Assessment Form

Local Government Performance Assessment

Sembabule District

(Vote Code: 551)

Assessment Scores

Accountability Requirements %

Crosscutting Performance Measures 77%

Educational Performance Measures 79%

Health Performance Measures 68%

Water & Environment Performance Measures 87% 551 Accountability Requirements 2019 Sembabule District

No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s Sembabule District Local contract of the forthcoming year by June inventory/schedule of LG Government submitted the 30 on the basis of the PFMAA and LG submissions of annual performance contract Budget guidelines for the coming performance contracts, on 25th July 2019. This is financial year. check dates of submission within the adjusted deadline and issuance of receipts of 31st August 2019. and: Therefore, the LG is Compliant. o If LG submitted before or by due date, then state ‘compliant’

o If LG had not submitted or submitted later than the due date, state ‘non- compliant’

• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.

Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes • From MoFPED’s The Local Government a Procurement Plan for the forthcoming inventory of LG budget submitted the budget FY by 30th June (LG PPDA Regulations, submissions, check together with the 2006). whether: Procurement Plan on 25th July 2019. This is within the o The LG budget is adjusted deadline of 31st accompanied by a August 2019. Therefore, the Procurement Plan or not. If LG is Compliant. a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.

Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official The annual performance performance report for the previous FY on record/inventory of LG report for the previous year or before 31st July (as per LG Budget submission of annual was submitted on 31st Preparation Guidelines for coming FY; performance report August 2019. This is within PFMA Act, 2015) submitted to MoFPED, the adjusted deadline of 31st check the date MoFPED August 2019. Therefore the received the annual LG is Compliant. performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant

4 Yes LG has submitted the quarterly budget From MoFPED’s official The Local Government performance report for all the four record/ inventory of LG submitted quarterly and quarters of the previous FY by end of the submission of quarterly annual reports as follows: FY; PFMA Act, 2015). reports submitted to MoFPED, check the date Quarter 1 on 2nd November MoFPED received the 2018; quarterly performance Quarter 2 on 15th January reports: 2019; • If LG submitted all four Quarter 3 on 7th May 2019; reports to MoFPED of the and previous FY by July 31, then it is compliant (timely Quarter 4 on 31st August submission of each 2019. quarterly report, is not an accountability requirement, The LG submitted the 4th but by end of the FY, all quarterly report (annual quarterly reports should be performance report) on 31st available). August 2019. This is within the adjusted deadline of 31st • If LG submitted late or August 2019. Therefore, the did not submit at all, then it LG is Compliant. is not compliant.

Audit 5 Yes The LG has provided information to the From MoFPED’s • The LG submitted the PS/ST on the status of implementation of Inventory/record of LG responses on the Internal Internal Auditor General and the Auditor submissions of statements Auditor General’s report for General’s findings for the previous entitled “Actions to the FY2017/18 on 7th March financial year by end of February (PFMA Address Internal Auditor 2019, Ref: CR/ADM/213. s. 11 2g). This statement includes actions General’s findings”, The responses were against all findings where the Internal received on 11th March 2018 Audi- tor and the Auditor General Check: by MOFPED, Accountant recommended the Accounting Officer to General, IGG, MOLG and • If LG submitted a take action in lines with applicable laws. Auditor General. ‘Response’ (and provide details), then it is compliant • On the implementation of Internal Audit reports • If LG did not submit a’ recommendations, for FY response’, then it is non- 2017/18 the issues raised compliant were responded to • If there is a response for adequately and hence all all –LG is compliant issues were all resolved.

• If there are partial or not • The issues were five all issues responded to – LG is not compliant. • (1) Unrecovered Youth Livelihood Programme Funds – UGX. 6,200,000. Cleared.

• (2) 26 km of the Road not worked on yet UGX.26, 180,000. Explained, Verified and Cleared.

• (3) Un Accounted for Funds UGX. 673,400,730 in regard to USE & UPE Releases to Schools. Verified & Cleared.

• (4) Doubtful Expenditure worth UGX. 14,573,500. Verified & Cleared.

• (5) Procurement for Supply of Agriculture in put Fertilizers worth UGX. 18,512,652. Cleared.

• The LG submitted responses on the Auditor General’s report for 2017/18 on 7th March 2019 which was received on 11th March 2019 by MOFPED, Auditor General, Accountant General and Directorate of Internal Audit.

• There were Eight Queries Raised. These were responded to as detailed below:

• (1) Un spent conditional grants worth UGX.204, 652,012. Explained and Cleared.

• (2) Un licensed activities on Natural Resources. Cleared.

• (3) Absence of District Environment Officer. Cleared.

• (4) Underfunding of St Joseph Mateete P/S. Cleared.

• (5) Poor Condition of medical equipment. Cleared.

• (6) YLP-Non Compliance with the repayment schedule. Cleared. • (7) Inspection of performance of youth Projects.

• (8) Implementation of the Uganda Road funds. Explained and Cleared

•

• All the above issues were responded to and action taken on implementing the Auditor General recommendations was submitted and followed up with a letter dated 30th May 2019, Ref.CR/ADM/115, addressed to the PSST and acknowledged on 31st May 2019.

• The LG was Compliant.

6 Yes The audit opinion of LG Financial From the Auditor General's Statement (issued in January) is not report for the FY 2018/19, the adverse or disclaimer. LG had an unqualified audit opinion.

551 Crosscutting Sembabule Performance District Measures 2019

Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ Sembabule District Local Government had a functional infrastructure municipality has: Physical Planning Committee comprising of 12 members, projects in: (i) a appointed on 7th march 2018 Ref: CR/ADM/156. municipality / • A functional Physical (ii) in a district Planning Committee in The District Physical Planning Committee met several are approved place that considers new sessions (FY 2018/19) and discussed various issues usually. by the investments on time: They included the following: respective score 1. Physical 1. Meeting held on 20th September 2018 at council hall Planning Min; 6/SDPPCM/20/09/2018, presentation of land/ Committees building applications; and are 2. Meeting held on 8th February 2019 at medical consistent with boardroom min:5/SDPPCM/08/02/2019, discussion of the approved proposed district zoning; Physical Plans 3. Meeting held on 27th February at water board room Min: 6/SDPPCM/27/02/2019; presentation of land / building Maximum 4 applications e.g. Ntuusi Health Centre IV was approved points for this Health Centre II in Lwebitakuli was approved and performance 4. Meeting on 27th May 2019 at water board room measure. min:5/SDPPCM/27/05/2018 matters arose; demarcate the point where EACOP crosses the equator, put up sign posts this was to act as tourism attraction. 1 1 All new • Evidence that district/ Sembabule district local government Physical planning infrastructure MLG has submitted at committee submitted to Ministry of Lands Housing and Urban projects in: (i) a least 4 sets of minutes of Development as required. municipality / Physical Planning (ii) in a district Committee to the All the four sets of the Minutes to physical Planning are approved MoLHUD score 1. Committee were submitted and received on the same date of by the 7th October 2019 Ref CR/ADM/212 letter dated 3rd October respective 2019 for financial year 2018/2019 by commissioner Physical department of physical planning MOLHUD, committee Planning discussed on the following dates; Committees 1. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd and are October 2019; Meeting held on 20th September 2018 at consistent with council hall Min; 6/SDPPCM/20/09/2018, presentation of the approved land/ building applications; Physical Plans 2. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd Maximum 4 October 2019; Meeting held on 8th February 2019 at points for this medical boardroom min:5/SDPPCM/08/02/2019, performance discussion of proposed district zoning; measure. 3. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd October 2019; Meeting held on 27th February at water board room Min: 6/SDPPCM/27/02/2019; presentation of land / building applications e.g. Ntuusi Health Centre IV was approved Health Centre II in Lwebitakuli was approved and 4. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd October 2019; Meeting on 27th May 2019 at water board room min:5/SDPPCM/27/05/2018 matters arose; demarcate the point where EACOP crosses the equator, put up sign posts this was to act as tourism attraction.

1 0 All new • All infrastructure Sembabule District Local Government had No approved infrastructure investments are Physical Development Plan to guide all the Infrastructure projects in: (i) a consistent with the investments. municipality / approved Physical (ii) in a district Development Plan: score are approved 1 or else 0 by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure. 1 0 All new • Action area plan Sembabule District Local Government had No Area Action infrastructure prepared for the previous Plan to guide all the Infrastructure investments implemented in projects in: (i) a FY: score 1 or else 0 the previous financial year. municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans

Maximum 4 points for this performance measure.

2 2 The prioritized • Evidence that priorities Prioritized investments in the approved AWP for the current investment in AWP for the current FY FY 2019/2020 were derived from budget conference held on activities in the are based on the 8th November 2018 for FY 2019/2020 at council hall. approved AWP outcomes of budget for the current conferences: score 2. These included the following: FY are derived 1. Construction of breast feeding center at district from the headquarters at Sembabule town council at UGX approved five- 19,731,000/=; year 2. Construction of 4 stance pit latrine at Makoole Health development Centre II in Lwemiyaga Sub-county at UGX plan, are based 15,000,000/=; on discussions 3. Construction and extension of power from generator to in annual District Health Officer’s office at Sembabule town council reviews and at UGX 4,000,000/=; 4. Classroom construction at Kitega primary school in budget Lwemiyaga Sub county at UGX 78,000,000/=; conferences 5. Classroom construction at Kawenda Moslem Primary and School at UGX 3,439,000/=; 6. Class room block construction at Akalutuntu Kaguta have project Primary School at UGX 70,000,000/=; profiles 7. Construction of a class room Kanyogoga primary school Mateete Sub county at UGX 70,000,000/=; Maximum 5 8. Construction of classroom block at Nakatere primary points on this school at Lugusulu Sub county at UGX 64,000,000/=; performance 9. Construction of class room block at St Peters Nakatere measure. primary school at Mateete Town council at UGX 62,690,000/=; 10. Construction of latrine at Kirabe primary school in Lwebitakuli Sub County at UGX 715,000 retention; 11. Construction of 2 stance latrines at Mpumudde and Buteraniro at UGX 29,000,000/=; 12. Construction of 3 valley dams at Nakatabo. 2 1 The prioritized • Evidence that the capital The prioritized investments in the approved AWP for the investment investments in the current FY 2019/2020 were derived from the approved five- activities in the approved Annual work year development plan 2015/2016-2019/2020 approved under approved AWP plan for the current Minute: Min/CL/05/05/2015 held on 5th May 2015. for the current FY are derived FY are derived from the These included the following: from the approved five-year 1. Construction of breast feeding centre at district approved five- development plan. If headquarters at Sembabule town council at UGX year differences appear, a justification has to be 19,731,000/=; development provided and evidence 2. Construction of 4 stance pit latrine at Makoole Health plan, are based provided that it was Centre II in Lwemiyaga Sub-county at UGX on discussions 15,000,000/=; in annual approved by the Council. 3. Construction and extension of power from generator to reviews and Score 1. District Health Officer’s office at Sembabule town council at UGX 4,000,000/=; budget 4. Classroom construction at Kitega primary school in conferences Lwemiyaga Sub county at UGX 78,000,000/=; and 5. Classroom construction at Kawenda Moslem Primary School at UGX 3,439,000/=; have project 6. Class room block construction at Akalutuntu Kaguta profiles Primary School at UGX 70,000,000/=; 7. Construction of a class room Kanyogoga primary school Maximum 5 Mateete Sub county at UGX 70,000,000/=; points on this 8. Construction of classroom block at Nakatere primary performance school at Lugusulu Sub county at UGX 64,000,000/=; measure. 9. Construction of class room block at St Peters Nakatere primary school at Mateete Town council at UGX 62,690,000/=; 10. Construction of latrine at Kirabe primary school in Lwebitakuli Sub County at UGX 715,000 retention; 11. Construction of 2 stance latrines at Mpumudde and Buteraniro at UGX 29,000,000/=; and 12. Construction of 3 valley dams at Nakatabo. 2 2 The prioritized • Project profiles have Project Profiles were developed and discussed by TPC for all investment been developed and investments in the Annual Work Plan and project profiles as activities in the discussed by TPC for all per the LG Planning Guidelines, Project profiles discussed by approved AWP investments in the TPC on 22nd February 2019 under minute DTPC/05/02/2019, for the current presentation of the project profiles for FY 2019/2020 FY are derived AWP as per LG Planning from the TPC Meeting held on 29th may 2019 at district council guideline: score 2. approved five- approved under Minute: SEMB/CL/11/5/2019, approval of the year district budget, procurement plan and annual work plan, district revenue charging policy, staff capacity development development plan, staff recruitment plan and procurement plan for FY plan, are based 2019/2020. on discussions in annual These included the following: reviews and 1. Construction of breast feeding centre at district budget headquarters at Sembabule town council at UGX conferences 19,731,000/=; and 2. Construction of 4 stance pit latrine at Makoole Health Centre II in Lwemiyaga Sub-county at UGX have project 15,000,000/=; profiles 3. Construction and extension of power from generator to District Health Officer’s office at Sembabule town council Maximum 5 at UGX 4,000,000/=; points on this 4. Classroom construction at Kitega primary school in performance Lwemiyaga Sub county at UGX 78,000,000/=; measure. 5. Classroom construction at Kawenda Moslem Primary School at UGX 3,439,000/=; 6. Class room block construction at Akalutuntu Kaguta Primary School at UGX 70,000,000/=; 7. Construction of a class room Kanyogoga primary school Mateete Sub county at UGX 70,000,000/=; 8. Construction of classroom block at Nakatere primary school at Lugusulu Sub county at UGX 64,000,000/=; 9. Construction of class room block at St Peters Nakatere primary school at Mateete Town council at UGX 62,690,000/=; 10. Construction of latrine at Kirabe primary school in Lwebitakuli Sub County at UGX 715,000 retention; 11. Construction of 2 stance latrines at Mpumudde and Buteraniro at UGX 29,000,000/=;and 12. Construction of 3 valley dams at Nakatabo.

3 1 Annual • Annual statistical Sembabule District Local Government had an Annual statistical abstract, with gender- Statistical abstract with gender dis-aggregated data compiled abstract disaggregated data has and presented to TPC to Support budget allocations and developed and been compiled and discussed, in Meeting held on 25th July 2019 at council hall applied presented to the TPC to under TPC Min 08/07/2019 statistical abstract report support budget allocation 2018/2019. Maximum 1 and decision-making- point on this maximum score 1. performance measure 4 2 Investment • Evidence that all Sembabule District Local Government Investment projects in activities in the infrastructure projects the previous Financial Year 2018/2019 were derived from the previous FY implemented by the LG in AWP and approved budget. were the previous FY were implemented derived from the annual These projects included the following: as per AWP. work plan and budget 1. Construction of a two class room block and lightening approved by the LG arrestor at Kanoni primary school in Ntuusi Sub County Maximum 6 Council: score 2 points on this started on 15th January 2019 and completed on 15th performance April 2019 budgeted at UGX 56,000,000/= and contract measure. sum of UGX 60,000,000/=; 2. Construction of a two class room block with an office and store at Kawanda Moslem primary school in Lwemiyaga Sub County started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 70,000,000/= and contract sum of UGX 69,469,000/=; 3. Extension of piped water to Nambirizi phase II started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 133,000,000/= and contract sum of UGX 126,758,373/=; 4. Rehabilitation of boreholes using stainless steel materials started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 69,765,000/= and contract sum of UGX 62,465,424/=; 5. Construction of 2 30cum Rain Water Harvesting Tanks started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 32,000,000/= and contract sum of UGX 31,510,917/=; 6. Construction of 2 5000 cum valley tanks and plant 100 trees on each tank started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 170,633,000/= and contract sum of UGX 165,909,286/=; 7. Construction of a mortuary at Sembabule health center IV started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 17,986,000/= and contract sum of UGX 17,820,000/=; 8. Renovation of outpatient ward, maternity ward, theatre and heart clinic budgeted at UGX 20,000,000/= and contract sum of UGX 18,097,660/=; 9. Upgrade of Busheka health center II to health center III budgeted at UGX 475,000,000/= and contract sum of UGX 462,179,849/=; 10. Construction works at Kikoma primary school under emergency construction for Ministry of Education and Sports 2018/2019 budgeted at UGX 102,000,000/= and contract sum of UGX 99,684,677 completed on 30th June 2019/=; 11. Construction of breast feeding center started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 30,000,000/= and contract sum of UGX 30,000,000/= and 12. Construction of a 5 stances lined pit latrine at Alutunku Kaguta primary school, Kirebe primary school, and teachers house at Nsuumba primary school started on 10th December 2018 and completed on 10th March 2019, budgeted at UGX 42,000,000/= and contract sum of UGX 43,078,890/=.

4 4 Investment • Evidence that the Sembabule District Local Government Investment projects in activities in the investment projects the previous Financial Year 2018/2019 were completed as per previous FY implemented in the work plan by end for financial year. were previous FY were implemented completed as per work The projects included the following: as per AWP. plan by end for FY. 1. Construction of a two class room block and lightening Maximum 6 o 100%: score 4 arrestor at Kanoni primary school in Ntuusi Sub County points on this started on 15th January 2019 and completed on 15th performance o 80-99%: score 2 April 2019 budgeted at UGX 56,000,000/= and contract measure. sum of UGX 60,000,000/=; variation of UGX - o Below 80%: 0 4,000,000/= thus -7.14%; 2. Construction of a two class room block with an office and store at Kawanda Moslem primary school in Lwemiyaga Sub County started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 70,000,000/= and contract sum of UGX 69,469,000/=; variation of UGX 531,000/= thus 0.76%; 3. Extension of piped water to Nambirizi phase II started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 133,000,000/= and contract sum of UGX 126,758,373/=; variation of UGX 6,241,627/= thus 4.69%; 4. Rehabilitation of boreholes using stainless steel materials started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 69,765,000/= and contract sum of UGX 62,465,424/=; variation of UGX 7,299,576/= thus 10.46%; 5. Construction of 2 30cum Rain Water Harvesting Tanks started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 32,000,000/= and contract sum of UGX 31,510,917/=; variation of UGX 489,083/= thus 1.53%; 6. Construction of 2 5000 cum valley tanks and plant 100 trees on each tank started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 170,633,000/= and contract sum of UGX 165,909,286/=; variation of UGX 4,723,714/= thus 2.63%; 7. Construction of a mortuary at Sembabule health center IV started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 17,986,000/= and contract sum of UGX 17,820,000/=; variation of UGX 166,000/= thus 0.92%; 8. Renovation of outpatient ward, maternity ward, theatre and heart clinic budgeted at UGX 20,000,000/= and contract sum of UGX 18,097,660/=; 9. Upgrade of Busheka health center II to health center III budgeted at UGX 475,000,000/= and contract sum of UGX 462,179,849/=; variation of UGX 12,820,151/= thus 2.7%; 10. Construction works at Kikoma primary school under emergency construction for Ministry of Education and Sports 2018/2019 budgeted at UGX 102,000,000/= and contract sum of UGX 99,684,677 completed on 30th June 2019/=; variation of UGX 2,315,323/= thus 2.27%; 11. Construction of breast feeding center started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 30,000,000/= and contract sum of UGX 30,000,000/=; variation of UGX 0/= thus 0% and 12. Construction of a 5 stances lined pit latrine at Alutunku Kaguta primary school, Kirebe primary school, and teachers house at Nsuumba primary school started on 10th December 2018 and completed on 10th March 2019, budgeted at UGX 42,000,000/= and contract sum of UGX 43,078,890/=; variation of UGX -1,078,890/= thus -2.57%.

