2001 2001 $18 470 2021 26 2 50% 6 2027 2027 Lighting 2001 2001 $34 799 2021 21 2 50% 1 2023 2023 Mechanical 2001 2001 $68 470 2021 26 2 50% 6 2027 2027 Furnishings 2001 2001 $57 912 2021 20 2 50% 0 2021 2021 $57 912 Flooring 2001 2001 $18 724 2021 12 2 50% -8 2021 2021 $18 724 Appliances 2001 2001 $68 000 2021 12 2 50% -8 2022 2022 $69 700 Misc Op Equipment 2001 2001 $40 349 2021 28 2 50% 8 2029 2029 -2021 0 -2021 0 59 In Servic 2 DB 1813 Bixler Rd 2002 2002 100 81 2002 Paving 2002 2002 $27 817 2021 16 2 50% -3 2022 2022 $28 512 Painting Exterior 2002 2002 $35 649 2021 12 2 50% -7 2022 2022 $36 540 Structural Repairs 2002 2002 $100 962 2021 23 2 50% 4 2026 2026 Roofing 2002 2002 $73 892 2021 30 2 50% 11 2031 2031 Rehab Interior 2002 2002 $45 920 2021 27 2 50% 8 2030 2030 Fencing 2002 2002 $18 470 2021 26 2 50% 7 2029 2029 Lighting 2002 2002 $34 799 2021 21 2 50% 2 2024 2024 Mechanical 2002 2002 $68 470 2021 26 2 50% 7 2029 2029 Furnishings 2002 2002 $57 912 2021 20 2 50% 1 2023 2023 Flooring 2002 2002 $18 724 2021 12 2 50% -7 2022 2022 $19 192 Appliances 2002 2002 $68 000 2021 12 2 50% -7 2022 2022 $69 700 Misc Op Equipment 2002 2002 $40 349 2021 28 2 50% 9 2031 2031 -2021 0 -2021 0 53 In Servic 3 Oakley 530 O'Hare Ave 2011 2011 100 90 2011 EOC Site (was Sta 93) Paving 2011 2011 $27 817 2021 16 2 50% 6 2011 Painting Exterior 2011 2011 $35 649 2021 12 2 50% 2 2011 Structural Repairs 2011 2011 $100 962 2021 23 2 50% 13 2011 Roofing 2011 2011 $73 892 2021 30 2 50% 20 2011 Rehab Interior 2011 2011 $45 920 2021 27 2 50% 17 2011 Fencing 2011 2011 $18 470 2021 26 2 50% 16 2011 Lighting 2011 2011 $34 799 2021 21 2 50% 11 2011 Mechanical 2011 2011 $68 470 2021 26 2 50% 16 2011 Furnishings 2011 2011 $57 912 2021 20 2 50% 10 2011 Flooring 2011 2011 $18 724 2021 12 2 50% 2 2011 Appliances 2011 2011 $68 000 2021 12 2 50% 2 2011 Misc Op Equipment 2011 2011 $40 349 2021 28 2 50% 18 2011 -2021 0 -2021 0 -2021 0 55 4 3200 E Cypress Oakley 2020 2020 -1 2020 Paving 2020 2020 $27 817 2021 16 2 50% 15 2020 Painting Exterior 2020 2020 $35 649 2021 12 2 50% 11 2020 Structural Repairs 2020 2020 $100 962 2021 23 2 50% 22 2020 Roofing 2020 2020 $73 892 2021 30 2 50% 29 2020 Rehab Interior 2020 2020 $45 920 2021 27 2 50% 26 2020 Fencing 2020 2020 $18 470 2021 26 2 50% 25 2020 Lighting 2020 2020 $34 799 2021 21 2 50% 20 2020 Mechanical 2020 2020 $68 470 2021 26 2 50% 25 2020 Furnishings 2020 2020 $57 912 2021 20 2 50% 19 2020 Flooring 2020 2020 $18 724 2021 12 2 50% 11 2020 Appliances 2020 2020 $68 000 2021 12 2 50% 11 2020 Misc Op Equipment 2020 2020 $40 349 2021 28 2 50% 27 2020 -2021 0 -2021 0 Future Training Center 2024 2100 79 2100 Paving 2024 2100 $27 817 2021 16 2 50% 95 2100 Painting Exterior 2024 2100 $35 649 2021 12 2 50% 91 2100 Structural Repairs 2024 2100 $100 962 2021 23 2 50% 102 2100 Roofing 2024 2100 $73 892 2021 30 2 50% 109 2100 Rehab Interior 2024 2100 $45 920 2021 27 2 50% 106 2100 Fencing 2024 2100 $18 470 2021 26 2 50% 105 2100 Lighting 2024 2100 $34 799 2021 21 2 50% 100 2100 Mechanical 2024 2100 $68 470 2021 26 2 50% 105 2100 Furnishings 2024 2100 $57 912 2021 20 2 50% 99 2100 Flooring 2024 2100 $18 724 2021 12 2 50% 91 2100 Appliances 2024 2100 $30 443 2021 12 2 50% 91 2100 Misc Op Equipment 2024 2100 $40 349 2021 28 2 50% 107 2100 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 -2021 0 Total $2,917,263 FY Res Exp $140,102 $223,645
*Initial Station cost not included in study Facility Replacement Budget Fund for repair or replacement of facilities or components with a cost of $25,000 or more Fiscal Year End 2021 2022 Beg Fund Balance $750,000 $709,898 Blue cells are input cells, black cells are computed cells Current Contribution $100,000 $102,500 Supplemental Contribution Total Contribution $100,000 $102,500 Planned Exp $140,102 $223,645 Ending Fund Balance $709,898 $588,753
6/4/2021 Page 5 of 8 45 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021 PRELIMINARY OPERATING BUDGET Capital Equipment Replacement Fund
2.5% Weighted Cost 2020 FY END 2021 2022 Item Status In Service Cost Est Rep Cost Exp Life Life Rem Index Sch Date 2 3 Date Date Input in Blue Cells Only -2020 0 Type 1 New Sta 52 2020 2021 $750,000 10 11 2030 $275,364 $275,364 Type 1 New Sta 53 2020 2021 $750,000 10 11 2030 $275,364 $275,364 Type 1 New Sta 59 2020 2021 $750,000 10 11 2030 $275,364 $275,364 Type 1 # 504/E159 Duty - DB Bixler to Reserve 2021 2007 2018 $25,000 100 98 2021 2021 $26,922 Type 1 #506/E152 Duty - BW John Muir to Reserve 2021 2007 2018 $25,000 100 98 2021 2021 $26,922 Type 1 #537/E193 Duty - Oakley O'Hare to Reserve 2021 2007 2018 $25,000 100 98 2021 2021 $26,922 Type 1 #535/E194 Reserve - Knightsen Dispose 2001 100 -1920 2101 Type 1 #514 Reserve - BW 1st ST Disopose 2002 100 -1920 2102 Type 1 #516 Reserve Dispose 2002 100 -1920 2102 Type 1 # 503/E194A Reserve - Dispose 100 -1920 100 Type 1 - Sta 4 For Sta 55-4 use spare pending new 2022 2021 $750,000 engine 100 101 2122 -2020 0 Truck Sta 51 2023 2021 $1,000,000 1 2023 -2020 0 -2020 0 -2020 0 Type 3 #519/E352 Duty - BW John Muir 2005 2020 $450,000 10 10 2024 2024 Type 3 #532/E359 Duty - DB Bixler 2004 2020 $450,000 10 10 2025 2025 Type 3 #523/E393 Duty - Oakley O'Hare to Reserve 2004 2020 $450,000 100 100 2104 Type 3 #513/E394 Knightsen 2WD - Dispose 1997 2020 100 100 2097 Type 3 #507/E354 BW 1st ST 2WD - Dispose 1997 2020 100 100 2097 Type 3/5 New 2020 Order Lease to own 2021 2020 $450,000 10 10 2031 2031 $180,000 $180,000 -2020 0 Water Tender #530/93 Duty - Oakley O'Hare 2002 2021 $300,000 10 11 2012 $307,500 Water Tender #525/52 Duty - BW John Muir 2003 2021 $300,000 10 11 2013 Water Tender #529/59 Duty - DB Bixler 1992 2021 $300,000 10 11 2002 $307,500 Water Tender #528/94 Reserve - BW KN 2001 2021 $0 100 101 2101 -2020 0 Command Vehicle #510 BC-5112 (A Shift Chief) 2019 2021 $75,000 10 11 2029 Command Vehicle #538 BC-5111 (Ops Chief) 2019 2021 $75,000 10 11 2029 Command Vehicle #539 FC-5100 (Chief) 2010 2020 $105,000 10 10 2020 Command Vehicle #540 BC-5114 (B Shift Chief) 2019 2021 $75,000 10 11 2029 Command Vehicle #505 Ford 250 4x4 (C Shift Chief) 2010 2020 $105,000 10 10 2020 Command Vehicle #511 Chief Administrative Officer 2018 2021 $40,000 10 11 2028 Command Vehicle Spare Keep one of replaced vehicles for spare -2020 0 -2020 0 SCBA Initial Purchase 90% Grant Funded 2018 2018 $30,000 100 98 2018 2018 SCBA Ongoing Repl Program 27 Units 2025 2018 $600,000 7 5 2032 -2020 2018 2018 Turnouts 2 set/ person 10 yr life one set every 5 years 2019 2018 $150,000 5 3 2019 2019 Tech Package A 12 (2 ea sta 6 admin) 2018 2018 $25,000 3 1 2018 2018 $26,922 Tech Package B To be identified 2016 2016 $30,000 3 -1 2019 $34,791 Tech Package C To be identified 2017 2017 $30,000 3 0 2020 Med Equip 4 Lucas Devises Have 4 Rep 1 every two years 2017 2017 $15,000 2 -1 2019 $16,557 Trailer 501 2012 2012 -8 2012 Excursion Strike Team Vehicle 2020 2020 $50,000 10 10 2019 2019 Fire Boat 515 $308000* Leased to Con Fire 2008 2008 20 8 2028 Boat Trailer #520 2008 2008 20 8 2028 Jasper Antique FE #534 1931 1931 -89 1931 Total $0 Total $1,130,338 $1,655,883 Assumes 2.5% Inflation from Cost Estimate date #NUM! Provides for replacement of equipment costing $10,000 or lasting 5 years or more Equipment Replacement Budget Fiscal Yr End 2021 2022 Beg Fund Balance $2,800,000 $2,489,662 Current Contribution $820,000 $840,500 Supplemental Contribution Total Contribution $820,000 $840,500 Planned Exp $1,130,338 $1,655,883 Year End Balance $2,489,662 $1,674,279
6/4/2021 Page 4 of 8 46 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY PREVENTION BUDGET
Budget Budget Summar 8 Personnel 13 Personnel 2020-21 % 2021-22 % 9 PREVENTION PERSONNEL 4 FTE Fire Aides Preliminary Final Budget YE Projection Increase Budget Increase
Starting Fund Balance ($117,921) ($117,921) -124.42% $1,527 -101.29%
Revenue Revenue $2,826,829 1,298,033 181.23% $2,982,305 129.76%
Total Revenue $2,826,829 $1,298,033 181.23% $2,982,305 129.76%
Expenditures Salaries and Benefits $1,627,692 575,377 -9.36% $2,135,282 271.11%
Services and Supplies $674,986 560,368 31.80% $718,873 28.29%
Capital Reserve Charges $42,840 42,840 -81.16% $43,697 2.00%
Total Expenditures $2,345,518 $1,178,585 -8.45% $2,897,851 145.88%
Revenues over (under) Expenditu $481,311 $119,448 $84,453
Fund Transfer Operating Fund
Ending Fund Balance $363,390 $1,527 $85,980
6/3/2021 Page 1 of 4 47 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY PREVENTION BUDGET Revenue Budget 2020-21 % 2021-22 % YE Preliminary Final Budget Projection Increase Budget Increase BW # Revenue 4760 Plan Review 1,523,029 1,083,111 6.00% 1,606,796 5.50% 4750 Inspection 1,303,800 214,923 6.00% 1,375,509 5.50% 7112 Trasfer from Operating Fund
Transfer from Operating Fund TOTAL 2,826,829 1,298,033 117.78% 2,982,305 5.50%
6/3/2021 Page 2 of 4 48 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY PREVENTION BUDGET Expense Budget 2020-21 % 2021-22 % Final Budget YE Projection Increase Preliminary Increase Budget
Salaries and Benefits 5110 Permanent Salaries 687,105 459,309 10.13% 890,549 29.61% 5112 PT/Temporary Salaries - 0.00% - 0.00% 5119 Permanent OT - 8,511 #DIV/0! 10,000 #DIV/0! 52300 Deferred Comp - #DIV/0! - #DIV/0! 1019 Comp & SDI Recoveries - 0.00% - 0.00% 5138 FICA/Medicare/LTD 14,285 10,443 2.05% 23,323 63.28% 5150 Retirement Expense 707,271 1.99% 936,928 32.47% 5132 Employee Group Ins. 108,177 2,400 77.87% 155,416 43.67% 5142 OPEB Trust Contribution (Prepay) 94,093 94,093 17.20% 101,714 8.10% 5135 Unemployment Insurance 3,640 4.00% 3,786 4.00% 5136 Workers Comp Ins. 11,120 4.00% 11,565 4.00% 5155 Ed Tuition Reimbursements 2,000 621 0.00% 2,000 0.00% Subtotal 1,627,692 575,377 9.34% 2,135,282 31.18%
Services and Supplies 5210 Office Expense 11,440 8,602 14.40% 11,669 2.00% 5213 Books-Periodicals-Subscriptions 1,796 284 -64.08% 1,832 2.00% 5212 Memberships Subscriptions & Du 4,624 900 84.96% 4,716 2.00% 5220 Clothing & Personal Supplies 5,000 997 0.00% 5,100 2.00% 5221 Safety Supplies 2,500 0.00% 2,550 2.00% 5222 Food 500 0.00% 510 2.00% 5230 Household Expense 4,100 88 720.00% 4,182 2.00% 5270 Small Tools and Instruments 1,000 -60.00% 1,020 2.00% 5245 Minor Furniture/Equipment 5,000 1,479 0.00% 5,100 2.00% 5261 Minor Computer Equipment 5,000 221 0.00% 5,100 2.00% 5263 Mntn Radio-Electronic Equipment 26,655 433.10% 27,188 2.00% 5410 Utility Service 13,620 #DIV/0! 13,892 2.00% 5310 Maintenance - Equipment 2,500 0.00% 2,550 2.00% 5311 Vehicle Repairs 2,500 136 0.00% 2,625 5.00% 5240 Vehicle Fuel/Oil 30,400 26 52.00% 31,920 5.00% 5241 Central Garage Tires 500 0.00% 510 2.00% 5411 Grounds Maintenance 4,500 630 #DIV/0! 4,590 2.00% 5218 Rents and Leases-Equipment 3,900 11.43% 3,978 2.00% 5350 Non Cnty Prof/Spclzd Svcs 200,000 276,856 0.00% 204,000 2.00% 5420 Communications 2,500 0.00% 2,550 2.00% 5430 Specialized Printing 2,500 0.00% 2,550 0.00% 5470 Other Travel Employees 18,000 693 260.00% 18,360 2.00% 5475 Training/Conference Registration 8,775 777.50% 8,951 2.00% 5250 Ed Supplies and Courses 5,000 16,681 0.00% 5,100 2.00% 5312 Legal 30,000 50,228 500.00% 60,000 100.00% 5280 Fire Fighting Supplies 10,000 0.00% 10,200 2.00% 5350 Other Special Departmental Exp 10,000 59,726 0.00% 10,200 2.00% 5214 Computer Software Cost 35,676 15,821 256.76% 36,390 2.00% 7641 General and Admin 227,000 127,000 #DIV/0! 231,540 Subtotal 674,986 560,368 96.50% 718,873 6.50%
