UNIVERSITY OF GUELPH BOARD OF GOVERNORS
Thursday, September 23, 1993 5:00 p.m. Room 424, University Centre University of Guelph
-AGENDA-
I. Welcome and Introduction (B. Brock)
II. Approval of Agenda (B. Brock) - Motion
III. Approval of Minutes (B. Brock) - Motion
IV. Business Arising from the Minutes (B. Brock) i. Student Rights and Regulations Pamphlet, 1993-94 (B. Sullivan) - Information ii. Pension and Benefits Committee By-Law Change - Motion
V. Executive Authority 1993-94 (B. Brock) - Motion
VI. Executive Committee Report (B. Brock) i. Pensions and Benefits Ad-Hoc Inflation Protection Adjustment -Information ii. Social Contract - Campus Agreement - Information iii. Social Contract - University Pension Plan Holiday - Information iv. Appointment of Acting Vice President, Academic - Information
VII. Audit Committee Report (B. Pattison) i. Audited Financial Statements for 1992-93 - Motion ii. Environmental Health and Safety Report - Information
VIII. Report of the President (M. Rozanski) i. Appointments and Promotions - Information ii. Review of University Business (Status Report) - Information
IX. Other Business UNIVERSITY OF GUELPH BOARD OF GOVERNORS
Minutes of the 227th meeting of the Board of Governors, Tuesday, June 22, 1993, 3:00 p.m., Room 424, University Centre.
Present: Bill Brock (Chair) Lincoln Alexander (Chancellor) Ken Bedasse Susan Faber Solette Gelberg Patricia Gentry Roger Horton Catherine Hume David Lees Tanya Lonsdale Elizabeth Macrae Murray McEwen Susan McNabb Bernard Ostry Mordechai Rozanski (President) Maureen Sabia David Weinberg Marty Williams
Regrets: Mary Beverley-Burton Kurt Liebe Jason Mcllveen John Morrison Bill Pattison
Visitors: Michael McMillan, Acting Chair, Board of Trustees of the University of Guelph Heritage Fund Leonard Conolly, Acting Vice-President, Academic Charles Ferguson, Vice-President, Administration Gerry Quinn, Vice-President, University Affairs and Development Roger Phillips, Treasurer Tammy Bray, Acting Associate Vice-President, Academic Brian Sullivan, Associate Vice-President, Student Affairs Jane Watt, Assistant Vice-President, Human Resources Derek Jamieson, Director, Institutional Analysis and Planning Roger Jenkins, Director, Physical Resources John Miles, Director, Financial and Administrative Services Garry Round, Director, Hospitality/Retail Services Joanne Faught, Internal Auditor
Betsy Allan, Secretary
7 Observers 2 June 22, 1993
Agenda AGENDA 65/93 On motion duly made and seconded, it was
RESOLVED, That the agenda for the meeting of June 22, 1993, be approved, as presented.
Opening OPENING REMARKS Remarks 66/93 The Chair asked visitors and observers to retire from the meeting as the Board was going in-camera.
FIRST IN-CAMERA SESSION CONFIDENTIAL
Minutes MINUTES 67/93 On motion duly made and seconded, it was
RESOLVED, That the minutes of the 226th meeting of the Board of Governors be approved.
LGC RESIGNATION OF LGC APPOINTEE Appt Resign. 68/93 Mr. Kofi Hadjor, a Lieutenant Governor Order-In-Council appointee, delivered his resignation to the Secretary during the April 22, 1993 Board meeting, prior to his early departure from that meeting. The Board of Governors By-Laws instructs the Board to accept a resignation by resolution.
Mr. Brock had spoken with Mr. Hadjor and discussed Mr. Hadjor's concerns and frustrations and general dissatisfaction with the Board of Governors' agenda. Mr. Hadjor had been invited to attend the Board meeting and dinner tonight, but he was unable to accept the invitation due to a previous commitment. Mr. Brock recognized the resignation as an unusual situation, but nonetheless suggested Governors support its acceptance.
In discussion, Governors noted their interest to discuss some of the issues of Board Governance raised by Mr. Hadjor. Governors also want to be treated courteously so as to not engender hard feelings in situations such as this.
On motion duly made and seconded, it was
RESOLVED, That the resignation of Kofi Hadjor be accepted, effective June 22, 1993.
The Board returned to open session to continue with the agenda.
"END OF FIRST CLOSED SESSION" 3 June 22, 1993
Opening OPENING REMARKS Remarks ■...... 69/93 Mr. Brock welcomed new University President Dr. Mordechai Rozanski to his first meeting of the Board of Governors.
REPORT OF THE EXECUTIVE COMMITTEE
By-Law (a) Pensions and Benefits Committee By-Law Change Amendment 70/93 According to Board By-Laws, notice of a motion to alter any By-Law must be given at the meeting preceding the one at which the motion is to be presented. Documentation pertinent to Pensions and Benefits Committee By-Law changes was circulated with the meeting material. This item will return for consideration at the next Board meeting.
Pension (b) Pension Funds Planning for the Future Funds 71/93 It was noted for information that Dr. Rozanski has been requested to review the Pension Plans' surplus and to return to the Executive Committee his views and any recommendations for its use. This item will return for consideration at a future Board meeting.
REPORT OF THE FINANCE COMMITTEE
N..... MET Operat. (a) Amended 1993-94 MET Operating Budget Budget 72/93 The University's 1993-94 Operating Budget has been amended as requested at the April 22, 1993 meeting. A copy was included in the Board meeting package.
Student STUDENT RIGHTS AND REGULATIONS PAMPHLET, 1993-94 Rights & Regs. 73/93 Mr. Brian Sullivan was invited to make the presentation. As a result of the revisions to this information pamphlet approved by the Board last year, only a few editorial changes were being recommended.
Governors considered the wording under section number 1, Civil Statutes, and number 2, Academic Responsibility. It was requested that the text be sufficiently clear and descriptive to permit interpretation by a lay reader, which is the audience for this publication. It was requested that number 1, Civil Statutes, articulate that the University's interest may cause it to initiate a hearing, even if civil authorities have or have not taken action. Under section number 2, Academic Responsibility, it was requested that the wording be clarified to explain that the right to access of University resources was limited to available resources.
It was requested that number 5, Facilities, Telecommunications, and Property, have the word "University" inserted to denote that possessing or tampering with fire protection equipment was specifically University fire protection equipment.
Governors agreed to accept the recommended changes to the 1993-94 pamphlet 4 June 22, 1993
on the condition that: number 5 have the word "University" inserted into the text and that Dr. Rozanski and Brian Sullivan revise sections number 1 and number 2 to reflect Governors concerns. The text changes will be presented at the September Board meeting for information.
On motion duly made and seconded, it was
RESOLVED, That the Student Rights and Responsibilities 1993-94 brochure, as amended, be approved, effective September 1, 1993.
NAUBCS REPORT ON NATIONAL ASSOCIATION OF UNIVERSITY BOARD Report CHAIRS AND SECRETARIES (NAUBCS) 74/93 Mrs. Gelberg was invited to report on the annual meeting of the National Association of University Board Chairs and Secretaries (NAUBCS) held in Winnipeg in May.
It was reported that in 1992 the NAUBCS membership had agreed to consider the structure of the organization, but that it should remain unincorporated with AUCC providing the Secretariat on a year-to-year basis. This year a statement of organization and bylaws were approved with the overall objectives of the organization being to improve the governance of Canadian universities. The NAUBCS Chair for 1993-94 is Robert Landry, Chair of the Board of Governors of the University of Ottawa. Affiliation with this group requires each institution to pay an annual membership fee, set at $250.00 for 1993-94, and new members pay a one-time $200.00 membership fee. Each university is responsible for travel and accommodations costs for anyone attending meetings on its behalf.
Mrs. Gelberg listed the various sessions held during the conference and highlighted a presentation about achieving institutional change. She commented that organizational change is difficult, protracted and requires perseverance. The problem being that generic approaches do not account for organizational differences within universities such as climate, culture or structure. Universities are like countries; they are driven by their cultures and before any real institutional change can take place successfully, there must be a change in the culture. Mrs. Gelberg said that the speaker believed success would be more dependent upon astute political leadership and that the best strategy is a good process, not a detailed plan. A successful approach to University change combines aspects of structure, strategy, leadership, culture and communication.
Mrs. Gelberg summarized points made at the conference which she thought were applicable to the University of Guelph's current situation, including: the need to take time to seek opportunities; that generally problems come from within; the need for a culture of continuous improvement; the need to develop quality indicators and be more customer friendly; the importance of merit pay; and that quality does not have to cost a lot.
Mr. Brock noted the association's recognition of Mrs. Gelberg's long affiliation 5 June 22, 1993
and leadership role in NAUBCS by electing her to the position of honourary officer for 1993-94.
REPORT OF THE PRESIDENT
Pres. Rep. (a) Tenure and Promotion T&P 75/93 Documentation included in the meeting package is for information.