Hence all the 12 investment projects implemented were completed as per work plan in terms of the budget and duration in Financial Year 2018/2019. 5 The LG has 2 executed the • Evidence that all Sembabule District Local Government Investment projects in budget for investment projects in the the previous Financial Year 2018/2019 were within the construction of previous FY were approved budget. investment completed within These projects included the following: projects and approved budget – Max. 15% plus or minus of O&M for all 1. Construction of a two class room block and lightening original budget: score 2 major arrestor at Kanoni primary school in Ntuusi Sub County infrastructure started on 15th January 2019 and completed on 15th projects during April 2019 budgeted at UGX 56,000,000/= and contract the previous sum of UGX 60,000,000/=; variation of UGX - FY 4,000,000/= thus -7.14%; 2. Construction of a two class room block with an office and Maximum 4 store at Kawanda Moslem primary school in Lwemiyaga points on this Sub County started on 10th December 2018 and Performance completed on 10th March 2019 budgeted at UGX Measure. 70,000,000/= and contract sum of UGX 69,469,000/=; variation of UGX 531,000/= thus 0.76%; 3. Extension of piped water to Nambirizi phase II started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 133,000,000/= and contract sum of UGX 126,758,373/=; variation of UGX 6,241,627/= thus 4.69%; 4. Rehabilitation of boreholes using stainless steel materials started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 69,765,000/= and contract sum of UGX 62,465,424/=; variation of UGX 7,299,576/= thus 10.46%; 5. Construction of 2 30cum Rain Water Harvesting Tanks started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 32,000,000/= and contract sum of UGX 31,510,917/=; variation of UGX 489,083/= thus 1.53%; 6. Construction of 2 5000 cum valley tanks and plant 100 trees on each tank started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 170,633,000/= and contract sum of UGX 165,909,286/=; variation of UGX 4,723,714/= thus 2.63%; 7. Construction of a mortuary at Sembabule health center IV started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 17,986,000/= and contract sum of UGX 17,820,000/=; variation of UGX 166,000/= thus 0.92%; 8. Renovation of outpatient ward, maternity ward, theatre and heart clinic budgeted at UGX 20,000,000/= and contract sum of UGX 18,097,660/=; 9. Upgrade of Busheka health center II to health center III budgeted at UGX 475,000,000/= and contract sum of UGX 462,179,849/=; variation of UGX 12,820,151/= thus 2.7%; 10. Construction works at Kikoma primary school under emergency construction for Ministry of Education and Sports 2018/2019 budgeted at UGX 102,000,000/= and contract sum of UGX 99,684,677 completed on 30th June 2019/=; variation of UGX 2,315,323/= thus 2.27%; 11. Construction of breast feeding center started on 10th December 2018 and completed on 10th March 2019 budgeted at UGX 30,000,000/= and contract sum of UGX 30,000,000/=; variation of UGX 0/= thus 0% and 12. Construction of a 5 stances lined pit latrine at Alutunku Kaguta primary school, Kirebe primary school, and teachers house at Nsuumba primary school started on 10th December 2018 and completed on 10th March 2019, budgeted at UGX 42,000,000/= and contract sum of UGX 43,078,890/=; variation of UGX -1,078,890/= thus -2.57%.

Hence all the Investment projects implemented in the previous financial year were implemented within the budget.

5 The LG has 2 executed the • Evidence that the LG Sembabule district local government budgeted and spent at budget for has budgeted and spent least 80% of the O&M budget for infrastructure in the previous construction of at least 80% of the O&M year as follows: investment budget for infrastructure in Renovation of outpatient ward, maternity ward, theater and projects and the previous FY: score 2 heart clinic budgeted at UGx 20,000,000/= and contract sum of O&M for all UGx 18,097,660/=, thus 90.49%, major infrastructure Hence the local government spent with in the reqiuired projects during budget. the previous FY

Maximum 4 points on this Performance Measure. Human Resource Management 6 LG has 0 substantively • Evidence that the LG The district had ten (10) HoD as per the approved recruited and has filled all HoDs organisation structure. Seven (7) were substantively appraised all positions substantively: appointed as per their appointment letters as follows: Heads of score 3 1. D/CAO – LG/ P. 10615 dated 26th June 2018 Departments 2. CFO – CR/ADM/156/1 dated 1st August 2011 Maximum 5 points on this 3. DEO – CR/ADM/156 dated 24th April 2019 Performance Measure 4. DCDO – CR/ADM/159 dated 25th April 2017

5. D/ Production Coordinator – CR/ADM/157 dated 21st April 2005

6. D/ Planner – CR/ADM/159 dated 24th April 2017

7. DHO – CR/ADM/156 dated 19th October 2017

Three (3) were performing duties of HoD as follows;

1. D/ Natural Resources Officer - Duties were performed by the Senior Environment Officer, appointment - CR/ADM/160 dated 9th April 2013 and assignment of duties letter CR/ADM/156 dated 2nd January 2019

2. D/ Commercial Officer – Duties were performed by the Principal Commercial Officer, appointment – CR/ADM/160 dated 6th December 2012

3. D/ Engineer – Duties were performed by the Assistant Engineering Officer – CR/ADM/156/1 dated 2nd January 2019

6 LG has 2 substantively • Evidence that HoDs The district had ten (10) HoD, They were appraised on the recruited and have been appraised as following dates as per their appraisal reports appraised all per guidelines issued by 1. D/CAO – 10th July 2019 Heads of MoPS during the previous FY: score 2 Departments 2. CFO –17th August 2019

Maximum 5 3. D/Planner – 14th August 2019 points on this Performance 4. D/ Engineer – 17th July 2019 Measure 5. DEO – 20th July 2019

6. DCDO – 26th July 2019

7. D/ Natural Resources Officer – 6th August 2019

8. D/ Production Coordinator – 30th July 2019

9. D/ Commercial Officer – 2nd July 2019

10. DHO – 5th July 2019

7 The LG DSC 0 has considered • Evidence that 100 % of One hundred fifty three (153) vacant positions of various all staff that staff submitted for designations were submitted to the DSC for recruitment of have been recruitment have been new employees between the months of August 2018 and June submitted for considered: score 2 2019. They were all considered as follows: recruitment, confirmation A submission of sixty six (66) vacant positions of Education and Assistants and Head Teachers was received by the DSC on disciplinary 27th August and 9th November 2018. They were considered actions during by the DSC during its meetings held on 8th and 14th the previous November 2018 as per minutes numbers 788 – 722/2018 and FY. 793.10/2018

Maximum 4 Submissions of twelve (12) vacant positions (2 Deputy Head points on this Teachers and 10 Senior Education Assistants) were received Performance on 27th August 2018. They were considered during the DSC Measure. meeting held on 4th September 2018, as per minute numbers 681/2018 and 683/2018, respectively.

Submissions of two (2) vacant positions, (Steno-secretary and Town Clerk were received on 15th November 2018. They were considered during the DSC meetings held on 29th May 2019 and on 19th Jun 2019 as per minutes numbers 106/2019 and 133/2019, respectively

Submissions of twelve (12) vacant positions of various designations were received on 15th November 2018. They were considered during the DSC meetings held on 15th January 2019, as per minute number 848/2019 and another held on 13th February 2019, as per minute numbers 75/2019 and 76. 1/78/2019

Submissions of thirty four (34) vacant positions; 30 Education Assistants and 4 Parish Chiefs were received on 15th March 2019. They were considered by the DSC during its meeting held on 26th March 2019, as per minute numbers 78. 30/2919 and 80.1/2019 respectively.

A submission of one (1) position of District Education Officer was received on 15th March 2019. It was considered by the DSC on 15th April 2019, as per minute number 86/2019.

Submissions of twelve (12) vacant positions of various designations were received on 15th March 2019. One (Senior Education Assistant) position was considered during the DSC meetitng held on 26th March 2019, as per minute number 79/2019 and eleven were considered during the meeting held on 29th May 2019 as per minutes numbers 105/2019, 108/2019, 109.1/2019, 114 - 117/2019 and 100 – 113/2019.

A submission of one (1) vacant position of Assistant Inventory Management Officer was received on 28th May 2019. It was considered during the DSC meeting held on 29th May 2019, as per minute number 107/2019

A submission of one (1) position of Senior Inspector of Schools was received on 31st May 2019. It was considered on 22nd July 2019, as per minute number 151/2019. It was considered during 2019/20 FY

Submissions of four (4) vacant positions of Head Teachers were received on 11th June 2019. They were considered during the DSC meeting held on 26th July 2019, minute number 147/2019, They were considered during 2019/20 FY

Submissions of eight (8) vacant positions of Senior Education Assistants were received on 11th June 2019. They were considered on 7th August 2019, as per minute number 79/2019. They were considered during 2019/20 FY. Three submissions were not considered during FY being assessed, 2018/19

7 The LG DSC 1 has considered • Evidence that 100 % of A total number of two hundred forty seven (247) names of all staff that positions submitted for employees were submitted for confirmation of their have been confirmation have been appointments, between July 2018 and June 2019. They were submitted for considered: score 1 all considered as follows: recruitment, Twenty nine (29) names were submitted on 12th July 2018. confirmation They were considered on 3rd August 2018, as per minute and numbers from 635/2018 to 663/2018, serial no17/2018 disciplinary actions during Ninety five (95) names - 16 were submitted on 4th September the previous and 79 on 10th September 2018. They were considered on FY. 13th September 2018 and 3rd October 2018, respectively, as per the respective minute numbers – 665/2018 to 680/2018, Maximum 4 serial no. 17/2018 and minute numbers; 693 – 711/2018 serial points on this no.19/2018. Performance Measure. Forty seven (47) names were submitted in October 2018, forty one of them on 4th October and six on 23rd October - 2018. The 41 names were considered on 17th October 2018 as per minute number 772 – 775, serial no. 20/2018 and minute number 800-845, serial no. 25/2018. The six were considered on 8th November 2018, minute numbers 794 to 799/2018, serial no.24/2018

Fifty three (53) names were submitted on 4th December 2018. They were considered on 16th January 2019 as per minute number 06-56/2019, serial no.01/2019

Nine (9) names were submitted on 24th January 2019. They were considered on 14th March 2019, as per minute number 68/2019 – 76/2019, serial no.05/2019

Fourteen (14) names were submitted on 17th and 23rd April; and 6th June - 2019. They were all considered on 12th June 2019, as per minute numbers 118 – 131/2019, serial no.10/2019

They were all considered within the FY 2018/19

7 The LG DSC 1 has considered • Evidence that 100 % of Three (3) disciplinary action cases were received by the DSC all staff that positions submitted for and were considered as follows; have been disciplinary actions have 1. One was received on 31st May 2019. It was considered submitted for been considered: score 1 on 20th June 2019 as per minute number 138/2019, serial no, recruitment, 2/2019 confirmation and 2. One case was received on 22nd November 2018. It was disciplinary considered on 12th February 2019, as per minute number actions during 61/2019 the previous FY. 3. One was received on 25th March 2019. It was considered on 15th April 2019, as per minute number 90/2019 – 104/2- Maximum 4 019 points on this Performance Measure.

8 Staff recruited 3 and retiring • Evidence that 100% of One hundred and sixteen (116) new employees were access the the staff recruited during appointed during FY 2018/19. They all accessed the payroll salary and the previous FY have within two months of their appointment, as follows: pension payroll accessed the salary respectively payroll not later than two Sixty two (62) Education Assistants were approved for within two months after appointment: appointment during the month of October 2018, during the months score 3 DSC meetings held from 29th to 30th October 2018, minute numbers 793. 1/2018 to 796. 62/2018. They were appointed Maximum 5 during the month of November 2018 and submitted their points on this “Acceptance of Appointment “letters during the same month, Performance as per the sampled documents on their personal files. Measure. They accessed the payroll during the month of December 2018 and January 2019, as per the district payrolls for December 2018 and January 2019

Four (4) Parish Chiefs were approved for appointment during the DSC meeting held on 6th February 2019, as per reference letter SLG/DSC/156 dated 28th March 2019, minute numbers 80. 01/2019 – 80. 04/2010. They were appointed on 4th April 2019 and received their posting Instructions on the same date.

They accessed the payroll on during the month of May 2019, as per the district IPPS payroll of the same month.

One (1) employee was apporved for appointed on 14th November 2018 during the DSC meeting held on 14th November 2018, as per letter DSC/154 dated 15th January 2019, Was appointed on 15th January 2019 as per the appointment letter. Accessed the payroll on 12th March 2018, as per the district IPPS payroll of March 2019

Seven (7) new employees of various designations were approved for appointment during the DSC meeting held on 15th August 2018, as per minute numbers from 623/2018 to 629/2018. They received their appointment letters on 23rd and 24th August 2018.

They accessed the payroll during the month of October 2018, as per the district IPPS payroll of the same month.

Six (6) new employees, one Veterinary Officer and five Parish Chiefs were approved for appointment during the DSC meetings held between 24th January and 7th February 2019, as per minute numbers 75/2019 and 76. 5/2019 contained in letter SLG/DSC/156/2 dated 14th February 2019. They were appointed on 1st March 2019 as per their appointment letters.

They all accessed the payroll during the month of April 2019, as per the district IPPS payroll of the same month

Thirty (30) Education Assistants were approved for appointment during the DSC meetings held on 29th and 30th October 2018 as per minute numbers 78. 01/2019 to 78. 30/2018 and letter SLG/DSC/156 dated 26th March 2019, they were appointed during the month of April 2019.

They accessed the payroll during the month of June 2019, as per the district IPPS payroll of the same month.

Six (6) new employees of various designations were approved for appointment during the DSC meetings held on 21st, 22nd and 23rd May 2019 as per minute numbers 105/2019 to 109.2/2019 as per the letter SLG/DSC, 160 dated 29th May 2019. They accessed the payroll during the month of July 2019, (within two months of their appointment), as per the district IPPS payroll of the same month.

8 Staff recruited 0 and retiring • Evidence that 100% of Seven (7) employees retired during FY 2018/19. All did not access the the staff that retired during access the payroll within two months of their retirement salary and the previous FY have pension payroll accessed the pension respectively payroll not later than two within two months after retirement: months score 2

Maximum 5 points on this Performance Measure.

Revenue Mobilization 9 The LG has 0 increased LG • If increase in OSR The OSR revenue for 2017/18 was UGX 377,660,279 as own source (excluding one/off, e.g. shown in the Draft Financial statements prepared on 30th revenues in the sale of assets) from August 2019, and received by the Office of Auditor General of last financial previous FY but one to Masaka Branch on 30th August 2019. year compared previous FY is more than Page 16, Statement of Financial Performance, Page 20, to the one 10 %: score 4. Statement of Appropriation Account and Page 28, Note 2: before the • If the increase is from Local Revenue and page 36, Statement of Revenues previous 5% - 10 %: score 2. Collected during the year, of the Draft Final Accounts for FY financial year 2018/19. (last FY year • If the increase is less but one) than 5 %: score 0. The Local revenue collected in FY 2018/19 was UGX. 354,606,496.This was a decrease of UGX 23,053,783 i.e. Maximum 4 (377,660,279- 354,606,496). The revenue reduced from the points on this previous FY but one by (6%). Performance Measure. The LG is not compliant.

10 LG has 0 collected local • If revenue collection From the Draft financial statements 2018/19, page 16 revenues as ratio (the percentage of Statements of Financial Performance, page 20 Statement of per budget local revenue collected Appropriation Account, and page 28 Note 2: Local Revenue, (collection against planned for the and page 36 Statement of Revenues Collected during the ratio) previous FY (budget year, the Original Budget FY2018/19, Approved under Min. realisation) is within No.SEMB/CL/7/05/2018 (Page 1 & 2), the Local revenue was Maximum 2 projected at UGX 515,344,887 and the Actual local revenue points on this +/- 10 %: then score 2. If collection realised was UGX 354,606,496. This translates into performance more than +/- 10 %: Score a revenue collection ratio of 70%, and created a deficit of measure 0. (UGX 515,344,887 - UGX354, 606,496 =UGX 160,738,391) equivalent to (30 %) which is beyond the allowable range of +/- 10% range.

The LG is not compliant. 11 Local revenue 2 administration, • Evidence that the Sec 85 of LGA (2) “In rural areas, revenue shall be collected allocation and District/Municipality has by the sub county councils, and a sub county council shall transparency remitted the mandatory retain 65 percent, or any other higher percentage as the LLG share of local district council may approve, of the revenue collected by it and Maximum 4 revenues: score 2 pass the remaining percentage over to the district”. points on this performance (4) “A district council may, with the concurrence of a sub measure. county, collect revenue on behalf of the sub county council but shall remit 65 percent of the revenue so collected to the relevant sub county.”

In this regard to (4) above the DLG collected Local Service tax from District staff Payrolls and Private companies in the District amounting to UGX 94,500,000. The 65% to be remitted to Sub Counties was equivalent to UGX.61,425,000.

LG remitted as follows :

Lwebitakuli SC : 5,088,406

Mijwala SC : 4,028,919

Lugwuulu SC : 5,145,834

Lwemiyaga SC : 4,051,882

Mateete SC : 5,100,000

Sembabule TC : 10,125,500

Mateete TC : 1,465,000

HQT Staff : 22,388,181

Total : 61,425,000

LG was compliant. 11 Local revenue 2 administration, • Evidence that the total From the Draft financial statements of 2018/19 on page 28 allocation and Council expenditures on (Note 2): Local revenue, page 16, Statement of Financial transparency allowances and Performance and Statement of Revenues Collected during the emoluments- (including year for 2017/18 was UGX 377,660,279 adjusted after Sub Maximum 4 from all sources) is not Counties and Town Council portion, remains UGX. points on this higher than 20% of the 180,330,000 (20% of this is UGX 36,066,000). performance OSR collected in the measure. previous FY: score 2 The Actual Expenditure on Statutory bodies, page 16, Statement of Financial Performance and page 20, Statement of Appropriation Account, of the Draft financial statements, and Trial Balance, UGX 540,909,035 was spent in total. This figure includes the GOU Grants to this sector.

The LG is on IFMS and when you run the “Budget and Actual Report” the amount spent from Local revenue Funding Source: Local Revenue 03, Vote Cost Centre: 030100, 030600 & 030700 and Expenses Account: Allowances 211103: amounts to UGX.29, 616,000.

Therefore (29,616,000/180,330,000) = 16% is within the allowable limit of 20%.

The LG is within 20% and hence compliant.

Procurement and contract management 12 2 The LG has in • Evidence that the District - There WAS Evidence that Sembabule DLG had the position place the has the position of a of a Senior Procurement Officer substantively filled under capacity to Senior Procurement DSC Minute: Min 5/d/02/2010 as per Correspondence manage the Officer and Procurement Referenced CR/157 and Dated 22/February/2010. Mr. procurement Officer (if Municipal: Geoffrey Tumuheirwe was the name of the Senior function Procurement Officer and Procurement Officer. Assistant Procurement Maximum 4 Officer) substantively - There WAS Evidence that Sembabule DLG had the position points on this filled: score 2 of Procurement Officer substantively filled under DSC Minute: performance Min 5/e/02/2010 as per Correspondence Referenced CR/157 measure. and Dated 22/February/2010. Ms Naome Birungi was the name of the Procurement Officer.