Capital Reserve Charges 7620 Capital Equipment Replacement F 42,840 42,840 -81.16% 43,697 2.00% Subtotal 42,840 42,840 43,697
TOTAL 2,345,518 1,178,585 310.85% 2,897,851 23.55%
6/3/2021 Page 3 of 4 49 EAST CONTRA COSTA FIRE PROTECTION DISTRICT FY 2021-22 PRELIMINARY PREVENTION BUREAU BUDGET Capital Equipment Replacement Fund
2.0% 2019 FY END 2021 2022 Item Status Mileage In Service Cost Est Rep Cost Exp Life Life Rem Index Sch Date 3 4 Date Date Input in Blue Cells Only Command Vehicle Fire Marshal 2019 2019 $35,000 10 10 2019 Command Vehicle Deputy Fire Marshal 2019 2019 $35,000 10 10 2020 $38,000 Command Vehicle Deputy Fire Marshal $38,000 Command Vehicle Inspector 2019 2019 $35,000 10 10 2020 Command Vehicle Inspector 2019 2019 $35,000 10 10 2021 Command Vehicle Inspector 2020 2020 $35,000 10 $35,000 Command Vehicle
PPE for 3 Prevention 2019 2019 $30,000 5 5 2020 2020 Vehicle Package FM Fire Marshal 2019 2019 $30,000 10 10 2020 2020 Vehicle Package DFM Deputy Fire Marhsal 2019 2019 $30,000 10 10 2021 2021 $15,000 $15,000 Vehicle Package INSP Inspector 2019 2019 $10,000 10 10 2029 Vehicle Package DFM Deputy Fire Marhsal 2020 2020 $30,000 10 11 2030 $15,000 Vehicle Package INSP Inspector 2019 2019 $10,000 10 Vehicle Package INSP Inspector 2020 2020 $10,000 10 $15,000
-2019 0 -2019 0 Total Total $103,000 $68,000 Assumes 2% Inflation from Cost Estimate date #NUM! Provides for replacement of equipment costing $10,000 or lasting 5 years or more Equipment Replacement Budget Fiscal Yr End 2,021 2,022 Beg Fund Balance $96,700 $36,540 Current Contribution $42,840 $43,697 Supplemental Contribution Planned Exp $103,000 $68,000 Year End Balance $36,540 $12,237
6/3/2021
50
EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS
Meeting Date: June 9, 2021
Subject/Title: Adopt Fiscal Year 2021-22 Operating, Prevention, Development Fee and Other Fund Budgets
Submitted By: Regina Rubier, Chief Administrative Officer
______
RECOMMENDATION FOR ACTION
Consider a resolution approving and adopting the Preliminary Operating, Prevention, Development Fee, and Other Fund Budgets for the East Contra Costa Fire Protection District (District) for Fiscal Year (FY) 2021-22.
PREVIOUS ACTION
At the May 2021 Finance Committee meeting, the Chief Administrative Officer discussed draft versions of the Operating, Prevention, Development Fee and Other Fund Budgets. The budgets presented herein include minor updates and adjustments made consistent with comments received during this budget review process.
SUBJECT BACKGROUND
FY 2020-21 Operating Budget Summary The FY 2020-21 Operating Budget of $18,380,996 was built for a three-station model with 37 personnel (30 operational and 7 administrative). As of 5/31/2021 (with one month remaining in the fiscal year), Operating Revenue is $18.1 million and Operating Expenses are $15.1 million, resulting in Excess Revenues of $3 million. Actual FY 2020-21 Revenues and Expenses will be reflected in the Final Budget, which will be presented for approval in September.
The District's FY 2020-21 Excess Operating Revenues are added to the prior Fund Balance of $10,339,223, minus the cost of one-time Strategic Initiatives (budgeted at $1.275 million, but tracking at $1.023 million as of 5/31/20210), plus repayment of $200,000 from the City of Oakley for Station 55 construction costs. The new total anticipated Operating Reserve as of the end of FY2020-21 is anticipated to be $11.4 million, which exceeds the 20% target of $3.5 million. The Operating Reserve currently includes $6.2 million in carried-over reserves that was identified during the FY 2018-19 budgeting process. The Operating Budget Reserves will remain available to finance future inflationary operating cost increases and one-time capital and equipment costs. It
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17590256.1 51 is anticipated that a significant portion of the excess funding will be used over the next several years to implement Strategic Plan Initiatives.
The District also maintains the following strategic reserves, including separately- managed trust funds, with balances shown as of June 30, 2021.
Capital Equipment Fund $867,000 Capital Facilities Fund $768,000 OPEB Trust Fund $4.7 million Pension Rate Stabilization Trust Fund $3.1 million
Strategic Plan Initiatives
The District has completed a 5-year Strategic Plan which evaluated the priorities, costs, and timing for implementation of various options to improve current and future service. As of the end of FY2020-21, the District has accomplished the following Strategic Plan Initiatives: • Established a Pension Rate Stabilization Fund (FY 2019-20) • Added a Fire Prevention Bureau (FY 2018-19 and FY 2019-20) • Conducted a Fee Study (FY 2019-20 and finalized in FY 2020-21) • Build Training Facility (Feasibility Study completed FY 2019-20) • Succession Planning (FY 2019-20 and FY 2020-21)
Proposed Fiscal Year 2021-22 Operating Budget Detail
Revenue The proposed Operating Budget includes revenue from five primary sources as explained below: • Tax Revenue: The majority (93%) of the District’s revenue is from various property taxes with the bulk being from secured property tax. The property tax revenue of $18.5 million includes the addition of property tax ($940,553) resulting from detachment of property located within the District’s service area from the Byron Bethany Irrigation District. The Operating Budget projects that the secured property tax revenues will increase by 6% in FY 2021-22.
• Measure H Funding: The proposed Operating Budget includes projected revenue of $218,087 from Measure H Funding. This funding is provided to partially offset the cost of providing emergency medical service.
• Community Facilities District Funding (CFD): The District has three established CFD’s within the service area that provide funds directly to the Fire District; the District also is completing the steps necessary to implement a tax in a newly- established District-wide CFD for all new developments. Total Revenues from CFD Operating Fund Transfers are projected at $257,761 for FY 2021-22. This includes the Summer (Cypress) Lakes CFD (CFD 2016-01), the Oakley/Gilbert Properties CFD (CFD 2018-01) and the Delta Coves CFD (CFD 2018-02). Page 2
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• First Responder Fee: The proposed Operating Budget includes $92,462 in revenue from a first responder fee that is assessed on recipients of emergency medical service. FY 2020-21 was the first full budget cycle in which the District received revenue from this fee and the fee collected to date is $90,649.
• In FY 2019-20, the District conducted a User Fee Study of its Prevention Bureau . As determined in the study, a small portion (10%) of administrative salaries should be covered by the Prevention Bureau. Salaries subject to cost-recovery under the study for their time devoted to Prevention Bureau matters include the Fire Chief, Chief Administrative Officer, Accountant, Payroll Technician and both Administrative Assistants. As a result, for FY 2021-22, $231,540 will be transferred from the Prevention Fund to the Operating Fund.
Staffing Model and Expenditures The proposed FY 2021-22 Operating Budget identifies anticipated expenses under the staffing model shown below. Operational personnel include 36 fire fighters and 3 Battalion Chiefs working on the fire fighters' shift schedule. The administrative staff includes 1 Administrative Battalion Chief and the Chief Administrative Officer, who both report to the Fire Chief. The 2 Administrative Assistants, 1 Payroll Technician and 1 Staff Accountant report to the Chief Administrative Officer.
Nine of the 36 fire fighters are intended to staff the new Station 55 in accordance the Strategic Plan Implementation Action Plan, item B1.
Staffing Model FY 2021-22 Out-Years Budget Full Time Operational Personnel (inc. Shift 39 48 BC’s) Administrative Positions (inc. Admin BC) 7 7 Total Positions 46 55 Number of stations staffed with a minimum 4 stations 5 stations of 3 personnel per station per shift and 1 BC per shift
Salary and Benefits Expenditures Salary and benefit costs are projected at $13.4 million and are based on currently Memoranda of Understanding (MOU) with the applicable employee unions and associations. The Battalion Chiefs are included in the representation from the International Association of Firefighters (IAFF) Local 1230 under an agreement that expires on June 30, 2023. The American Federal of State, County and Municipal Employees (AFSMCE) Local 2700 MOU, which covers the administrative assistants, payroll technician and permit technician, expires on June 30, 2023. The District's contract with the Fire Chief lasts through June 30, 2023. The staffing budget is based on full time positions filled at the top step for each pay grade and includes a negotiated 3.25 - 6% salary increase, depending on MOU.
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Group Benefits include health insurance, vision insurance, dental insurance, short- and long-term disability insurance, accidental death and dismemberment insurance and life insurance. The District participates in the CalPERS health plan, which provides employees with options of medical providers such as Kaiser and Sutter. Other insurance coverages are contracted for directly by the District and are reviewed annually.
The District participates in the Contra Costa County Employees' Retirement Association (CCCERA). The District successfully petitioned CCCERA in FY 2019-20 to de-pool its safety employees from Cost Group 8 and form Cost Group 13, saving the District approximately $1.7 million annually. This is a defined-benefit pension system administered by an independent retirement board. The District has no control over the administration of this retirement plan. The District is current on required contributions and the budget includes the District making all assessed actuarially-required employer contributions. Additionally, the District's employees are fully responsible for and make all of the required employee contributions. The pension contribution included in the proposed Operating Budget is based on the announced FY 2021-22 contribution rates. Out-year contribution estimates are based on CCCERA’s projections through 2025 and are projected to remain constant beyond that period.