Status (b) Status Report Report 76/93 An example of the University adapting to the new economy by combining a knowledge based business with the technology of communication has resulted in a new distance education initiative. An example of the commercialization of technology transfer is Lifelearn V Inc., an international distance education initiative for veterinarians. This organization is a result of collaboration between the University of Guelph, Cornell, Texas A & M, Tufts, London England, Sydney Australia, and the National University of Mexico. Phase II of the University of Guelph Food Science addition named Guelph Food Technology Centre has officially opened. The Centre is an innovative partnership of industry, government and university, working together to make the best use of food technology resources in all sectors. Dr. Rozanski participated in the University of Guelph Alumni Association strategic planning session recently. Professor Alex Micholas, Philosophy has been named to the Royal Society of Canada, the most prestigious learned society in the country. Guelph has 14 faculty named to the society. This years Parents Program Acquisition Fund for the University Library has generated the equivalent of approximately 1,400 books. It is the only fund raising program specifically for parents, coordinated by the Annual Giving Office.
Social (c) Social Contract Update Contract 77/93 Under the edict of the Social Contract, a three year provincial government cost cutting measure, the University is required to reduce its MET funded Operating Budget. The OMAF contract budget is being adjusted separately. The two billion dollar public sector payroll cut will affect the university sector by $110 to $118 million, the University's share of which is approximately $6.4 million (revised to $6.1 million before application of 20% reduction if agreement is reached). Other related items affecting the budget include: the $1 million reduction as directed by the Board of Governors, $900,000 reduction in funding from the expenditure control program, $758,000 increase in cost of insurance premiums (major medical, dental, life), $553,000 increase in cost due to the 1993 Ontario provincial budget and extension of sales tax to previously exempt items. The province will implement its cut starting with the July transfer payment, although discussions continue until the first of August. The proposed provincial Enabling Legislation will over-ride any existing agreements between the 6 June 22, 1993
universities and unions or identified groups; the University does not have any salary agreements in place for 1993-94.
It is expected that the reduction in the budget will be addressed through a combination reduction and freeze of compensation, which may also be augmented with unpaid vacation. Those earning $30,000 or less will not be affected. Application of a fair, graduated system for salary reduction is being contemplated. It is expected that the Administration will come close to identifying the $10.1 million operating deficit (excluding OMAF reduction of about $4 million), although cooperation of the University community will be important. Meetings have been held with many groups on campus in an effort to share information and seek advice. The Consultative Forum committee has been asked to begin meeting with the community to discuss and develop funding ideas for the short-term.
The Administration is not optimistic that base funding will be replaced at the conclusion of the three year Social Contract. Dr. Rozanski sees two major challenges facing the institution. In the short-term the immediate problem is the budget and the desire to approach any adjustments in a collegial and fair manner. The long-term impact requires a strategic planning process to serve as the basis upon which resources may be invested or reallocated. Leonard Conolly is a facilitator at the Provincial talks table with Derek Jamieson and Jane Watt acting as resource people.
Academic ACADEMIC RESTRUCTURING -- INTERIM REPORT Restructuring 78/93 Dr. Leonard Conolly was asked to comment on this item. The Committee was established by Senate in September 1992 to recommend changes to the academic administrative structure that would improve Guelph's ability to deliver programs; promote interdisciplinary teaching, service and research; enhance faculty career development; be responsible to societal needs; support the University's learning objectives; enhance flexibility and economy of effort and economize infrastructure costs. As a result of fiscal challenges, some of which are anticipated to result from the Provincial Governments' Social Contract, the context of academic restructuring has changed. It is timely and logical to move academic restructuring into a larger strategic planning process. It is expected that the Senate will expand the Academic Restructuring Committee membership and amend its mandate so it can become involved in recommending University academic priorities.
In discussion, Governors considered the Interim Report as one of the most exciting documents to come out of the University. It was described as timely and reflecting the maturity of the institution as a whole. Members were pleased to see the University acknowledging a major responsibility for life-long learning. The Report was praised for its bold critique and innovative proposals. The Report could serve as a model for the strategic planning process to be undertaken in the near future.
A Governor commented that there is a possibility, if not tendency, for committees 7 June 22, 1993 of this nature to be hesitant to put forward too strong a recommendation for fear of upsetting the collegial environment. Dr. Leonard Conolly, Chair of the Restructuring Committee, was commended for his leadership and fostering a spirit of collegiality among the Committee members and the campus.
OTHER BUSINESS
There was no other business.
The Chair asked everyone to clear the room as the Board was going in-camera.
Charles Ferguson, Leonard Conolly, Gerry Quinn, John Miles, Roger Phillips, John Armstrong and Michael McMillan were invited to remain.
"END OF OPEN SESSION" UNIVERSITY cfGUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Business Arising from the Minutes of June 22, 1993 Student Rights and Regulations Pamphlet, 1993-94 -- Amendments -- Information
DATE: September 15, 1993 EXTENSION: 3438/6571
As directed at the June 1993 Board of Governors meeting, Dr. Rozanski and Brian Sullivan have discussed the Board's recommended changes to the Students Rights and Responsibilities Pamphlet, 1993-94. The text has been revised as quoted below and the pamphlet printed. It is forwarded to Governors for information.
1. Civil Statutes: replace the last sentence with: the University's interest may cause it to initiate a hearing whether or not civil authorities have taken action.
2. Academic Responsibility: replace the entire section with: You have the RIGHT to engage in free intellectual enquiry and, within the limits of the material and human resources of the University, to access the resources necessary to plan and accomplish your educational and career objectives. You have the RESPONSIBILITY to: ...
5. Facilities, Telecommunications, and Property: replace d) with: not remove, possess or tamper with University fire protection equipment.
7 • d1/4-(4-\ Betsy Air Betsy/sm encl
GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120 ONNINNTINP( a Alcohol and Drugs - You have the RESPONSI- VKITY to aide by the Priteincial liquor Licence Ad and statutes pertakag b Mead drugs. me un- JUDICIAL PROCESSES lawful possession of liquor bytes. sider the age of nineteen end the consunplon or open polestar% of lquor other than in a residence room or canoed The Urbanity . dud Comities is an appOinted premises are prohibited. Tribunal of students end faattystich hears reported Wants of dudent behadour that reposed alleged 7Peranks and idertilikadon - You have the ditadbne of the student reguisans. Nebo Imposes I RIGHT, upon payment of any required be, to IIPINOPride penalise Pitch am Include access meta spedal antes as a University com- fbies, prdmilentey warningsand, ahem munity mentor. You have a IllISPONSIBUT not cases, suspension and mpubion. Fines up to $500 to acquire or use meal cards, University Wenner:aeon, cal be posed. Students have the Vitt be repre- bus passes or parking pemits bat are stolen, sented by an advisor, including legal colinsit celled, lost, false, or eared. Decisions offs Univentlytiuddit Cortsittbemay Grounds - You have the RIGHT to enjoy tree be sealed to the Leiser Hoeft Board, a sops- 8of the University grounds. You have the RE- Mb student/faculty Tribunal. SPONSIBILITY to observe the following speck Far pumas of these matadors, a student is a Melons: person registemd in an undergraduate or gradate a) Bbydes - Bicycles are subject to rem at the program procesdng toward a Nees, a ions or we s expense if they are seated to tees or rail- dedicate at the thiversity d Guelph, or Osaka ings, seated to ramps tor the dotted, left ki flre taking credit or non-aedt comes offered by the mutes or stairwels of any tinker bukkg or oth- University. erwise found obstructing by being in any unauthorized area. b)Temporary Accommoddion - Sleeping or main- taining residence In velides, tears, edits or Omar lemporary accommodation on the Universdy taws is pmhibibd. c) Pets - Pets on campus must be under the act coned of the ownericustadan at all Imes and must not be left unattended. Pets are not allowed in Uni- vervity buildqs. d) Firearms and Weapons - Firecrackers, gunpow- Further Remotion on the Juddal der, lammable solvents, firearms and weapons or process and aditionsi copies of Ills other fonts of explosive or volatile Meals are Student Rabb and Responsibilities prohbited other than in an area speeded by the Osmant are available from the Office d Univers / Poke. Al Imams and weapons must be Student Maks, 4th Roar, Uneasily registered and stored in such area. Centre. Comments on die dossed and 0 Webers - You have the RANT, upon complance medic suageetions for pendants or QwW1 existing sign-In requkements (Sextet Hous- additions to the student registers ing Services and licensed estabalmants), to have wdcome at any dme. visitors on campus. As their sponsor, you have the RESPONSIBLITY to ensure that they abide by these reguladons. If a guest engages in misconduct, you may person be abject to disciplinary penalties. pro chatactedsle of student Nfe retim eft roast the Memo for condition of each STUDENT RIGHTS AND cam ki a wide sidgeof areas of daily Ihrkig reldon- course; RESPONSIBILITIES dips, alcohol Conswidlon, reaped for persons and comet your amide advisor (Program Olusel- propedy, ridden, parsed eddy, and stolidly. lor, Depannenil Adobes, Gad Co-ordinator) or Student membership in the University of Guelph Staff sod faculty are part of the oduadimt cm- the relevant Aoaderric Review Cowen t ex- community is associated with some fundamental They °diabolist promtedoent learning Muds s( drcumstances affect your acadenic values, rights and responsibilities. This brochure develop new knovAedge. The thiversity s re- pertinence; and, outlines the basis of conduct considered to be spond:My kW s. prctrkthig the resources and know the UNtersthjs policy on academic miscon- consistent with the goals and well-being of the