12 1 The LG has in • Evidence that the TEC There WAS Evidence that TEC Produced and Submitted place the produced and submitted Reports to the Contracts Committee for the previous FY capacity to reports to the Contracts (2018/2019 FY) as exemplified by the following projects: manage the Committee for the procurement previous FY: score 1 - Construction of 2 Classroom Block with Office and Store at function Kawanda Muslim P/S in Kawanda Sub-county under SFG (SEMB/551/WRKS/2018-2019/00013). The Evaluation Report Maximum 4 for Works (Technical Compliance Selection) Designed by points on this PPDA (LGPP Form 12) for the procurement that was found in performance the PDU was endorsed by Members of Technical Evaluation measure. Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: Assistant Engineering Officer - Sembabule DLG, District Water Officer, District Education Officer; Assistant Engineering Officer - Matete Sub- county; Senior Procurement Officer.

- Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms at Ntusi Sub-county Headquarters and Ntusi HCIV under DDEG (SEMB/551/WRKS/2018-2019/00012). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: Assistant Engineering Officer - Sembabule DLG, District Planner; Procurement Officer.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: District Water Officer, Water Officer, Assistant Engineering Officer - Sembabule DLG, Assistant Engineering Officer - Matete Town Council; Senior Procurement Officer.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: District Water Officer, Water Officer; Senior Procurement Officer.

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: District Health Officer, Assistant Engineering Officer - Matete Town Council; Procurement Officer.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: District Water Officer, District Education Officer, Assistant Engineering Officer - Works, Assistant Engineering Officer - Matete Town Council; Procurement Officer.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). The Evaluation Report for Works (Technical Compliance Selection) Designed by PPDA (LGPP Form 12) for the procurement that was found in the PDU was endorsed by Members of Technical Evaluation Committee on 07/November/2018. The TEC Members who signed on the Evaluation Report were: District Water Officer, Water Officer, Assistant Engineering Officer - Works, Assistant Engineering Officer - Matete Town Council; Senior Procurement Officer.

12 1 The LG has in • Evidence that the There WAS Evidence that Sembabule District Contracts place the Contracts Committee Committee considered recommendations of the TEC and capacity to considered provided justifications for any deviations from those manage the recommendations of the recommendations as exemplified by the following projects: procurement TEC and provide function justifications for any - Construction of 2 Classroom Block with Office and Store at deviations from those Kawanda Muslim P/S in Kawanda Sub-county under SFG Maximum 4 recommendations: score (SEMB/551/WRKS/2018-2019/00013). DCC considered and points on this 1 endorsed recommendations of TEC during a Meeting held on performance 08/November/2018, Meeting Referenced 05/CCM/2018-2019 measure. attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 7 of 05/CCM/2018-2019.

- Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms at Ntusi Sub-county Headquarters and Ntusi HCIV under DDEG (SEMB/551/WRKS/2018-2019/00012). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 18 of 05/CCM/2018-2019.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 8 of 05/CCM/2018-2019.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 11 of 05/CCM/2018-2019.

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 20 of 05/CCM/2018-2019.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 6 of 05/CCM/2018-2019.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). DCC considered and endorsed recommendations of TEC during a Meeting held on 08/November/2018, Meeting Referenced 05/CCM/2018-2019 attended by District Production Officer, Senior Agricultural Officer, Senior Accounts Assistant, Sub county Chief - Lugusulu Sub county; Senior Procurement Officer. DCC Minute: 9 of 05/CCM/2018-2019.

13 2 The LG has a • a) Evidence that the (a) There WAS Evidence that the procurement and Disposal comprehensive procurement and Plan for the current year (2019/2020 FY) covered all Procurement Disposal Plan for the infrastructure projects in the approved annual work plan and and Disposal current year covers all budget as exemplified by the following procurements: Plan covering infrastructure projects in infrastructure the approved annual work - Construction of 1-50M3 Community Rain Water Harvesting activities in the plan and budget and b) Masonry Tanks at Selected Institutions (Nabitanga C.O.U in approved AWP evidence that the LG has Ntusi Sub-county, Kanoni C.O.U P/S in Ntusi Sub-county, and is followed. made procurements in Kawanda Muslim P/S in Kawanda Sub-county) under previous FY as per plan DWSCG (SEMB/551/WRKS/2019-2020/00003 Lot 2). (Pages Maximum 2 (adherence to the 49 - 50 of LG Approved Budget Estimates for FY 2019/2020, points on this procurement plan) for the Vote 551: Sembabule District, Output 098175 Non Standard performance previous FY: score 2 Service Delivery Capital, 312104 Other Structures AND was measure. also indicated as S/N 33 in Sembabule DLG Draft District Procurement Plan for FY 2019/2020, Prepared by Head PDU on 08/07/2019 and Approved by Chief Administrative Officer Sembabule DLG).

- Construction of 1-50M3 Community Rain Water Harvesting Masonry Tanks at Selected Institutions (Gentebe P/S in Mijwala Sub-county, Matete Catholic Church in Matete Sub- county, Lwamatengo P/S in Lwebitakuli Sub-county, Keirasha P/S in Lugusulu Sub-county) under DWSCG (SEMB/551/WRKS/2019-2020/00002 Lot 1). (Pages 49 - 50 of LG Approved Budget Estimates for FY 2019/2020, Vote 551: Sembabule District, Output 098175 Non Standard Service Delivery Capital, 312104 Other Structures AND was also indicated as S/N 33 in Sembabule DLG Draft District Procurement Plan for FY 2019/2020, Prepared by Head PDU on 08/07/2019 and Approved by Chief Administrative Officer Sembabule DLG).

- Construction of 2 Classroom Block with Office, Store and Lightening Arrester at Kanyogoga P/S in Matete Sub-county under SFG (SEMB/551/WRKS/2019-2020/00007). (Page 37 of LG Approved Budget Estimates for FY 2019/2020, Vote 551: Sembabule District, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated as S/N 51 in Sembabule DLG Draft District Procurement Plan for FY 2019/2020, Prepared by Head PDU on 08/07/2019 and Approved by Chief Administrative Officer Sembabule DLG).

- Construction of 2 Classroom Block with Office, Store and Lightening Arrester at Matete St Peters P/S in Matete Town Council under SFG (SEMB/551/WRKS/2019-2020/00010). (Page 37 of LG Approved Budget Estimates for FY 2019/2020, Vote 551: Sembabule District, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated as S/N 53 in Sembabule DLG Draft District Procurement Plan for FY 2019/2020, Prepared by Head PDU on 08/07/2019 and Approved by Chief Administrative Officer Sembabule DLG).

- Construction of 2 Classroom Block with Lightening Arrester at Nakatere P/S in Lugusulu Sub-county under SFG (SEMB/551/WRKS/2019-2020/00008). (Page 37 of LG Approved Budget Estimates for FY 2019/2020, Vote 551: Sembabule District, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings).

(b) There WAS Evidence that the LG made procurements in previous FY (2018/2019 FY) as per plan (adherence to the procurement plan) for the previous FY (2018/2019 FY) as exemplified by the following procurements:

- Construction of 2 Classroom Block with Office and Store at Kawanda Muslim P/S in Kawanda Sub-county under SFG (SEMB/551/WRKS/2018-2019/00013). (Pages 38 – 39 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated as S/N 83 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018).

- Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms at Ntusi Sub-county Headquarters and Ntusi HCIV under DDEG (SEMB/551/WRKS/2018-2019/00012). (Page 79 under DDEG and Page 139 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 138372 Administrative Capital, 312103 Roads and Bridges).

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). (Page 59 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 098184 Construction of Piped Water Supply System, 312104 Other Structures AND was also indicated as S/N 31 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018).

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). (Pages 57 - 58 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 098175 Non Standard Service Delivery Capital, 312104 Other Structures AND was also indicated as S/N 36 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018).

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). (Page 26 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 088175 Non Standard Service Delivery Capital, 312101 Non Residential Buildings AND was also indicated as S/N 29 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018).

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). (Pages 38 - 39 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 078180 Classroom Construction and Rehabilitation, 312101 Non Residential Buildings AND was also indicated as S/N 82 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018).

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). (Pages 59 - 60 of LG Approved Budget Estimates for FY 2018/2019, Vote 551: Sembabule District, Output 098185 Construction of Dams, 312104 Other Structures AND was also indicated as S/N 34 in Sembabule DLG Approved Consolidated District Procurement Plan for FY 2018/2019, Submission Letter Dated 23/July/2018 and Referenced CR/105/3, Signed by Chief Administrative Officer Sembabule DLG (Willy Bataringaya), Received by PPDPAA Home Office on 25/July/2018). 14 • For current FY, evidence 0 The LG has that the LG has prepared For current FY (2019/2020), there was NO Evidence that the prepared bid 80% of the bid documents LG prepared 80% of the bid documents for all documents, for all investment/infrastructure by August 30. Bid Documents for maintained investment/infrastructure ALL Infrastructure Projects planned for implementation during contract by August 30: score 2 2019/2020 FY were approved by Sembabule DLG Contracts registers and Committee during a Meeting that was held on procurement 17/September/2019 and Referenced 03/CCM/2019-2020. Bid activities files Notices for ALL Infrastructure Projects planned for and adheres implementation during 2019/2020 FY were published on with 27/September/2019 in New Vision Newspaper on Page 66. established thresholds.

Maximum 6 points on this performance measure.

14 2 The LG has • For Previous FY, For previous FY (2018/2019 FY), there WAS Evidence that prepared bid evidence that the LG has the LG had an Updated Contracts Register and had documents, an updated contract Completed Procurement Activity Files for all procurements as maintained register and has complete exemplified by the following: contract procurement activity files registers and for all procurements: - An Updated Contracts Register was found at Sembabule procurement score 2 DLG PDU with a Starting/Opening Procurement Entry Titled activities files ‘Extension of Piped Water to Nambirizi Phase II’ Referenced and adheres ‘SEMB/551/WRKS/2018 - 2019/00002’, Source of Funds: with DWSCG, Contract Value: 165,909,286 UGX, Procurement established Method: Open Domestic Bidding, Contractor: Principle thresholds. Engineering Limited, Procurement Status: Completed AND an Ending/Closing Procurement Entry Titled ‘Supply of 3 Maximum 6 Computers to Education Department’ Referenced points on this ‘SEMB/551/SUPLS/2018 - 2019/00005’, Source of Funds: performance SFG, Contract Value: 8,968,000 UGX, Procurement Method: measure. Selective Bidding, Contractor: Watts Construction Company Limited, Procurement Status: Completed.

- Referenced and Completed Procurement Activity Files for all procurements were found at the PDU.

14 • For previous FY, 2 The LG has evidence that the LG has For previous FY (2018/2019 FY), there WAS Evidence that prepared bid adhered with procurement the LG adhered to Procurement Thresholds as exemplified by documents, thresholds (sample 5 the following procurements: maintained projects): score 2. contract - Construction of 2 Classroom Block with Office and Store at registers and Kawanda Muslim P/S in Kawanda Sub-county under SFG procurement (SEMB/551/WRKS/2018-2019/00013). Contract Amount: 69, activities files 469, 300 UGX. Verified Procurement Method: Open Domestic and adheres Bidding. Date of Advertisement: 30/August/2018, New Vision with Newspaper, Page 44. established - Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms thresholds. at Ntusi Sub-county Headquarters and Ntusi HCIV under Maximum 6 DDEG (SEMB/551/WRKS/2018-2019/00012). Contract points on this Amount: 18, 934, 640 UGX. Verified Procurement Method: performance Selective - Bidding. Successful Bidder (M/S Sembule measure. International Limited) was indicated on List of Prequalified Bidders for FY 2018/2019 as No. 5 under General Construction of Buildings, Renovation and Civil Works of Sembabule DLG List of Prequalified Service Providers for FY 2018/2019, Dated 24/July/2018, Verified as True Copy by Head Procurement and Disposal Unit Sembabule DLG.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). Contract Amount: 165, 909, 286 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 30/August/2018, New Vision Newspaper, Page 44.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub -county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). Contract Amount: 31, 510, 917 UGX. Verified Procurement Method: Selective - Bidding. Successful Bidder (Kiyinda Carpentry Workshop and Contractors Limited) was indicated on List of Prequalified Bidders for FY 2018/2019 as No. 2 under General Construction of Buildings, Renovation and Civil Works of Sembabule DLG List of Prequalified Service Providers for FY 2018/2019, Dated 24/July/2018, Verified as True Copy by Head Procurement and Disposal Unit Sembabule DLG.

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). Contract Amount: 17, 820, 300 UGX. Verified Procurement Method: Selective - Bidding. Successful Bidder (Watts Construction Company Limited) was indicated on List of Prequalified Bidders for FY 2018/2019 as No. 4 under General Construction of Buildings, Renovation and Civil Works of Sembabule DLG List of Prequalified Service Providers for FY 2018/2019, Dated 24/July/2018, Verified as True Copy by Head Procurement and Disposal Unit Sembabule DLG.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). Contract Amount: 66, 806, 488 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 30/August/2018, New Vision Newspaper, Page 44.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub- county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). Contract Amount: 126, 758, 373 UGX. Verified Procurement Method: Open Domestic Bidding. Date of Advertisement: 30/August/2018, New Vision Newspaper, Page 44.

15 • Evidence that all works 2 The LG has projects implemented in There WAS Evidence that all works projects implemented in certified and the previous FY were the previous FY (2018/2019 FY) were appropriately certified – provided appropriately certified – interim and completion certificates for all projects based on detailed project interim and completion technical supervision as exemplified by the following: information on certificates for all projects - Construction of 2 Classroom Block with Office and Store at all investments based on technical Kawanda Muslim P/S in Kawanda Sub-county under SFG supervision: score 2 Maximum 4 (SEMB/551/WRKS/2018-2019/00013). The project points on this procurement file had Certificate of Practical Completion Dated performance 12/06/2019, Signed by Contractor, Certified by District measure Engineer, Certified by District Environmental Officer, Certified by District Education Officer, Approved by Internal Auditor, Approved by Chief Administrative Officer. Amount Paid: 3,473,450 UGX.

- Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms at Ntusi Sub-county Headquarters and Ntusi HCIV under DDEG (SEMB/551/WRKS/2018-2019/00012). The project procurement file had Certificate of Practical Completion Dated 14/02/2019, Certified by District Engineer, Certified by District Environmental Officer. Amount Paid: 946,732 UGX.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). The project procurement file had Substantial Payment Certificate Dated 05/06/2019, Prepared, Signed and Stamped by District Water Officer; Verified by District Engineer on 07/06/2019, Certified by District Environmental Officer, Certified by Chief Finance Officer, Verified by Chief Internal Auditor/Head of Internal Audit, Approved by Chief Administrative Officer. Amount Paid: 9,892,654 UGX.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub -county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018 2019/00005). The project procurement file had Substantial Completion Certificate Dated 13/03/2019, Prepared, Signed and Stamped by District Water Officer; Verified by District Engineer, Certified by District Environmental Officer, Signed by Contractor, Approved by Chief Administrative Officer. Amount Paid: 1,575,546 UGX.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub -county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018 2019/00005). The project procurement file had Substantial Completion Certificate No. 1 Dated 13/03/2019, Prepared, Signed and Stamped by District Water Officer; Certified by District Environmental Officer; Verified by District Engineer. Amount Paid: 28,139,249 UGX.

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). The project procurement file had Certificate of Practical Completion Dated 29/05/2019, Verified by District Engineer; Certified by District Environmental Officer; Certified by District Health Officer; Signed by Contractor on 29/05/2019; Approved by Internal Auditor; Approved by Chief Administrative Officer. Amount Paid: 891,000 UGX.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). The project procurement file had Certificate of Practical Completion Dated 13/06/2019, Verified by District Engineer; Certified by District Environmental Officer; Certified by District Education Officer; Signed by Contractor; Approved by Internal Auditor; Approved by Chief Administrative Officer. Amount Paid: 3,000,000 UGX.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub- county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). The project procurement file had Substantial Completion Certificate Dated 23/04/2019, Prepared, Signed and Stamped by District Water Officer; Verified by District Engineer, Certified by District Environmental Officer, Signed by Contractor on 23/04/2019, Approved by Chief Administrative Officer. Amount Paid: 6,337,675 UGX.

15 0 The LG has • Evidence that all works There was NO Evidence that all works projects for the current certified and projects for the current FY FY (2019/2020 FY) were clearly labeled (site boards) provided are clearly labelled (site indicating: the name of the project, contract value, the detailed project boards) indicating: the contractor; source of funding and expected duration since information on name of the project, NOT even a single works project for the current FY all investments contract value, the (2019/2020 FY) had commenced construction by the time of contractor; source of the assessment. Additionally, all works projects that were Maximum 4 funding and expected implemented in the previous FY (2018/2019 FY) were points on this duration: score 2 completed within the previous financial year and did not performance qualify for assessment as per Addendum to/clarification of measure issues in the Local Government Performance Assessment Manual, 2018 (up-date of 2018 issues to 2019 LGPA).

Financial management 16 4 The LG makes • Evidence that the LG The DLG provided evidence that they had prepared Bank monthly and up makes monthly bank reconciliations for period ending June 2019 for all its Bank to-date bank reconciliations and are up Accounts, (as per Draft Accounts submitted for FY 2018/19), reconciliations to-date at the time of the as well as July to September 2019 as detailed below: assessment: score 4 Maximum 4 1. Sembabule D Global Fund Account-DFCU. (10/7/2019 - points on this June, 24/9/2019-July & August and 7/10/2019- September) performance measure. 2. Sembabule D UWEP Fund Account – DFCU. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September)

3. Sembabule D UWEP Recon. Account-DFCU. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September)

4. Sembabule D YLP Fund Account – CERUDEB. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September)

5. Sembabule D General Fund Account - DFCU. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September)

6. Sembabule D YLP Collection Fund Account - CERUDEB. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September)

7. Sembabule D Treasury Account- BOU. (10/7/2019 - June, 24/9/2019-July & August and 7/10/2019- September).

The LG is on IFMS and on running the “General Ledger Reconciliation Summary Report”, all the Bank accounts were reconciled as of 31st July, 31st August and 30th September 2019, as per LGFAR 73.

The LG is compliant.

17 • If the LG makes timely 2 The LG made payment of suppliers From the sample of payments made during the financial year timely payment during the previous FY – 2018/19, Education department expenses worth UGX of suppliers no overdue bills (e.g. 131,148,359, during the procurement bills) of over Kanoni Holdings Uganda Ltd: Construction of 5 Stance VIP previous FY 2 months: score 2. Latrine at Kirebe Primary School, Completion Certificate, Maximum 2 dated 12/6/2019, DEO signed on 12/6/2019, CAO on points on this 17/7/2019, CFO on 17/7/2019 and paid on 21/6/2019 vide performance EFT No.24309143. UGX 13,579,350. measure Kanoni Holdings Uganda Ltd: Construction of 5 Stance VIP Latrine at Lutanku, Kaguta Primary School, DEO signed on 12/6/2019, CAO on 17/6/2019, CFO on 17/6/2019 and paid on 21/6/2019 vide EFT No.24309144. UGX 13,579,350.