The District completed its second actuarial study of its Other Post-Employment Benefit (OPEB) costs in FY 2020-21. The District funds its OPEB costs in two ways. First, the District makes direct payment of its share of current retirees' healthcare and dental costs of $480,353 (Pay-Go) and second, also as part of the Operating Budget, the District will pay $428,056 into the OPEB set-aside fund and trust. The District's Pay-Go cost and set- aside, in conjunction with a modest actuarially-implied subsidy, represent the District's full Actuarially Determined Contribution (ADC) for FY 2021-22 of $794,000 The ADC is calculated to allow to District to fully pay off its Unfunded Accrued Actuarial Liability (UAAL) over an 18-year period. The District contributed prior and current-year OPEB set- asides to a dedicated OPEB Trust Fund during FY 2018-19. Based on the use of a dedicated OPEB Trust Fund invested with a 6.25% annual rate of return, the District’s unfunded OPEB UAAL would be about $5.1 million. The proposed FY 2021-22 Operating Budget reflects an OPEB cost increase due to increased staffing.
Services, Supplies & City/County Charges The Services & Supplies and City/County Charges are projected at $2,799,489 and $571,931 for FY 2021-22. The budget for Services and Supplies was carefully reviewed over the past fiscal year and expenses have been properly identified and charged to the correct accounts.
The Services and Supplies Budget includes contracts with outside agencies and vendors for the following services:
• Information Technology Services (City of Brentwood) • Amador Contract for winter (non-Fire Season) operation of the Marsh Creek Road Station (Cal Fire)
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17590256.1 54 • Legal Services (Hanson Bridgett LLP) • Dispatch Services (Contra Costa Fire Protection District) • Medical Review and Training Services (Greg Kennedy, Inc.) • Audit Services (Maze & Associates) • CFD Administration (Goodwin Consulting Group and NBS)
Capital Reserve Charges The District maintains two capital reserve funds and makes annual contributions to these funds to prefund major facility maintenance and equipment replacement costs. For FY 2021-22, proposed contributions are $840,500 and $102,500, respectively, to the Capital Equipment and Capital Facilities Funds. During FY 2021-22, the District anticipates completing a detailed Capital Equipment and Facilities Funding Study to assure that adequate funding is being set aside for future capital replacement costs.
Periodic Charges The proposed FY 2021-22 budget includes $1,623,000 for Periodic Charges. These costs are tabulated below:
Purpose Proposed FY 2021-22 Budget Capital Reserve Study $ 8,000 Pension Rate Stabilization Fund 750,000 Strategic Plan Implementation 865,000 A3 – Development Fees/CFDs: $35,000 B1 – Additional Station Staffing: $680,000 C1 – Training Facility: $150,000 Periodic Charges Total $1,623,000
Fiscal Year 2021-22 Prevention Fund
In Fiscal Year 2019-20, the District established its own Prevention Bureau due to Contra Costa Fire Protection District (ConFire) being unable to continue to provide these services outside of its jurisdiction. The District’s Fire Marshal spent FY 2019-20 establishing the fee schedule, and determining the personnel and expenses needed to run the program. The District plans on fully staffing the bureau in the next three years. Staffing will be provided by contract until then by CSG, which was hired through a competitive process to temporarily staff and help establish the bureau. CSG has been providing services for plan review, inspections and permitting since November 1, 2019. In March 2019, the District hired its own Permit Technician and two Inspectors, reducing the amount of support required from CSG. CSG will remain with the District on an as-needed basis.
Prevention Revenue Prevention revenue is budgeted at $2,982,305. This estimate is based on fees established by the District during FY 2019-20 and anticipated workload of three fire inspectors. Page 5
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Prevention Bureau Staffing The proposed FY 2021-22 Prevention Budget identifies anticipated expenses under the staffing model shown below. Prevention personnel include 1 Fire Marshal as well as 1 Deputy Fire Marshal, 3 Inspectors (2 positions are already filled and a third position will be filled in the later part of the fiscal year), 2 Permit Technicians (1 is already filled and the other will be filled in the later part of the fiscal year) and part-time Fire Aides (which equate to 4 full time equivalents (FTE)), all reporting to the Fire Marshal. The Fire Marshal reports directly to the Fire Chief.
Staffing Model FY 2021-22 Out Years Budget Prevention Personnel 5 8 Administrative Personnel 6 6 Total FTE Positions 11 14
Staff Salary and Benefits Salary and benefit costs are projected at $2,135,282 and are based on currently approved MOUs with the applicable employee unions and associations. The Deputy Fire Marshal and Inspectors are members of the IAFF Local 1230 under the MOU which will expire on June 30, 2023. The Permit Technicians are represented by AFSCME Local 2700 under the existing MOU that expires on June 30, 2023. The Fire Marshal and Fire Aides are unrepresented positions. The staffing budget is based on full-time positions filled at the top step for each pay grade and includes an allowance for contract negotiations.
Services, Supplies & City/County Charges Services and Supplies are budgeted at $718,873 for FY 2021-22. The budget for Services and Supplies was estimated based on the prior years’ expenses. The primary expense is for the contract with CSG, which will still be performing most of the services while the Fire Marshal continues to build the bureau.
Fiscal Year 2020-21 Other Fund Budgets
The District maintains various funds that have been formed pursuant to State law or District policies. These funds are earmarked for specific uses and their revenues and expenditures are restricted. The following summarizes the various funds:
• As addressed above, the OPEB Fund allows the District to meet its financial obligations for future post-employment retirement health benefits identified in existing employment contracts. Based on the Actuarial Valuation as of June 30, 2019, the District’s FY 2021-22 contributions will fully satisfy the Actuarially Determined Contribution Amount of $794,000. The OPEB Funds are currently invested in a dedicated OPEB Trust Fund with PARS Investment Services.
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17590256.1 56 • The Capital Equipment Replacement Fund prefunds replacements of assets such as fire engines and self-contained breathing apparatus that have an estimated cost of $10,000 or more for a service life of 5 years. For FY 2021-22, the contribution of $840,500 is based on a detailed analysis of projected equipment replacement needs over the next 20+ years. In FY 2021-22, the District will purchase one Type III fire engine. The Capital Equipment Replacement Fund is a policy-dedicated fund.
• The Capital Facility Maintenance Fund prefunds large maintenance costs associated with District facilities such as roof replacement, emergency generator replacement, and kitchen and bathroom refurbishment, that have costs of $25,000 or more. The proposed $102,500 contribution is based on a detailed analysis of the projected costs over the next 20+ years. The Capital Facility Maintenance Fund is a policy-dedicated fund.
• Development Facility (Impact) Fees Funds: These fees are collected under Government Code Section 66000 to mitigate the impacts of new development on fire facilities. Funds may only be used for facilities, not operations, and are to provide necessary facilities and equipment as a result of growth. Impact fees applied in the District's jurisdiction were updated by the Cities of Brentwood and Oakley, and Contra Costa County, in FY 2020-21 based upon a study performed by District consultant NBS. Revenues from the updated fees are now administered by the District through three separate funds: one for each of the two cities and one for unincorporated Contra Costa County. Legacy funds collected for the Bethel Island, East Diablo and Oakley Fire Protection Districts will be exhausted when the District builds its next station (Station 51 in Brentwood).
• Community Facilities District (CFD) Fund: As noted above, the District has three established CFD’s within the service area that provide funds directly to the Fire District. The District currently is completing the requisite steps to establish a District-wide CFD and related tax for all future development. The Operating Budget includes funding from the CFD Funds for services and costs associated with the CFDs’ special levy to be collected on the property tax roll. CFD Fund contributions help support fire suppression services provided in these areas: o Summer Lakes (Cypress) Development CFD (CFD 2016-01) located in the City of Oakley. This CFD applies to 629 parcels and all are built. The CFD's parcel tax is escalated each year by the District and will be $299.58 per parcel for FY2021-22; revenue is projected at $182,800. o Delta Coves Development CFD (CFD 2016-02) located on Bethel Island in Contra Costa County. This CFD applies to 494 single family homes and 66 condominiums at a rate of $233.08 per parcel for FY 2021-22, none of which have been sold at this time. The assessment is managed and collected for the District by the Diablo Water District. Collection started in FY 2020-21 and is expected to provide revenue of $11,640 initially. o Oakley CFD (2018-01) has been established in Oakley; it is anticipated to have very minor budgetary effect on the District in FY 2021-22.
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17590256.1 57 o ECCFPD CFD (2021-01) is not anticipated to have any budgetary effect on the District in FY 2021-22.
Attachments: Resolutions Operating Budget Development Fee and Other Fund Budgets
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17590256.1 58 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
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RESOLUTION NO. 2021-__
APPROVING AND ADOPTING THE PRELIMINARY OPERATING BUDGET AND PREVENTION BUDGET FOR FISCAL YEAR 2021-22
WHEREAS, the Finance Committee and Board of Directors (Board) of the East Contra Costa Fire Protection District (District) have reviewed the financial condition of the District; and
WHEREAS, the Board desires to adopt the District's Preliminary Operating Budget and Preliminary Prevention Budget for Fiscal Year 2021-22, both attached, based upon a 4 station staffing model and a total of 46 operational personnel and 11 prevention personnel.
NOW, THEREFORE BE IT RESOLVED that the East Contra Costa Fire Protection District does hereby approve and adopt the attached Preliminary Operating Budget and Preliminary Prevention Budget for Fiscal Year 2021-22.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 9th day of June, 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Brian J. Oftedal President, Board of Directors ATTEST:
______Regina Rubier Clerk of the Board
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17590256.1 59 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
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RESOLUTION NO. 2021-__
APPROVING AND ADOPTING THE PRELIMINARY DEVELOPMENT FACILITY FEE AND OTHER FUND BUDGETS FOR FISCAL YEAR 2021-22
AS, the Finance Committee and Board of Directors (Board) of the East Contra Costa Fire Protection District (District) have reviewed the financial condition of the District; and
WHEREAS, various actions were taken by the Board of Supervisors, acting as the East Contra Costa Fire Protection District Board of Directors, to adopt facilities fees and special taxes for the east county fire districts; and
WHEREAS, on April 5, 2010, the Board of Directors adopted resolutions creating the Capital Improvement and Equipment Replacement fiscal accounts; and
NOW, THEREFORE, BE IT RESOLVED that the East Contra Costa Fire Protection District does hereby approve and adopt the attached Preliminary Development Facility Fee and Other Fund Budgets for Fiscal Year 2021-22.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the East Contra Costa Fire Protection District at a regular meeting held on the 9th day of June, 2021 by the following vote:
AYES: NOES: ABSENT: ABSTAIN:
______Brian J. Oftedal President, Board of Directors ATTEST:
______Regina Rubier Clerk of the Board
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17590256.1 60 Agenda Item No: 7.c
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Steve Aubert Submitting Department: Operations Item Type: Ordinance Agenda Section: New Business
Subject: Introduce and Waive First Reading of Ordinance No. 2021-02, Amending Ordinance Establishing Administrative Penalties for Violations of District Fire Code
Suggested Action:
Attachments: Staff Report Introduce Amendments to Admin. Penalties Ordinance for Fire Code Violations.pdf
Amendment to Admin Penalty Ordinance for Fire Code Violation.pdf
61 Meeting Date: June 9, 2021
Subject/Title: Introduce and Waive First Reading of Ordinance No. 2021-02, Amending Ordinance Establishing Administrative Penalties for Violations of District Fire Code
Submitted by: Steven Aubert, Fire Marshal
RECOMMENDATION FOR ACTION Introduce and waive first reading of Ordinance No. 2021-02 , repealing and replacing Ordinance No. 2019-01, which established administrative penalties for violations of the East Contra Costa Fire Protection District (District) Fire Code.
SUBJECT BACKGROUND Section 109.4 of the California Fire Code, as amended by District Ordinance No. 2017-02, allows violations of the Fire Code to be enforced as infractions or misdemeanors, in accordance with Health and Safety Code Section 13871 and Government Code Section 53069.4.
On October 9, 2019, the District adopted Ordinance No. 2019-01 which established administrative penalties for violations of the Fire Code. The Ordinance includes various procedural safeguards for individuals who have been imposed with an administrative penalty to appeal their citation.