cippodwitiesforself-Improwonentnecessaryfortheir duct and abide by it. University community and describes the process in darts to succeed. Refer t the Undmgmduale and Gmduihi calendars, a/ratable at the Registrar s Office or Graduate Modes, for place to review reported incidents of misconduct. The values iderthfied sieve as the foundation for spades. pokes and regthationsgoverdv the university con- The statement of University Community Principles IXSCffindflaffiell - You have the RIGHT to an reprinted below is the starting point for these regu- Met of al of us - skoterts, staff and tatty. Ongoing membership ki this Uriversity presumes a prepared- environment characterized by mutual respect lations. You have the ness t help dme and deport a condurity based RESPONSMIUTY to treat all mentors of the University oh these values. coned withoutdorkrinalon on the basis of race, creed, cods, nalonalty, ancestry, UNIVERSITY COMMUNITY REGULATIONS sex, sexual orientation, or place of origin. (The University s Education and Equity policy and its PRINCIPLES Statement of Mont on Racism we avalkthle from the The Univentty accepts that you are able to male Employment and Educational Equity Office, 4th floor, mendable dedsions regardng your own moral and University Centre.) The University of Guelph is a community dedcated social behaviour. These regulatons are indeed to A tedereneefiaresement/Dieruptions You We advancement of learning and the disenrietion help ensure mutual respect br your rights and the 9 have the RIGHT el an environment that is safe of knowledge; the inelectual, sock, moral and rights of others and to support an environment con- did free from unwanted attention. You have the physical development of its mambas; widths better- ducive to personal and intellectual growth. In RESPONSIINLIrr to avoid engaging in addles ment of society (University of Guelph Pct, 1964). exercising these Rights, you are required to Ade by likely to saute personal injury (such re fghIng), These overall goakt commit us to threeddral values the Responsibilities indcated below. interionmottho any dam or iindon, and inkniddon which we share as students, staff and too : CM Statute You retain your ordeal), WITS or hammiest. Use, or pemilting the use of the The development of all menthes of his university 1 as a citizen when you become a member of the University d Guelph computing, telephone, mat , ODITIMUfiiy,Whith Implies seid affirms thedvey, lJriveraity mom You have the RESPONSIBL- depby,edotherintemalcononwicatonsysens worth and a my of the Indlyklual. !TY to abide by Federal, Provkxial and Mwricipal convey nuisance, obscene, or otherwise Objedbl- A focus on learning and knovAedge, witch up- statutes In addition to the University s own regrda- able messages is prohibited. holds the fundamental !methane of seesoned Ions. The University s interest may cause it to initiate (The University s Policy and Procedure on Sexual debate and kmulry in al of this university s am- a hearing whether or not civil authoriles have taken Harassment le available from the Office of Student Maim. demic and service functions. auction. 4th Roor, Unimak!, Centre.) Societal enhancement, whichextends theoomnhit- Academie Responstft - You have the RIGHT Facilties,Teleconvnunleallons, and Pmperty to engage in free inetedual enquiry and, wit You ham the ligitIT bite used University of the Institution to the ideal of modes to the limits of the material and Nand resources of the tales. You have the IMMOBILITY to : broader community. lhinhetsity, to mess the resources necessary to plan a)respect posted hours and limits on unauthorized The knage of community conesdosest bdescrib- and accomplish your ode:atonal and career objec- entry where itch condions exist; ing what t already distinctive about cur university and foes. You have the FESPONSWITY to: b) confine smaldng only to area designated for that what we believe should be enhanced as It continues propose; establish personal goals ter d welts of Uriver- to evolve as an !winden that is comprehend , c) not destroy, tamer with, monopolize, unlawfuly sty the; personalized, and ride in ecklesship. access, remove or possess property not you own, pursue the Letmeig Objectives` established by indudng library medial, computing As a student you become a member of this com- the University in the context of your own program bodies, tee- communication systems, and emergency munity when you choose to codinue your oducefonal rend gods; telephones; and career here. Being pat of the Ude wit be a time • elide to the schedule d des and academic of acconpeshing your teeming djedim, demot- d)not remove, possess or tamper with Univetsky lire and non-academic regulations; protection mimed. ing new values and pods of view on the wodd, and select courses based on academic program re- deepening relations/Om The high energy and dose qukementit; UNIVEIWTY 'GUELPH
BOARD OF GOVERNORS MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Business Arising from the Minutes of June 22, 1993 Proposed Amendment to The Board of Governors of the University of Guelph General By-Laws and Committee Structure Document - pertaining to Pensions and Benefits Committee - Second Reading — Motion
DATE: September 15, 1993 EXTENSION: 3438/6571
Pension reform was accepted by resolution at the April 22, 1993 Board of Governors meeting. One item of reform pertained to governance. The Pensions and Benefits Committee, cognisant that the Board of Governors has the ultimate responsibility for the financial soundness of the pension plans, nevertheless believed that the competing requirements for increased representation and accountability could be accommodated with a revised committee structure. Included was the caveat that all recommendations brought to the Board of Governors must have the support of the majority of the non- plan Board members on the Pensions and Benefits Committee.
It was proposed and accepted by resolution that the revised committee structure consist of five non-plan members of the Board of Governors, four members of the pension plans, and one retiree. Three non-plan Board members must be in attendance as a part of quorum at any meeting. Furthermore, any recommendation by the Committee to the Board for example, policy change or plan amendment would require a majority of non-plan Board members at the Committee meeting being in agreement.
As a result of the acceptance of this reform, it is necessary to repeal and replace, by way of motion, sections in the Board of Governors General By-Law and the Committee Structure document pertaining to the membership, voting procedure and quorum of the Pensions and Benefits Committee.
Revisions:
At its meeting of June 22, 1993, the Board of Governors gave first reading to the proposed changes to its bylaw and Committee structure document, concerning membership, voting and quorum regarding the Pensions and Benefits Committee. Quorum for the Pensions and Benefits Committee is included in the Board of Governors General By-Laws Section IV - Committees, (7)(f). Committee membership is included in the Committee Structure document.
/ ... 2
GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120 Page 2 September 15, 1993
It is proposed that the following changes be approved for the General By-Laws of the Board of Governors and Committee Structure document:
BY-LAW IV - COMMITTEES, 7(f):
Change from The quorum for each Board committee shall be two-fifths of its membership except for the Pensions and Benefits Committee, which shall have a quorum or 4. Each member of the committee present at a meeting shall be entitled to one vote.
Change to The quorum for each Board committee shall be two-fifths of its membership except for the Pensions and Benefits Committee, which shall have quorum of 4, 3 of whom must be non-plan members. Each member of the committee present at a meeting shall be entitled to one vote. Except for the Pensions and Benefits Committee when in the case of recommending policy change or plan amendment onto the Board of Governors must have agreement of a majority of non-plan Board members.
COMMITTEE STRUCTURE DOCUMENT REVISION: PENSIONS AND BENEFITS COMMITTEE
Change from war Membership: five members appointed from the Board, Board Chair, President, Chair of the University's Pension Advisory Committee
Change to Membership: five non-plan members appointed from the Board, four members of the pension plans, one retiree, Board Chair, President, Chair of the University's Pension Advisory Committee
The Board is asked to,
RESOLVE, That the Board of Governors General By-Laws Section IV - Committees, (7)(f), be repealed and replaced as outlined.
The Board is asked to,
RESOLVE, That the Committee Structure document, section governing the Pensions and Benefits Committee, be amended as outlined.
z am, Betsy/sm Betsy Ail UNIVERSITY GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Executive Authority -- Motion
DATE: September 15, 1993 EXTENSION: 3438/6571
The Executive Committee is vested with authority to approve resolutions on behalf of the Board between meetings in matters for which the Board has delegated its authority (including confidential matters), and regularly reports to the Board on actions taken as appropriate.
The Board of Governors is asked to vest the Executive Committee with the authority to act on its behalf as appropriate during the coming year.
The Board is asked to,
RESOLVE, That the authority of the Executive Committee be continued until September 22, 1994.
Betsy/sm
GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120 UNIVEIWTY 'GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Executive Conunittee Report Ad-Hoc Inflation Protection Adjustment -- For Information
DATE: September 15, 1993 EXTENSION: 3438/6571
The Pensions and Benefits Committee met in July, 1993 to consider an ad-hoc inflation protection adjustment to pensions. A recommendation for an ad-hoc inflation protection adjustment was made to the Executive Committee. The Executive Committee at its July 28, 1993 meeting, approved the Pensions and Benefits Committee recommendation and passed the following resolution:
RESOLVED, That an ad-hoc inflation protection adjustment of 1.6%, effective September 30, 1993, be made to pensions in payment in respect of the 1992-93 year, at an estimated cost to the pension plans of $1.7 million.
Betsy Al Betsy/sm
GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120 UNIVEkSITY t_fGUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Executive Committee Report Social Contract -- For Information
DATE: September 15, 1993 EXTENSION: 3438/6571
The Executive Committee discussed the Province of Ontario Social Contract and its implications for the University of Guelph at its meeting of July 28, 1993. Dr. Rozanski informed members on the progress of discussions taking place on campus. Governors discussed the matter and were supportive of the proposed agreement, subject to the employee groups signing and ratifying the document. The following motion was passed:
RESOLVED, That the Executive Committee endorse the agreement reached between the University and its employee groups on Social Contract, subject to the securing of signatures and ratification.
Subsequent to this meeting, employees groups did sign and ratify the agreement. The Agreement was published in the August 6, 1993 issue of At Guelph.
