June 9 2021 Board of Directors Regular Meeting Agenda Packet V2
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EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS Adam Langro Carrie Nash Brian Oftedal Stephen Smith Joe Young Vice President President AGENDA Board of Directors Regular Meeting Due to COVID-19, this meeting will be conducted via teleconference only (no physical location) pursuant to the Governor's Executive OrdersN-25-20 & N-29-20. Directors, staff and the public may participate remotely. Call In Number: 1(872) 240-3212 Access Code: 490-316-781 https://global.gotomeeting.com/join/490316781 Wednesday, June 9, 2021 6:30 PM Members of the public are encouraged to attend remotely at the phone number or website listed above. Directions for providing public comment via teleconference will be provided at the beginning of the meeting. Public comments submitted to [email protected] prior to the meeting will be summarized during the meeting and posted online at: https://eccfpd.specialdistrict.org/2021-06-09-eccfpd-board-of-directors-meeting Upon request, the District provides for written agenda materials in appropriate alternative formats or other disability-related modification or accommodation to enable individuals with disabilities to participate in and provide comments related to public meetings. Please submit a request, including your name, phone number and/or email address, and a description of the modification, accommodation, auxiliary aid, service or alternative format requested at least two days before the meeting. Requests should be emailed to [email protected], or submitted by phone at (925) 634-3400. Requests made by mail (sent to Regina Rubier, 150 City Park Way, Brentwood, CA 94513) must be received at least two days before the meeting. Requests will be granted whenever possible and resolved in favor of accessibility. Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 1 of 4 1 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Public Comment Members of the public may address subject matters pertaining to District business listed on the Consent Calendar, Closed Session, Future Agenda Items, or items not listed on the agenda. Public comments by each individual speaker shall be limited to three minutes. While the District encourages your comments, State law prevents the Board from discussing items that are not set forth on this meeting agenda. The Board and staff take your comments very seriously and, if appropriate, will follow up on them. 5. Report Out from May 12, 2021 Closed Session 6. Consent Calendar Members of the Board may request that an item under the Consent Calendar be considered separately. 6.a. Approve Minutes from May 12, 2021 Board Meeting May 12 2021 Board of Directors Regular Meeting Minutes.pdf 6.b. Authorize Execution of Agreement with City of Brentwood for Information Technology Services Staff Report and Resolution - IT Services with City of Brentwood 2021-22.pdf 6.c. Authorize Amendments to Lease of Office Space City in Brentwood City Hall Staff Report and Resolution - City of Brentwood Lease Amendment.pdf 6.d. Approve Amador Contract with CalFire Staff Report and Resolution - Cal Fire Contract FY 2021-22.pdf 7. New Business 7.a. Annual Investment Review of Other Post Employment Benefit and Pension Rate Stabilization Trust Funds Staff Report - PARS Updated at End of FY 2020-21.pdf PARS Board Meeting - East Contra Costa FPD.pdf 7.b. Approve Preliminary Fiscal Year 2021-22 Operating, Prevention and Other Fund Budgets Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 2 of 4 2 FY 21-22 Preliminary Operating Budget.pdf FY 2021-22 Preliminary Prevention Budget.pdf Staff Report and Reso - Preliminary Operating Prevention and Other Funds Budget FY 2021-22.pdf 7.c. Introduce and Waive First Reading of Ordinance No. 2021-02, Amending Ordinance Establishing Administrative Penalties for Violations of District Fire Code Staff Report Introduce Amendments to Admin. Penalties Ordinance for Fire Code Violations.pdf Amendment to Admin Penalty Ordinance for Fire Code Violation.pdf 8. Report of the Fire Chief / Informational Staff Reports 8.a. Legislative Update Legislative Report - May 2021.pdf 8.b. Grants Update Grants Report - May 2021.pdf 8.c. Operations Update Operational Report - May 2021.pdf 8.d. Prevention Update Prevention Report - May 2021.pdf 8.e. Consolidation and Measure X Update 9. Board Reports and Requests 10. Date and Place of Next Meeting: July 14, 2021 6:30 p.m. Brentwood City Hall Council Chambers or via teleconference 11. Closed Session Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (b)(1) / Conference with Labor Negotiator Pursuant to Government Code Section 54957.6 Agency-designated Representative: Board President Title: Fire Chief Following the Closed Session, the Board may consider potential action related to the Fire Chief's Employment Agreement. 