Since staff began implementing Ordinance No. 2019-01, staff has identified opportunities to clarify and provide additional details in the Ordinance to reduce inefficiencies and increase transparency related to the handling of notices and appeals of administrative penalties. Proposed revisions include:
• clarifying that the Fire Chief can designate a Hearing Officer other than himself;
• clarifying that the Fire Chief may hire third parties to process administrative fines and appeals, and specifying minimum qualifications for Hearing Officers;
• memorializing existing safeguards to ensure that Hearing Officers are impartial;
• removing the need of an Enforcement Officer’s presence at an appeal hearing;
• clarifying the documentation necessary to establish prima facie evidence of a violation;
• streamlining overly burdensome service requirements for all notices or decisions; and
• expressly providing for the recovery of attorney fees for enforcing a civil judgment.
The adoption of the proposed ordinance would remove overly burdensome and unnecessarily costly requirements, increase transparency for appellants of the administrative appeals process, and provide staff with tools and guidance to more efficiently prosecute administrative penalties for violations of the Fire Code.
Attachment: Ordinance
17343335.5 62 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS STATE OF CALIFORNIA
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ORDINANCE NO. 2021-__ AMENDING ORDINANCE ESTABLISHING ADMINISTRATIVE PENALTIES FOR VIOLATIONS OF FIRE CODE
The Board of Directors of the East Contra Costa Fire Protection District ordains as follows:
Section I. Summary. This ordinance repeals and replaces Ordinance 2019-01, which established administrative fines, enforcement, and collection remedies that the East Contra Costa Fire Protection District (District) may pursue to address violations of the Fire Code of the District. This ordinance reduces inefficiencies and increases transparency related to the handling of notices and appeals of administrative penalties.
Section II. Repeal and Replace; Applicability and Authorization.
(a) The District hereby repeals and replaces Ordinance 2019-01 in its entirety.
(b) This ordinance provides for administrative fines, enforcement, and collection remedies that the District may pursue to address any violation of the Fire Code of the District.
(c) Remedies under this ordinance are in addition to any other remedy allowed by the Code or applicable law, including without limitation, abatement provisions of the Code, which the District may pursue to address a violation of the Code. The use of this ordinance is at the sole discretion of the District Enforcement Officers.
(d) This ordinance is authorized by California Government Code Sections 53069.4 and 25132, and Health and Safety Code Sections 13861(h), 13870-13872.5.
Section III. Definitions. For purposes of this ordinance, the following words and phrases have the following meanings:
(a) “Code” means the Fire Code of the East Contra Costa Fire Protection District, as it may be amended from time to time.
(b) “District” means the East Contra Costa Fire Protection District.
(c) “Effective Date” means the date by which a violation must be corrected, as specified in a Notice of Violation.
(d) “Enforcement Officer” means the District Fire Marshal and designees.
(e) “Hearing Officer” means the District Fire Chief or a designee appointed by either the District Fire Chief or the District’s Processing Agency.
(f) “Processing Agency” means any third party under contract with the District to process and collect administrative fines, costs, and interest, or responsible for conducting one or more appeals of administrative fines, or both. ORDINANCE NO. 2021-01 Page 1 of 6 17313729.7 63 (g) “Notice of Fine” means a notice of violation of the Code as described in Section IV(e) of this ordinance.
(h) “Notice of Violation” means a notice of violation of the Code as described in Section IV(b) of this ordinance.
(i) “Owner” means the owner of property upon which a violation of the Code exists, the occupant of that property, or any other party responsible for the violation.
(j) “Service Date” means the date a notice or decision is served in accordance with Section IX below.
Section IV. Administrative Fines.
(a) Authority. An Enforcement Officer is authorized to determine whether a violation of the Code exists with respect to any property.
(b) Notice of Violation. If a violation exists on a property, an Enforcement Officer may serve a Notice of Violation on the Owner as specified in Section IX below. The Notice of Violation will include all of the following information:
(1) The date of the violation.
(2) The address or other description of the location where the violation occurred.
(3) The section or sections of the Code violated and a description of the violation.
(4) A description of how the violation can be corrected.
(5) An Enforcement Officer may issue a written order to immediately correct or eliminate a violation that creates an immediate danger to health or safety. For all other violations, the Notice of Violation must specify a time period of at least 10 days, beginning on the Service Date, within which the violation must be corrected.
(6) An advisement that the Owner may be subject to an administrative fine under this ordinance if the violation is not corrected by the Effective Date, and the amount of the fine.
(7) The name and signature of the citing Enforcement Officer.
(c) Imposition of Fine. An Enforcement Officer may impose an administrative fine on an Owner if the violation has not been corrected as specified in the Notice of Violation.
(d) Amount of Fine. The amount of the fine will be as set forth in Government Code section 25132, as may be amended from time to time: $130 for a first violation, $700 for a second violation of the Fire Code within one year, $1,300 for each additional violation of the Fire Code within one year of the first violation, and $2,500 for each additional violation of the Fire Code within two years of the first violation if the property is a commercial property that has an existing building at the time of the violation and the violation is due to failure by the owner to remove visible refuse or failure to prohibit
ORDINANCE NO. 2021-01 Page 2 of 6 17313729.7 64 unauthorized use of the property. When not otherwise specified, each 10 days that prohibited conditions are maintained shall constitute a separate offense.
(e) Notice of Fine. An administrative fine will be assessed by means of a Notice of Fine. The Owner will be served with the Notice of Fine as specified in Section IX below. The Notice of Fine will include all of the following information:
(1) The date of the violation.
(2) The address or other description of the location where the violation occurred.
(3) The section or sections of the Code violated and a description of the violation.
(4) The amount of the fine.
(5) An advisement of the right to request a hearing before a Hearing Officer contesting the imposition of the fine and the time within which a hearing must be requested.
(6) A description of the fine payment process, including a description of the time within which and the place to which the fine shall be paid.
(7) The name and signature of the citing Enforcement Officer.
(f) Dismissal of Citation. At any time before the expiration of the time to appeal a Notice of Fine or before the appeal hearing if an appeal of a Notice of Fine was filed, the District Fire Marshal may dismiss the Notice of Fine and cancel any scheduled hearing if the District Fire Marshal determines that there was no violation as charged in the Notice of Fine or that the Notice of Fine should be dismissed. A dismissal of a Notice of Fine under this subsection does not prohibit the later issuance of a Notice of Fine.
Section V. Appeals.
(a) Appeal of Notice to Immediately Correct or Eliminate Violation. Appeals of notices to immediately correct or eliminate violations will be handled in accordance with Cal. Health and Safety Code section 13870, as it may be amended from time to time.
(b) Appeal of Citation. Any person upon whom an administrative fine is imposed by an Enforcement Officer may appeal the fine pursuant to the procedures set forth in this section. The appellant must file a written appeal with the Enforcement Officer issuing the Notice of Fine within 10 days of the Service Date of the Notice of Fine.
The written appeal must contain:
(1) A brief statement setting forth the interest the appealing party has in the matter relating to the imposition of the fine; and
(2) A brief statement of the material facts that the appellant claims supports his or her contention that no administrative fine should be imposed or that an administrative fine of a different amount is warranted.
ORDINANCE NO. 2021-01 Page 3 of 6 17313729.7 65 (c) Notice of Hearing. A notice of the appeal hearing for an administrative fine will be served on the appellant as specified in Section IX below. The notice will set the appeal hearing no sooner than 15 days and no later than 60 days following the Service Date of the notice of appeal hearing.
(d) Hearing Officer. An appeal of an administrative fine imposed for violations of the Code will be heard by a Hearing Officer. Any Hearing Officer shall demonstrate those qualifications, training, and objectivity prescribed by the District Fire Chief as are necessary and which are consistent with the duties and responsibilities set forth in this Ordinance and the administrative procedures approved by the District Fire Chief pursuant to subsection (f) of Section V below.
(e) Processing Agency. The District may contract with third parties, including public agencies or private vendors, for the hearing and processing of any or all appeals.
(f) Administrative Procedures. The appeal shall be conducted in accordance with the written procedure approved by the District Fire Chief which shall ensure fair and impartial review of contested fines and which may be changed from time to time.
(g) Evidence. At the hearing, the appellant will be given the opportunity to testify and to present evidence. The Enforcement Officer shall not be required to participate in any appeal. The District shall not be required to produce any evidence other than the Notice of Fine or copy thereof, information received from the Enforcement Officer identifying the Owner, and a statement under penalty of perjury signed by the Enforcement Officer providing the grounds for imposing the fine. This documentation in proper form shall be considered prima facie evidence of the violation.
(h) Additional Materials. If the Enforcement Officer submits additional materials concerning the administrative citation to the Hearing Officer for consideration at the hearing, then a copy of any such materials shall also be provided to the person requesting the hearing at least 5 days before the date of the hearing.
(i) Continuances. Before or during the hearing, the Hearing Officer may continue the hearing and may request additional information from the Enforcement Officer or the person upon whom the administrative citation was imposed.
(j) Written Decision. After considering the testimony and evidence submitted at the hearing, or after the appellant has failed to appear at the hearing, the Hearing Officer will issue a written decision to uphold, modify, or cancel the administrative fine and will list in the decision the reason or reasons for that decision. The decision will be served as specified in Section IX below.
Section VI. Final Order. The imposition of an administrative fine becomes a final administrative order on the date that one of the following first occurs:
(a) No Appeal. If the Owner fails to file a written appeal to the Enforcement Officer within the time specified in the Notice of Fine, 10 days of the Service Date of the Notice of Fine
(b) Appeal. If the Owner files a written appeal to the Enforcement Officer within the time specified in the Notice of Fine, on the date the Hearing Officer issues a written decision.
ORDINANCE NO. 2021-01 Page 4 of 6 17313729.7 66 Section VII. Payment of the Fine.
(a) Due Date. An administrative fine imposed under this ordinance must be paid to the District within 30 days after the imposition of the administrative fine becomes a final administrative order (as specified in Section VI above). Payment of a fine under this ordinance does not excuse or discharge any continuation or repeated occurrence of the violation that is the subject of the Notice of Fine.
(b) Further Violations Not Excused. The payment of a fine under this ordinance does not bar the District from taking any other enforcement action regarding a violation that is not corrected.
Section VIII. Collection. If an administrative fine is not paid within 30 days after the imposition of the fine becomes a final administrative order, the District may collect the fine, the District’s collection costs, and interest. An administrative fine accrues interest at the same annual rate as any civil judgment, beginning on the 20th day after the fine becomes a final administrative order. The District may collect by using any available legal means, including but not limited to the following:
(a) Civil Action. The District may file a civil action. If a civil action is commenced, the District is entitled to recover all reasonable attorney fees and costs associated with the collection of the fine, including those costs set forth in Code of Civil Procedure section 1033.5.
(b) Permits. The District may withhold issuance of licenses, permits and other entitlements to an Owner on any project, property, or application of any kind whenever an administrative fine remains unpaid.
(c) Enforcement of Judgment. The District may take such other actions as are allowed for enforcement of a civil judgment as provided for pursuant to the Enforcement of Judgment Law, California Code of Civil Procedure section 680.010 et seq.
(d) Collections. The District may contract with a Processing Agency including a public agency or private vendor, to collect unpaid administrative fines, costs, and interest.
Section IX. Service. All notices or decisions required to be served by this ordinance will be served by any method specified below. The failure of a person to receive a properly addressed notice or decision shall not affect the validity of the proceedings.
(a) Certified and Regular Mail. Certified mail will be addressed to the Owner at the address shown on the last equalized assessment roll or as otherwise known. Service is deemed completed upon the deposit of the notice or decision, postage pre-paid, in the United States mail. Simultaneously, the same notice or decision will be sent by regular mail. If a notice or decision sent by certified mail is returned unsigned, then service is deemed effective pursuant to regular mail.
(b) Posting. Posting of the notice or decision will be conspicuously on or in front of the property that is the subject of the citation. If the property has no frontage, posting will be on the portion of the property nearest to a street, highway, or road, or most likely to give actual notice to the Owner. Service is deemed complete on the date the notice or decision is posted at the property that is the subject of the citation.
ORDINANCE NO. 2021-01 Page 5 of 6 17313729.7 67 (c) Personal Service. Personal service is deemed complete on the date the notice or decision is personally served.
Section X. Right to a judicial review.
A final administrative order may be appealed to the Superior Court of Contra Costa County in accordance with the provisions set forth in Government Code section 53069.4.
Section XI. Severability.
If any provision of this of ordinance is held invalid or unenforceable by a court of competent jurisdiction, that holding shall not affect the validity or enforceability of the remaining provisions of this ordinance.
Section XII. Effective Date.
This ordinance becomes effective 30 days after passage, and within 15 days of passage shall be published once in the Brentwood Press, a newspaper published in this District. This ordinance shall be published in a manner satisfying the requirements of Government Code section 25124, with the names of Directors voting for and against it.