Betsy Ap Betsy/sm
GUELPH • ONTARIO • CANADA • MG 2WI • (519) 824-4120, EXT. 2114 • FAX (519) 767-1350 UNIVERSITY .VGUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Executive Committee Report Social Contract - University Pension Contribution Holiday -- For Information
DATE: September 15, 1993 EXTENSION: 3438/6571
The Executive Committee discussed the implications of the Province of Ontario Social Contract on the University of Guelph at its meeting of July 28, 1993. Dr. Rozanski informed members that one result of the freeze in compensation was a windfall actuarial surplus to the pension plan of $7 million in each of the next three years. Bill 48 recommended that institutions use windfall pension savings to cushion the effects of the Social Contract; and the only way to access these savings was through a pension contribution holiday on the part of the University. Dr. Rozanski informed members of a meeting of the Consultative Forum at which the group had agreed to the University's taking a unilateral pension holiday. The Executive Committee passed the following motion:
RESOLVED, That the Executive Committee approve the University's taking a pension contribution holiday for the duration of the Social Contract, June 14, 1993 through March 31, 1996, and authorize the President to apply the savings/windfall as he sees appropriate to mitigate effects of the Social Contract on the operating budget.
Icy
Betsy/sm
GUELPH • ONTARIO • CANADA • NIG 2W1 • (519) 824-4120, EXT. 2114 • FAX (519) 767-1350 UNIVEk$ITY 'GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Executive Committee Report Transitional Management -- For Information
DATE: September 15, 1993 EXTENSION: 3438/6571
Dr. Jack MacDonald, Vice-President Academic, is on sabbatical until April 30, 1994. Dr. Leonard Conolly, Acting Vice-President Academic, has been appointed the new President at Trent University in Peterborough. As a result of the departure of Dr. Conolly, Dr. Rozanski recommended to the Executive Committee that Dr. J.L. (lain) Campbell be appointed Acting Vice-President Academic, effective October 1, 1993 through to April 30, 1994.
The Executive Committee, exercising executive authority, passed the following resolution:
RESOLVED, That Dr. J.L. (Iain) Campbell replace Dr. Leonard Conolly as Acting Vice-President Academic, effective October 1, 1993 through to April 30, 1994.
Betsy A Betsy/sm
GUELPH • ONTARIO • CANADA • NIG 2W1 • (519) 824-4120 UNIVERSITY 9/GUELPH
kr OFFICE OF THE PRESIDENT Letter From the President
I am pleased to announce the appointment of Dr. lain Campbell, one of the University's distinguished academics and deans, to the post of Vice-President, Academic (Acting), effective October 1, 1993 and extending to April 30, 1994.
In accepting this position, Dr. Campbell takes on the important set of responsibilities relinquished by Dr. Leonard Conolly, who will begin a short period of leave prior to assuming the presidency of Trent University. Dr. Conolly has rendered an invaluable service to the University as Acting Vice- President, Academic, and I am grateful to him for agreeing to provide whatever assistance may be appropriate to Dr. Campbell during the transitional period.
I have had lengthy conversations with Dr. Campbell and am impressed that he brings to this appointment not only a sense of enthusiasm and vision, but substantial and successful administrative experience that admirably suits him to assist me and the University's academic community in seizing the challenges before us. Among these is our focus on strategic planning which seeks to move the University forward significantly on a course already contributed to by Dr. Conolly, the deans, SCUP and the Academic Restructuring Committee.
As a teacher and an active and internationally respected researcher, Dr. Campbell understands the need to work with his fellow administrators, faculty, staff and students to identify areas of strength and to marshal resources effectively in order to continue to offer programs of the highest quality. In the College of Physical and Engineering Science, Dr. Campbell has been responsible for rationalization of Guelph and Waterloo physics graduate courses through (GWP) 2; the transfer and re-orientation of the School of Engineering to CPES; and the CPES Review, in which a Review Group composed of senior academics has defined the basic core of essential offerings necessary for a good undergraduate education within a context of declining resources.
He is also intimately familiar with the myriad demands made upon the Office of the Vice-President, Academic to move the University's agenda forward day-to-day: to maintain our commitment to educational equity and diversity in both our employee and student populations, to preserve the integrity of academic resources such as the library and information technology, to foster collegiality in our governance structures, to be familiar with staff and students' needs, to advance global perspectives, and to collaborate with other institutions.
I know that you will all join me and other members of the Administration in congratulating lain and pledging your cooperation and support as we move into the next exciting and crucial seven months of our institutional history.
Aiiteig4
GUELPH • ONTARIO • CANADA • NIG 2W1 • (519) 824-4120 UNIVERSITY c GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Audit Committee Report Audited Financial Statements for 1992-93 -- Motion
DATE: September 15, 1993 EXTENSION: 3438/6571
Attached please find the University of Guelph Audited Financial Statements for the year ended April 30, 1993. The Statements have been discussed by members of the Audit Committee, who in turn are recommending that the Board of Governors,
RESOLVE, That the University of Guelph Audited Financial Statements for the year ended April 30, 1993, be accepted as presented.
Betsy Al Betsy/sm encl
GUELPH • ONTARIO • CANADA • NIG 2W1 • (519) 824-4120 UNIVERSITY OF GUELPH Financial Statements For the Year Ended April 30, 1993
L rand UNIVERSITY OF GUELPH Financial Statements For the Year Ended April 30, 1993
INDEX
Auditors' Report Page 1
Statement 1 - Statement of Financial Position Page 2
Statement 2 - Statement of Changes in Fund Balances Page 3
Statement 3 - Statement of Changes in Appropriated Expendable Funds Balances Page 4
Statement 4 - Statement of Changes in Financial Position Page 5
Statement 5 - Statement of Equity in Property, Plant and Equipment Page 6
Notes to the Financial Statements Pages 7 - 11
Accountants' Report Page 12
Schedule 1 - Schedule of Expenses by Object Page 13
Schedule 2 - Statement of Changes in Fund Balances for Ancillary Enterprises Page 14
Schedule 2A - Statement of Changes in Fund Balances for Other Ancillary Enterprises Page 15
nerand AUDITORS' REPORT
To the Governors of the University of Guelph
We have audited the statement of financial position of the In our opinion, these financial statements present fairly, in University of Guelph as at April 30, 1993 and the statements all material respects, the financial position of the University of changes in fund balances, changes in appropriated of Guelph as at April 30, 1993 and the results of its expendable fund balances, changes in financial position and operations and the changes in its financial position for the equity in property, plant and equipment for the year then year then ended in accordance with generally accepted ended. These financial statements are the responsibility of accounting principles. the management of the University of Guelph. Our responsibility is to express an opinion on these financial The comparative figures were reported on by other auditors. statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we 67/4/14- ii(3444-4- plan and perform an audit to obtain reasonable assurance Chartered Accountants whether the financial statements are free of material Waterloo, Ontario misstatement. An audit includes examining, on a test basis, July 7, 1993 evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation.
