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Indian Trail Town Council Regular Meeting Agenda - Tuesday, July 14, 2020 Virtual Meeting —6:30 PM

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Indian Trail Town Council Regular Meeting Agenda - Tuesday, July 14, 2020 Virtual Meeting —6:30 PM MAYOR TOWN COUNCIL Michael L. Alvarez Todd Barber Mike Head MAYOR PRO TEM Shirley Howe Marcus J. McIntyre Jerry Morse INTERIM TOWN TOWN CLERK MANAGER Kathy Queen Ray Allen Indian Trail Town Council Regular Meeting Agenda - Tuesday, July 14, 2020 Virtual Meeting —6:30 PM DEVELOPMENT WORKSHOP No Developers are Scheduled to Present at this Meeting REGULAR MEETING 1. CALL MEETING TO ORDER a. Roll Call (Mayor Alvarez) b. Staff Roll Call (Ms. Queen) c. Pledge of Allegiance and Moment of Silence (Mayor Alvarez to recite for All) 2. AGENDA ADDITIONS AND DELETIONS - action 3. MOTION TO APPROVE AGENDA 4. PRESENTATIONS a. Mayor for the Day - July 4th (Mayor Alverez) 5. PUBLIC COMMENTS a. Reading of Public Comments (Ms. Queen) b. Council Feedback to Public Comments (Council) 6. LAW ENFORCEMENT UPDATE a. Captain’s Comments (Captain James) 7. CONSENT AGENDA - action a. Approval of June 23, 2020 Regular Meeting Minutes b. Approval of Tax Collection Report - June 2020 c. Approval of the 2019-2020 Powell Bill Map d. Approval of the following for Annexation #156 - Poplin Road Properties 1) Resolution Directing Clerk to Investigate (R200714-01) 2) Approval of the Certificate of Sufficiency 3) Resolution Setting the Public Hearing Date for August 11, 2020 (R200714-02) 8. PUBLIC HEARING July 14, 2020 Agenda Packet Page 1 9. OLD BUSINESS a. ABC Board - Adopted FY20-21 Budget & Budget Message (2 Min.) (Mr. Allen) - info b. Sardis Roundabout Project Update (2 Min.) (Mr. Huntsinger) - info 10. NEW BUSINESS a. Citizen of the Quarter - 1st Quarter 2020 (5 Min.) (Mayor Alvarez) - info/action - Council’s Presentation of nominees and potential vote. b. Resolution of Intent to Close Roadway (2 Min.) (Mr. Huntsinger) - action c. CCOG - Appoint Delegate and Alternate from Elected Officials (2 Min.) (Mayor Alvarez) - action 11. DISCUSSION ITEMS 12. MANAGER’S UPDATE 13. COUNCIL COMMENTS 14. CLOSED SESSION Action - Mayor’s Announcement: This meeting link will be closed; and, the meeting will continue in a new meeting link specifically for Closed Session. Once the Closed Session discussion has finished, the July 14, 2020 Town Council Meeting will resume LIVE and be recorded. Other than Motions to close, no other items will be discussed. Council will be entering into Closed Session under NCGS 143-318-11(a)(5). Mayor Alvarez to call a 5-minute recess for Council Members to switch to the Closed Session Meeting. a. Closed Session Meeting Discussion Ms. Queen to Initiate Meeting Recording and Live Functions. Council to Resume the July 14 Town Council Regular Meeting. Once the Meeting is live and being recorded - Call for Motion to Close the Closed Session. 15. ADJOURN Call for Motion to Close the July 14, 2020 Town Council Meeting. July 14, 2020 Agenda Packet Page 2 TOWN COUNCIL REGULAR MEETING Video Conference June 23, 2020 @ 6:30 p.m. MINUTES The Indian Trail Town Council elected to hold the Regular Town Council Meeting virtually at 6:30 p.m. on June 23, 2020 in lieu of meeting in person due to ongoing COVID-19 concerns as the Town continues its effort to protect meeting participants and attendees. The public was notified and given access to the live meeting. Present Online: Mayor Michael Alvarez, Mayor Pro Tem Marcus McIntyre, Council Member Shirley Howe, Council Member Todd Barber, Council Member Mike Head and Council Member Jerry Morse Absent: Staff: Interim Town Manager Ray Allen, Town Clerk Kathy Queen, and Attorney Karen Wolter Developer Meeting The Development Team for Land Design (Mason Greeson, Mark Kime, and Bob Bennett) met with Council on June 9, 2020 to discuss a project on 41 acres off of Potter Road and located in Union County. The Team requested to meet with Council again to provide clarification and relevance to the proposed lot sizes and illustrated highlighted lots of similar size in local communities for Council to view. In addition, the Team informed Council that the buildout of the homes would be down the road a couple of years, and the average sales would be around $500k bringing added value to the area. Council Members were disappointed that there were not any real improvements to what was initially proposed. Council Member Morse noted the site abuts to the Town of Weddington where lots sizes are at least one acre, the development does not have any amenities, and he would like to see some improvements. Mayor Alvarez agreed with Council Member Morse. Mayor Pro Tem McIntyre felt that if a few things could be discussed, both sides might could reach an agreement. He stated this development would be annexed into the Town, which is a good thing. He noted that if the Town does not approve the project, the