Solumu Contractors LTD: Construction of 2 classroom Block with an office and lightening arrester at Kanoni COU Primary School in Ntuusi SC, DEO signed on 19/6/2019, CAO on 19/6/2019, CFO on 19/6/2019 and paid on 21/6/2019 vide EFT No.24309151. UGX 33,033,320.

Solumu Contractors Ltd: Construction of 2classroom Block with an office and lightening arrester at Kinoni COU Primary School in Ntuusi SC, Certificate No 1, dated 12/3/2019, DEO signed on 15/3/2019, CAO on 20/3/2019, CFO on 18/3/2019 and paid on 4/4/2019 vide EFT No.22662708. UGX 23,534,801.

Kanoni Holdings Uganda Limited: Construction of 2classroom Block with an office and at Kawanda Moslem Primary School in Lwemiyaga SC, Certificate No 3, dated 13/6/2019, DEO signed on 18/6/2019, CAO on 18/6/2019, CFO on 18/6/2019 and paid on 21/6/2019 vide EFT No.24309143. UGX 25,817,140.

Kanoni Holdings Uganda Limited: Construction of 2classroom Block with an office and at Kawanda Moslem Primary School in Lwemiyaga SC, Certificate No 2, dated 12/3/2019, DEO signed on 13/3/2019, CAO on 14/3/2/2019, CFO on 14/3/2019 and paid on 28/3/2019 vide EFT No.22615642. UGX 21,610,520.

Health Department worth UGX 179,503,635.

Watts Construction Company Limited: Construction of Breast Feeding Centre at District Headquarters. Interim Certificate, dated 17/6/2019, DHO signed on 19/6/2019, and CAO on 20/6/2019, and CFO on 19/6/2019 and paid on 23/6/2019 vide EFT No.24335717. UGX 10,269,491.

Kakoni Holdings Uganda Limited: Renovation of out Patient Ward, Maternity Ward, Theatre and Heart Clinic at Sembabule HC IV. Certificate No.1, dated 18/4/2019, DHO signed on 18/4/2019, CAO on 18/4/2019, CFO on 18/4/2019 and paid on 29/4/2019 vide EFT No.2292044. UGX 16,161,210.

Watts Construction Company Ltd.: Construction of Mortuary at Sembabule HC IV., Interim Certificate no 1, dated 19/3/2019, DHO signed on 19/3/2019, CAO on 19/3/2019, CFO on 19/3/2019 and paid on 21/3/2019 vide EFT No.23333079. UGX 14,418,980.

P & D Traders and Contractors Ltd.: Up grading of Busheka HC II to III. Interim Certificate Advance payment, dated 18/3/2019, DHO signed on 18/3/2019, CAO on 2/4/2019, CFO on 29/3/2019 and paid on 16/4/2019 vide EFT No.22716135. UGX 138,653,954.

Water and Sanitation Department worth UGX 337,371,806.

ABM Investments Ltd: Construction of two 5000m3 valley tanks at Keishebwongera and Kakombe, Certificate no. 1, dated 14/1/2019, DWO signed on 14/1/2019, CAO on 21/1/2019, CFO on 17/1/2019 and paid on 21/2/2019 vide EFT No.21892201. UGX 86,467,438.

Bakamulali High Quality Contractors: Rehabilitation of one borehole at Nantungu-Kigaaga using stainless steel materials. Certificate no. 2, dated 7/5/2019, DWO signed on 20/5/2019, CAO on 27/5/2019, and CFO on 27/5/2019 and paid on 19/6/2019 vide EFT No. 24188609. UGX 12,129,502.

ABM Investments Ltd: Balance payments of 2 5000m3 valley Tanks at Keishebwogera and Kakombe. Certificate No.2, dated 23/4/2019, DWO signed on 23/4/2019, CAO on 24/4/2019, CFO on 24/4/2019 and paid on 9/5/1019 vide EFT No.23070041. UGX 33,948,387.

Principal Engineering Limited: Payment of balance on Contract to extend Piped Water to Nambirizi Phase II. Requisition / Invoice, dated 23/4/2019, DWO signed on 23/4/2019, CAO on 26/4/2019, CFO on 24/4/2019 and paid on 9/5/2019 vide EFT No.23052638. UGX 33,461,951.

Principal Engineering Limited: Payments of Extension of piped water to Nambirizi phase II. Certificate No.1, dated 19/1/2019, DWO signed on 19/1/2019, CAO on 21/2/2019, CFO on 21/2/2019 and paid on 5/3/1019 vide EFT No.22183606. UGX 124,151,871.

Bakamulali High Quality Contractors: Payments for rehabilitation of four boreholes using stainless steel materials for Mpumudde, Lutamwa, Nsangala and Kalububbu. Certificate No.1, dated 7/2/2019, DWO signed on 7/2/2019, CAO on 20/2/2019, CFO on 18/2/2019 and paid on 27/2/1019 vide EFT No.22106594. UGX 47,212,651.

These payments were made within one month of requisitions being raised and thus timely.

The LG was compliant in this area.

18 1 The LG • Evidence that the LG The DLG has a Principal Internal Auditor. In the names of Mr executes the has a substantive Senior Opio Stanley, who was appointed on 14/9/2016 Ref: Internal Audit Internal Auditor: 1 point. CR/ADM/156. function in accordance • LG has produced all The LG is Compliant. with the LGA quarterly internal audit section 90 and reports for the previous LG FY: score 2. procurement regulations

Maximum 6 points on this performance measure.

18 2 The LG • LG has produced all The LG produced all Quarterly reports as follows : executes the quarterly internal audit Internal Audit reports for the previous Quarter 1: on 29/10/2018, function in FY: score 2. Quarter 2: on 29/1/2019, accordance with the LGA Quarter 3: on 6/5/2019 and section 90 and LG Quarter 4: on 2/7/2019. procurement regulations The LG was Compliant.

Maximum 6 points on this performance measure. 18 Evidence that the LG has 2 The LG provided information to There was evidence that LG had provided information to executes the the Council and LG PAC council and LGPAC on the status of implementation of internal Internal Audit on the status of audit findings of the previous FY. function in implementation of internal As per LGFAR 9(f) & (k). accordance audit findings for the with the LGA previous financial year i.e. There was evidence that LGPAC had met to discuss all LG section 90 and follow up on audit queries Quarterly Audit reports for FY 2018/19: LG from all quarterly audit procurement reports: score 2. Quarter 1 : PAC Sitting date 21/11/2018, regulations Quarter 2 : PAC sitting date 15/2/2019, Maximum 6 points on this Quarter 3 : PAC sitting date 17/6/2019 and performance measure. Quarter 4 : PAC sitting date 16/8/2019.

The LGPAC had met and produced reports on each of the four Quarters of the Internal Auditors reports.

Quarter 1 : PAC Report date 13/12/2018,

Quarter 2 : PAC Report date 21/2/2019,

Quarter 3 : PAC Report date 18/6/2019 and

Quarter 4 : PAC Report date 24/9/2019.

This is as per LGA, Section 88 (7) & (8) and LGFAR Regulation 16 (1) & (2).

The LG was Compliant.

18 1 The LG • Evidence that internal There was evidence that the reports were submitted to and executes the audit reports for the received by the LG Accounting Officer and LGPAC on the Internal Audit previous FY were following dates: function in submitted to LG accordance Accounting Officer, LG Quarter 1: on 21/11/2018, with the LGA PAC and LG PAC has Quarter 2 : on 15/2/2019, section 90 and reviewed them and LG followed-up: score 1. Quarter 3 : on 18/6/2019 and procurement regulations Quarter 4 : on 16/8/2019.

Maximum 6 There was also evidence, that LGPAC had reviewed and points on this followed –up, all the four Quarters for FY 2018/19, meetings performance took place, minutes were provided and reports produced and measure. availed on the following dates:

Quarter 1 : PAC Report date 13/12/2018,

Quarter 2 : PAC Report date 21/2/2019,

Quarter 3 : PAC Report date 18/6/2019 and

Quarter 4 : PAC Report date 24/9/2019.

The LG is Compliant. 19 • Evidence that the LG 4 The LG maintains an updated The DLG maintains a detailed and updated Asset register as maintains a assets register covering per format in the Accounting Manual. As per LGFAR detailed and details on buildings, Regulations 85 – 88. updated assets vehicle, etc. as per format All the Assets acquired during the FY2018/19 were posted register in the accounting manual: and updated in the Register. All additions during the year, Maximum 4 score 4 points on this from the Draft financial statements (Page 29 Note 8: performance Consumption of Property, Plant and Equipment (Fixed Assets) measure. and page 43 of : Summary statement of stores and other assets (physical assets) as at end of the year-30th June 2019) detailed below were all included :

Non Residential Buildings: UGX 656,073,155, Residential Buildings: UGX 5,815,703, Roads & Bridges: UGX 627,545,297, Motor Vehicles: UGX 24,998,464, Machinery & Equipment UGX 119,892,344, ICT Equipment: UGX 19,922,270, Research Equipment: UGX 29,000,000 and Furniture and fittings UGX 10,391,500 and other Assets: UGX 585,883,759, all cumulatively totalling UGX 2,079,522,492.

The LG was compliant.

20 4 The LG has Quality of Annual financial From the Auditor General's report for the FY 2018/19, the LG obtained an statement from previous had an unqualified audit opinion. unqualified or FY: qualified Audit opinion • Unqualified audit opinion: score 4 Maximum 4 points on this • Qualified: score 2 performance • Adverse/disclaimer: measure score 0

Governance, oversight, transparency and accountability 21 2 The LG • Evidence that the The LG Council met and discussed service delivery related Council meets Council meets and issues on the following dates: and discusses discusses service delivery service delivery related issues including 1. Meeting held on 31st may 2019, at district council hall related issues TPC reports, monitoring Minute; SEMB/CL/07/05/2018(i) receiving executive motion ; reports, performance motion for approval of district budget , charging policy capacity Maximum 2 building plan recruitment and procurement plan FY 2018/2019 points on this assessment results and read as total budget at 26,759,387,000/=. performance LG PAC reports for last measure FY: score 2 2. Meeting held on 29th may 2019 at district council approved under Min: SEMB/CL/11/5/2019, approval of the district budget, procurement plan and annual work plan, district revenue charging policy, staff capacity development plan, staff recruitment plan and procurement plan for FY 2019/2020, Estimates 26,533,152,000/=:

1. Education 12,150,818,000 2. Health 3,200,182,000/= 3. Water 603,083,000/=

3. Minute: SEMB/CL/8/5/2019 considering reports from council sector committees, (iii) Education and health and social, services ie presentation of committee work plans and budget in the following;

1. education 15,170,818,000/=; and 2. health 3,200,182,000/=.

4. Meeting held on 21st may 2018. Minute.SEMB/CL/6/3/2019, laying of budget document for FY 2019/2020, Water council committee on water.

5. Meeting held on 8th December under Minute.SEMB/CL/7/12/2018 (3)

6. Meeting held on 28th august 2019 under Minute.SEMB/CL/7/8/2019, committee for works and technical services;

1. Toilet at the district council hall should be repaired with 2,000,000/=, 2. Water facilities mainly the dams and valley tanks should have land titles, 3. Water department should give adequate attention to formalize and train water user committees for safety, 4. Construction of 2 valley tanks at UGX 12,579,545/=, 5. Extension of piped water to Nambirizi RGC phase ii at UGX 13,019,624/=, 6. Rehabilitation of borehole t 10,422,431/=, 7. Construction of 2 rain water harvesting tank at UGX 2,064,628/=. 22 • Evidence that LG has 1 The LG has designated a person to The district local government designated a records/ responded to coordinate response to information officer Damali Nnateebwa, and was appointed the feedback/ feed-back on Ref; CR ADM/212 on 1st July 2018 as a compliant to complaints (grievance/complaints) grievances arising from staff and general public. provided by and responded to citizens feedback and complaints: score 1. Maximum 2 points on this Performance Measure

22 1 The LG has • The LG has specified a Sembabule LG specified a system for recording, investigating responded to system for recording, and responding to grievances. the feedback/ investigating and complaints responding to grievances, The cases of complaints /grievances handled included the provided by which should be following: citizens displayed at LG offices 1. Alleged impersonation and falsification of documents by my and made publically Deogracious Bukaya Alias Geofrry Musime Ibaarah, a teacher Maximum 2 available: score 1 points on this of Mbale Islamic primary school Sembabule recorded on 21st Performance September 2018, It was resolved on 20th June 2019 Ref Measure DSC/156/2/157/1/163/3. Under minute 139/2019, Musime Geofry Ibaarah, (district service commission). Resolution be regarded as having abandoned duty and resigned accordingly;

2. Parents and Teachers Associations and School Management Committees of Kikondeka primary school request to change head teacher (okusaba okukyusa head teacher) on 11th January 2019. It was resolved on 24th July 2019 on Ref/ADM/161. Mr Ssenyonga Muhamed was transferred from Kikondeka Moslem primary school to Katikamu primary school;

3. Complaint on 7th march 2019 Kwijuka Geofery of Nabitaya Sub County and Rwembundu Albert of Buloyo Sub County; illegal expansion of Ntuusi Town Council letter dated 5th March 2019 addressed to minister of local government copied to electoral commission , commissioner MOLG, Member of Parliament, It was resolved, on 22nd august 2018 Ref;CR/ADM/2015 confirmation of town boundary was done by Ministry of Land housing and Urban development and

4. Complaint of incomplete works on Kisolo-Jyavira (SAS), Ntuusi Sub County; incomplete works on Mitooma- Kaseera – Kabagarame Community Access Road On 10th October 2018, It was resolved on October 2018, Ref;CR/ADM/851; CAO directed the SAS Mr Kisolo Jyavira to cause the force on the account manage and rectify sectors that were poorly done in not more than 14 days. 23 2 The LG shares Evidence that the LG has Pensions, payroll schedule were displayed on main notice information published: board dated 21st October 2019. with citizens (Transparency) • The LG Payroll and Pensioner Schedule on Total maximum public notice boards and 4 points on this other means: score 2 Performance Measure

23 The procurement plan and awarded contracts and amounts 0 The LG shares • Evidence that the were not published on council notice board. information procurement plan and with citizens awarded contracts and (Transparency) amounts are published: score 1. Total maximum 4 points on this Performance Measure

23 Sembabule local government discussed the performance 1 The LG shares • Evidence that the LG assessment results and their implication on the following information performance assessment dates: with citizens results and implications (Transparency) are published e.g. on the Meeting was held on 25th July 2019 at council hall TPC: Min/07/07/2019, dissemination of performance assessment Total maximum budget website for the results FY 2017/18, Accountability 33%, crosscutting 74%, 4 points on this previous year (from education 76%, health 79% and water 81% thus ranking Performance budget requirements): Sembabule the 16th among all Local Governmnts, it was Measure score 1. published on notice entrance at CAO’s office.

24 1 The LGs • Evidence that the HLG communicates have communicated and Sembabule district local government had evidence of Delivery guidelines, explained guidelines, book that was issued on 21st October 2019 on dissemination circulars and circulars and policies of DDEG guidelines 2020/2021 to SAS Mijwla-Ntusi, policies to issued by the national Lugululu, Lwebitakuli, Mateete, Lwemiyaga, Sembabule Town LLGs to level to LLGs during Council and Mateete Town Council received and signed by provide previous FY: score 1 Senior Assistant Secretary. feedback to the citizens

Maximum 2 points on this performance measure 24 Sembabule district local government conducted discussions 1 The LGs • Evidence that LG during on public barazas on the following dates: communicates the previous FY guidelines, conducted discussions On 3rd may 2019 status of district at Mijwala Sub County circulars and (e.g. municipal urban fora, headquarters, with 51 villages report was carried out after the policies to barazas, radio creation of new sub county ‘’ Mabindo Sub County the LLGs to programmes etc.) with the attendance lost to participants who attended Barazas at provide public to provide feed- Mijwala Sub County headquarters of about 119 members in feedback to the back on status of activity attendance i.e. issue of operation and maintenance of the citizens implementation: score 1. above ambulance;

Maximum 2 Minutes of Barazas Mijwala Sub County held on 3rd May points on this 2019 under Min: 3/19 Remarks from Acting Senior Assistant performance Secretary to Mijwala Sub County highlighted 3 parishes measure namely Nsoga, Mahindo and Kidokoro with 51 villages to be included in the new sub-county.

Social and environmental safeguards 25 2 The LG has • Evidence that the LG There WAS Evidence that the LG gender focal person mainstreamed gender focal person and provided guidance and support to sector departments to gender into CDO have provided mainstream gender into their activities as exemplified by the their activities guidance and support to following: and planned sector departments to activities to mainstream gender, - Sembabule DLG Community Based Services Department strengthen vulnerability and inclusion presented a Report Dated 23/May/2019 and Titled women’s roles into their activities score ‘Addressing Gender and Equity Concerns in the Various 2. Sectors in Sembabule District: Presentation to Technical Maximum 4 Planning Committee’, Signed and Stamped by Jane points on this Kiggundu, Senior Labor Officer/Gender Officer Sembabule performance DLG. measure. - Sembabule DLG Community Based Services Department presented a Report Dated 30/September/2018 and Titled ‘Gender Report for the Month Ending 30/September/2018’, Compiled, Signed and Stamped by Jane Namugerwa Kiggundu, Senior Labor Officer/Gender Focal Point Person Sembabule DLG.

- Sembabule DLG Community Based Services Department presented a Report Dated 31/December/2018 and Titled ‘Community Mobilization and Sensitization for Road Works for the Quarter Ending 31/December/2018’, Compiled, Signed and Stamped by Jane Namugerwa Kiggundu, Senior Labor Officer/Gender Focal Point Person Sembabule DLG.

- Sembabule DLG Community Based Services Department presented a Report Dated 31/July/2019 and Titled ‘Community Mobilization and Sensitization for Road Works for the Quarter Ending 30/June/2019’, Compiled, Signed and Stamped by Jane Namugerwa Kiggundu, Senior Labor Officer/Gender Focal Point Person Sembabule DLG.

- Sembabule DLG Community Based Services Department presented a Report Dated 28/September/2018 and Titled ‘Status of Gender Mainstreaming in the District and Strategies and Recommendations to Strengthen it’, Compiled, Signed and Stamped by Jane Namugerwa Kiggundu, Senior Labor Officer/Gender Focal Point Person Sembabule DLG.