-1- UNIVERS4 )F GUELPH tement 1 STATEMENT OF FINANCIAL POSITION (in thousands of dollars) As at April 30, 1993
Expendable Funds Endowed Funds Ancillary Total Total Operating Plant Enterprises Trust 1993 1992
ASSETS Cash and marketable securities (1,661) 17 15,118 13,474 4,073 Interfund 9,426 (9,228) (10,333) 10,135 - Accounts receivable 3,333 24 1,651 2,276 577 7,861 8,651 Inventories 544 - 2,950 3,494 2,763 Prepaid expenses 180 - 257 - 437 649 Deferred pension 10,134 10,134 10,351 Real estate projects in progress 9,754 9,754 8,804 Investments (Market value - $40,788; 1992 - $35,203) 523 36,679 37,202 34,587 Property, plant and equipment (Note 2) 366.409 71.031 - 437.440 416.736 21,956 357,205 75,850 27,529 37,256 519,796 486,614
LIABILITIES Bank indebtedness (Note 3) - 275 9,754 10,029 13,981 Accounts payable and accrued charges 14,692 1,290 3,138 1,535 20,655 21,926 Deferred revenue 583 - 351 934 1,231 Long-term debt (Note 4) 3.752 32.834 36.586 25.214 15,275 5,317 46.077 1.535 68,204 62.352
EQUITY IN PROPERTY, PLANT AM) EQUIPMENT (Statement 5) 348.609 29.870 378,479 360.687
FUND BALANCES Endowed (Note 7) 37,256 37,256 34,886 Expendable: Appropriated (Statement 3) 12,267 4,557 295 17,119 11,819 Unappropriated (Statement 2 and Note 8) (5,586) (1,278) (392) 25,994 18,738 16,870 6,681 3.279 (97) 25,994 37,256 73,113 63,575 21,956 357,205 75,850 27 529 37,256 519,796 486,614 APPROVED BY THE BOARD OF GOVERNORS
Governor Governor
- 2 - i=d UNIVERSI( _ OF GUELPH -intement 2 STATEMENT OF CHANGES IN FUND BALANCES (in thousands of dollars) For the Year Ended April 30, 1993
Expendable Funds Endowed Funds Ancillary Total Total Operating Plant Enterprises Trust 1993 1992
INCOME Ministry of Education and Training 114,541 3,304 - - 117,845 119,477 Ontario Ministry of Agriculture and Food 40,318 - - - 40,318 40,842 Tuition 32,558 - 32,558 30,032 Student service fees 2,048 274 2,322 1,626 Housing, food and other operations - - 43,440 43,440 39,303 Interest 1,492 - 1,120 2,351 4,963 6,016 Other grants, gifts and contracts 1,957 3,401 466 42,083 1,202 49,109 49,472 Miscellaneous 11.078 614 - 21 11.713 10.835 Total Income 203.992 7.319 44.180 43,203 3.574 302.268 297.603
EXPENSES Academic 128,774 - 40,767 - 169,541 166,960 Academic services 22,069 - - 22,069 20,729 Student services and awards 7,055 2,215 9,270 8,936 Computing and communication services 6,558 - 6,558 7,515 University affairs and development 3,034 - 3,034 2,899 Physical plant and renovations 28,442 8,907 6,863 44,212 40,891 Administration 7,913 - - - 7,913 7,762 Cost of sales and service - 28,610 28,610 26,219 Institutional (recovery) charges (Note 10) (6,893) 6,893 - - General expenses 352 69 1,018 1.439 1,569 Total expenses 197,304 8.976 43.384 42.982 292,646 283,480
Income (Expenses) Before the Following 6,688 (1,657) 796 221 3,574 9,622 14,123 Transfers (5,415) 6,153 (761) 1,227 (1,204) - Administrative restructuring costs (84) (84) (4,030)
Net Income (Expenses) for Year 1,189 4,496 35 1,448 2,370 9,538 10,093 Appropriations (Statement 3) (743) (4,557) (5,300) (4,093)
Net Increase (Decrease) in Fund Balances 446 (61) 35 1,448 2,370 4,238 6,000 Fund Balances - Beginning of Year - Unappropriated (6,032) (1,217) (427) 24.546 34.886 51.756 45.756 Fund Balances - End of Year - Unappropriated (5,586) (1,278) (392) 25,994 37.256 55.994 51,756
-3- ita:d UNIVERSII x OF GUELPH statement 3 STATEMENT OF CHANGES IN APPROPRIATED EXPENDABLE FUNDS BALANCES (in thousands of dollars) For the Year Ended April 30, 1993
ANCILLARY OPERATING PLANT ENTERPRISES Veterinary Clinical Major Repair Education and Equipment Pension Program Renovations and Self-insured Fund Major Minor University Grand (VCEP) in Progress Supplies Losses Appropriation Total Projects Projects Total Centre Total
Balance - Beginning of Year 261 693 1,569 150 8,851 11,524 295 11,819
Change in Year (261) (693) 1,397 300 743 2,391 2,166 4,557 5,300
Balance - End of Year 2,966 150 9,151 12,267 2,391 2,166 4,557 295 17,119
- 4 - Mnd UNIVERSIf A GUELPH Aement 4 STATEMENT OF CHANGES IN FINANCIAL POSITION (in thousands of dollars) For the Year Ended April 30, 1993
Expendable Funds Endowed Funds Ancillary Total Total Operating Plant Enterprises Trust 1993 1992
Operating Activities Net income (expenses) for year (Statement 2) 1,189 4,496 35 1,448 2,370 9,538 10,093 Increase in equity in property, plant and equipment 7,361 9,025 2,122 2,474 - 20,982 23,090 (Increase) decrease in non-cash working capital (3,411) 322 (49) 1,153 (45) (2,030) (4,371)
Cash provided from operations 5,139 13.843 2,108 5,075 2,325 28,490 28,812
Financing Operations Increase (decrease) in bank indebtedness (13,706) 9,754 (3,952) (4,849) Interfund (increase) decrease (3,512) 11,894 (20,666) 12,517 (233) Increase (decrease) in long-term debt (762) 12,134 11,372 (1,062)
Cash provided from (used in) financing activities (3,512) (2,574) 1,222 12.517 (233) 7,420 (5,911)
Investing Activities Increase in investments (523) (2,092) (2,615) (4,764) Acquisition of property, plant and equipment (7,361) (11,269) (2,790) (2,474) (23,894) (31,099)
Cash used in investing activities (7,361) (11,269) (3,313) (2,474) (2,092) (26,509) (35,863)
(Decrease) Increase in Cash and Marketable Securities (5,734) 17 15,118 9,401 (12,962)
Cash and marketable securities - Beginning of Year 4,073 4,073 17,035
Cash and marketable securities - End of Year (1,661) ===. 17 15,118 13,474 4,073
-5- L rand UNIVERSIf JF GUELPH Atement 5 STATEMENT OF EQUITY IN PROPERTY, PLANT AND EQUIPMENT (in thousands of dollars) For the Year Ended April 30, 1993
Expendable Funds Endowed Funds Ancillary Total Total Operating Plant Enterprises Trust 1993 1992
Increase in Equity Plant asset acquisitions 7,361 7,980 1,237 2,474 - 19,052 19,750 Mortgage, lease and loan payments 762 386 - 1,148 1,094 Internal financing payments 283 499 - 782 2,246
7,361 9,025 2,122 2,474 20,982 23,090
Decrease in Equity Disposal of assets 161 - 161 Write-down of furniture and equipment (Note 1(c)(iii)) 2,928 101 - 3,029 2,999
3,089 101 - - 3,190 2,999
Net Increase in Equity 7,361 5,936 2,021 2,474 - 17,792 20,091 Equity transfers (7,361) 9,617 218 (2.474)
15,553 2,239 17,792 20,091
Equity - Beginning of Year 333,056 27,631 360,687 340,596
Equity - End of Year 348,609 29,870 378,479 360,687
-6- arand UNIVERSI( IF GUELPH NOTES TO THE FINANCIAL STATEMENTS For the Year Ended April 30, 1993
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND Endowed Funds, consisting of endowments provided by benefactors or REPORTING PRACTICES: established by University policy which are restricted as to purpose and expendability. Only income earned on such funds may be expended and in most The financial statements of the University have been prepared by management cases the expenditure is restricted to a specific purpose. However, endowments in accordance with generally accepted accounting principles. Because the established by University policy may be expended with approval by the Board of University receives funding for special purposes, the fmancial statements have Governors. been presented in a manner which segregates the following fund balances: The financial statements have been prepared within the framework of accounting Expendable Funds, consisting of: policies summarized below:
(i) Operating Fund, which presents the day-to-day academic, administrative (a) Marketable Securities and Investments and maintenance operations of the University. Costs incurred by the operating fund relating directly to other funds are transferred to the The University accounts for its investments in marketable securities at cost respective funds. and by means of two separate pools, one for expendable funds and the other for endowed funds. (ii) Ancillary Enterprises Fund, which presents the operations carried on by the University that are not directly related to the academic, administrative Investment income, based on the earnings of each investment pool, is and maintenance operations outlined under Operating Fund. Any deficits allocated annually to the respective fund balances. incurred are recoverable from their future operations. Currently, the Ancillary Enterprises Fund includes the following: Included in endowed funds is an investment in the Guelph Golf and Recreation Club Limited (Cutten Club). This investment is accounted for on Hospitality Services an equity basis. Real Estate Division Student Housing Services (b) Inventory Valuation Parking University Centre Inventories are recorded at the lower of cost and market with cost Printing and Graphics established by the latest invoice price. London House Child Care (c) Property, Plant and Equipment Special Capital Account Property, plant and equipment are recorded at cost, except for the following: (iii) Plant Fund, which presents those monies made available for plant acquisitions from government grants, certain special fund raising (i) Donated assets are recorded at appraised values, with the exception of activities and long-term debt proceeds. art and artifacts.
(iv) Trust Fund, which presents those funds provided by benefactors, and (ii) The University's art and artifacts collection is recorded at a nominal research and other contracts, the expenditure of which is restricted to a value of $1,000. specific purpose. Also included are funds administered by the University for activities not directly under University control.
- 7 - arand UNIVERSI( )F GUELPH NOTES TO THE FINANCIAL STATEMENTS For the Year Ended April 30, 1993
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND (f) Appropriations of Fund Balances REPORTING POLICIES: (continued) Appropriations are made from fund balances for future expenditures and (iii) Furniture and equipment purchased with trust funds prior to May 1, contingencies in such amounts as are deemed necessary and upon approval 1979 were not capitalized unless a specific fund was established for of the Board of Governors. an asset acquisition. (g) Expendable Trust Funds The University follows a policy of removing from furniture and equipment the cost of assets over fifteen years old. The University allocates investment income earned on endowed funds to the related expendable funds annually in amounts sufficient to meet allowed In conforming with University accounting practices, no charge for anticipated expenditures. depreciation is made against operations. Property, plant and equipment acquired are either charged in the statement of changes in (h) Equity in Property, Plant and Equipment fund balances and reflected as "Equity in property, plant and equipment" in the year of acquisition, or recorded in the accounts as Equity in property, plant and equipment is only reflected to the extent that: set out in note 1(d). Consistent with University accounting practices, principal payments of mortgages and capital leases are charged (i) Original assets were transferred from the Province of Ontario to the against operations and reflected as "Equity in property, plant and University. equipment". (ii) Debt incurred to acquire such assets has been retired. (d) Internal Financing (iii) The cost of the assets has been charged against a fund, except as set The University follows a practice of making advances to departments and forth in note 1(c)(iii). other funds in order to finance the acquisition of certain property, plant and equipment. As these advances are repaid, appropriate funds are (iv) Assets other than art and artifacts have been donated to the University. charged and the repayments are recorded as "Equity in property, plant and equipment". The total amount financed under these arrangements as (0 Pension Costs at April 30, 1993 is $16,208,000 (1992 - $9,670,000). Pension costs are actuarially determined using the projected benefit method (e) Leases Payable prorated on service. Adjustments to pension costs are amortized on a straight-line basis over the expected average remaining service life of The University has entered into certain capital leases for which title to pension plan members. Pension fund assets are determined using a five year the related assets will vest in the University on the termination of the average of year-end market values. leases. The cost of these assets is reflected as property, plant and equipment and the present value of the lease commitments is reflected as a liability.