County will, and in response to comments made by Council about the overcrowding of the roadways, he stated the roads would be used anyway once the County approves the project. He recommended for Council to work with the developer on this project. In response to Council’s comments, the Team stated it was not feasible cost-wise to reduce the number of houses, and it would be difficult for residents to pay HOA dues in communities under 200 units when there are a lot of amenities. July 14, 2020 Agenda Packet Page 3 Regular Meeting 1. CALL MEETING TO ORDER Mayor Alvarez called the meeting to order at 6:30 p.m. A quorum was present. a. Roll Call of Council Members Mayor Alvarez called roll and those present gave verbal acknowledgement to the Mayor as their names were called. b. Roll Call for Interim Town Manager, Attorney, and Staff Attendees Kathy Queen called roll for other meeting participants and those present gave verbal acknowledgement to the Mayor as their names were called. c. Pledge of Allegiance and Moment of Silence Mayor Alvarez recited the Pledge of Allegiance and paused for a moment of silence. 2. AGENDA ADDITIONS AND DELETIONS a. Change Item 10c to: “PB & BOA Member Appointments” MOTION was made by Mayor Pro Tem McIntyre to change Item 10c to PB & BOA Member Appointments and was unanimously approved. 3. MOTION TO ADOPT THE AGENDA MOTION was made by Mayor Pro Tem McIntyre to approve the Agenda and was unanimously approved. 4. PRESENTATIONS a. Agency Donation - B2SB Robbin Barron, organizer for the Union County B2SB, petitioned Council Members for a donation to support the Back to School Bash planned for August 9, 2020 at Carolina Courts. The B2SB provides school supplies, books bags, and socks and shoes for kids K-12. The organization requires kids to sign up, but does not refuse those who do not. Last year, the organization had 1,500 kids signed up to receive benefits. Council Members were in favor of supporting the organization which serves children from all around Union County. Council Member Morse asked how many kids from Indian Trail participate in the program; Ms. Barron responded approximately 30% of those who register. He also asked if they were going to request donations from surrounding municipalities; Ms. Barron affirmed. Council Members discussed the Agency Donation Policy and were in agreement to suspend the rules to waive the requirements for the policy so that a donation could be made within this fiscal year. July 14, 2020 Agenda Packet Page 4 MOTION was made by Mayor Pro Tem McIntyre to suspend the rules to wave the Agency Donation Policy Requirements and was unanimously approved. MOTION was made by Mayor Pro Tem McIntyre to approve a $1,000 donation to Union County B2SB (Back to School Bash) and was unanimously approved. 5. PUBLIC COMMENTS a. Public Comments b. Council’s Response to Public Comments 6. LAW ENFORCEMENT UPDATE a. Captain’s Comments Captain James informed Council Members that the UCSO deputies have had several “close calls” with COVID-19, but officers tested have all received negative results. He stated the protest this past Friday was peaceful, and commended Hayden Kramer, Parks & Rec. Manager, for his assistance in assessing the performance of several Lieutenants’ in their handling of simulated park events. 7. CONSENT AGENDA a. Approval of June 9, 2020 Regular Meeting Minutes b. Approve CCOG Membership for FY20-21 c. Approval of Monthly Tax Report - May 2020 d. Approval of Street Acceptance - Ashland Subdivision Ashland Dr., Clear Springs Ct., Glenridge Ct. e. Approval of Street Acceptance - Fieldstone Farms (5.27 Miles) Streets listed on the attached Memo. f. Approval of Budget Amendments 829 thru 836, $25,370 & 20,000 MOTION was made by Council Member Head to approve the June 9, 2020 Regular Meeting Minutes and was unanimously approved. MOTION was made by Council Member Head to approve membership with the CCOG for FY20-21 and was unanimously approved. MOTION was made by Council Member Head to approve the Monthly Tax Report for May 2020 and was unanimously approved. MOTION was made by Council Member Head to approve acceptance of all the streets within the Ashland Subdivision (Ashland Dr., Clear Springs Ct., Glenridge Ct.) and was unanimously approved. MOTION was made by Council Member Head to approve of Street Acceptance for all streets within the Fieldstone Farms Subdivision (5.27 Miles) and was unanimously approved. MOTION was made by Council Member Head to approve the Budget Amendments #829 thru #836 and amendments in the amount of $25,370 & $20,000 and was unanimously approved. 8. PUBLIC HEARING 9. OLD BUSINESS a. FY20-21 Budget Adoption July 14, 2020 Agenda Packet Page 5 i. Ms. Queen, Town Clerk, read one comment from Jim White into the record. Mr. White noted the Budget was clear and precise and the Town came out better than expected. He also agreed with paying off Crooked Creek Park.
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