- Sembabule DLG Community Based Services Department presented an Attendance List on Support to Departmental Gender Focal Point Persons and One on One Mentoring for Heads of Departments, Planner and Community Development Officers Between March to June 2019, with Signed Acknowledgements of Mentoring on Gender Planning and Budgeting and Gender Mainstreaming; Compiled by Jane Namugerwa Kiggundu, Senior Labor Officer/Gender Focal Point Person Sembabule DLG. 25 0 The LG has • Evidence that the - There WAS Evidence that gender focal point had planned mainstreamed gender focal point and activities for current FY (2019/2020 FY) to strengthen gender into CDO have planned for women’s roles. Sembabule DLG Community Based Services their activities minimum 2 activities for Department presented Approved Budget Estimates for FY and planned current FY to strengthen 2019/2020, Vote 551 Sembabule District, with Community activities to women’s roles and Based Services Section on Pages 56 - 58 with the following strengthen address vulnerability planned activities: Output 108102 Support to Women, Youth women’s roles and PWDs (4,689,000 UGX, Page 56); Output 108107 Gender and social inclusions and Mainstreaming (7,226,000 UGX, Page 57); Output 108109 Maximum 4 that more than 90 % of Support to Youth Councils (6,773,000 UGX, Page 57); Output points on this previous year’s budget for 108110 Support to Disabled and the Elderly (19,364,000 performance gender activities/ UGX, Page 57). measure. vulnerability/ social inclusion has been - There was NO Evidence that more than 90% of previous implement-ted: score 2. year’s budget for gender activities was implemented.

26 1 LG has • Evidence that There WAS Evidence that environmental screening or EIA established environmental screening where appropriate, was carried out for activities, projects and and maintains or EIA where appropriate, plans as exemplified by the following: a functional are carried out for system and activities, projects and - Construction of 2 Classroom Block with Office and Store at staff for plans and mitigation Kawanda Muslim P/S in Kawanda Sub-county under SFG environmental measures are planned (SEMB/551/WRKS/2018-2019/00013). Sembabule DLG and social and budgeted for: score 1 Department of Natural Resources presented an impact Environmental and Social Screening Form (ESSF) Dated assessment 10/12/2018, Prepared and Signed by Natukunda Rose and land Mujuni, Environmental Officer, Sembabule DLG. acquisition - Construction of 2 Classroom Block with Office and Store at Maximum 6 Kawanda Muslim P/S in Kawanda Sub-county under SFG points on this (SEMB/551/WRKS/2018-2019/00013). Sembabule DLG performance Department of Natural Resources presented an measure Environmental and Social Impact Report Form (ESIRF); Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG.

- Construction of 2 Classroom Block with Office and Store at Kawanda Muslim P/S in Kawanda Sub-county under SFG (SEMB/551/WRKS/2018-2019/00013). Sembabule DLG Department of Natural Resources presented an Environmental and Social Management Plan (ESMP) Dated 10/12/2018, Prepared and Signed by Community/Implementing Agency (District Education Officer); Checked and Signed by District Environmental Officer Sembabule DLG on 10/12/2018.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). Sembabule DLG Department of Natural Resources presented an Environmental and Social Screening Form (ESSF) Dated 20/02/2018, Prepared and Signed by Natukunda Rose Mujuni, Environmental Officer, Sembabule DLG.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). Sembabule DLG Department of Natural Resources presented an Environmental and Social Impact Report Form (ESIRF) Dated 20/02/2018; Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG.

- Extension of Piped Water to Nambirizi Village Phase II under DWSCG (SEMB/551/WRKS/2018-2019/00002). Sembabule DLG Department of Natural Resources presented an Environmental and Social Management Plan (ESMP) Dated 20/02/2018, Prepared and Signed by Community/Implementing Agency (District Water Officer - Lule Ronald); Checked and Signed by District Environmental Officer Sembabule DLG on 20/02/2018.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). Sembabule DLG Department of Natural Resources presented an Environmental and Social Screening Form (ESSF) Dated 31/10/2018, Prepared and Signed by Natukunda Rose Mujuni, Environmental Officer, Sembabule DLG.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). Sembabule DLG Department of Natural Resources presented an Environmental and Social Impact Report Form (ESIRF) Dated 31/10/2018; Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). Sembabule DLG Department of Natural Resources presented an Environmental and Social Management Plan (ESMP) Dated 31/10/2018, Prepared and Signed by Community/Implementing Agency (District Water Officer - Lule Ronald); Checked and Signed by District Environmental Officer Sembabule DLG on 31/10/2018.

- Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). Sembabule DLG Department of Natural Resources presented an Environmental and Social Impact Report Form (ESIRF) Dated 07/12/2018; Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG. - Construction of Mortuary at Sembabule HCIV in Sembabule Town Council under PHC Development Grant (SEMB/551/WRKS/2018-2019/00015). Sembabule DLG Department of Natural Resources presented an Environmental and Social Management Plan (ESMP) Dated 07/12/2018, Prepared and Signed by Community/Implementing Agency (District Labor Officer – Jane Namugerwa Kiggundu); Checked and Signed by District Environmental Officer Sembabule DLG on 07/12/2018.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). Sembabule DLG Department of Natural Resources presented an Environmental and Social Screening Form (ESSF) Dated 10/12/2018, Prepared and Signed by Natukunda Rose Mujuni, Environmental Officer, Sembabule DLG.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). Sembabule DLG Department of Natural Resources presented an Environmental and Social Impact Report Form (ESIRF) Dated 10/12/2018; Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). Sembabule DLG Department of Natural Resources presented an Environmental and Social Management Plan (ESMP) Dated 10/12/2018, Prepared and Signed by Community/Implementing Agency (District Education Officer); Checked and Signed by District Environmental Officer Sembabule DLG on 10/12/2018.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). Sembabule DLG Department of Natural Resources presented Environmental and Social Screening Forms (ESSFs) Dated 30/10/2018 and 01/11/2018; Prepared and Signed by Natukunda Rose Mujuni, Environmental Officer, Sembabule DLG.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). Sembabule DLG Department of Natural Resources presented Environmental and Social Impact Report Forms (ESIRFs) Dated 30/10/2018 and 01/11/2018; Prepared, Signed and Stamped by District Environmental Officer and Community Development Officer; Reviewed and Stamped by District Natural Resources Officer Sembabule DLG.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). Sembabule DLG Department of Natural Resources presented Environmental and Social Management Plans (ESMPs) Dated 30/10/2018 and 01/11/2018, Prepared and Signed by Community/Implementing Agency (District Water Officer – Lule Ronald); Checked and Signed by District Environmental Officer Sembabule DLG on 30/10/2018 and 01/11/2018.

26 0 LG has • Evidence that the LG There was NO Evidence that the LG integrated environmental established integrates environmental and social management plans in the contract bid documents. and maintains and social management a functional and health and safety system and plans in the contract bid staff for documents: score 1 environmental and social impact assessment and land acquisition

Maximum 6 points on this performance measure

26 1 LG has • Evidence that all There WAS Evidence that all projects were implemented on established projects are implemented land where the LG had proof of ownership by way of a land and maintains on land where the LG has title or agreement with land owners as exemplified by the a functional proof of ownership (e.g. a following: system and land title, agreement etc..): staff for score 1 - Sembabule DLG Department of Natural Resources environmental presented a Land Consent Letter/Agreement Dated and social 10/03/2018 offering land for Construction of a Water Source at impact Kabushomezi Village, Kabushomezi Parish, Bulongo Sub- assessment county, Sembabule District; Embossed with Signatures of and land Land Owners and Witnesses; Signed and Stamped by acquisition Kabushomezi LCI Chairperson, Bulongo Sub-county.

Maximum 6 - Sembabule DLG Department of Natural Resources points on this presented a Land Consent Letter/Agreement Dated performance 06/03/2018 offering land for Construction of a Borehole at measure Nsagala Village, Manyama Parish, Matete Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Nsagala LCI Chairperson, Matete Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 10/04/2018 offering land for Construction of a Borehole at Kaishebwongyera Village, Kakinga Parish, Bulongo Sub- county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Kaishebwongyera LCI Chairperson, Bulongo Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 10/04/2018 offering land for Construction of a Valley Tank at Kaishebwongyera Village, Kakinga Parish, Bulongo Sub- county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Kaishebwongyera LCI Chairperson, Bulongo Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 08/08/2018 offering land for Construction of a Water Source at Mpumudde Village, Kasambya Parish, Lwebitakuli Sub- county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Mpumudde LCI Chairperson, Lwebitakuli Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 16/09/2018 offering land for Construction of a Water Point/Sanitation Facility at Kakombe Village, Lwembu Parish, Lwemiyaga Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Kakombe LCI Chairperson, Lwemiyaga Sub- county; Signed and Stamped by Senior Assistant Secretary - Lwemiyaga Sub-county; Signed and Stamped by District Water Officer, Sembabule DLG.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 17/02/2018 offering land for Construction of a Water Source at Matete Village, Matete Parish, Matete Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Matete C.O.U. LCI Chairperson, Matete Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 16/08/2018 offering land for Construction of a Borehole at Lutanwa Village, Nakasenyi Parish, Nakasenyi Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Lutanwa LCI Chairperson, Nakasenyi Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 05/08/2018 offering land for Construction of a Borehole at Kyabwamba Village, Ttete Parish, Nakasenyi Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Kyabwamba LCI Chairperson, Nakasenyi Sub-county.

- Sembabule DLG Department of Natural Resources presented a Land Consent Letter/Agreement Dated 10/08/2018 offering land for Construction of a Water Source at Karushonshomezi Village, Karushonshomezi Parish, Bulongo Sub-county, Sembabule District; Embossed with Signatures of Land Owners and Witnesses; Signed and Stamped by Karushonshomezi ‘B’ LCI Chairperson, Bulongo Sub-county.

26 1 LG has • Evidence that all There WAS Evidence that all completed projects had established completed projects have Environmental and Social Mitigation Certification Form and maintains Environmental and Social completed and signed by Environmental Officer as a functional Mitigation Certification exemplified by the following: system and Form completed and staff for signed by Environmental - Construction of 2 Classroom Block with Office and Store at environmental Officer and CDO: score 1 Kawanda Muslim P/S in Kawanda Sub-county under SFG and social (SEMB/551/WRKS/2018-2019/00013). Sembabule DLG impact Department of Natural Resources presented an assessment Environmental and Social Certification for the Higher Local and land Government Projects, Prepared, Signed and Stamped by acquisition District Environmental Officer on 06/06/2019; Checked, Signed and Stamped by District Natural Resources Officer on Maximum 6 06/06/2019. points on this performance - Extension of Piped Water to Nambirizi Village Phase II under measure DWSCG (SEMB/551/WRKS/2018-2019/00002). Sembabule DLG Department of Natural Resources presented an Environmental and Social Certification for the Higher Local Government Projects, Prepared, Signed and Stamped by District Environmental Officer on 20/06/2018; Checked, Signed and Stamped by District Natural Resources Officer on 20/06/2018.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00005). Sembabule DLG Department of Natural Resources presented an Environmental and Social Certification for the Higher Local Government Projects, Prepared, Signed and Stamped by District Environmental Officer on 13/03/2019; Checked, Signed and Stamped by District Natural Resources Officer on 13/03/2019.

- Construction of 2 Classroom Block with Lightening Arrestor at Kanoni C.O.U P/S in Ntusi Sub -county under SFG (SEMB/551/WRKS/2018-2019/00014). Sembabule DLG Department of Natural Resources presented an Environmental and Social Certification for the Higher Local Government Projects, Prepared, Signed and Stamped by District Environmental Officer on 10/06/2019; Checked, Signed and Stamped by District Natural Resources Officer on 10/06/2019.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). Sembabule DLG Department of Natural Resources presented Environmental and Social Certifications for the Higher Local Government Projects, Prepared, Signed and Stamped by District Environmental Officer on 23/04/2019; Checked, Signed and Stamped by District Natural Resources Officer on 23/04/2019.

26 1 LG has • Evidence that the There WAS Evidence that Contract Payment Certificates established contract payment included prior environmental and social clearance as and maintains certificated includes prior exemplified by the following. a functional environmental and social system and clearance (new one): - Construction of 2 Classroom Block with Office and Store at staff for Score 1 Kawanda Muslim P/S in Kawanda Sub-county under SFG environmental (SEMB/551/WRKS/2018-2019/00013). The project and social procurement file had Certificate of Practical Completion Dated impact 12/06/2019, Signed by Contractor, Certified by District assessment Engineer, Certified by District Environmental Officer, Certified and land by District Education Officer, Approved by Internal Auditor, acquisition Approved by Chief Administrative Officer. Amount Paid: 3,473,450 UGX. Maximum 6 points on this - Construction of 2 (Two) 2 Stance Pit Latrines with Bathrooms performance at Ntusi Sub-county Headquarters and Ntusi HCIV under measure DDEG (SEMB/551/WRKS/2018-2019/00012). The project procurement file had Certificate of Practical Completion Dated 14/02/2019, Certified by District Engineer, Certified by District Environmental Officer. Amount Paid: 946,732 UGX.

- Construction of 2 30M3 Rain Water Harvesting Tanks at Karushonsomezi HCII in Ntusi Sub -county and St Peters C.O.U P/S in Matete Sub county under DWSCG (SEMB/551/WRKS/2018 2019/00005). The project procurement file had Substantial Completion Certificate No. 1 Dated 13/03/2019, Prepared, Signed and Stamped by District Water Officer; Certified by District Environmental Officer; Verified by District Engineer. Amount Paid: 28,139,249 UGX.

- Construction of 2 5000M3 Valley Tanks and Planting of 100 Trees on each tank at Kaishebwongera Village in Ntusi Sub- county and Kakombe Village in Lwemiyaga Sub county under DWSCG (SEMB/551/WRKS/2018-2019/00003). The project procurement file had Substantial Completion Certificate Dated 23/04/2019, Prepared, Signed and Stamped by District Water Officer; Verified by District Engineer, Certified by District Environmental Officer, Signed by Contractor on 23/04/2019, Approved by Chief Administrative Officer. Amount Paid: 6,337,675 UGX.

26 1 LG has • Evidence that There WAS Evidence that Environmental Officer and CDO established environmental officer and Monthly Report included a) completed checklists b) deviations and maintains CDO monthly report, observed with pictures c) corrective actions taken as a functional includes a) completed exemplified by the following: system and checklists, staff for - Sembabule DLG Department of Natural Resources environmental b) deviations observed presented a Monitoring Report on Classroom Blocks and social with pictures, c) corrective Constructed in 2018/2019 FY Outlining Project Issues impact actions taken. Score: 1 Identified with Pictures, Level of Implementation of Mitigation assessment Measures and Recommendations, Dated 19/08/2019; and land Prepared, Signed and Stamped by Byarugaba Francis (Senior acquisition Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Maximum 6 Development Officer); Addressed to Chief Administrative points on this Officer; Attention District Education Officer; Attention District performance Engineer. measure - Sembabule DLG Department of Natural Resources presented a Monitoring Report on Site Selection, Environmental Screening and Monitoring of Valley Tanks Construction Dated 10/04/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Site Selection, Environmental Screening and Monitoring of Rain Water Harvesting Tanks Construction Dated 05/03/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for PHC Projects Dated 24/05/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for Kageti - Lugamba Road Works Dated 17/09/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer Thru: District Engineer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for Road Works Dated 26/06/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer; Attention District Engineer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for Road Works Dated 08/01/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer Thru: District Engineer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for Road Works for the Period October 2018 to February 2019 Dated 18/07/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer Thru: District Engineer.

- Sembabule DLG Department of Natural Resources presented a Monitoring Report on Implementation of Mitigation Measures for Road Works Dated 12/03/2019; Prepared, Signed and Stamped by Byarugaba Francis (Senior Environmental Officer/Acting District Natural Resources Officer) and Jane Namugerwa Kiggundu (Senior Community Development Officer/Senior Labor Officer); Addressed to Chief Administrative Officer Thru: District Engineer.

551 Education Performance Sembabule Measures 2019 District

Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 The LG education 4 department has • Evidence that the The LG had budgeted 11,016,280,388 UGX to cater for a Head budgeted and LG has budgeted for Teacher and minimum of 7 teachers per school (or minimum a deployed teachers a Head Teacher and teacher per class for schools with less than P.7) in all the 187 as per guidelines minimum of 7 schools for the current FY 2019/2020. (a Head Teacher teachers per school and minimum of 7 (or minimum a teachers per teacher per class for school) schools with less than P.7) for the Maximum 8 for this current FY: score 4 performance measure

1 The LG education 4 department has • Evidence that the The LG had deployed a Head Teacher in all the 187 schools budgeted and LG has deployed a and a minimum of 7 teachers per school (or a minimum of a deployed teachers Head Teacher and teacher per class for schools with less than P.7) for the current as per guidelines minimum of 7 FY. This was confirmed from the sampled schools: (a Head Teacher teachers per school Ssembabule COU had 17 teachers; Kinyansi P/S had 9 and minimum of 7 (or minimum of a teachers; Kikoma P/S had 14 teachers; Kawanda P/s had 14 teachers per teacher per class for teachers while Lutunku Kaguta P/S had 10 teachers. The total school) schools with less number of teachers deployed was 1,613. than P.7) for the Maximum 8 for this current FY: score 4 performance measure

2 LG has 3 substantively • Evidence that the The approved district structure was 1,813 out of which the LG recruited all LG has filled the had filled 1,613 (89%) primary teachers with a wage bill primary school structure for primary provision. teachers where teachers with a wage there is a wage bill bill provision provision o If 100%: score 6 Maximum 6 for this o If 80 - 99%: score 3 performance measure o If below 80%: score 0 3 LG has 6 substantively • Evidence that the The LG had substantively filled all the two positions of school recruited all LG has substantively inspectors as per staff structure, where there was a wage bill positions of school filled all positions of provision. The two inspectors were: inspectors as per school inspectors as 1. Wambuzi Paul: Min.151/2019. staff structure, per staff structure, where there is a where there is a 2.Nampewo Victo: Min. 10/2016. wage bill provision. wage bill provision: score 6 Maximum 6 for this performance measure

4 2 The LG Education Evidence that the LG The LG Education department had submitted a recruitment plan department has Education to HRM on 25/04/ 2019 for the current FY to fill positions of 121 submitted a department has Primary Teachers. recruitment plan submitted a covering primary recruitment plan to teachers and HRM for the current school inspectors FY to fill positions of to HRM for the current FY. • Primary Teachers: score 2 Maximum 4 for this performance measure

4 2 The LG Education Evidence that the LG The was no need for a recruitment plan since all the two department has Education inspectors on the LG structure were fully recruited hence there submitted a department has was no vacancy in the inspectorate. recruitment plan submitted a covering primary recruitment plan to teachers and HRM for the current school inspectors FY to fill positions of to HRM for the current FY. • School Inspectors: score 2 Maximum 4 for this performance measure

Monitoring and Inspection 5 3 The LG Education Evidence that the LG The district had two (2) Inspectors of Schools. They were both department has Education appraised as per their appraisal reports, as follows: conducted department has performance ensured that all head 1. Senior Inspector of Schools, appointment letter appraisal for teachers are CR/ADM/159 dated 7th August 2019, was appraised on 14th school inspectors appraised and has August 2019 and ensured that appraised all school 2. Inspector of Schools, appointment letter CR/ADM/156 performance inspectors during the dated 24th June 2016, was appraised on 14th August 2019 appraisal for all previous FY primary school head teachers is • 100% school conducted during inspectors: score 3 the previous FY.