- s - arand
UNIVERS OF GUELPH NOTES TO THE FINANCIAL STATEMENTS For the Year Ended April 30, 1993
1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND 2. PROPERTY, PLANT AND EQUIPMENT REPORTING POLICIES: (continued) (a) Details (j) Real Estate Projects 1993 1992 Ancillary The accounts of the real estate division, which has been established to Enterprises Plant develop certain real estate owned by the University, are included in the (in thousands of dollars) Fund Fund Total Total Ancillary Enterprises Fund. Land 182 6,484 6,666 6,666 Costs, including capitalized interest (1993 - $881,164; 1992 - $686,524), Land improvements 2,387 6,486 8,873 8,649 of projects not yet completed are deferred and recorded as "Real Estate Buildings and installed equipment 57,852 188,008 245,860 235,288 Projects in Progress" on the statement of financial position. It is Furniture and equipment 10,610 117,997 128,607 122,111 anticipated that these project costs will be recovered from future real Construction in progress 5,436 5,436 5,544 estate development revenues. Library and art collection 41.998 41.998 38.478 71,031 366.409 437.440 416.736 (k) Post Retirement Benefits (b) Insured Values The University provides extended health care and dental plan benefits to retirees and their spouses on a cost sharing basis. The University's The University uses inflation indices provided by its insurer to establish the portion of these costs (1993 - $774,828; 1992 - $575,460) is expensed as value of property, plant and equipment for insurance purposes, except for paid in the period to which they relate. library books and the art collection which are appraised by the appropriate University officers. The following is a summary of these values: (1) Accrual Accounting 1993 1993 The accrual basis of accounting for revenues, expenses and changes in Book Insured fund balances is followed, except for pledges and trust fund benefactions (in thousands of dollars) Value Value which are accounted for on a cash basis. The estimated value of pledges and benefactions outstanding as at April 30, 1993 is $2,348,000 (1992 - Buildings and installed equipment 245,860 607,761 $9,398,000). Furniture, equipment and library books 170,604 422,638 Tuition and other academic fees are recorded as revenue on the accrual basis of accounting. All fees which relate to an academic term which Art and artifacts collection 1 8,054 occurs within the fiscal year are included as operating revenue. Fees billed or collected and operating grants received which related to 3. BANK INDEBTEDNESS academic terms commencing after the end of the fiscal year are included in "Deferred Revenue" on the statement of financial position. Bank indebtedness is in the form of a $10 million bankers' acceptance which is fixed until 1996 at an effective rate of approximately 10.25%. Capital grants received in advance which relate to future projects are also included in "Deferred Revenue".
- 9 - L rand UNIVERSIf A GUELPH NOTES TO THE FINANCIAL STATEMENTS For the Year Ended April 30, 1993
4. LONG-TERM DEBT 1993 1992 Payment Payment Due Ancillary Plant Frequency Amount Date Enterprises Fund Fund Total Total (in thousands of dollars, unless otherwise indicated) $
Leases Payable
Ontario Student Housing Corporation semi-annual 548,000 2018 to 2020 13,929 13,929 14,126
Chase Manhattan Leasing Canada Limited monthly 57,285 July 30, 1996 - 1,761 1,761 2,200
Chase Manhattan Leasing Canada Limited monthly 47,974 January 25, 1998 1,991 1,991 2,299
CIBC Leasing Limited monthly 4,214 August 1, 1992 - 15
13,929 3,752 17,681 18,640
Mortgages Payable
Canada Mortgage and Housing Corporation semi-annual 138,000 January 1, 2023 3,360 - 3,360 3,391
Canada Mortgage and Housing Corporation semi-annual 46,000 December 1, 2016 1,240 - 1,240 1,265
Ontario Housing Corporation (interest only) semi-annual 63,455 April 1, 2010 1,225 1,225 1,225
Ontario Housing Corporation (interest only) semi-annual 644,844 December 1, 2012 13,080 13,080
18,905 18,905 5,881
Loan Payable
Bank of Nova Scotia monthly 15,552 May 7, 1992 693
32,834 3,752 36,586 25,214
Note: The payment amount above includes both principal and interest unless otherwise noted.
- 10 - ZgParnd UNIVERS1F' OI GUELPH NOTES TO THE FIIi CIAL STATEMENTS For the Year Ended April 30, 1993
4. LONG-TERM DEBT (continued) 7. UNIVERSITY OF GUELPH HERITAGE FUND
Long-term debt repayments In June 1991, the Board of Governors of the University created, by declaration of trust, the University of Guelph Heritage Fund. The Fund was The repayments of the above leases, mortgages and loan required in the next created with the intention that the capital of the Fund will be held in five years are summarized as follows: perpetuity for the sole benefit of the University, its teaching programs and research activities. The Fund is administered by a Board of Trustees Ancillary Enterprises Fund Plant Fund appointed by the Board of Governors. Principal Interest Principal Interest Total (in thousands of dollars) As at April 30, 1993 the University's endowed fund balance includes $11,048,000 (1992 - $10,522,000) for the Heritage Fund. The market value 1994 269 2,613 826 437 4,145 of Heritage Fund investments as at April 30, 1993 was $12,042,000 (1992 - 1995 286 2,596 913 350 4,145 $10,492,000). 1996 305 2,578 1,010 253 4,146 1997 324 2,558 617 130 3,629 8. OPERATING DEFICIT 1993 1992 1998 345 2,537 386 16 3,284 (in thousands of dollars)
1,529 12,882 3,752 1,186 19,349 Deficit related to internal review costs 5,586 5,776 Thereafter 31,305 General 256
32,834 3,752 Total operating deficit 5,586 6,032
5. PENSION PLANS As approved by the Board of Governors in October 1991, the total deficit related to internal review costs is expected to be recovered over a six year The University has three separate pension plans for academic staff and period commencing May 1, 1992 from unallocated net savings. employees. As at April 30, 1993, the combined market value of pension fund assets for these plans is $362,671,000 (1992 - $312,844,000). The actuarially 9. COMMITMENTS determined present value of accrued pension benefits for these plans as at April Costs to complete major capital projects in progress as at April 30, 1993 are 30, 1993 is $318,803,000 (1992 - $291,190,000). estimated to be $5,499,000 (1992 - $8,364,000) and will be supported by government grants, gifts and university resources. 6. CANADIAN UNIVERSITY RECIPROCAL INSURANCE EXCHANGE 10. INSTITUTIONAL CHARGES As of January 1, 1993, the University renewed its reciprocal insurance arrangement with other Canadian universities and the Canadian University These are internal charges to ancillary enterprises to recover physical plant Reciprocal Insurance Exchange. The commitment was extended five years to and administrative costs. January 1, 1998. The Exchange provides property and general liability insurance coverage. Under the arrangement, the University is obligated to 11. COMPARATIVE FIGURES share proportionately in gains or losses realized by the member universities. Certain of the 1992 comparative figures have been reclassified to conform to the presentation adopted in the current year.
arand ACCOUNTANTS REPORT
Our audit of the fmancial statements of the University of Guelph for the year ended April 30, 1993 was made for the purpose of forming an opinion on the financial statements referred to in our auditors' report to the Governors of the University of Guelph dated July 7, 1993.
Schedules 1, 2 and 2A are provided for purposes of additional analysis and are not a required part of the financial statements. This information has not been subjected to the auditing procedures applied in the audit of the fmancial statements and accordingly we do not express an opinion on the fair presentation of the information referred to above.
