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Morris Township, New Jersey 07962-1295 Telephone: 973.326.7600 | Fax: 973.644.2726 | TTY Relay: 7-1-1

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Morris Township, New Jersey 07962-1295 Telephone: 973.326.7600 | Fax: 973.644.2726 | TTY Relay: 7-1-1 300 Mendham Road | P.O. Box 1295 | Morris Township, New Jersey 07962-1295 Telephone: 973.326.7600 | Fax: 973.644.2726 | TTY Relay: 7-1-1 www.morrisparks.net THE MORRIS COUNTY PARK COMMISSION DISTRIBUTION OF PARK COMMISSION MEETING MINUTES Date September 25, 2017 1. President Betty Cass‐Schmidt 2. Vice President Barbara Shepard 3. Commissioner Julie C. Baron 4. Commissioner William Cogger 5. Commissioner Stuart Lasser 6. Commissioner Edward G. McCarthy 7. Commissioner Richard Seabury, III 8. Commissioner Matthew Tal 9. Commissioner Louis A. Valori, Jr. 10. Executive Director David D. Helmer 11. Freeholder Liaison Douglas R. Cabana 12. File – 2 THE MORRIS COUNTY PARK COMMISSION 300 Mendham Road Morris Township, New Jersey President Cass-Schmidt called to order the 853rd meeting of the Morris County Park Commission at 7:30 p.m. on Monday, September 25, 2017, in the Park Commission Board Room at The Cultural Center, 300 Mendham Road, Morris Township, New Jersey. Executive Director Helmer then read the following notice: PURSUANT TO N.J.S.A. 10:4-6 et seq., adequate notice of this meeting held at 7:30 p.m. on Monday, the 25th day of September, 2017, has been provided by publication in the Daily Record and The Star-Ledger, by posting of said notice in the Administration Building of the Morris County Park Commission, at the County Courthouse, and by filing a copy of the same with the Morris County Clerk, and by posting an Agenda on the Morris County Park Commission website. ROLL CALL The following were present: President Betty Cass-Schmidt Commissioner Julie C. Baron Vice-President Shepard Commissioner Stuart Lasser Executive Director David D. Helmer Commissioner Edward G. McCarthy Deputy Executive Director Richard Vitale Commissioner Richard Seabury, III Counsel John Suminski Commissioner Matthew Tal Commissioner Louis Valori SALUTE TO THE FLAG President Cass-Schmidt led those present in the salute to the flag. APPROVAL OF MINUTES President Cass Schmidt asked for a motion to approve the minutes of the July 11, 2017 Work shop Meeting and the July 24, 2017 Park Commission meeting. Vice President Shepard abstained on the vote for the Park Commission meeting of July 24, 2017. Commissioner McCarthy moved to accept the minutes of the July 11, 2017 Workshop and the July 24, 2017 regular meeting, the motion was seconded by Commissioner Lasser and unanimously approved by voice vote. HEARING OF CITIZENS Name Address Affiliation Julia Somers New Jersey Highlands Coalition NJHC Constance Stroh 19 Dogwood Trail Randolph, NJ Upper Rockaway River Watershed Association Ms. Julia Somers wanted to bring the Commission up-to-date regarding the rare plant survey that they have been conducting on Sparta Mountain and that it is moving along and they only have one occasion left when the surveyors will come back to Sparta Mountain, this will take place next weekend and not too long after that they should have the results. The group will be mapping everything, and adding it to the data that has been collected before on Sparta Mountain and when the report is put together they will share that with the Park Commission. Ms. Somers then inquired if there has been any activity at all to do with the Forest Stewardship planning for Mahlon Dickerson Reservation, since the last meeting. Executive Director Helmer responded that as of this date there has not been anything done with this, and that we will be meeting with Audubon on October 5, to review the status of where everything is and the direction that the Park Commission may or may not be heading in the future. Ms. Somers wondered what maybe the Park Commission’s aspirations on working with further Forest Stewardship Plans in the Highlands, which all would be Morris County holdings, with New Jersey Audubon. Executive Director Helmer stated that the Park Commission has no plans or o or has had discussions regarding that, and as stated in previous meetings our focus right now is addressing the Emerald Ash Borer. Ms. Somers stated that her organization would be very interested in what comes out of the October meeting with New Jersey Audubon. President Cass-Schmidt asked for a motion to close the Hearing of Citizens, the motion was made by Vice President Shepard and seconded by Commissioner Lasser and unanimously approved by voice vote. LIST OF BILLS President Cass-Schmidt asked for a motion for payment of bills for the months of August and September, 2017, totaling $5,854,731.62 Vice President Shepard moved the payment of bills as presented, and the motion was seconded by Commissioner Tal and unanimously approved by roll call vote. (Attachment No. 1) At this point in