Maximum 6 for this performance measure

5 3 The LG Education Evidence that the LG The district had one hundred eighty seven (187) Primary department has Education Schools and therefore 187 Head Teachers. All 187 Head conducted department has Teachers were appraised between October 2018 and February performance ensured that all head 2019, for the calendar year 2018, as per letter CR/ADM/100 appraisal for teachers are dated 26th February 2019, from the CAO to Permanent school inspectors appraised and has Secretary Ministry of Public Service. and ensured that appraised all school performance inspectors during the Ten (10) Appraisal Reports were examined, indicating that all appraisal for all previous FY were appraised as listed below. primary school 1. Bugaba Islamic PS – 12th February 2019; 2. head teachers is • Primary school Bukulula / Mawogola PS – 28th February 2019; 3. conducted during head teachers Gantama PS 5th February 2019; 4. Kabaarekeera PS – the previous FY. o 90 - 100%: score 13th February 2019; 5. Kakoma PS 2nd February 2019; Maximum 6 for this 3 6. Kayunga Muslim PS 27th December 2018; 7. performance Kenziga PS 2nd December 2018; 8. Kikondeke Muslim measure o 70% and 89%: PS 12th December 2018; 9. Kirama PS 5th February score 2 2019 and 10. Kyatuula PS 15th January 2019.

o Below 70%: score 0 6 0 The LG Education • Evidence that the Much as the LG Education department had received Department has LG Education guidelines, policies, circulars issued by the national level in the effectively department has previous FY to schools such as guidelines on school charges communicated and communicated all issued on 29/10/2018, Unlicensed /Unregistered school(re- explained guidelines, policies, issued) 29/10/2018, East African community essay writing guidelines, circulars issued by competition issued on 5/06/2019, Budget implementation policies, circulars the national level in guidelines for FY 2018/19 issued on 24/10/2018, information to issued by the the previous FY to DEO regarding textbooks, Ban on buying exams from national level in schools: score 1 commercial examination bureaus and national effort to the previous FY to strengthen health as well as mass action against malaria. It was schools only the East African community essay writing competition issued on 5/06/2019 that was found in all the sampled schools; Maximum 3 for this Ssembabule COU; Kinyansi; Kikoma P/S; Kawanda P/s and performance Lutunku Kaguta P/S. measure

6 2 The LG Education • Evidence that the The LG Education department held meetings on 26/02/2019 Department has LG Education and on 24/05/2019 with primary school headteachers and effectively department has held among others explained and sensitized them on the guidelines, communicated and meetings with policies, circulars issued by the national level. explained primary school head guidelines, teachers and among policies, circulars others explained and issued by the sensitised on the national level in guidelines, policies, the previous FY to circulars issued by schools the national level: score 2 Maximum 3 for this performance measure

7 8 The LG Education • Evidence that all On average 81% of all licensed or registered schools had been De- partment has licenced or inspected at least once per term and reports produced as effectively registered schools follows: Term 111(2018) 161 out of 187 (86%) while 100 out of inspected all have been inspected 130 (77%) of private schools were inspected. Term 1(2019) 163 registered primary at least once per out of 187 (87%) while 99 out of 130 (76%) of private schools schools2 term and reports were inspected. Term 11(2019) 140 out of 187 (75%) while 112 produced: out of 130 (86%) of private schools were inspected. Maximum 12 for this performance o 100% - score 12 measure o 90 to 99% - score 10

o 80 to 89% - score 8

o 70 to 79% - score 6

o 60 to 69% - score 3

o 50 to 59 % score 1

o Below 50% score 0. 8 0 LG Education • Evidence that the There was no evidence to show that the Education department department has Education had discussed school inspection reports and used reports to discussed the department has make recommendations for corrective actions during the results/ reports of discussed school previous FY. school inspec- inspection reports tions, used them to and used reports to make make recommendations recommendations for for corrective corrective actions actions and fol- during the previous lowed FY: score 4 recommendations

Maximum 10 for this performance measure

8 2 LG Education • Evidence that the The LG Education department had submitted school inspection department has LG Education reports to the Directorate of Education Standards (DES) in the discussed the department has Ministry of Education and Sports (MoES) acknowledgments results/ reports of submitted school from DES where seen as follows:8/02/2019,24/05/2019 and school inspec- inspection reports to 30/08/2019. tions, used them to the Directorate of make Education Standards recommendations (DES) in the Ministry for corrective of Education and actions and fol- Sports (MoES): lowed Score 2 recommendations

Maximum 10 for this performance measure

8 0 LG Education • Evidence that the From the school inspection reports,Minutes of SMC meetings of department has inspection sampled schools:Ssembabule COU, Kikoma P/s, Kinyansi P/s , discussed the recommendations Kawanda P/s and Lutunku Kaguta P/S there was no evidence results/ reports of are followed- up: that the inspection recommendations were followed- up . school inspec- score 4. tions, used them to make recommendations for corrective actions and followed recommendations

Maximum 10 for this performance measure 9 5 The LG Education • Evidence that the There were 187 government primary schools which was department has LG has submitted consistent with both Excel sheet/EMIS reports and PBS. submitted accurate/consistent accurate/consistent data: reports/date for school lists and o List of schools enrolment as which are consistent with both EMIS per formats reports and PBS: provided by MoES score 5

Maximum 10 for this performance measure

9 5 The LG Education Evidence that the LG The enrolment data for all schools was 59,694 pupils which department has has submit- were consistent with excel sheet/EMIS report and PBS. submitted accurate/consistent ted reports/date for accurate/consistent school lists and data: enrolment as • Enrolment data for per formats all schools which is provided by MoES consistent with EMIS report and PBS: Maximum 10 for score 5 this performance measure

Governance, oversight, transparency and accountability 10 0 The LG committee • Evidence that the There was No evidence that the council committee for responsible for council committee education met and discussed service delivery issues as education met, responsible for minutes were not availed. discussed service education met and delivery issues and discussed service presented issues delivery issues that require including inspection, approval to performance Council assessment results, LG PAC reports etc. Maximum 4 for this during the previous performance FY: score 2 measure 10 2 The LG committee • Evidence that the Sembabule District Local Government education sector responsible for education sector committee presented issues that required approval to Council: education met, committee has discussed service presented issues that Meeting held on 29th may 2019 at district council approved delivery issues and require approval to under Min: SEMB/CL/11/5/2019, approval of the district budget, presented issues Council: score 2 procurement plan and annual work plan, district revenue that require charging policy, staff capacity development plan, staff approval to recruitment plan and procurement plan for financial year Council 2019/2020; Estimates UGX 26,533,152,000/=, Education UGX 12,150,818,000/= and Maximum 4 for this performance Minute: SEMB/CL/8/5/2019 considering reports from council measure sector committees; Education and health and social, services i.e. presentation of committee work plans and budget i.e education UGX 15,170,818,000/=.

11 5 Primary schools in Evidence that all All the five sampled primary schools (100%) had functional a LG have primary schools have SMCs, they held the three mandatory meetings held, functional SMCs functional SMCs discussions of budget and resource issues and submission of (established, reports to DEO. The schools were: Ssembabule C/U P/S held Maximum 5 for this meetings held, her mandatory meetings on 8/9/2018;04/03/2019 and performance discussions of 27/06/2019 while Kinyansi P/S held her mandatory meetings measure budget and resource on 12/10/2018;19/2/2019 and 14/06/2019. Similarly, Kikoma issues and P/S held her mandatory meetings on submission of reports 3/10/2018;3/3/2019;7/06/2019. Kawanda P/S held her to DEO/ MEO) mandatory meetings on 3/12/2018;28/02/2019 and 20/06/2019. Lutunku Kaguta P/s held her mandatory meetings on • 100% schools: 24/09/2018;4/02/2019 and 21/06/2019. score 5

• 80 to 99% schools: score 3

• Below 80 % schools: score 0

12 Evidence that the LG 3 The LG has has publicised all The LG had publicized all schools receiving non-wage publicised all schools receiving recurrent grants on the district notice board on 11/9/2019. schools receiving non-wage recurrent non- wage grants e.g. through recurrent grants posting on public notice boards: score Maximum 3 for this 3 performance measure

Procurement and contract management 13 4 The LG Education • Evidence that the The education sector had submitted on 23/4/2019 its department has sector has submitted procurement input to the Procurement Unit that covered all submitted input procurement input to investment items in the approved Sector annual work plan and into the LG Procurement Unit budget. procurement plan, that covers all complete with all investment items in technical the approved Sector requirements, annual work plan and budget on time to the Procurement by April 30: score 4 Unit that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

Financial management and reporting 14 Evidence that the LG 3 The LG Education Education From the sampled payments made during the year to various department has departments timely vendors worth UGX 131,148,359, which was spent on certified and (as per contract) Education Projects: initiated payment certified and Kanoni Holdings Uganda Ltd: Construction of 5 Stance VIP for supplies on recommended Latrine at Kirebe Primary School, Completion Certificate, dated time suppliers for 12/6/2019, DEO signed on 12/6/2019, CAO on 17/7/2019, CFO payment: score 3. Maximum 3 for this on 17/7/2019 and paid on 21/6/2019 vide EFT No.24309143. performance UGX 13,579,350. measure Kanoni Holdings Uganda Ltd: Construction of 5 Stance VIP Latrine at Lutanku, Kaguta Primary School, DEO signed on 12/6/2019, CAO on 17/6/2019, CFO on 17/6/2019 and paid on 21/6/2019 vide EFT No.24309144. UGX 13,579,350.

All these payments were made on time and mostly within a Month after requisition for payment was raised.

The LG was compliant. 15 4 The LG Education • Evidence that the The Education Department submitted Annual Performance department has department Reports for the previous Financial Year to the Planner on the submitted annual submitted the annual Following dates: reports (including performance report all quarterly for the previous FY Quarter -1: Submitted to the planner on 12th October 2018; reports) in time to (with availability of Quarter-2: submitted to the planner on 13th January 2019 the Planning Unit all four quarterly reports) to the Quarter-3: Submitted to the planner on 14th April 2019 and Maximum 4 for this Planner by 15th of performance July for Quarter -4: Submitted to the planner on 15th July 2019. measure consolidation: score 4 Hence the Education department submitted the Annual Performance Reports by 15th July to the planner for consolidation, thus compliant with submissions to the planner.

16 2 LG Education has • Evidence that the Five Queries: acted on Internal sector has provided Audit recom- information to the (1) Under funding in Capitation in UPE Schools- Misenyi mendation (if any) internal audit on the Parents P/S and others. status of (2) Non Submission of Accountability documents for Capitation Maximum 4 for this implementation of all Grant for Kalukungu P/S and others. performance audit findings for the measure previous financial (3) Incomplete works at the Structure during the Construction of year 2 classroom block and office at Kawanda Moslem P/S.

o If sector has no (4) Over charging bank charges on schools Bank Accounts- audit query Lutunku Kaguta P/S, Kawanda COU P/S, Kakoma P/S, Kimyali P/S, Sembabule P/S and 182 others. score 4 (5) None preparation of Financial Reports in 187 Primary o If the sector has Schools. provided information to the internal audit All these queries were responded to and cleared during on the status of LGPAC meetings held on 21/11/2018, 21/2/2019 Min no. implementation of SEMB/PAC/04/02/2019, 18/6/2019 Min no. all audit findings for SEMB/PAC/03/06/2019 and 24/9/2019 Min. no. the previous financial SEMB/PAC/03/2019. year: score 2 The LG was compliant. o If all queries are not respond-

ed to score 0

Social and environmental safeguards 17 2 LG Education • Evidence that the On 16/07/2018, the LG Education department in consultation Department has LG Education with the gender focal person had disseminated guidelines on disseminated and department in how senior women/men teachers should provide guidance to promoted consultation with the girls and boys to handle hygiene, reproductive health, life skill. adherence to gender focal person Particular emphasis was put on hygiene of the girl child in gender guidelines has disseminated primary school. guidelines on how Maximum 5 points senior women/men for this teachers should performance provide guidance to measure girls and boys to handle hygiene, reproductive health, life skills, etc.: Score 2

17 2 LG Education • Evidence that LG In the circular dated 16/07/2018 and 28/08/2018, the LG Department has Education Education department in collaboration with the gender disseminated and department in department issued and explained guidelines on how to manage promoted collaboration with sanitation for girls and PWDs in primary schools. adherence to gender department gender guidelines have issued and explained guidelines Maximum 5 points on how to manage for this sanitation for girls performance and PWDs in primary measure schools: score 2

17 1 LG Education • Evidence that the From the List of SMCs and composition of members from Department has School Management sampled schools: St Kawanda P/S had 3 females and 9 males; disseminated and Committee meets the Kaguta Lutunku P/S had 4 females and 7 males; Sembabule promoted guideline on gender P/S had 4 females and 8 males; Kinyansi P/S had 4females adherence to composition: score 1 and 8 males; Kikoma P/S had 4 females and 7 males hence gender guidelines they all met the guideline on gender composition.

Maximum 5 points for this performance measure 18 0 LG Education • Evidence that the There was no evidence to show that the LG Education department has LG Education department in collaboration with the environment department ensured that guide- department in had issued guidelines on environmental management like tree lines on collaboration with planting, waste management, the formation of environmental environmental Environment clubs and environment education. management are department has disseminated and issued guidelines on complied with environmental management (tree Maximum 3 points planting, waste for this management, performance formation of measure environmental clubs and environment education etc.): score 1:

18 1 LG Education • Evidence that all There was evidence that all school infrastructure projects department has school infrastructure including construction of a classroom block and an office at ensured that guide- projects are Kawanda Moslem primary school , construction of a classroom lines on screened before block at Gentebe primary school, construction of a classroom environmental approval for block at Kanoni C/U were screened before approval for management are construction using construction using the checklist for screening of projects in the disseminated and the checklist for budget guidelines and where risks were identified, the forms complied with screening of projects include mitigation actions. in the budget Maximum 3 points guidelines and for this where risks are performance identified, the forms measure include mitigation actions: Score 1

18 1 LG Education • The environmental There was evidence to show that on 6/06/2019, the department has officer and environmental officer and community development officer ensured that guide- community visited the sites to check whether the mitigation plans are lines on development officer complied with. They observed that the contractor of a two- environmental have visited the sites classroom block at Kawanda Moslem had not included a ramp management are to checked whether on one of the classrooms thereby making it inaccessible for disseminated and the mitigation plans PWD and so advised that the contractor should address this complied with are complied with: before retention payment is made. Score 1 Maximum 3 points for this performance measure

551 Health Performance Sembabule Measures 2019 District

Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 0 LG has substantively Evidence that LG has Sembabule District Local Government (LG) had filled 47% recruited primary filled the structure for (284 out of 308) positions on the structure for primary health care workers primary health care health care with a wage bill provision from PHC wage for with a wage bill with a wage bill the financial year (FY) 2019/2020 dated 6/8/2019. provision from PHC provision from PHC wage wage for the current FY

• More than 80% Maximum 8 points for filled: score 8 this performance measure • 60 – 80% - score 4

• Less than 60% filled: score 0

2 6 The LG Health Evidence that Health The LG had submitted a recruitment plan which covered department has department has all the 174 positions of primary health care workers submitted a submitted a supported by the wage bill of the current FY, received by comprehensive comprehensive human resources management (HRM) department on recruitment plan for recruitment plan/re- 10/9/2019. primary health care quest to HRM for the workers to the HRM current FY, covering department the vacant positions of primary health care workers: score 6

Maximum 6 points for this performance measure

3 8 The LG Health Evidence that the all The district had twenty three (23} health facilities and department has health facilities in- therefore, 23 Officers in Charge. They were all appraised conducted charges have been and the sampled appraisal reports indicated that they performance appraisal appraised during the were appraised on the following dates; for Health Centre IVs previous FY: and Hospital In- 1. Sembabule HC VI – 2nd July 2019; 2. Ntuusi charge and ensured o 100%: score 8 HC IV – 8th July 2018; 3. Mateete HC III – 16th performance August 2019; 4. Lwebitakuli HC III – 8th July 2019 o 70 – 99%: score 4 appraisals for HC III and 5. Kyabi HC III – 16th August 2019. and II in-charges are o Below 70%: score conducted 0

Maximum 8 points for this performance measure 4 4 The Local Government • Evidence that the The LG health department had deployed health workers in Health department has LG Health department line with the lists submitted with the budget for the current deployed health has deployed health FY. Buheka HCII had one staff deployed and also in the workers across health workers in line with the budget. The variations at three of the sampled health facilities and in lists submitted with the facilities were known and justified as reflected below: accordance with the budget for the current staff lists submitted FY, and if not provided 1. Sembabule HCIV had 39 staff deployed instead of 37 together with the justification for that were on the list in the budget. The two extra staff were budget in the current deviations: score 4 Clinical Officers that had been deployed there due to the FY. high number of patients at the facility;

Maximum 4 points for 2, Lwebitakuli HCIII had 14 staff deployed instead of the this performance 12 that were on the list in the budget. The two extra staff measure included a Clinical Officer and a Laboratory Assistant that had been deployed there due to the high number of patients at the facility; and

3. Mateete HCIII had 15 staff deployed instead of the 17 that were on the list in the budget. A Nursing Assistant who had retired and awaited being not yet while a Laboratory Assistant had been deployed to Ntuusi IV since it had a high number of patients with few staff in the laboratory.

The fifth health facility (Lwebitakuli HCIII) was a Private for None Profit and would not be considered for analysis since PHC funds were not supporting staffing.

Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that the The DHO communicated the prioritised guideline "Sector effectively DHO/ MHO has Grant and Budget Guidelines to Local Governments FY communicated and communicated all 2019/2020" to health facilities. Acknowledgement forms explained guidelines, guidelines, policies, from 12 health centre IIs were available received from policies, circulars circulars issued by the 9/5/2019 to 10/5/2019. Similar acknowledgement forms issued by the national national level in the from 22 health centre IIIs were also available with the level in the previous previous FY to health same dates. FY to health facilities facilities: score 3

Maximum 6 for this performance measure

5 3 The DHO/MHO has • Evidence that the The DHO held a meeting with health facility In-charges on effectively DHO/ MHO has held 22/6/2019 and among others explained the key aspects of communicated and meetings with health the Sector Grant and Budget Guidelines to Local explained guidelines, facility in- charges and Governments FY 2019/2020. This was reflected under policies, circulars among others minute number 01/DHMT/10/2019 of the extended District issued by the national explained the Health Management Team (DHMT) held on 22/6/2019. level in the previous guidelines, policies, FY to health facilities circulars issued by the national level: score 3

Maximum 6 for this performance measure 6 0 The LG Health Evidence that The District Health Team (DHT) supervised 50% of HC Department has DHT/MHT has IVs (Sembabule and Ntuusi HCIVs). Only Ntuusi HCIV effectively provided supervised 100% of was supervised in each quarter as reflected in supervision support supervision to HC IVs and district reports dated; 4/10/2018; 4/1/2019; 26/2/2019; and district health services hospitals (including 28/6/2019. Records in the supervision book at Sembabule PNFPs receiving PHC HCIV did not reflect any integrated support supervision. grant) at least once in a quarter: score 3 Maximum 6 points for this performance measure

6 0 The LG Health Evidence that The DHT did not ensure 100% supervision of lower level Department has DHT/MHT has health facilities by the Health Sub District (HSD) within the effectively provided ensured that HSD has previous FY. None (0%) of the sampled lower health units support supervision to supervised lower was supervised in all quarters as per the records in the district health services level health facilities supervision books. The lower health facilities sampled within the previous FY: included; Bushera HCII; Lwebitakuli HCIII (Government); Lwebitakuli HCIII (Private); and Mateete HCIII. • If 100% supervised: Maximum 6 points for score 3 this performance measure • 80 - 99% of the health facilities: score 2

• 60% - 79% of the health facilities: score 1

• Less than 60% of the health facilities: score 0 7 4 The LG Health • Evidence that all The DHT discussed all the four supervision reports and department (including the 4 quarterly reports used them to make recommendations for corrective HSDs) have have been discussed actions in each quarter during the previous FY as discussed the and used to make reflected below. results/reports of the recommendations (in support supervision each quarter) for 1. Quarter one supervision report was discussed by the and monitoring visits, corrective actions DHT on 11/10/2018 under minute 5/11/10/018 addressing used them to make during the previous demolition of a pit latrine at Sembabule HCIV. It was recommendations for FY: score 4 recommended that the DHO should follow up and ensure corrective actions and the demolition is effected; followed up 2. Quarter two supervision report was discussed by the DHT on 9/1/2019 under minute (03)01/2019 addressing the lack of PHC funds at three health centre IIs of Maximum 10 points for Baloshoshomezi. It was recommended that the DHO this performance follows up to make sure the facilities get PHC funds; measure 3. Quarter three supervision report was discussed by the DHT on 4/4/2019 under minute 03/04/04/19 addressing use of uniforms by health workers while at work. It was recommended that all health workers must be in uniform while at work; and

4. Quarter four supervision report was discussed by the DHT on 26/06/2019 under minute 05/DHMT26/06/2019 addressing limited weekly and monthly monitoring meetings at health facilities. It was recommended that registers should be updated regularly to enhance monitoring.