INTRODUCED at a regular meeting of the East Contra Costa Fire Protection District Board of Directors held on the 9th day of June, 2021.
PASSED AND ADOPTED at a regular meeting of the East Contra Costa Fire Protection District Board of Directors held on the ____ day of _____, 2021 by the following roll call vote.
AYES: NOES: ABSENT: ABSTAIN:
______Brian Oftedal President, Board of Directors ATTEST:
______Regina Rubier, Clerk of the Board
ORDINANCE NO. 2021-01 Page 6 of 6 17313729.7 68 Agenda Item No: 8.a
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Brian Helmick Submitting Department: Fire Chief Item Type: Discussion Agenda Section: Report of the Fire Chief / Informational Staff Reports
Subject: Legislative Update
Suggested Action:
Attachments: Legislative Report - May 2021.pdf
69
To: East Contra Costa Fire Protection District
From: Townsend Public Affairs, Inc.
Date: June 3, 2021
Subject: Legislative Report for ECCFPD – May 2021
State Legislative Update
Over the course of the last month, the Legislature has been busy working to meet several legislative deadlines to advance bills, as well as to examining the Governor’s May Revise proposal as they work to finalize the FY 2021-22 state budget.
The beginning of May saw work in legislative policy committees wrap up, as bills were either held for the year or approved for further consideration. On May 20th, the Assembly and Senate Appropriations committees met to determine which fiscal bills would advance in their respective houses. The Senate Appropriations Committee considered 357 bills on its Suspense File, while the Assembly Appropriations Committee met to consider 537 bills. The bills that were approved off of the Suspense File, over 600 in total, advanced to the Senate and Assembly Floor for consideration. Both chambers conducted a number of floor sessions in order to consider bills prior to the June 4th House of Origin deadline.
In addition to reducing the overall number of active bills through the committee process, on May 19th, Senate Pro Tem Atkins and Assembly Speaker Rendon issued a memo to all members of the Legislature indicating that they would be limiting members to no more than 12 bills, per office, for the 2021 legislative year. The memo indicated that each Senator and Assembly Member would only be allowed to send 12 bills to the opposite house, and any additional bills would need to be moved to the Inactive File. This move will allow the Legislature to focus their time for the remainder of the session on the most critical issues facing the state.
On the budget side, all 11 budget subcommittees (five in the Senate, six in the Assembly) met several times in late May to consider the various proposals included in the Governor’s May Revise. During these hearings, budget committees heard from Administration officials, fiscal and policy experts such as the LAO, and provided the public with opportunities to provide feedback on the Governor’s priorities. The budget subcommittees then made recommendations to the full Budget committees to consider prior to agreeing on a budget package. Typically, both houses will hold a conference committee to reconcile the differences between the budget items, but in a departure from the norm, the Assembly and Senate reached agreement of a legislative budget without the need for a conference committee. By agreeing on a legislative budget outside of conference committee, legislative leaders will work directly with the Newsom Administration to resolve differences between the Legislature and Administration and will then present a finalized budget. The Legislature must pass a budget bill by June 15th and the bill must be in print for 72- hours before it can be considered on the Assembly or Senate Floor.
State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383 Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030 Central California Office ▪ 744 P Street • Suite 308 • Fresno, CA 93721 • Phone (949) 399-9050 • Fax (949) 476-8215 Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 70
Governor Newsom’s May Revise
As noted above, on May 14th, Governor Newsom announced his May Revision to the FY 2021-22 State Budget. Leading up to the release of the May Revise, the Governor held multiple events throughout the State to preview the opportunity for the State to come “roaring back” from the pandemic, to address long standing challenges, and to provide opportunity for every California family. The May Revise includes a projected $75.7 billion surplus, combined with $25 billion in federal relief from the American Rescue Plan.
The State Gann limit caps the amount of revenues from tax proceeds that can be appropriated by the State. Revenues over the two-year limit must be reallocated evenly between schools and taxpayer refunds. The Governor’s Budget projects that the State could exceed that limit by $16.2 billion, and as such, the Governor is allocating that $16.2 billion to tax refunds and to K-14 schools.
The key highlights are summarized below:
Overview • The FY 2021-22 Budget proposes $196.8 billion in General Fund expenditures • Includes $24.4 billion in total reserves, including a $15.9 billion balance in the State Rainy Day Fund
Equitable and Broad Based Recovery • Golden State Stimulus II o $1.5 billion in additional funding, including an additional round of stimulus checks to middle class families that make an adjusted $75,000 or less. o Qualified families with dependents, including undocumented families, will be eligible for an additional $500 payment. o $1.5 billion for three additional rounds of Small Business Grants • $250 million for GoBiz to allocate to California ports • Workforce Development o $1 billion to establish a Learning Aligned Employment Program o $160 million to expand existing workforce program o $7 billion investment over three years to expand broadband infrastructure, increase affordability, and enhance access to broadband for all Californians
Pandemic Response and Federal Assistance • State Funding from the American Rescue Plan - $27 billion o $4.9 billion to address public health impacts o $13.7 billion to support special district utilities to help pay for water and utility arrearages and provide grants to small businesses o $7.3 billion to address deferred maintenance on water infrastructure and promote access to broadband o 41.1 billion for the state’s unemployment insurance fund
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Emergency Response • $250 million to develop and implement a proposal to prepare California to build disaster resistant communities and increase statewide resiliency • $150 million to support the development and enhancement of community resilience centers – including improving local fairgrounds • $38.9 million to augment CalFire’s resources for the 2021 fire season
Health and Human Services • $475 million to expand the CalWORKS Housing Support program • $280 million to expand the Bringing Families Home program $150 million for Project Roomkey • $35 million for a 5 year Universal Basic Income Pilot program • $1.69 billion to expand Medi Cal • $14.29 million increase to CalWORKS maximum aid payment levels • $1.1 billion for services to children and families in child welfare programs
Department of Public Health • $1.08 billion for COVID-19 response • $100 million over five years for behavioral health outreach for young people
Housing and Homelessness • $1.75 billion to help support HCD affordable housing projects • $45 million to continue to streamline the development of housing on available excess state sides • $500 million for HCD to provide planning and implementation grants to regional entities for infill development projects • $2.75 billion for Homekey Family Housing • $40 million over 5 years to local jurisdictions to develop action plans that address family homelessness • $53 million to Caltrans to address homeless encampments along California streets and freeways
Climate Change - $11.8 billion • $5.1 billion for a water resilience package o $2.6 billion to expand drinking water, wastewater infrastructure, groundwater supply projects, water recycling and treatment systems for PFAS • $989 million for immediate drought support • $708 million to support the Forest Resilience Action Plan and fully fund the Climate Catalyst Fund o Attached is the complete proposed Wildfire and Forest Resilience Expenditure Plan (including the early actions already taken by the Legislature) • $1.3 billion over multiple years to support the Governors efforts to conserve 30 percent of our lands and coastal waters by 2030 • $826 million in additional investments for Zero Emission vehicles, infrastructure, and manufacturing
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Natural Resources - $11.4 billion • $108.1 million for outdoor environmental education and access programming • $125 million to invest in community open spaces through the Urban Greening Program • $14 million to expand coastal access programming • $9.1 million to launch a pilot program to expand parks pass distribution for youth in disadvantaged communities • $507.3 million to enhance and restore state park facilities
Environmental Protection - $8.8 billion • $55 million to provide grants for new anaerobic digester facilities and to expand capacity to increase organic waste recycling
Local Public Safety • $9 million in ongoing funding and $100 million in one time funding for CalVIP program for grants for services like community education, diversion programs, and violence reduction programs • $23.6 million for county probation departments to supervise the temporary increase in released offenders as a result of Proposition 57 • $50 million in one time funding for the Nonprofit Security Grant program to help nonprofit organizations that are at a high risk of violence and hate crimes
Digital Transformation • $50 million to fund technology modernization solutions • Modernization at the DMV
Labor and Workforce Development • $1.1 billion Jobs Package • $750 million from the American Rescue Plan to fund the Community Economic Resilience Fund to support regional and local planning and implementation of strategies • $160 million for training opportunities and other workforce development programs • $157 million for new efforts between workforce development and the CA Community Colleges $305.4 million to address the challenges of the Employment Development Department
Transportation - $11 billion • $1 billion for statewide transit and rail projects • $500 million Active Transportation augmentation • $4.2 billion for High Speed Rail • $2 billion for the State Highway Rehabilitation and Local Roads and Bridges programs • $1.4 billion for zero emission green buses or trucks
State Retirement Contributions • $5.5 billion in one time funding to the CalPERS system • $1.5 billion in one time Proposition 2 debt repayment
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LAO Local Government Fiscal Report
On May 12th, the Legislative Analyst Office (LAO) issued a report entitled: “An Initial Look at Effects of the COVID-19 Pandemic on Local Government Fiscal Condition”. The report analyzes various impacts of the pandemic on local governments’ fiscal condition over the last year. While the report admits that not all effects are yet known and the variance between local governments can be wide, the report makes initial assessments and recommendations on how the State can mitigate the financial impact to cities.
While the pandemic has resulted in unprecedented economic impacts to local governments, the report found that property tax revenue, one of local governments’ most significant sources of revenue, has remained relatively stable. Sales and use tax, as well as transit occupancy tax (TOT) revenues have been more directly impacted, as have local government finances. These revenue changes have also come at a time when the pandemic has increased the costs of local governments to provide essential services to residents.
While the state and federal governments have issued flexible relief dollars to local governments, there have been significant differences in which local governments received their funding. The report states that some local governments have received sizable relief funding, particularly in comparison to their losses and overall annual budgets, and some have received less or none of the funding authorized in state and federal law.
Lastly, the LAO recommends that the Legislature not spend all of its federal American Rescue Plan Act (ARPA) dollars at once, but rather wait until the impact of the pandemic is more fully understood. Then, should the Legislature decide to assist local governments with a portion of California’s ARPA funds, it should do so in a targeted way that considers whether the local government has experienced:
• Significant reduction in sales tax revenue • Significant reduction in TOT revenue • Significant reduction in user fee revenue • Lower levels of federal relief funding
The report notes that the state has until December 31, 2024 to spend its ARPA allocation and recommends taking a measured, thoughtful, and slower approach to allocating its funds.
June 15th Re-Opening Guidance
On May 21st, the Department of Public Health announced that the State will move beyond the Blueprint for a Safer Economy to allow businesses to return to normal operations by June 15th. All sectors listed in the current activities and business tier chart may return to “usual operations” with limited exceptions. Additionally, the State has released general health recommendations, including:
• No capacity limitations • No physical distancing limitation for attendees, customers, and guests who are fully vaccinated
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• Face mask requirements to follow CDC guidelines • Travel restrictions to follow the CDC recommendations • Verification of fully vaccinated status or pre-entry negative test results will be required to attend “Indoor Mega Events” (5,000 attendees or more). For “Outdoor Mega Events” (10,000 attendees or more), vaccination or negative tests will be strongly recommended
The State has recommended that employers should monitor and review the directives in the regions where they operate and monitor the latest COVID-19 prevention measures. The requirements for testing and vaccine verification will be in place from June 15 – October 1. In September, the State will assess the current conditions to determine whether additional updates are needed.
Priority Legislation
The legislative deadlines to for introduced to pass out of its House of Origin is June 4th. Any bills not passed out of its House of Origin by that date will become a two-year bill and will be ineligible for additional consideration until January 2022.
Below are the upcoming relevant dates for the Legislature:
June 4th – Last day for bills to pass their House of Origin June 15th – Legislature must approve Budget Bill July 14th – Last day for policy committees to pass bills in the Second House July 16th – Legislative summer recess begins August 16th – Legislature returns from Summer Recess August 27th – Last day for fiscal committees to pass bills in the Second House September 10th – Last day for Legislature to pass bills. Interim recess begins upon adjournment
Below are bills that have been introduced that may be of interest to the District.
AB 267 (Valladares) – CEQA: exemption: prescribed fire, thinning, and fuel reduction projects Current law, until January 1, 2023, exempts from the requirements of CEQA prescribed fire, thinning, or fuel reduction projects undertaken on federal lands to reduce the risk of high-severity wildfire that have been reviewed under the federal National Environmental Policy Act of 1969. Current law requires the Department of Forestry and Fire Protection, beginning December 31, 2019, and annually thereafter until January 1, 2023, to report to the relevant policy committees of the Legislature the number of times the exemption was used. This bill would extend the exemption from CEQA and the requirement on the department to report to the relevant policy committees of the Legislature indefinitely. CalChiefs/FDAC: Recommend Support. This measure was approved by the Assembly (62-2) and has been referred to the Senate Natural Resources and Water Committee.