etirfr. i 44-7,444-4/
Chartered Accountants Waterloo, Ontario July 7, 1993
- 12 - UNIVERSI( JF GUELPH zhedule 1 SCHEDULE OF EXPENSES BY OBJECT (in thousands of dollars) For the Year Ended April 30, 1993
Expendable Funds Ancillary Total Total Operating Plant Enterprises Trust 1993 1992
Salaries 140,500 11,065 19,935 171,500 169,385 Benefits 23.609 1,677 1,841 27 127 26.908
Total Personnel Costs 164,109 12,742 21,776 198,627 196,293
Travel 2,500 129 3,126 5,755 5,916 Operating expenses 20,678 23,527 13,391 57,596 50,694 Renovations and repairs 802 1,041 1,843 1,415 Debt servicing - external 2,335 2,335 2,857 - internal 1,672 69 2,248 3,989 3,552 Municipal taxes 984 123 1,107 1,041 Student awards 2,214 2,214 1,945 Plant asset acquisitions - Equipment 4,060 1,511 644 2,272 8,487 9,894 Library books, journals, etc. 3,301 - - 203 3,504 2,819 Buildings 6,542 500 - 7,042 7,024 Other 52 95 147 30
Total expenses and other deductions 197,304 8,976 43,384 42,982 292,646 283,480
Administrative restructuring costs 84 84 4.030
197.388 8.976 43.384 42,982 292.730 287.510
- 13 - ajigemrns d UNIVERSIV OF GUELPH `chedule 2 STATEMENT OF CHO S IN FUND BALANCES FOR ANCILLARY ENTERPRISES (in thousands of dollars) For the Year Ended April 30, 1993
Hospitality Real Estate Student Housing University Other Services Division Services Parking Centre Ancillaries Total 1993 1992
Income Sales and services 22,018 226 14,116 1,394 2,873 3,553 44,180 40,004 Operating Expenses Cost of materials 11,481 640 291 12,412 11,730 Personnel 6,854 456 2,354 161 1,322 1,595 12,742 11,681 Institutional charges 1,432 5,087 161 213 - 6,893 6,473 Operating 1,176 151 2,012 106 621 855 4,921 4,379 Travel 32 11 55 1 23 7 129 108 Taxes 34 84 5 123 85 Minor repairs and renovations 105 66 714 61 48 46 1,040 747 Debt servicing - external 2,335 2,335 1,594 - internal 294 439 978 1,711 1,596 Total Operating Expenses 21,374 718 13,080 490 2,867 3,777 42,306 38,393 Property, Plant and Equipment Equipment 297 2 118 17 193 17 644 959 Major repairs and renovations - 500 95 595 278 297 2 618 112 193 17 1,239 1,237 Other Project cost recoverable (193) - (193) Operating costs capitalized (506) - - (506) (619) Reduction of real estate projects in progress 538 - - 538 - (161) - - (161) (619)
Income (Expenses) Before the Following 347 (333) 418 792 (187) (241) 796 993 Transfers (317) (335) (542) 46 387 (761) (2,359)
Income (Expenses) in Year 30 (333) 83 250 (141) 146 35 (1,366) Appropriations 40
Net Increase (Decrease) in Fund Balance 30 (333) 83 250 (141) 146 35 (1,326) Fund Balances - Beginning of Year - Unappropriated (506) 334 (526) 330 274 (333) (427) 899 Fund Balance - End of Year - Unappropriated (476) 1 (441) 580 133 (187) (392) (427)
- 14 - nerarsnd UNIVERS JF GUELPH .edule 2A STATEMENT OF CHANGES IN FUND BALANCES FOR OTHER ANCILLARY ENTERPRISES (in thousands of dollars) For the Year Ended April 30, 1993
Printing London Child Special Capital Total Graphics House Care Account Other Ancillaries 1993 1992
Income Sales and services 1,812 64 1,038 639 3,553 1,642 Operating Expenses Cost of materials 291 291 Personnel 675 6 914 - 1,595 798 Institutional charge - Operating 716 42 87 10 855 96 Travel 6 1 7 4 Taxes - 5 - 5 1 Minor repairs and renovations 37 9 46 8 Debt servicing - external - - - - internal 42 28 908 978 799 Total operating expenses 1,767 90 1.002 918 3,777 1,716 Property, Plant and Equipment Equipment 17 17 - Major repairs and renovations 17 17 Other Project cost recoverable Operating costs capitalized
Income (Expenses) Before the Following 28 (26) 36 (279) (241) (74) Transfers 14 373 387 (570)
Net Income (Expenses) in Year 28 (26) 50 94 146 (644) Appropriations
Net Increase (Decrease) in Fund Balance 28 (26) 50 94 146 (644) Fund Balances - Beginning of Year - Unappropriated ID 40 (366) (333) 311 Fund Balances - End of Year - Unappropriated 28 (33) 90 GM (187) (333)
- 15 - iciLYrnd UNIVEIWTY /GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Audit Committee Report Environmental Health and Safety Report -- Information
DATE: September 15, 1993 EXTENSION: 3438/6571
The Audit Committee will now review reports on Environmental Health and Safety on a quarterly basis. The Board has in the past received reports annually but will now receive reports on a semi-annual basis. The Committee considers the increased frequency in reviewing campus environmental health and safety matters as meeting Governors interest to receive information on a more regular basis.
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GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120, EXT. 2114 • FAX (519) 767-1350 UNIVEIWTY 0K GUELPH
ENVIRONMENTAL HEALTH AND SAFETY DEPARTMENT
To: Board of Governors -- For Information, meeting of Sept. 23/93 circulated from the Audit Committee to the Board of Governors TO: University of Guelph Board of Governors - Audit Committee.
FROM: John S. Campbell.
RE: Environmental Health and Safety Report, February 1st, 1993 - August 1st, 1993.
HEALTH AND SAFETY ISSUES
Asbestos Abatement: The Physical Resources Asbestos Co-ordinator has maintained contact with the Ministry of Labour for routine consultation on abatement projects. Since January 1993, abatement projects have been carried out in the Microbiology, Landscape Architecture, South Residence,. East Residence, Veterinary Microbiology and Immunology Buildings and the Service Tunnel. Pinchin Associates were engaged to re-audit the condition of asbestos containing materials in the V.M.I. facility. The Physical Resources Asbestos Control Committee has initiated a review of computerized asbestos inventory databases which could be used to facilitate the requirement to maintain an updated inventory of all asbestos-containin g materials on campus.
Autoclave Audit: An audit of the location, use and maintenance of steam autoclaves was commissioned in March 1993. As a result of preliminary findings, a contract was let to have all autoclaves inspected by a service contractor. The service audit revealed numerous maintenance deficiencies. Six autoclaves were removed from service because of safety deficiencies which are being corrected prior to the units being recertified as pressure vessels by an insurance underwriter. Anomalies noted with respect to frequency of insurance certification was partly instrumental in a decision taken by the Risk Insurance Office to change brokers for this and several other areas of risk. All departments using autoclaves have been advised that an approved service arrangement is required for all such equipment.
Committees: Additional joint health and safety committees were established at the departmental level. Activities of these departmental joint health and safety committees are being monitored to ensure satisfactory levels of activity and resolution of issues. Setting budget priorities for safety related projects identified through audits conducted by the joint health and safety committees has required changes in the evaluation process, particularly in Physical Resources. The process in this area now involves a review panel with representation from both employee and management members of the joint health and safety committee. The Radiation and Biosafety Committees continue to oversee the approval process for research projects involving the use of radioactive and biohazardous materials.
Athletics Gun Range Closure: Increased activity in the Athletics Department Gun Range resulted in complaints of apparent lead dust build-up in the range. Analysis of the air during periods of high activity indicated lead levels above the prescribed time-weighted average (TWA) for lead workers. While subsequent testing of gun club participants for blood lead levels were below action levels, a decision was made to shut down the operation pending upgrading of the existing ventilation system.
GUELPH • ONTARIO • CANADA • MG 2W1 • 519 824-4120,Ext.3132 • FAX 519 824-0364 ENVIRONMENTAL ISSUES
Chemical Spill: In June 1993, a tank sprayer farm implement containing ammonium nitrate leaked while stored behind the Crop Science Building. The leak, which occurred on a Saturday, was noted by a passing employee who contacted the Dispatch Centre. The solution was flushed to the storm sewer and the Hazardous Materials Safety Officer arranged for City of Guelph officials to he notified. While the total spill involved only ten litres of the chemical, City officials expressed a concern that the vehicle was left unattended at an insecure location. Corrective action was taken by the professor in charge of the equipment and reports were filed with the City.
Internal incident reports were filed for two contained chemical spills in research laboratories.
Garbage Disposal: In response to the concerns raised by City of Guelph officials at the municipal landfill site, a designated waste stream procedure has been implemented on a progressive basis throughout the Ontario Veterinary College. This initiative has required re-education of the user groups. As the consequence of failing to manage this waste stream is the threat of removal of University access to the landfill site, the process will be audited on an on- going basis.
Hazardous Waste Management: Hazardous chemical waste shipped from the hazardous waste storage facility during the period 93 01 01 to 93 07 01 totalled 14,862 kg, including 10 kg of highly reactive wastes, for a total cost of $18,474.09. This cost includes disposal, transport and contract labour. Prices have held steady from the 1992 fiscal year. A small quantity of surplus chemicals (36 kg) was redistributed on an ad hoc basis to other users on campus. In April, 1,680 kg of accumulated dry radioactive laboratory wastes were shipped to Atomic Energy of Canada Limited, Chalk River. Transportation and disposal charges amounted to $13,698.14.
The Ministry of Transport case against Laidlaw Environmental Services Limited went to trial in June 1993 and Ms. Jennifer Reader, Hazardous Materials Safety Officer, was again subpoenaed to appear as a witness for the Crown. The contractor was found not guilty of the charges which related to improper documentation and labelling of hazardous waste lab packs, on the basis of them having demonstrated due diligence in their handling of the shipment. In the opinion of the writer, the judgement was appropriate.
Pathology Department Incinerator: The retrofit of the Pathology Incinerator is in the final stages. Operator training and the development of an operating manual has been initiated. Testing of the stack emission monitors will be conducted during August, with permission for test burns having been obtained from the Ministry of the Environment and Energy. Sampling and analysis of the stack emissions will be conducted by a consultant and submitted to M.O.E.E. subsequent to the initial test phase.
Potable Water Quality: In response to complaints from a student residence facility, the water supply was tested for a range of chemical, bacterial and metal contaminants. Analysis of the samples indicated that all contaminants were well within the National Health and Welfare Guidelines for Canadian Drinking Water.
At this time there are no outstanding orders relating to environmental or health and safety issues.