7 6 The LG Health • Evidence that the Previous recommendations were followed up. For department (including recommendations are instance, in the quarter one DHT meeting held on HSDs) have followed up and 28/9/2018 under minute MIN04/28/09/2018, it was agreed discussed the specific activities that the HMIS Focal Person should print all the national results/reports of the undertaken for league indicators used in the district league table and support supervision correction: score 6 distribute to all health facilities. Follow up was made in the and monitoring visits, DHT meeting held on 14/12/2018 under minute used them to make 5/14/12/2018, where the HMIS Focal Person presented recommendations for the print outs of the indicators. corrective actions and followed up

Maximum 10 points for this performance measure 8 10 The LG Health • Evidence that the The LG submitted accurate/consistent data regarding the department has LG has submitted health facilities that received PHC funding since all the 34 submitted accurate/ accurate/consistent facilities on the lists in the performance contracts (with consistent reports/data data regarding: PBS data) were on the lists in the HMIS reports. for health facility lists receiving PHC funding o List of health as per formats facilities receiving provided by MoH PHC funding, which are consistent with both HMIS reports and PBS: score 10 Maximum 10 for this performance measure

Governance, oversight, transparency and accountability 9 0 The LG committee • Evidence that the There was No evidence that the local government responsible for health LG committee committee for health met and discussed service delivery met, discussed service responsible for health issues as minutes were not availed. delivery issues and met and discussed presented issues that service delivery issues require approval to including supervision Council reports, performance assessment results, LG PAC reports etc. during the previous Maximum 4 for this FY: score 2 performance measure

9 2 The LG committee • Evidence that the Sembabule District Local Government health sector responsible for health health sector committee presented issues that required approval to met, discussed service committee has pre- Council on the following dates: delivery issues and sented issues that presented issues that require approval to Meeting held on 29th may 2019 at district council require approval to Council: score 2 approved under Min: SEMB/CL/11/5/2019, approval of the Council district budget, procurement plan and annual work plan, district revenue charging policy, staff capacity development plan, staff recruitment plan and procurement plan for financial year 2019/2020; Estimates Maximum 4 for this 26,533,152,000/=, Health 3,200,182,000/= and performance measure Minute: SEMB/CL/8/5/2019 considering reports from council sector committees, Education and health and social, services i.e presentation of committee work plans and budget for-example health at UGX 3,200,182,000/=

10 0 The Health Unit Evidence that health The HUMCs for the sampled health facilities were not Management facilities and Hospitals functional since only 20% (one out of five) of them held all Committees and have functional the mandatory quarterly meetings within the respective Hospital Board are HUMCs/Boards quarters. More information about the meetings of the operational/functioning (established, meetings HUMCs of the selected health facilities is presented held and discussions below: of budget and resource issues): 1. Busheka HCII HUMC held three of the four quarterly Maximum 6 points meetings on; 19/10/2018 in which repair of the motorcycle • If 100% of randomly was discussed and its repair recommended under minute sampled facilities: MIN V; 19/3/2018 in which inadequate land was score 6 discussed and securing of a land title recommended under minute MIN V; and 28/6/2019 in which use of • If 80-99 %: score 4 substandard building blocks was discussed and consulting the Engineers of the Ministry of Health (MoH) • If 70-79: %: score 2 recommended under minute MIN V. The meeting for • If less than 70%: quarter one was held late when the quarter had ended on score 0 20/7/2018. 2. Lwebitakuli HCIII (Government) HUMC held three of the four quarterly meetings on; 15/9/2018 in which irregular HUMC and staff meetings was discussed and In-charge tasked to ensure that the meetings are held regularly under minute 15/9/2018; 30/12/2018 but budgets and resource allocation were not discussed; and 19/6/2019 in which the Results Based Funding (RBF) was discussed under minute MIN 05/06/2019. The minutes for quarter three meeting were not available at the time of the assessment.

3. Lwebitakuli HCIII (Private) HUMC held all the four quarterly meetings on; 20/7/2018 but budgets and resource allocation were not discussed; 5/10/2018 in which inadequate salary for one staff was discussed and payment of UGX100,000 recommended under minute 6; 14/2/2019 in which gaps in financial transactions was discussed and the recruitment of a Cashier recommended under minute VI; and 24/6/2019 in which feeding of staff was discussed and the inclusion of money for food for all staff in the budget recommended under minute V.

4. Mateete HCIII HUMC held only two of the four mandatory quarterly meetings on; 27/12/2018 in which charging for services was discussed and the In-charge tasked to remind all staff and patients that all services were free under minute Min05/12/2018; and 18/7/2019 in which the departure of the Cleaner was discussed and procurement of an that was used as a token of appreciation recommended under minute MIN 05/03/2019. Meetings for quarters one and four were held beyond the end dates on 2/11/2018 and 5/7/2019 respectively.

5. Sembabule HCIV held three out of the four mandatory quarterly meetings on; 30/9/2018 in which need for a land title was discussed and the district argued to plan for it under minute Min (6)30/9/2018; 15/12/2018 in which charging for services was discussed and communication to patients and supervisors to emphasise that the services were free was recommended under minute MIN(7)12/15/2018; and 22/6/019 in which improvement of the compound was discussed and regular clearing and planting of more grass were recommended under minute MIN 005. The meeting for quarter three was held beyond the end date on 5/4/2019. 11 4 The LG has publicised • Evidence that the The LG publicised all 32 health facilities that received all health facilities LG has publicised all PHC non- wage recurrent grants through posting the list receiving PHC non- health facilities covering all the four quarters of FY 2019/2020 on the wage recurrent grants receiving PHC non- DHOs’ notice board dated 14/8/2019. wage recurrent grants e.g. through posting on public notice boards: Maximum 4 for this score 4 performance measure

Procurement and contract management 12 2 The LG Health • Evidence that the The health sector provided input to the procurement plan department has sector has submitted by submitting the procurement plan on 8/4/2019, which submitted input to input to procurement was before the deadline of 30/4/2019. The procurement procurement plan and plan to PDU that cover plan covered all the investment item in the approved requests, complete all investment items in annual work plan and budget including the following: with all technical the approved Sector requirements, to PDU annual work plan and 1. Procurement of medical equipment; that cover all items in budget on time by April 2. Renovation of the OPD construction of a ward at the approved Sector 30 for the current FY: Mateete HCIII; annual work plan and score 2 budget 3. Renovation of the DHO’s office;

4. Retention for construction work at Sembabule HCIV;

Maximum 4 for this 5. Installation of a generator grid at the DHO’s office; performance measure 6. Construction of a pit latrine at Makoole HCII;

7. Retention for the construction of a breastfeeding centre at the District headquarters; and

8. Procurement of a laptop for the DHO’s office

12 2 The LG Health • Evidence that LG The LG Health department submitted procurement request department has Health department form (Form PP1) for the previous FY to the PDU on submitted input to submitted procurement 7/8/2018. The form covered the following: procurement plan and request form (Form requests, complete PP5) to the PDU by 1st 1. Construction of a breastfeeding centre at the District with all technical Quarter of the current headquarters; requirements, to PDU FY: score 2. 2. Procurement of medical equipment; that cover all items in the approved Sector 3. Construction of the OPD, maternity ward and latrine and annual work plan and installation of power and water at Buheka HCIII; budget 4. Renovation of the maternity ward, OPD and buildings for other departments at Sembabule HCIV; and

Maximum 4 for this 5. Construction of a maternity ward at Sembabule HCIV performance measure 13 4 The LG Health • Evidence that the From the sampled payments made during the year to department has DHO/ MHO (as per various vendors worth UGX 179,503,635 which was spent certified and initiated contract) certified and on Health Projects: payment for supplies recommended on time suppliers timely for Watts Construction Company Limited: Construction of payment: score 4. Breast Feeding Centre at District Headquarters. Interim Certificate, dated 17/6/2019, DHO signed on 19/6/2019, and CAO on 20/6/2019, and CFO on 19/6/2019 and paid Maximum 4 for this on 23/6/2019 vide EFT No.24335717. UGX 10,269,491. performance measure Kakoni Holdings Uganda Limited: Renovation of out Patient Ward, Maternity Ward, Theatre and Heart Clinic at Sembabule HC IV. Certificate No.1, dated 18/4/2019, DHO signed on 18/4/2019, CAO on 18/4/2019, CFO on 18/4/2019 and paid on 29/4/2019 vide EFT No.2292044. UGX 16,161,210.

All these payments were made within one month after the payment requisitions were raised.

The LG is compliant.

Financial management and reporting 14 0 The LG Health • Evidence that the There was no evidence that the Health Department department has department submitted submitted Annual Performance Reports for the previous submitted annual the annual Financial Year to the Planner for consolidation. reports (including all performance report for quarterly reports) in the previous FY time to the Planning (including all four Unit quarterly reports) to the Planner by mid-July for consolidation: score 4 Maximum 4 for this performance measure 15 2 LG Health department Evidence that the Three Queries: has acted on Internal sector has provided Audit recommendation information to the (1) UN Accounted PHC Grants in the following HCs: (if any) internal audit on the Busheka HC II-III, Matetee HCIII, Lwebitakuli HCIII, status of Lwebitakuli NGO III and Sembabule HCIV. implementation of all (2) Bank charges Overcharging by Stanbic & DFCU on audit findings for the Maximum 4 for this HU Bank Accounts. previous financial year performance measure (3) Generator loss at Headquarters. • If sector has no audit query: Score 4 These were all responded to and cleared on 21/2/2019, Min.no. SEMB/PAC/04/02/2019. Accounts transferred to • If the sector has Centenary Bank and the Generator theft suspects taken to provided information to Court. the internal audit on the status of The LG is compliant. implementation of all audit findings for the previous financial year: Score 2 points

• If all queries are not

responded to Score 0

Social and environmental safeguards 16 0 Compliance with • Evidence that Only 20% (1 out of 5) sampled facilities had HUMCs that gender composition of Health Unit met the gender requirement of 30% women as showed; HUMC and promotion Management Busheka HCII HUMC had 60% (3 out of 5) members; of gender sensitive Committee (HUMC) Lwebitakuli Government HCIII HUMC had 14% (1 out of 7) sanitation in health meet the gender members; Lwebitakuli Private HCIII HUMC had 25% (2 facilities. composition as per out 8) members; Mateete HCIII HUMC had 28% (2 out of guidelines (i.e. 7) members; and Sembabule HCIV HUMC had 18% (2 minimum 30 out of 11) members.

Maximum 4 points % women: score 2 16 2 Compliance with • Evidence that the The health department had issues guidelines on gender composition of LG has issued sanitation and latrines separated for males and females HUMC and promotion guidelines on how to as showed below: of gender sensitive manage sanitation in sanitation in health health facilities 1. Busheka HCII had received the guidelines titled facilities. including separating “National Sanitation and Hygiene guidelines 2017”. The facilities for men and latrine was separated for males and females. women: score 2. 2. Lwebitakuli - Government HCIII had received; a) One Maximum 4 points chart on segregation of medical waste, which was pinned in the waiting area of the Out Patient Department (OPD); and b) guidelines titled “National Sanitation and Hygiene guidelines 2017”. The latrine was separated for males and females.

3. Lwebitakuli - Private HCIII had received the guidelines titled; Making medical injections safer; and Uganda national infection prevention and control 2013. The latrine was separated for males and females.

4. Mateete HCIII had received; guidelines titled “Uganda national infection prevention and control 2013”; and a chart on segregation of medical wastes, which was pinned in the injection room and the laboratory. The latrine was separated for males and females.

5. Sembabule HCIV had received two charts titled; a) segregation of medical wastes, which was pinned in the laboratory; and b) Emergency EyeWash, which was pinned in the laboratory. The latrine for the maternity and in-patient wards was separated for males and females.

17 0 LG Health department • Evidence that all The health infrastructural projects were screened for has ensured that health facility environmental and social aspects before approval but the guidelines on infrastructure projects checklist that came with the budget guidelines was not environmental are screened before used as noted from the report on the construction of a management are approval for mortuary at Sembabule HCIV dated 7/12/2018. disseminated and construction using the complied with checklist for screening of projects in the budget guidelines and where risks are Maximum 4 points for identified, the forms this performance include mitigation measure actions: Score 2 17 2 LG Health department • The environmental The District Environment Officer and the Probation Officer has ensured that officer and community who was in charge of social safe guards carried out guidelines on development officer environment and social monitoring, as reflected in the environmental have visited the sites report titled “Report on implementation of mitigation management are to checked whether the measures for the PHC projects” dated 24/5/2019. disseminated and mitigation plans are complied with complied with: Score 2

Maximum 4 points for this performance measure

18 4 The LG Health • Evidence that the The LG issued guidelines on medical waste management department has issued LG has issued since the chart on segregation of medical waste was guidelines on medical guidelines on medical available in four out of the five sampled health facilities. waste management waste management, Only Bushera HCII did not have the guidelines. including guidelines (e.g. sanitation charts, posters, etc.) for Maximum 4 points construction of facilities for medical waste disposal2: score 4.

551 Water & Sanitation Sembabule Performance 2019 District

Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 10 The DWO has • Evidence that the district • According to the information received from the MIS of targeted allocations Water department has the Ministry of Water and Environment, Sembabule to sub-counties targeted sub- counties with District had a safe water coverage of 39%. with safe water safe water coverage below coverage below the the district average in the • The safe water coverage of 5 Sub-counties of district average. budget for the current FY: Lwemiyanga (21%), Ntusi (27%), Lugulusi (21%), Lwebitakuli (24%) and Mijwala (23%) were below the o If 100 % of the budget average District coverage. allocation for the current FY Maximum score 10 is allocated to S/Cs below • According to the AWP of the current FY (2019-2020) for this average coverage: score 10 submitted to the MoWE under cover CR/WKS/219/1 performance dated July 17th, 2019, and received on July 19th, 2019, measure o If 80-99%: Score 7 and approved on July 22nd, 2019, 100% of the budget targeted these 5 sub-counties. This was on the page 18 o If 60-79: Score 4 of the entire work plan and Budget document or Page 3 of the Annex to the AWP 2019-2020. o If below 60 %: Score 0 2 15 The district Water • Evidence that the district As per the Annual Progress Reports for the previous department has Water department has FY (2018-2019) dated 15th July 2018, (Ref implemented implemented budgeted water CR/WRKS/750/19/04) that was received by the MoWE budgeted water projects in the targeted sub- on July 19th, 2019, 12 water and Sanitation projects projects in the counties with safe water were planned. Of these, 7 were planned for the 5 sub- targeted sub- coverage below the district counties with safe water coverage below the district counties (i.e. sub- average in the previous FY. average. counties with safe water coverage o If 100 % of the water The projects that were planned for the 5 sub-counties below the district projects are implemented in with safe water coverage below the district average average) the targeted S/Cs: were 100% implemented and included:

Score 15 Construction of two valley tanks each of 5000 cubic Meter Capacity; Maximum 15 points o If 80-99%: Score 10 for this Construction of 1 Brick Masonry rain water harvesting o If 60-79: Score 5 performance tank of 30 cubic meters; measure o If below 60 %: Score 0 Rehabilitation of 3 boreholes; and

Extension of piped water system by 6.6 km in Mijwala.

Therefore, 100% of the planned projects in these sub counties with water coverage below the district average coverage were implemented.

Of the 7 projects implemented in the sub counties with coverage below district average coverage, I visited 4 namely: Extension of piped water supply by 6.6km in Nambirizi in Mijwala Sub County;

1 valley tank of 5,000 cubic meter at keishebwonjera in Ntusi Sub County;

1 Brick Masonry Rain Water Harvesting Tank of 30cubic meters at Karushoshomozi HC II in Ntusi Sub County; and

1 Brick Masonry Rain water Harvesting Tank of 30 cubic meters at Matete CoU in Matete Sub County

Monitoring and Supervision 3 15 The district Water Evidence that the district • The District Water Office prepared monitoring plans department carries Water department has for the individual water projected implemented in the out monthly monitored each of WSS year. Two of these were seen namely Monitoring plan monitoring of facilities at least annually. for Valley Tank Construction which was prepared on project investments December 10th, 2018 and Monitoring plan for the in the sector • If more than 95% of the Extension of piped water scheme in Nambirizi RGC in WSS facilities monitored: Mijwali Sub County prepared on December 05th, 2018. score 15 Respective Monitoring Reports were also availed as follow: Maximum 15 points • 80% - 95% of the WSS for this facilities - • Final Progress Report on the Extension of Piped performance water Scheme submitted to CAO on April 23rd, 2019; measure monitored: score 10 • Joint Monitoring Report on all Sector Activity • 70 - 79%: score 7 submitted to CAO on May 15th, 2019 (Ref • 60% - 69% monitored: CR/ADM/213; and score 5 • Final Progress Report on Construction of two valley • 50% - 59%: score 3 tanks submitted to CAO on April 23rd, 2019.

• Less than 50% of WSS The District Water Officer provided filled Form 1s (32#) facilities monitored: score 0 which were used for monitoring all new water sources in the district – 5 were constructed with government funding while 27 where privately constructed. Form 4s that were used to monitor the functionality all the old water sources were also filled in and submitted.

These forms were submitted as an attachment to the Annual Progress Reports for the previous FY (2018- 2019) dated 15th July 2018, (Ref CR/WRKS/750/19/04) that was received by the MoWE on July 19th, 2019,

This confirms that water sources were monitored.