AB 450 (Gonzalez) – Paramedic Board of California The bill would create the Paramedic Board of California to take disciplinary actions previously granted to the authority against an EMT-P license holder and to hear appeals regarding the authority's denial of licensure, among other things. The bill would specify the composition and appointment of the 7-member board, which would be required to select a salaried executive officer
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to perform duties delegated to them by the board. CalChiefs/FDAC: Support. This measure was approved by the Assembly (78-0) and is currently in the Senate awaiting referral to policy committee.
AB 642 (Friedman) – Wildfires This bill is an omnibus fire prevention bill that makes various changes to support cultural and prescribed fire, including the creation of a Cultural Burning Liaison at the Department of Forestry and Fire Protection (CAL FIRE), and requires a proposal for creating a prescribed fire training center in California. CalChiefs/FDAC: Support. This measure was approved by the Assembly (73-0) and is currently in the Senate awaiting referral to policy committee.
ACA 1 (Aguiar-Curry) – Affordable housing and public infrastructure: voter approval The California Constitution prohibits the ad valorem tax rate on real property from exceeding 1% of the full cash value of the property, subject to certain exceptions. This measure would create an additional exception to the 1% limit that would authorize a city, county, city and county, or special district to levy an ad valorem tax to service bonded indebtedness incurred to fund the construction, reconstruction, rehabilitation, or replacement of public infrastructure, affordable housing, or permanent supportive housing, or the acquisition or lease of real property for those purposes, if the proposition proposing that tax is approved by 55% of the voters of the city, county, or city and county, as applicable, and the proposition includes specified accountability requirements. CalChiefs/FDAC: Support. This measure has been referred to the Assembly Local Government Committee. The measure has not yet been set for a hearing.
\SB 12 (McGuire) – Planning and Zoning: wildfires Current law requires that the Office of Planning and Research, among other things, coordinate with appropriate entities, including state, regional, or local agencies, to establish a clearinghouse for climate adaptation information for use by state, regional, and local entities. This bill would require the safety element, upon the next revision of the housing element or the hazard mitigation plan, on or after July 1, 2024, whichever occurs first, to be reviewed and updated as necessary to include a comprehensive retrofit strategy to reduce the risk of property loss and damage during wildfires and would require the planning agency to submit the adopted strategy to the Office of Planning and Research for inclusion into the above-described clearinghouse. CalChiefs/FDAC: Support. This measure was approved by the Senate (31-8) and is currently in the Assembly awaiting referral to policy committee.
SB 63 (Stern) – Fire prevention: vegetation management: public education grants Would promote fire prevention efforts by expanding where enhanced fire safety building standards apply and providing grant opportunities for local assistance programs to support defensible space and vegetation management projects. CalChiefs/FDAC: Support. This measure was approved by the Senate (38-0) and is currently in the Assembly awaiting referral to policy committee.
SB 109 (Dodd) – Office of Wildfire Technology Research and Development Would establish the Office of Wildfire Technology Research and Development within the Office of Emergency Services under the direct control of the Director of the Office of Emergency Services. The bill would make the office responsible for studying, testing, and advising regarding procurement of emerging technologies and tools in order to more effectively prevent and suppress wildfires and serving as the central organizing hub for the state government’s identification of
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emerging wildfire technologies. CalChiefs/FDAC: Support. This measure was approved by the Senate (39-0) and is currently in the Assembly awaiting referral to policy committee.
Federal Legislative Update
In May, the House and Senate continued negotiations on a number of legislative and budgetary issues, including a bi-partisan agreement on an infrastructure package, as well as funding priorities for the upcoming fiscal year. Congressional leaders have been meeting with the Administration to finalize the size and scope of a transportation re-authorization but are not expected to come to a compromise as the cost differences between both proposals are more than $700 billion. More than likely, Congressional Democrats will need to whip votes in order to pass a package by a slim majority.
The House Appropriations Committee is also planning to begin marking up its FY 2022 spending bills in the month of June with floor activity to follow in July. The Senate plans to begin its work on its spending bills in July, however, a continuing resolution is the likely vehicle to avoid a government shutdown in October.
President Biden Releases Federal Budget Proposal
On May 28th, President Biden proposed a $6 trillion budget for fiscal year 2022. The budget proposal includes aggressive increases in federal spending that will seek to transform the American economy as the country emerges from the COVID pandemic. The proposal calls for the most sustained period of spending in more than half a century. The President’s budget serves more as a marker of administration priorities and would invest heavily in infrastructure, education, research, public health, paid family leave and childcare.
The proposal includes the American Jobs Plan and the American Families Plan, as well as the $4 trillion infrastructure, jobs and economic proposal that the President had previously laid out and is negotiating with lawmakers. It also outlines additional funds to launch a new health research agency to focus on diseases like cancer, and funds to address gun violence, tackle the climate crisis, help end homelessness and curb the opioid epidemic.
Budget projections show a $6 trillion price tag with spending steadily increasing each year until the budget reaches $8.2 trillion in 2031. The budget would reduce the annual deficit beginning in 2030 and by increasing amounts in the following years and would shrink deficits by more than $2 trillion in the subsequent decade. Under this budget, projections show debt as a percentage of Gross Domestic Product has already reached 100% and will increase to 117% by 2031.
President Biden is asking Congress for $932 billion for discretionary, non-defense programs for fiscal year 2022 -- a significant increase from last year. The President has also proposed $756 billion in defense funding, which is also an uptick from last year.
In addition to the American Jobs Plan and the American Families plan, the budget proposal includes the following:
• $36.5 billion for Title I schools, in which children from low-income families make up at least 40% of enrollment. It's a $20 billion increase from 2021 enacted levels
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• $8.7 billion in discretionary funding for the US Centers for Disease Control and Prevention • $10.7 billion in discretionary funding in the Department of Health and Human Services, an increase of $3.9 billion from 2021 enacted levels. The proposal also includes $621 million specific to the Department of Veterans Affairs' Opioid Prevention and Treatment programs • An increase of more than $14 billion compared to 2021 enacted levels across nearly every agency to tackle the climate crisis • $2.1 billion for the Department of Justice to address gun violence, which is an increase of $232 million above 2021 enacted levels • $30.4 billion for Housing Choice Vouchers to expand housing assistance to 200,000 additional families, and a $500 million increase for Homeless Assistance Grants to support more than 100,000 households, including survivors of domestic violence and homeless youth • $1 billion for Department of Justice Violence Against Women Act programs, which is nearly double 2021 enacted levels • Increases the budget of the Executive Office for Immigration Review by 21% to $891 million to reduce court backlogs and hire 100 new immigration judges and support teams
Notably, the package does not include a healthcare public option – the President is looking to Congress to help him create a public option as well as pass a bill that permits Medicare to negotiate with pharmaceutical companies on drug prices.
Federal budget funding expires on September 30, 2021 with the new federal fiscal year beginning on October 1, 2021. Current federal budget funding was authorized through HR 133, the pandemic and omnibus package that was signed into law by former President Trump on December 27, 2020 during the lame duck session.
Non-discretionary spending must be re-authorized by Congress each year, beginning with all 12 funding bills originating in the House Appropriations Committee. The Committee has already begun its work on the FY 2021-22 federal budget, and a budget resolution has already been passed that allowed for the most recent COVID-19 relief bill to be passed through the budget reconciliation process.
State and Local Funding
Last month, the Department of Treasury issued guidance on the Coronavirus State and Local Fiscal Recovery Fund. States, counties, and metropolitan cities can begin requesting funding through the US Treasury’s Submission Portal. For non-entitlement jurisdictions, funding will be distributed from the State, and there is no need to request funding through the portal. The American Rescue Plan requires States to distribute the first tranche of funding to non-entitlement jurisdictions within 30 days, and as expected, the funding will be given in two tranches with the second tranche being paid 12 months after the first payment.
Recipients may use these funds to:
• Support public health expenditures, by, for example, funding COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff, includes capital investments in public facilities to meet pandemic operational needs like health clinics or other adaptations to public buildings
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• Address negative economic impacts caused by the public health emergency, including economic harms to workers, households, small businesses, households impacted industries, and the public sector o Also includes rehiring local government staff and premium pay for eligible workers o Includes funding for industries impacted by tourism
• Replace lost public sector revenue, using this funding to provide government services to the extent of the reduction in revenue experienced due to the pandemic. This is the most flexible category of funding. o Defines “general revenue” to include revenues collected by a recipient and generated from its underlying economy including intergovernmental transfers between state and local governments. o Government services includes any projects that a local jurisdiction would normally fund, including but not limited to, street repairs, parks and recreation projects, library services, and senior services. o Proves a formula to calculate loss
• Invest in water, sewer, and broadband infrastructure
Other eligible uses include: • Expenses of providing paid sick and paid family and medical leave to public employees • Supportive housing or other programs to improve access to affordable housing • Housing vouchers • Development of affordable housing
The Department indicated that the final rule will be published in the Federal Register and would solicit comments on or before July 16, 2021.
CDC Mask Guidance
On May 13, the Center for Disease Control changed its guidance to indicate that fully vaccinated Americans can largely do away with wearing masks, which is the most significant shift in federal guidelines since the start of the pandemic. Formal guidance on the CDC’s website specifies that the agency still recommends vaccinated people wear masks on “planes, buses, trains and other forms of public transportation.” Other exceptions include wearing masks in health-care facilities, prisons, and homeless shelters, as well as places where state and local governments or businesses are requiring masks. Approximately 59 percent of American adults have received at least one shot, and the Covid-19 vaccine made by Pfizer and BioNTech was cleared for use in children ages 12 to 15 years old in May.
District Legislative Priorities
TPA works to further the mission of the East Contra Costa Fire Protection District in Sacramento and Washington DC. In addition to providing feedback on the priorities of the State and Federal government, the District has its own priorities that we continue to advance.
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Legislative Priority 1 – Chapter 13 EMS System Modifications
California operates on a two-tiered emergency medical services (EMS) system. EMSA is the lead agency and centralized resource to oversee emergency and disaster medical services. The California Emergency Medical Services Authority (EMSA) is charged with providing leadership in developing and implementing local EMS systems throughout California, and in setting standards for the training and scope of practice of various levels of EMS personnel. California has 33 local EMS systems that provide EMS for California's 58 counties.
Local EMS agencies are responsible for planning, implementing, and managing local trauma care systems, including assessing needs, developing the system design, designating trauma care centers, collecting trauma care data, and providing quality assurance.
In late 2019, EMSA issued proposed Chapter 13 regulations that would have aimed to define the standards, policies, and procedures for all local EMS systems. Additionally, the proposed regulations would have clarified and made specific criteria for determining whether a city or fire district that has contracted for, or provided prehospital EMS as of June 1, 1980, has consistently provided that service without any reduction in the level of service since that time. The regulations would have also made specific criteria for the determining when an exclusive operating area may be created without a competitive process and the process to be used when awarding an exclusive operating area via a competitive process.
The EMSA proposed regulations garnered opposition from numerous entities. Additionally, CFCA’s legal counsel requested that EMSA withdraw the proposed Chapter 13 regulations for failure to comply with certain substantive and procedural requirements for rulemaking under the Administrative Procedures Act. Ultimately, in August 2020, EMSA gave notice that it decided not to proceed with the rule making action related to Chapter 13.
While EMSA has withdrawn its previous regulatory proposal, it is possible that they could re- initiate the rule-making process or pursue statutory changes through the Legislature. TPA is coordinating efforts with the District to be prepared in the event of future legislative or regulatory action. TPA has provided the District with more detailed background information on this subject and possible avenues for action. Additionally, TPA has working to coordinate with industry partners to educate legislators and staff on this issue, as well as to prepare for any potential legislative or regulatory action.
There is one bill introduced in the current legislative session directly related to local EMS agencies, AB 389 (Grayson). AB 389 would authorize a county to contract for emergency services with a fire protection district that is governed by the county’s board of supervisors and provides those services through a written contract with a private ambulance provider. This bill would also authorize a fire protection district to enter into a written subcontract with a private ambulance service. AB 389 is sponsored by Contra Costa County. AB 389 was approved by the Assembly (67-0) and is currently in the Senate awaiting referral to a policy committee.
Legislative Priority 2 – Job Order Contracting
Job order contracting is a procedure that allows for the awarding of contracts based on prices for specific construction tasks, rather than bids, for a specific project. A catalog or book identifies all
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work that could be performed, typically maintenance or modernization, and the unit prices for each of those tasks. The tasks are based on accepted industry standards and process include the cost of materials, labor, and equipment for performing the work, but exclude overhead and profit. A contractor, who has been prequalified, rather than bid a total price for the project, will bid an adjustment factor, which reflects specified costs, to the preset unit prices.