JSC/sg ohn S. Campbell, Manager. Radiation Safety: In anticipation of a laser safety audit by officers from the non-ionizing radiation protection service of the Ontario Ministry of Labour, EH&S commissioned a regulatory compliance inspection by an independent laser safety consultant. The safety audit was performed on February 17th and February 18th, and concentrated primarily on the high power Class 3b and Class 4 laser installations in the Chemistry Biochemistry and Physics Departments. One Class 4 laser in Physics was disabled at the time of inspection as the particular experimental set-up was declared unsafe. Written audit reports with recommendations to reduce or eliminate laser beam hazards were distributed to the individual faculty supervisors in March. EH&S requested that the corrective actions and the laser operating procedures be documented. The Chemistry, Biochemistry Department faculty have since made good progress towards compliance with the laser safety regulation. The Physics Department has been slow to implement the recommendations of the independent auditor. Instead, the Chair of that department committed to strike a review committee to address and implement a corrective action plan. Meanwhile, EH&S has arranged for the required ophthalmic examinations for Class 3b and Class 4 laser users, and organized a one-day laser hazard assessment and safety controls course for University faculty, staff, and graduate students. This course was delivered on June 9th. Sept. 13/93 - iabove issue being resolved to satisfaction of John Campbell In May, the Radiation Safety Committee submitted its 1991-1992 report to the Atomic Energy Control Board concerning the radiation protection program at the University. AECB acknowledged receipt of the report in July, but communicated no specific comments or concerns. Between July 13th and 15th, AECB licence compliance inspectors entered many of the University's basic level laboratories to monitor thoroughness and detail in the user's radioactive material inventory records. Although the written audit report with recommendations will not be delivered until the fall, the AECB supervisor has suggested that, without Central Receiving at this University, the EH&S controls on the ordering of radioactive materials could be strengthened by new procedures to monitor the receipt of packages of radioactive materials by University personnel. This suggestion is currently being evaluated along with alternative control options.
Training: Training initiatives during the 1993 winter semester covered a broad spectrum of topics. The following sessions were presented through the Human Resources Staff Development Opportunities Program: Safe Handling of Compressed Gases and Cryogenic Liquids; Safe Operation and Care of Chain Saws; Introduction to High- Performance Liquid Chromatography; Back Care Techniques; Cardio-Pulmonary Resuscitation; Ultracentrifuge Rotor Safety; Liquid Scintillation Counting; and Fire Appliance Demonstrations. Seminars were conducted both by outside consultants and University personnel. A Farm Safety seminar was conducted by a Farm Safety Association consultant for agricultural assistants, groundskeepers, technicians and others involved in agricultural activities. The Grower Pesticide Safety Certificate Course was again presented for all persons, including graduate students, who were required to handle pesticides. A major initiative to update and certify employees under the Workplace Hazardous Materials Information System regulations (WHMIS) was continued throughout the winter semester. Two thousand and thirty-four (2,034) faculty and staff members were certified during this period. During the semester, seminars on radiation physics and radiation protection were presented for new staff and graduate students who are required to use radioactive materials for their research.
Ultracentrifuge Audit: An audit of the location, use and maintenance of ultracentrifuges was initiated in June 1993. The purpose of the audit is to raise awareness of the risks involved in operating this equipment and to ensure satisfactory risk management through proper rotor inspections and service arrangements.
Workers' Compensation: The Workers' Compensation Board introduced a new policy which extends coverage to students in unpaid status who are placed in work experience programs with employers covered under W.C.B. While the policy reduces the likelihood of civil actions resulting from injuries to student placements, the additional administrative bureaucracy for universities is significant. With further increases in W.C.B. premiums being projected for 1994, negotiations on new rate structures have been initiated with the Board through the Council of Senior Administrative Officers - Universities of Ontario. Also, as a result of the overall perception of mismanagement of the Workers' Compensation Fund, CSAO-UO is investigating the feasibility of private coverage as an alternative. If deemed feasible, the cost benefits which may result from such a move will have to be weighed against the political and civil litigation issues which would result from moving coverage to the private sector.
Critical Injuries: During the winter semester there was one critical injury, as defined by the Occupational Health and Safety Act. The incident was reported to the Ministry of Labour. No order was issued. UNIVERSITY c'GUELPH
BOARD OF GOVERNORS
MEMORANDUM
TO: Members, Board of Governors
FROM: Betsy Allan, Secretary of the Board of Governors
SUBJECT: Report of the President Appointments and Promotions -- For Information
DATE: September 15, 1993 EXTENSION: 3438/6571
Attached please find a list of faculty appointments and promotions. This report is brought forward as information.
The Faculty Policies outlines the process which regulates committees struck to consider new faculty appointments or promotions. A Committee makes a recommendation to the College Dean, who in turn submits the recommendation to the Vice-President Academic who in turn makes a recommendation to the President. The President then confirms the recommendation.
(i‘u d&A/L Betsy Betsy/sm encl
GUELPH • ONTARIO • CANADA • N1G 2W1 • (519) 824-4120 (For Information) BOARD OF GOVERNORS REPORT OF THE PRESIDENT FACULTY AND ADMINISTRATIVE PERSONNEL June 16 - September 3, 1993
FACULTY APPOINTMENTS NAME DEPARTMENT/RANK DATE OF APPOINTMENT
Dr. Elizabeth Boulding NSERC Women s Faculty Award July 1/93 Probationary Assistant Professor Zoology Ms. Jane Londerville Lecturer (contractually limited) July 1/93 then Assistant Professor Consumer Studies
ADMINISTRATIVE APPOINTMENTS • Dr. John Black Chief Librarian Sept. 1/93 - Aug. 30/96
Dr. Robert McCrindle Chair Jan. 1/93 - Dec. 31/97 Chemistry and Biochemistry
ADJUNCT APPOINTMENTS
Dr. David Rapport Population Medicine July 1/93 - 3 years
Dr. Wally Beversdorf Crop Science June 25/93 - 3 years
Ms. Anne Louise Heron Family Studies July 20/93 - 3 years
Dr. Satya Parkash Singh Engineering Aug. 1/93 - 3 years
Dr. Moatasim Sidahmed Engineering Aug. 1/93 - 3 years
Dr. Syed Tahir Ali-Khan Horticultural Science July 1/93 - 3 years
Dr. Richard Corsi Engineering Jan. 1/94 - 3 years
Dr. Stan Young Animal and Poultry Science May 1/93 - 3 years
Dr. Naveen Patni Engineering July 1/93 - 3 years
Dr. Varghese Abraham VW WI
Dr. Manuel Cuenca VI
Dr. Fangju Wang
Dr. Wayne Parker IW FILE COPY
UNIVERSITY OF GUELPH BOARD OF GOVERNORS Thursday, September 23, 1993
VIII. REVIEW OF UNIVERSITY BUSINESS (PRESIDENT S STATUS REPORT)
Strategic Planning Process - the Board discussed this initiative at its Retreat and supports it. The Senate Committee on University Planning (SCUP) has reviewed this initiative too. A campus committee will be struck and announced before the November Shaver Symposium.
Social Contract - pleased with the sense of community spirit the talks engendered and the outcome of the discussions. A Waste and Efficiency Committee is being formed and will be considering cost saving measures which will in turn help to reduce the impact of the constraints imposed by the Social Contract. It will also encourage continuous quality improvement efforts in various units.
all University Office of Graduate Studies programs appraised by the Ontario Council on Graduate Studies, 17 programs in total, received the "good quality stamp"; five are still under review. Graduate programs at Ontario Universities are appraised every seven years. The highest rating is good quality, which means there are no concerns about the programs.
Bumping - the University is trying to avoid bumping with employees whose jobs are redundant, not as a result of the Social Contract but due to earlier budget contractions . A committee has been struck to help with the placement of approximately 30 employees and it has a self imposed deadline of October 30. If these individuals have not been placed by that date then bumping probably will have to start.
President s Scholars / New Freshmen Profile - the total undergraduate population for Fall 1993 is 13,717; 11,740 full-time and 1,977 part-time students; total graduate student population is 1,740. The mean admission average was 81.5% overall
Food Technology Centre - the application for $15 million in funding from the provincial governments's Sector Partnership Fund is receiving serious consideration. The government is allocating money from its Sector Partnership Fund to sectors of the economy it wants to stimulate. The Food Processing Industry is interested in participating in the Food Technology Centre and will be required to provide matching funding in order for the University to qualify for the government's grant. Included in the application for funding is an Applied Human Nutrition Lab to be located in FACS.
Institute of Ichthyology / AquaLab - these new facilities will be located near and are supporting of other Aquatic Sciences campus facilities. We are moving towards a Campaign to put funding in place to take advantage of a NSERC $1 million grant to fund aquatic equipment; a stipulation of the grant is that the University must match these funds. Private donor, Mr. Hagen, is supporting the Aqua Lab structure ($500,000). Another private donor, Mr. Axelrod, is supporting half of the cost for the Ichthyology structure ($250,000). The University is considering seeking an endowment to cover the operating costs of these facilities.
Tuition
Research Park Centre - the Centre is now 100% occupied with tenants matching the preferred profile. To accomplish full tenancy during this recession is an achievement that speaks to the validity of linking research and the private sector.
Note: this information should be circulated to the Real Estate Development Committee too IN-CAMERA ITEMS OF INFORMATION
VBA - an Ontario Municipal Board (OMB) mediation meeting is taking place today, Thursday September 23, 1993. The outcome of this meeting will determine whether or not an OMB hearing will be required.
BOT Policy - policy is being drafted and will be taken to the Board of Trustees prior to presentation to the Board for comment
Ni. Cruickston Park Farm property - agreement with North Dumphries Council to keep them informed. A meeting has been held with the Toronto Symphony
a meeting took place September 17th with the St. Lawrence Cement Company. There appear to be several differences in the St. Lawrence interpretation of the Agreement but it is expected that all will be resolved.
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