time Commissioner Seabury arrived at the meeting. FINANCE AND BUDGET COMMITTEE Vice-President Barbara Shepard, Chair PRESENT: President Cass-Schmidt Executive Director Helmer Vice President Shepard Deputy Executive Director Vitale Commissioner Lasser Treasurer Kovalcek Commissioner McCarthy The Committee met at 5:00 p.m. prior to the Park Commission meeting. The Committee reviewed the expenditures and the revenues, Vice President Shepard stated that the revenues for 2017 appear to be on target. Preparation in under way for the 2018 budget, and there will be a meeting held on October 18th, regarding the 2018 budget. Starting in January 2018 the County, including the Park Commission will be implementing mandatory direct deposit for all employees which should offer savings in time in particular for staff here. The Committee reviewed and recommended approval of the August and September, 2017 List of Bills consisting of Operating Fund Bill List Expenditures of $277,868.16 Prepaid Expenditures of, $4,959,857.76 including (5) payrolls of $2,413,175.97 Park Capital Account Expenditures of $309,724.18 Park Improvement Trust Expenditures of $286,598.64; Park Trust Expenditures of $19,223.64 Grant Fund Accounts Expenditures of $1,459.24. There were no expenditures for the Park Police Special Law Enforcement Account and for the Dedicated Trust Account, for a total of $5,854,731.62. Capital County expenditures not included in Park Total totaling $290,880.44. The Committee reviewed the following Resolutions as listed below. Resolution No. Description No. 119-17 Places the Park Commission in Executive Session pursuant to the pertinent provisions of the Open Public Meetings Act. No. 120-17 Adopts Resolution No. 121-17 through No. 134 -17 No. 121-17 Voids the checks that are listed in the Resolution. No. 122-17 Extends the lease for Contract No. 21-06 “Lease, Operate and Maintain an Equestrian Stable Facility and Five Room Apartment at Seaton Hackney Farm Park” for a third three (3) year extension period until July 31, 2020 for $2,448.03 per month or $29,376.36 per year and shall be automatically adjusted yearly. No. 123-17 Approves Change Order No. 2 for Contract No. 35-17 titled “Mennen Sports Arena Safety System Emergency Generator Replacement” for the installation of monitoring and signal transmission device to transmit a loss of power signal from Rink No. 3 electrical service to the new generator in the amount of $5,585.00 adjusting the cost of Contract No. 35-17 inclusive of Change Order No. 2 to $109,649.00. No. 124-17 Supports the Morris County Park Police for their participation in the Drive Sober or Get Pulled Over program under a $5,500.00 Grant. No. 125-17 Recommends that staff shall solicit quotations from vendors that provide the service of “Installation, Operation and Maintenance of Video/Amusement Game Machines” and negotiate and award upon adoption of a Resolution by two-thirds affirmative vote of the governing body since no bids were received on two occasions for Contract No. 15- 17 titled “Installation, Operation and Maintenance of Video/Amusement Game Machines” No. 126-17 Approves Change Order Nos. 1 and 2 for the non-fair and open contract titled “Restoration of the Sill Beams at the Cooper Gristmill” in the amount of $4,782.00 and Change Order No. 2 in the amount of $2,230.00 bringing the total amount of the non-fair and open contract inclusive of Change Order Nos. 1 and 2 to $30,012.00 No. 127-17 Amends the Year 2017 Operating Budget to add $5,500.00 revenue received from the Distracted Driving 2017 Campaign, $5,500.00 revenue received from the Drive Sober or Get Pulled Over, $3,700.00 received from the Green Communities 2017 Urban & Community Forestry Program, and $71,620.00 from the NJ Historical Commission 2018 General Operating Support Grant for Resolution No. Description a total amendment of $86,320.00. No. 128-17 Rejects the bid submitted by Wu & Associates of Mt. Laurel, New Jersey and from Lewis Graham of Clark, New Jersey for Contract No. 38-17 titled “Phase 1: Rehabilitation of the Moses Estey House at Historic Speedwell” for substantially exceeding the budget estimate for the project. No. 129-17 Awards Professional Services RFP No. 202-17 titled “Professional Engineering Services” in a fair and open manner to LAN Associates of Midland Park, New Jersey and E&LP of High Bridge, New Jersey in an amount not to exceed $350,000.00. No. 130-17 Authorizes David D. Helmer, Executive Director to execute the grant agreement with the State of New Jersey in the amount of $13,200.00 for the project titled “Nathan Cooper Grist Mill.” No. 131-17 Approves Change Order No. 1 for Contract No. 11-16 titled “Rehabilitation of Canty’s Lake Dam” for work needed to complete the rehabilitation of Canty’s Lake Dam at Silas Condict County Park, in a no-cost contract extension of 34 days and a new contract completion date of November 6, 2017.
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