The State Legislature first authorized job order contracting on a pilot basis at Los Angeles Unified School District from 2004 through 2007. The Legislature later extended and modified the pilot program. Based on the results of the pilot program, legislation was approved in 2015 that authorized all school districts that have entered into a project labor agreement to utilize job order contracting. Additional legislation was approved in 2017, which further authorized community college districts that have entered into a project labor agreement to utilize job order contracting.
Current law does not provide special districts with the ability to utilize job order contracting and legislation would be needed to grant this permission. Since job order contracting is utilizes accepted industry standards to form the basis of the preset unit prices for work to be performed, it is likely that legislation would need to apply to a class of special districts, such as fire protection districts, to make practical sense.
As noted above, previously approved bills related to job order contracting has limited its use to those to those that have entered into a project labor agreement that applies to all public works in excess of $25,000. Given the politics surrounding the previous legislative efforts, it is unlikely that future job order contracting legislation will be successful unless it contains the existing provisions related to project labor agreements. As such, the District may wish to consider the potential benefits of job order contracting, in conjunction with other actions it that may be required to take in order to utilize job order contracting.
Prior to the bill introduction deadline, Assembly Member Low introduced AB 846, related to job order contracting. This bill would extend the current December 31, 2021 sunset date that allows school districts and community colleges to utilize job order contracting until January 1, 2027. Additionally, the bill modifies the job order contracting provisions to specify that any entity awarded a contract in excess of $25,000 shall provide an enforceable commitment that the entity and its subcontractors at every tier will use a skilled and trained workforce to perform all work on the job order contract that falls within an apprenticeable occupation in the building and construction trades. AB 846 was approved by the Assembly (57-16) and is currently in the Senate awaiting referral to a policy committee.
Legislative Priority 3 – Mitigation Fee Act
Under existing law, the Mitigation Fee Act authorizes local agencies to impose fees to offset the impacts of new development in the form of new services and/or facilities required. The Mitigation Fee Act also imposes a variety of administrative requirements on the fees collected. No voter approval is required to impose impact fees. The same does not apply to a District board, who is prohibited from charging a few on new construction or development.
Last year, numerous bills were introduced that attempted to modify the Act in ways that would have resulted in a decreased ability for public agencies to collect impact fees. The aim of these legislative efforts has been to reduce the overall cost of housing in California and provide more
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opportunities for home ownership or for people to be able to afford to rent housing near employment centers.
This year there have not been nearly as many bills introduced dealing with mitigation fees as there were last year. Building on the roundtable discussions that were held early last year, Assembly Member Grayson has introduced two measures, AB 602, and AB 678, to continue the conversation around mitigation fees.
AB 602 includes provisions related to nexus studies, including best practices and standards for transparency, assessment based on proportional square footage, and cleanup on posting fee schedules. This language is intended to be a starting point for conversations, and additional language may be considered as the bill moves through the legislative process. The measure was approved by the Assembly (76-0) and is currently in the Senate awaiting referral to a policy committee.
Legislative Priority 4 – Professional Services
Under existing law, the Public Contract Code provides that contracts over $25,000 must be awarded to the lowest bidder. In addition to be a low threshold, Section 20812 is inconsistent with the requirements for many public agencies, and inconsistent with other laws pertaining to Professional and Special Services.
This session legislation has been introduced by Assembly Member Gallagher, AB 577, which would establish a $50,000 threshold amount for county drainage districts, levee districts, and reclamation districts for the requirement to award to the lowest bidder. AB 577 was referred to the Assembly Local Government Committee for consideration, but was not set for hearing by the committee, and as such, the measure is now a two-year bill.
Legislative Priority 5 – Parcel Tax
Currently, a parcel tax requires a two-thirds vote to pass and must be applied to all parcels equally. This means that a residential property, a commercial property, and an undeveloped property would have to be assessed the same amount for fire service even though they place different levels of demand for service on the Fire District.
On December 7th, Assembly Member Aguiar-Curry reintroduced ACA 1 which would create an exception to the 1% limit that would authorize a city, county, or special district to levy an ad valorem tax to fund the construction, reconstruction, rehabilitation, or replacement of public infrastructure, affordable housing, or permanent supportive housing, if the proposed tax measure is approved by 55% of voters. For purposes of the bill, “public infrastructure” includes public safety buildings or facilities, equipment related to fire suppression, emergency response equipment, or interoperable communications equipment for direct and exclusive use by fire, emergency response, police, or sheriff personnel.
Last year, ACA 1 was supported by a coalition of individual public agencies and associations, including: California Special Districts Association, League of California Cities, California State Association of Counties, East Bay MUD, and East Bay Parks. The measure also received significant support from labor, including from California Professional Firefighters.
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ACA 1 has been referred to the Assembly Local Government Committee, which is chaired by the bill’s author, Assembly Member Aguiar-Curry. Since constitutional amendments are not subject to the same legislative timelines as regular bills, so the measure may still be considered by the Assembly Local Government Committee despite being past the deadline for policy committees to consider bills in their House of Origin. Last session, ACA 1 was approved by the committee on a 5-2 vote.
Legislative Priority 6 – Proposition 218
Proposition 218 restrict local governments’ ability to impose assessments and property-related fees, as well as requires elections to approve many local government revenue raising methods. Over time, the responsibilities expected of local fire districts have grown, however, their share of local tax revenue has not grown to meet the increased demand.
Every few years, efforts have failed to modify the State Constitution to reduce the vote threshold for parcel tax measures to 55%. That included an effort earlier in the 2019-20 legislative session, ACA 1 (Aguiar-Curry). While that measure was unsuccessful, the Legislature was able to approve a measure, ACA 11 (Mullin), for the November ballot, which appear on the ballot as Proposition 19. Proposition 19 was approved at the November 2020 General Election and allows homeowners who are over 55, disabled, or victims of wildfire or natural disaster to transfer their primary residence’s property tax base value to a replacement residence of any value, anywhere in the state. An individual could use these rules up to three times in their lifetime. The measure would also limit the ability of new homeowners who inherit properties to keep their parents’ or grandparents’ low property tax payments. The measure would allocate most resulting state revenue to fire protection services and reimbursement to local governments for taxation-related changes.
SB 539 (Hertzberg) has been introduced this year to assist with the implementation of Proposition 19. SB 539 provides statutory detail for taxpayers to claim base year value transfers under Proposition 19, as well as implements the proposition’s limitations on parent-child/grandparent- grandchild change of ownership exclusions. SB 539 is currently moving through the Senate and is awaiting consideration on the Senate Floor.
Legislative Priority 7 – Building a Coalition
With the assistance of the California Special District’s Association and the California Fire District’s Association, TPA is working to build a coalition with other special fire districts in California that are impacted by Proposition 13 allocations, and growth since Proposition 13 was enacted. This coalition will also provide support for the long-term priorities listed above, as well as future priorities. A coalition will support efforts to show the long-term implications of Proposition 13 are a statewide issue and not unique to the District.
TPA continues to work with the California Special Districts Association in efforts to further strengthen the relationship between CSDA and the District, as well as to ensure alignment on issues of importance to fire districts. To that end, going forward CSDA will include the District on their “Secondary List” for the CSDA Legislative Committee. This list will provide the District with access to all of the materials that are prepared for the CSDA Legislative Committee and will also
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allow the District to participate in the Legislative Committee meetings as a non-voting participant. Additionally, CSDA has encouraged the District to consider applying for a full voting position on the CSDA Legislative Committee for 2022. TPA is working with CSDA and the District to complete the CSDA process for applying for a position on the Legislative Committee. The applications to be on the committee are due by July.
In addition to participation in the CSDA Legislative Committee, TPA and ECCFPD staff have been working closely with CSDA to generate support for the inclusion of funding, within the state budget, to reimburse special districts for costs incurred in response to the COVID-19 pandemic. These efforts have included generating support for budget funding from Contra Costa County, as well as the cities served by the District. Additionally, the District has worked with CSDA to publish an op-ed outlining the important role that special districts have in their communities, and the need to direct coronavirus response funding to special districts. These efforts, along with the efforts of other stakeholders, resulted in the Legislature including $100 million in their proposed budget to reimburse special districts for costs incurred in response to COVID-19. TPA and ECCFPD continue to work with CSDA, and other stakeholders, to support the Legislature’s proposal and encourage the Newsom Administration to support its inclusion in the final budget agreement.
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84 Agenda Item No: 8.b
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Ross Macumber Submitting Department: Fire Chief Item Type: Discussion Agenda Section: Report of the Fire Chief / Informational Staff Reports
Subject: Grants Update
Suggested Action:
Attachments: Grants Report - May 2021.pdf
85
To: East Contra Costa Fire Protection District
From: Townsend Public Affairs, Inc.
Date: June 3, 2021
Subject: Grants Monthly Report for ECCFPD – May 2021
This monthly report is an updated overview of the current funding applications in progress, as well as upcoming funding opportunities.
Currently Pending Funding Opportunities
Below is a summary of currently pending funding opportunities, including updates regarding activity over the past month.
Pending Funding Opportunities
Grant Name Project Amount Status and Advocacy Update Requested
Firehouse Subs Foundation 3 LUCAS Chest $47,9100 Funding application submitted on October 27. Grant Compression Systems Project was submitted to Congressmember McNerney on April 19 and selected as Fire Station $3 million Community Project Funding – one of the Congressmember’s top projects to be submitted to the House Federal Appropriations Process Appropriations Committee for consideration.
Project was also submitted to Senator Feinstein and Senator Padilla for consideration through the Senate Appropriations process. The Senators are preparing to finalize and submit requests by the end of June.
State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383 Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030 Central California Office ▪ 744 P Street • Suite 308 • Fresno, CA 93721 • Phone (949) 399-9050 • Fax (949) 476-8215 Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 86
Upcoming Funding Opportunities
Administrator & Application Funding Info Matching Funds Description Eligible Projects Grant Name Deadline STATE/FEDERAL GRANTS
Open Funding Opportunities
CalFIRE 75% of funding will 25% Through the California Climate Investments (CCI) Concept proposals Urban Forest be used for Urban & Community Forestry Grant Program, CAL due July 14, 2021 Management Plans and Urban and Community disadvantaged FIRE works to optimize the benefits of trees and Implementation activities Forestry Program communities related vegetation through multiple-objective projects. Eligible project categories include (1) Min. Grant: Urban Forest Expansion and Improvement, (2) $150,000 Urban Forest Management, and (3) Urban Forestry Education and Workforce Development Max Grant: $1,5 million
Upcoming Funding Opportunities
CalOES Funding available 25% Program is released for specific counties as TBD Hazard mitigation plan on a sliding scale disasters occur. Current funding round does not updates, wildfire Hazard Mitigation Grant that varies based on include Contra Costa County. projects, hazard projects Program declared disasters CalFIRE 2021 Funding TBD None Through the California Climate Investments (CCI) Anticipated 2021, Open space Forest Health Grant Program, CAL FIRE funds pending funding in management Forest Health Program Min Award: projects that proactively restore forest health to the FY 21 State projects/wildfire $750,000 reduce greenhouse gases, protect upper Budget prevention watersheds where the state’s water supply Max Award: $5 originates, promote the long-term storage of carbon million in forest trees and soils, minimize the loss of forest carbon from large, intense wildfires, and further the goals of the California Global Warming Solutions Act of 2006 (AB 32) 2022 funding TBD Jurisdiction with 2021 Round Purchase of equipment – Federal Emergency Funding for purchase of critically needed <20,000 closed February, resubmittal of aerial Management Agency equipment, protective gear, emergency vehicles, residents: 5% 2021. 2022 Round apparatus Max award TBD in training and other resources necessary for NOFO TBD
Page 2 87 Assistance to Jurisdiction with protecting the public and emergency personnel Requests for High Firefighters (AFG) Grant 20,000-1 million from fire and related hazards. Priority equipment as Program residents: 10% identified in the final NOFO will be the most Jurisdiction with competitive applications >1 million residents: 15% Federal Emergency 2022 funding TBD 5% match The Fire Prevention and Safety 2021 Round Fire prevention and Management Agency (FP&S) grant program is one of closed. 2022 safety programming Max award TBD in three grant programs that constitute the FEMA Round TBD Fire Prevention and NOFO focus on enhancing the safety of the public and Safety (FP&S) firefighters with respect to fire and firer-related Grant Program hazards. The FP&S grant program accomplishes this by assisting fire prevention programs and supporting firefighter health and safety research and development
Federal Emergency $350 million 38% match over This program provides funding directly to fire 2021 Round Hiring of firefighters Management Agency (Funding for 2020 three years, departments and volunteer firefighter interest closed. 2022 round, 2021 funding according to the organizations to help them increase or maintain the Round TBD Staffing for Adequate TBD) following number of trained, "front line" firefighters available Fire & Emergency breakdown: in their communities. Response (SAFER) Max award TBD in Grant Program NOFO 25% of costs in Funds may be used for hiring of firefighters or for years 1 and 2 of recruitment and retention of volunteer firefighters for the grant; and a 3 year performance period.