12. Adjourn POSTING STATEMENT A copy of this agenda was posted at the East Contra Costa Fire Protection District Administrative Office, 150 City Park Way, Brentwood, CA 94513. Pursuant to CA Government Code §54957.5, disclosable public records and writings related to an agenda item distributed to all or a majority of the Board of Directors including such records and writing distributed less than 72 hours prior to this meeting are available for public inspection at the East Contra Costa Fire Protection District Administrative Office, 150 City Park Way, Brentwood, CA 94513. NOTICE In compliance with the Americans with Disabilities Act, any individuals requesting special accommodation to attend and/or participate in District Board meetings may contact the District Administrative Office at (925) 634-3400. Notification 48 hours prior to the meeting will enable the District to make reasonable accommodations. Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 3 of 4 3 Note: All items appearing on the agenda are subject to action by the Board. Staff recommendations are subject to change by the Board. Page 4 of 4 4 Agenda Item No: 6.a Board of Directors Regular Meeting Agenda Item Report Meeting Date: June 9, 2021 Submitted by: Regina Rubier Submitting Department: Administration Item Type: Minutes Agenda Section: Consent Calendar Subject: Approve Minutes from May 12, 2021 Board Meeting Suggested Action: Attachments: May 12 2021 Board of Directors Regular Meeting Minutes.pdf 5 EAST CONTRA COSTA FIRE PROTECTION DISTRICT BOARD OF DIRECTORS Adam Langro Carrie Nash Brian Oftedal Stephen Smith Joe Young Vice President President Meeting Minutes Board of Directors Regular Meeting Teleconference Conducted via GoToMeeting Wednesday, May 12, 2021 1. Call to Order: (6:32 PM) 2. Pledge of Allegiance: (6:34 PM) 3. Roll Call: (6:34 PM) Directors Present: Nash, Oftedal, Smith, Young Directors Absent: Langro 4. Public Comment: (6:35 PM) No Public Comments were submitted before or during the meeting 5. Proclamation: (6:36 PM) 5.a. Proclamation for Special Districts Week, May 16 - 22, 2021 was presented to Colleen Haley, CSDA by President Oftedal. Motion by: Director Young to adopt the Proclamation for Special Districts Week, May 16-22, 2021 Second by: Director Nash Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0 17572696.1 Page 1 of 3 6 6. Consent Calendar: (6:51 PM) 6.a. Approve Minutes from April 14, 2021 Board Meeting 6.b. Approve Minutes from April 29, 2021 Special Board Meeting 6.c. Authorize the Fire Chief to execute an Agreement with the law firm of Colantuono, Highsmith and Whatley, PC to provide Specialized Legal Services. Motion by: Director Young to Accept Consent Items 6.a., 6.b. & 6.c. Secord by: Director Nash Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0 7. New Business 7.a. Accept OPEB Actuarial Valuation: (6:52 PM) No Public Comments were submitted before or during the meeting. Motion by: Director Young to Accept the OPEB Actuarial Valuation Second by: Director Smith Roll Call Vote: Ayes: 4 (Nash, Oftedal, Smith, Young) Noes: 0, Absent: 1 (Langro), Abstain: 0 8. Report of the Fire Chief / Informational Staff Reports 8.a. Consolidation Update: (7:13 PM) 8.b. Legislative Update: (7:18 PM) 8.c. Grants Update: (7:34 PM) 8.d. Prevention Update: (7:39 PM) 8.e. Operations Report: (7:53 PM) No Public Comments were submitted before or during the meeting. 9. Board Reports and Requests: (8: 08 PM) Vice President Nash – Attended/Monitored (real time or tape delayed) the Oakley City Council Meetings (04/19/21, 04/27/21), Brentwood City Council Meetings (04/21//21, 04/27/21, 05/11/21), Town of Discovery Bay Meetings (04/21/21, 05/05/21), also attended the presentation of $500,000 in State funding from Assemblyman Frazier for a Training Tower (04/23/21) 17572696.1 Page 2 of 3 7 Director Young – Been involved with Staff on the review of the preliminary OPEB work and preparations for upcoming Finance Meeting and spent time on reviewing the Measures X proceedings, also attended the presentation of $500,000.00 in State funding from Assemblyman Frazier for a Training Tower (04/23/21) Director Smith – Attended via Videoconference the Oakley City Council Meetings (04/19/21, 004/27/21), Brentwood City Council Meetings (04/27/21, 05/11/21), Bethel Island MAC Meeting (05/11/21), Bryon MAC Meeting (04/27/21), also attended the presentation of $500,000.00 in State funding from Assemblyman Frazier for a Training Tower (04/23/21) President Oftedal – Attended a round table discussion on “Long-Term Health Impacts of COVID," attended the Contra Costa County American Red Cross Leadership Council Meeting (04/22/21), met with Bryan Scott of East County Voters for Equal Protection group regarding Measure X funding and ECCFPD needs (05/12/21), attended a webinar regarding “9-1-1: Sticking together in the critical hours” regarding Peer Support and PTSD.