65% of costs in year 3 of the grant. Jurisdiction with Purchase of equipment – Federal Emergency <20,000 Funding for purchase of critically needed Two supplemental resubmittal of aerial Management Agency residents: 5% equipment, protective gear, emergency vehicles, rounds TBD apparatus training and other resources necessary for
Jurisdiction with protecting the public and emergency personnel COVID-19 American Requests for High $300 million 20,000-1 million from fire and related hazards. Rescue Plan Funding - Priority equipment as residents: 10% Assistance to identified in the final $200 million will be for an additional round of the Firefighters (AFG) Grant NOFO will be the most SAFER program and $100 million will be for the Program and SAFER Jurisdiction with competitive applications AFG Program Grant Program >1 million residents: 15%
Page 3 88 PRIVATE/FOUNDATION GRANTS FM Global: Fire Not specified, None Through the FM Global Fire Prevention Grant 4 deadlines annually: Purchase of fire Prevention Grant awards generally Program, fire departments and brigades, as well as March 31 equipment Program for less than national, state, regional, local and community June 30 $10,000 organizations can apply for funding to support a September 30 wide array of fire prevention, preparedness and December 31 control efforts, including pre-incident planning, fire prevention education/training and arson prevention/fire investigation. Project examples include: • Pre-Incident Planning (computer software programs, laptops) • Fire Prevention Education/Training (community outreach initiatives, workshops, publications) Arson Prevention/Fire Investigation (juvenile fire setter programs, continuing education courses, digital and specialized cameras, accelerant detection equipment)
Page 4 89 Firehouse Subs Public Min Grant: $15,000 None Funding may be used for the purchase of life-saving Applications Purchase of fire, Safety Foundation Grant equipment, support of military, disaster relief, accepted quarterly disaster relief, or Max Grant: scholarships and continued education, and (ECCFPD submitted other safety $25,000 prevention education. The Foundation focuses its an application for the equipment resources in areas served by Firehouse Subs Q4 deadline) restaurants (within a 60-mile radius). However, the Foundation recognizes the need of rural and volunteer departments throughout the country and will consider applications outside of the 60-mile guideline.
Funding Areas: • Life-Saving Equipment: Provide first responders with live-saving equipment • Prevention Education: Provide prevention education tools to the public about the importance of public safety in order to prevent disasters in the home and community. • Scholarships and Continued Education: Provide financial resources or continued education to individuals pursuing a career in public safety • Disaster Relief: Provide assistance and resources during and after natural and man‐made disasters such as fires, tornadoes, hurricanes, etc.
Ineligible equipment: drones, body cameras, power load systems, exercise equipment, radar detectors, uniforms, recording devices, Narcan, safety education robots and costumes, building exhaust removal systems, security systems, and use of force equipment
Page 5 90 Agenda Item No: 8.c
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Ross Macumber Submitting Department: Fire Chief Item Type: Discussion Agenda Section: Report of the Fire Chief / Informational Staff Reports
Subject: Operations Update
Suggested Action:
Attachments: Operational Report - May 2021.pdf
91 East Contra Costa Fire Protection District
Meeting Date: June 9th, 2021
Subject/Title: Receive Operational Update for May 2021
Submitted by: Ross Macumber, Battalion Chief
RECOMMENDATION FOR ACTION Receive operational update May 2021.
SUBJECT BACKGROUND This report summarizes District activities for the month of May 2021.
Calls for service: There were 709 service calls in the month of May, with an average response time of 8:41 minutes. In the month of April, the District ran 659 calls with an average response time of 8:48 minutes. In the calendar year of 2020, the District ran 7639 calls for service with an average response time of 8:29 compared to calendar year of 2019, where the District ran 7679 calls for service with an average response time of 8:19.
Calls for Service 2021 May 2020 Calendar Year
Ave Resp 90% Resp Ave Resp 90% Resp Calls Calls Service Area Time Time Time Time
Brentwood West 171 7:48 10:26 1854 7:55 10:40 Brentwood East 187 7:36 10:25 1723 7:37 11:07 Discovery Bay / Bryon 85 11:53 14:16 956 9:43 15:41 Oakley 182 7:41 10:27 2147 7:15 9:52 Knightsen 28 9:43 13:04 354 9:49 13:11 Bethel Island 40 14:29 18:26 388 14:16 17:42 Marsh Creek / Morgan Ter. 16 10:21 12:32 217 10:48 15:09 Total 709 8:41 13:21 7639 8:29 12:52
Engine Company Roll Outs Engine Company Roll Outs May % of Total 2020 % of Total 52 - ECCFPD 335 37% 3591 38% 53 -ECCFPD 315 35% 3454 37% 59 - ECCFPD 173 19% 1628 17% 16 - CAL Fire 35 4% 233 2% Auto Aid Received 54 6% 483 5% Mutual Aid Received 1 0% 13 0% Total 913 100% 9402 100%
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Looking at the response times by Areas:
Brentwood West had 171 calls in the month of May with an average response time of 7:48 minutes. In April, there were a total of 159 calls with an average response time of 8:04 minutes. In the calendar year of 2020, the area had 1854 calls for service with an average response time of 7:55.
Brentwood East had 187 calls in the month of May with an average response time of 7:36 minutes. In April, there were a total of 169 calls with an average response time of 7:39 minutes. In the calendar year of 2020, the area had 1723 calls for service with an average response time of 7:37.
Discovery Bay/ Byron had 85 calls in the month of May with an average response time of 11:53 minutes. In April, there were a total of 782calls with an average response time of 12:30 minutes. In the calendar year of 2020, the area had 956 calls for service with an average response time of 9:43.
Oakley had 182 calls in the month of May with an average response time of 7:41 minutes. In the month of April, there were a total of 189 calls with an average response time of 7:15 minutes. In the calendar year of 2020, the area had 2147 calls for service with an average response time of 7:15.
Knightsen had 28 calls in month of May with an average response time of 9:43 minutes. In the month of April, there were a total of 25 calls with an average response time of 11:54 minutes. In the calendar year of 2020, the area had 354 calls for service with an average response time of 9:49.
Bethel Island had 40 calls in the month of May with an average response time of 14:29 minutes. In the month of April, there were 30 calls with an average response time of 14:10 minutes. In the calendar year of 2020, the area had 388 calls for service with an average response time of 14:16.
Marsh Creek/Morgan Territory had 16 calls in the month of May with an average response time of 10:21 minutes. In the month of April, there were a total of 15 calls with an average response time of 10:24 minutes. In the calendar year of 2020, the area had 217 calls for service with an average response time of 10:48.
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Auto aid: In the month of May, the District received auto aid from Contra Costa County Fire 54 times, with them sending 70 engines, of which 22 arrived on scene. The District sent auto aid to Contra Costa County Fire 40 times providing them with 62 engines, of which 28 arrived on scene. During the month of April, Contra Costa County Fire came into the District 58 times with 75 engines, arriving on scene 29 times and we responded into Contra Costa County Fire 44 times with 63 engines with 25 arriving on scene.
Automatic Aid with Contra Costa County Fire 2021 CCCFPD ECCFPD Month Incidents/Assigned/Arrived Incidents/Assigned/Arrived January 40/53/18 25/30/10 February 39/49/16 28/38/15 March 39/61/27 32/40/17 April 58/75/29 44/63/25 May 54/70/22 40/62/28 June July August September October November December Total
In 2020, the District received auto aid from Contra Costa County Fire 483 times with 678 engines and the District sent auto aid to Contra Costa County Fire a total of 346 times with 439 engines. In 2019, the District received auto aid from Contra Costa County Fire 552 times with 851 engines and the District sent auto aid to Contra Costa County Fire a total of 352 times with 434 engines .In 2018, the District received auto aid from Contra Costa County Fire 612 times with 1063 engines and the District sent auto aid to Contra Costa County Fire a total of 362 times with 409 engines.
Major Incidents/ Reduced Responses and Mutual Aid Requests: In the month of May. the District responded to 5 residential structure fires, 0 commercial structure fires, 9 vehicle fires, 1 large vehicle fires, 7 vegetation fires and 26 exterior fires. The District also responded to 22 vehicle accidents, with an additional 12 requiring rescue, 1 vehicle vs. pedestrian accidents, 4 motorcycle accident, and 2 bicycle accidents Vegetation Fire on 5/5/2021- the District responded to a fifteen acre vegetation fire behind a housing tract in Discovery Bay. The fire jumped a canal and thus caused a request for Mutual Aide from ConFire and CalFire. There were no civilian injuries nor structures lost in this incident.
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Operational Personnel:
The District is currently budgeted for 47 personnel.
POSITION AUTHORIZED FILLED
Chief 1 1
Administration 4 4
Fire Marshal 1 1
Deputy Fire Marshal 1 0
Fire Inspectors 2 2
Fire Permit Technician 1 1
Battalion Chief 4 4
Captain 9 9
Engineer 9 9
Firefighter 15 10
TOTAL 47 41
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95 Agenda Item No: 8.d
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Steve Aubert Submitting Department: Fire Chief Item Type: Discussion Agenda Section: Report of the Fire Chief / Informational Staff Reports
Subject: Prevention Update
Suggested Action:
Attachments: Prevention Report - May 2021.pdf
96 East Contra Costa Fire Protection District
Meeting Date: June 9, 2021
Subject/Title: Prevention Division Update
Submitted by: Steve Aubert, Fire Marshal ______
Prevention Division
This past month, the Fire Prevention Bureau has undoubtedly been focused on weed abatement throughout the District. We have also proposed and provided a letter of support for the new County ordinance that is being modified in relation to fireworks in the County areas. The new ordinance that we helped support will allow an investigation into fireworks being fired off without having to witness the person shooting them and hold the property owner responsible regardless if they aren’t the one violating the firework’s ordinance.
Engineering New Construction
Permit activity in May picked back up from April’s dip. A total of 131 projects were submitted for permits during the month. While there were no new commercial buildings submitted, we did get a few tenant improvements. The most growth continues in the new housing market where we issued 111 permits.
We also provided comments for 9 new projects coming into the District.
Plan Review / Permit Revenue for the month of May was $120,278.00
Code Enforcement
Our code enforcement efforts over the past included fire and life safety inspections of new residential care facilities, business occupancy inspections, State Fire Marshal Inspections, and one citation issued for fire access concerns in Oakley.
Investigations
For the month of May, Investigations responses included 19 different calls for service. Of the 19 calls for service, 11 of these calls were for fires in the District. The District as a whole have investigated 11 fires with a total fire loss of $177,250.00 dollars.
Exterior Hazard Vegetation Management
As of May 16, 2021 we began our inspections of those properties known to the District of having annual and reoccurring hazards as well as began to accept complaints of new properties with potential combustible vegetation. To date, we received 243 cases throughout the District, 33 of those were abated by the property owner, and 148 inspections completed with proper notification sent out. We know the vegetation threat to our communities is exceptionally high this year and encourage all property owners to mitigate the threat to not only their personal property, but the community at large.
97 May 2021 Fire Prevention Report
Code Enforcement
Total number of State Mandated Inspections (SMI) 243 Other Compulsory Inspections (OCI) Inspected Percentage MTD YTD MTD YTD SMI 1 1 0.41% 0.41% OCI 7 94
Code Enforcement Mandated MTD YTD Totals E 0 0 191 R-1 0 0 4 R-2 0 0 191 R-2.1 0 0 2 R-4 0 0 4 HR 0 0 0 I-3 Bi-annual 1 1 3
MTD YTD MTD YTD A-1 0 0 H-2 0 0 A-2 0 0 H-3 0 1 A-3 0 1 H-4 0 0 A-4 0 0 H-5 0 0 A-5 0 0 I-2 0 0 B 2 3 I2.1 0 0 E-daycare 0 0 I-4 0 0 F-1 0 0 M 0 0 F-2 0 0 S-1 0 0 H-1 0 0 S-2 0 0
Engineering Planning Plans Reviewed Inspections MTD YTD MTD YTD MTD YTD 9 34 131 585 193 896
Investigations MTD YTD Investigations Performed 11 42
98 Agenda Item No: 8.e
Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Ross Macumber Submitting Department: Fire Chief Item Type: Discussion Agenda Section: Report of the Fire Chief / Informational Staff Reports
Subject: Consolidation and Measure X Update
Suggested Action:
Attachments:
99