4 5 The district Water • Evidence that the district The data lists of water facilities contained in the District department has has submitted Annual Work Plan is similar to the information in the submitted accurate/consistent data for MIS report obtained from the Ministry of Water and accurate/consistent the current FY: Score 5 Environment. They included: reports/ data lists of water facilities as • No protected springs; per formats • 165 shallow wells; provided by MoWE • 181 deep boreholes;

• 661 rainwater harvesting tanks; Maximum 10 for this performance • 15 dam; measure • 59 valley tanks; and

• 23 tap stands. 4 5 The district Water • List of water facility which The water facilities listed in the MIS report provided by department has are consistent in both sector the Ministry of Water and Environment reflected: submitted MIS reports and PBS: score accurate/consistent 5 • 2 valley tank each of 5000 cubic meters were reports/ data lists of constructed; water facilities as • Piped water supply extended by 6.6 km to Nambirizi; per formats provided by MoWE • 2 Rainwater Harvesting Tanks (each 30Cubic meters in volume) were constructed; and

• 06 boreholes were rehabilitated. Maximum 10 for this performance This was consistent with the information in the PBS in measure the 4th quarter report.

Procurement and contract management 5 4 The district Water Evidence that the sector has The water department prepared and submitted the department has submitted input for the district procurement plan on April 18th, 2018. It was received submitted input for procurement plan to PDU and signed by the procurement department on the district’s that cover all investment same day – April 18th, 2018. Evidence was provided to procurement plan, items in the approved Sector that effect in form of a copy of the procurement plan that complete with all annual work plan and budget was signed by the Head of PDU. In pursuit of this, technical on time (by April 30): score 4 respective Procurement Requisitions were prepared requirements, to and submitted on April 25th, 2018. PDU that cover all items in the approved Sector annual work plan and budget

Maximum 4 for this performance measure

6 2 The district has • If the contract manager • The contract manager prepared a contract appointed Contract prepared a contract management plan that was merged with the project Manager and has management plan and monitoring plans. effectively conducted monthly site visits managed the WSS for the different WSS • The District Water Office prepared monitoring plans contracts infrastructure projects as per for the individual water projected implemented in the the contract management year. Two of these were availed and reviewed namely plan: score 2 Monitoring plan for Valley Tank Construction which was prepared on December 10th, 2018; and Maximum 8 points Monitoring plan for the Extension of piped water for this scheme in Nambirizi RGC in Mijwali Sub County performance prepared on December 05th, 2018. Respective measure Monitoring Reports were also availed as highlighted. 6 2 The district has • If water and sanitation Three sites - all water projects - were visited including appointed Contract facilities constructed as per to ascertain the extent of their compliance to the Manager and has design(s): score 2 respective designs. effectively managed the WSS • Nambirizi, Mijwala Sub County – Extension of piped contracts water system by 6.6km: S00.11290, E 031.39967;

• Keishebwongera, in Ntusi Sub County – Valley Tank for 5,000 cubic Meter capacity. Coordinates: Maximum 8 points N00.04696, E 031.29582; and for this performance • Karushonshomezi HC II, Ntusi Sub County – Brick measure Masonry Rain Water Harvesting Tank of 30 cubic meter capacity. Coordinates: N00.08312, E 031.25855.

The visited projects were all found to have been implemented as designed.

6 2 The district has • If contractor handed over The Contractor handed over facilities for use to the appointed Contract all completed WSS facilities: communities. This followed the preparation of the Manager and has score 2 respective contract completion reports as outlined effectively below: managed the WSS contracts Construction of Two 30 Cubic Meter Rain Water Harvesting Masonry Tanks. The completion report availed was prepared by the project supervisor, Mr. Ronald Lule on 13th March, 2019; Maximum 8 points for this Rehabilitation of 6 Boreholes Using Stainless Steel performance Materials The completion report which followed a joint measure monitoring exercise on the activity seen was prepared by the project supervisor, Mr. Ronald Lule on 13th February 2019;

Construction of Two 5,000 Cubic Valley Tanks at Kakombe and Keishebwongera The completion report availed was prepared by the project supervisor, Mr. Ronald Lule on 23rd April, 2019; and

Extension of Piped Water to Nambirizi Phase II The completion report (Final Progress Report) availed was prepared by the project supervisor, Mr. Ronald Lule on 23rd April, 2019 6 2 The district has • If DWO appropriately DWO certified and prepared completion reports for all appointed Contract certified all WSS projects the projects carried out. The substantial certificate of Manager and has and prepared and filed four contracts under which activities of the department effectively completion reports: score 2 were implemented during the Fiscal Year 2018/19 managed the WSS were as outlined below: contracts • M/S Kiyindi Carpentry Workshop and Contractor Ltd dated 13th March, 2019 for construction of Two 30 Cubic Meter Rain Water Harvesting Masonry Tanks at Maximum 8 points a cost of UGX 31,510,917 – Reference to contract No. for this SEMB 551/WRKS/18-19/00005 which was signed performance December 05th, 2018. The completion report availed measure was prepared by the project supervisor, Mr. Ronald Lule on 13th March, 2019;

• M/S Bakamulali High Quality Contractors Limited (P.O. 1129 Kampala) dated 7th May, 2019 for Rehabilitation of 6 Boreholes Using Stainless Steel Materials at a cost of UGX 62,465,424 – Reference to contract No. SEMB 551/WRKS/18-19/00004 which was signed December 05th, 2018. The completion report which followed a joint monitoring exercise on the activity availed was prepared by the project supervisor, Mr. Ronald Lule on 13th February 2019;

• M/S ABM Investments Limited (P. O. Box 12324, Kampala) dated 23rd April, 2019 for construction of Two 5,000 Cubic Valley Tanks at Kakombe and Keishebwongera at a cost of UGX 126,758,373 – Reference to contract No. SEMB 551/WRKS/18- 19/00003 which was signed December 05th, 2018. The completion report was prepared by the project supervisor, Mr. Ronald Lule on 23rd April, 2019; and

• MS Principal Engineering Ltd (P. O. Box 70463, Kampala) dated 23rd April, 2019 for Extension of Piped Water to Nambirizi Phase II at a cost of UGX 165,909,286 – Reference to contract No. SEMB 551/WRKS/18-19/00002 which was signed December 05th, 2018. The completion report (Final Progress Report) availed was prepared by the project supervisor, Mr. Ronald Lule on 23rd April, 2019 7 3 The district Water • Evidence that the DWOs From the sampled payments made during the year department has timely (as per contract) worth UGX 337,371,806 to various vendors on Water certified and initi- certified and recommended Projects below : ated payment for suppliers for payment: score works and supplies 3 points ABM Investments Ltd: Construction of two 5000m3 on time valley tanks at Keishebwongera and Kakombe, Certificate no. 1, dated 14/1/2019, DWO signed on Maximum 3 for this 14/1/2019, CAO on 21/1/2019, CFO on 17/1/2019 and performance paid on 21/2/2019 vide EFT No.21892201. UGX measure 86,467,438.

All these payments were made on time and mostly within a maximum of one month after requisition for payment was raised.

The LG was Compliant.

Financial management and reporting 8 0 The district Water • Evidence that the The Water Department submitted Annual Performance department has department submitted the Reports for the previous Financial Year to the Planner submitted annual annual performance report on the Following dates: reports (including for the previous FY all quarterly (including all four quarterly Quarter-2: Submitted to planner on 19 November 2018; reports) in time to reports) to the Planner by Quarter -3: Submitted to the planner on 23rd April 2019 the Plan- ning Unit mid-July for consolidation: and score 5 Quarter -4: Submitted to the planner on 22nd July 2019. Maximum 5 for this Hence the Water department submitted the Annual performance Performance Reports late on 22nd July to the planner measure for consolidation, and no submission evidence for Quarter 1 .

9 3 The District Water • Evidence that the sector One Query: Department has has provided information to acted on Internal the internal audit on the (1) Incomplete works on rehabilitated boreholes Audit status of implementation of (Mpumudde. Rutanywa, Nsagala, Kalububu, Nsambya recommendation (if all audit findings for the Kidandali and others all totaling to 196 boreholes.), any) previous financial year Dams and Valley tanks- Mabirizi Piped Water Project and rain water Harvesting Tanks at St Peters Mateete o If sector has no audit query P/S and Karushonshomezi HCII. score 5 Maximum 5 for this LGPAC visited the various sites and verified the performance o If the sector has provided pending works and discussed the above matters in the measure information to the internal meeting held on 16/8/2019 and report of 24/9/2019. audit on the status of Query dropped. implementation of all audit findings for the previous The LG was Compliant. financial year: score 3

If queries are not responded to score 0

Governance, oversight, transparency and accountability 10 0 The district • Evidence that the council There was no evidence that the council committee committee committee responsible for resiponsible for water met and discussed service responsible for water met and discussed delivery issues as no minutes were not availed. water met, service delivery issues discussed service including supervision delivery issues and reports, performance presented issues assessment results, LG PAC that require reports and submissions approval to Council from the District Water and Sanitation Coordination Committee (DWSCC) etc. during the previous FY: Maximum 6 for this score 3 performance measure 10 3 The district • Evidence that the water Sembabule District Local Government, works and committee sector committee has technical services committee has presented issues that responsible for presented issues that require require approval to Council. These were held on the water met, approval to Council: score 3 following dates: discussed service delivery issues and 1. Meeting held on 29th may 2019 at district council presented issues approved under Min: SEMB/CL/11/5/2019, that require approval of the district budget, procurement plan approval to Council and annual work plan, district revenue charging policy, staff capacity development plan, staff recruitment plan and procurement plan for financial year 2019/2020; Estimates Maximum 6 for this 26,533,152,000/=, Water 603,083,000/=; performance 2. Meeting held on 21st may 2018. measure Min.SEMB/CL/6/3/2019, laying of budget document for financial year 2019/2020, Water council committee on water, and 3. Meeting held on 28th August 2019 under Min.SEMB/CL/7/8/2019, committee for works and technical services, toilet at the district council hall should be repaired with 2,000,000/=, Water facilities mainly the dams and valley tanks should have land titles, Water department should give adequate attention to formalize and train water user committees for safety; Construction of 2 valley tanks at 12,579,545, Extension of piped water to Nambirizi RGC phase ii at UGX 13,019,624/=, Rehabilitation of borehole t 10,422,431/=, Construction of 2 rain water harvesting tank at UGX 2,064,628/=. 11 2 The district Water • The AWP, budget and the The AWP, Budget and the water development grant department has Water Development grant releases and expenditures were displayed on the shared information releases and expenditures notice boards as per the PPDA Act widely to the public have been displayed on the to enhance district notice boards as per The 2018/19 releases pinned on the notice board of transparency the PPDA Act and discussed Water were as follows: at advocacy meetings: score Q1 – UGX 179,843,501; 2.

Maximum 6 points Q2 - UGX 179,843,501; for this Q3 - UGX 179,843,501; performance measure Total Releases Q1 – Q3 : UGX 539,530,503; and

Total Expenditure Q1 – Q3 : UGX 345,613,907.

Also communication was published regarding expenditure limits as follows:

Communication on expenditure limits was contained in letter Ref: Fin/703/1 of January 2nd, 2019 for Quarter 3 – the limit was reflected as UGX 170,772,405

The 2019/20 releases were also pinned on the notice board of Water as follows:

Budget - UGX 573,956,783

Release made so far:

Q1 – UGX 188,274,969; and

Q2 – UGX 187,274,969 11 2 The district Water • All WSS projects are The sampled and visited WSS projects were labelled department has clearly labelled indicating the as below: shared information name of the project, date of widely to the public construction, the contractor 1. Extension of Piped Water to Nambirizi Phase II by to enhance and source of funding: score 6.6Km was labelled as follows: transparency 2 • Project: Extension of Piped Water to Nambirizi Phase II;

Maximum 6 points • Funded By: DWSCG; for this • Client: Sembabule District; performance measure • Supervisor: District Water Officer;

• Contractor: Principal Engineer Ltd; and

• FY 2018-2019.

2. Construction of Rain Water Harvesting at Kalushonsomezi HC II

It was labelled as follows:

• Project: Construction of Rain Water Harvesting at Kalushonsomezi HC II;

• Funded By: DWSCG;

• Client: Sembabule District Local Government;

• Supervisor: District Water Officer;

• Contractor: Kiyindi Carpentry and Contractors Ltd; and

• FY 2018-2019.

3. Construction of 5,000 m3 Valley Tank at Keishebwongera

It was labelled as follows:

• Project: Construction of Valley Tank at Keishebwongera, Ntuusi Sub County;

• Funded By: DWSCG;

• Client: Sembabule District Local Government;

• Supervisor: District Water Officer;

• Contractor: ABM Investments Ltd; and

• FY 2018-2019. 11 2 The district Water • Information on tenders Information on tenders and contract awards was department has and contract awards displayed on the District notice board for the public to shared information (indicating contractor name view. The Notice was pinned on December 2018. The widely to the public /contract and contract sum) contract awards for 2018/19 were as follows: to enhance displayed on the District transparency notice boards: score 2 • Construction of Two Valley Tanks (Kakombe and Keishebwongera) budgeted at UGX 133,000,000. Contract was awarded to ABM Investment Limited at a cost of UGX 126,758,373 – Contract No. Maximum 6 points SEMB551/WORKS/2018-2019/00001; for this performance • Extension of Piped Water to Nabirizi Phase II measure budgeted at UGX 170,633,446. Contract was awarded to Principal Engineering Limited – Contract No. SEMB551/WORKS/2018-2019/00002;

• Rehabilitation of 6 boreholes with stainless steel (Mpumudde, Rutano, Nsagala, Kalububbu, Kigaaga, Nantugu) budgeted at UGX 69,764,584. Contract was awarded to Bakamulali at a cost of UGX 62,465,424 – Contract No. SEMB551/WORKS/2018-2019/00004;

• Construction of 2 30 m3 Rain Water Harvesting Tanks at Karushonsomezi HC II and St Peter Mateete CoU budgeted at 32,000,000. Contracted was awarded to Kiyindi Carpentry Ltd at a cost of UGX 31,510,91 – Contract No. SEMB551/WORKS/2018-2019/00005;

• Purchase of a water quality testing kit budgeted at 29,000,000. Contracted was awarded to Wagtech (U) Ltd at a cost of UGX 29,000,000 – Contract No. SEMB551/SUPPLIES/2018-2019/00002; and

• Overhaul of Department Vehicles. – Contract No. SEMB551/SUPPLIES/2018-2019/00006;

After the initial contracts outlined above, information on extra contracts were also published on the notice board as follows:

• Extra work for construction of a 1,500 cubic meter Valley Tank at Katyaza. Contract was awarded to ABM Investment Ltd at a cost of UGX11,078,000. Contract No.

• SEMB551/WRKS/2018-2019/00024a;

• Extra work for extension of water to Nambirizi for a distance of 600m. Contract was awarded Principal Engineering Limited – Contract No. SEMB551/WORKS/2018-2019//00024b;

• Additional Works – Supply of Borehole Spare parts at a cost of UGX 10,400,000. Contract was awarded Bakamulali Limited – Contract No. SEMB551/SUPPLIES/2018-2019//00024c; and

• Supply of Plastic Guttering materials for Rainwater Harvesting Tank at a cost UGX 2,064,000– Contract No. SEMB551/SUPPLIES/2018-2019//00024d. 12 1 Participation of • If communities apply for Community application files was seen and applications communities in water/ public sanitation for 5 Water and Sanitation projects were sampled were WSS programmes facilities as per the sector reviewed as seen below: critical requirements (including community 1. Application for Valley Tank at Kakombe by Karungi contribu- tions) for the current S Chairperson LC 1 Kakombe on Septeber 1st, 2018, Maximum 3 points FY: score 1 endorsed by Kabiito Hussein SAS Lwemiyaga for this Subcounty, on 16th/09/2018; performance measure 2. Application for Borehole for Kyabiramba Village by Katongole Joseph LC I Chairperson, Kyabiramba Village, Lwebitakuli (Nakasenyi ) on 5th August, 2018, endorsed by 5 residents of Kyabiramba Village – 2 female and 3 male, on 5th August, 2018;

3. Application for Borehole for Keishebwongera Village by Mwine Paul LC I Chairperson, Keishebwongera Village, Ntuusi (Burongo) Sub county on 10th April, 2018, endorsed by 5 residents of Keishebwongera Village – 2 female and 3 male, on 10th April, 2018;

4. Application for Borehole for Nsagala Village by Sunday Kiyingi LC I Chairperson, NsagalaVillage, Mateete Sub county on 06th August, 2018, endorsed by 3 residents of Nsagala Village – 1 female and 2 male, on 6th August, 2018; and

5. Application for Borehole for Karushoshonezi Village by Kabona Godfrey LC I Chairperson, Karushoshonezi Village, Ntuusi (Burongo) Sub county on 10th March, 2018, endorsed by 5 residents of Karushoshonezi Village – 2 female and 3 male, on 10th March, 2018.

12 2 Participation of • Water and Sanitation Evidence of collection of community contribution for communities in Committees that are O&M funds for newly constructed projects was seen as WSS programmes functioning evidenced by summarized below: either: i) collection of O&M funds, ii( carrying out 1. Contribution of UGX 150,000 towards newly preventive maintenance constructed Brick Masonry Rainwater Harvesting tank Maximum 3 points and minor repairs, iii) facility at Mateete CoU Mateete Sub County acknowledged by for this fenced/protected, or iv) they Sembabule DLG on General Receipt No. 356 dated performance an M&E plan for the previous 13th /11/2018; and measure FY: score 2 2. Contribution of UGX 560,000 towards newly Note: One of parameters constructed Valley Tank at Keishebwogera above is sufficient for the Community, Ntusi Sub County acknowledged by score. Sembabule DLG on General Receipt No. 366 dated 13/11/2018.

Social and environmental safeguards 13 2 The LG Water • Evidence that There was evidence that environmental screening was department has environmental screening (as conducted for all projects and the screening reports devised strategies per templates) for all projects prepared by the Natural Resources Officer (who also for environmental and EIAs (where required) doubles as the District Environment Officer) was conservation and conducted for all WSS availed. The screening was guided by the management projects and reports are in Environmental and Social Screening Forms (ESSF) place: score 2 availed and reviewed as outlined below:

• For construction of a Rain Water Harvesting Tank at Maximum 4 points Karusonshomezi – Prepared on August 31st, 2018; for this performance • For construction of a Valley Tank at Kakombe in measure Lwemiyaga– Prepared on October 30th, 2018;

• For construction of a Rain Water Harvesting Tank at Mateete CoU – Prepared on November 02nd, 2018; and

• For construction of a Valley Tank at Keshebwongyera, Bulongo Ntusi Sub County – Prepared on November 01st, 2018.

13 1 The LG Water • Evidence that there has According to the Environmental Monitoring Templates department has been follow up support seen, environment and social certification for the devised strategies provided in case of projects were prepared as and when applicable as for environmental unacceptable environmental follows: conservation and concerns in the past FY: management score 1 • For construction of a Valley Tank at Kakombe – Prepared on April 23rd, 2019;

• For construction of a Valley Tank at Keishebwongera Maximum 4 points – Prepared on April 23rd, 2019; for this performance • For construction of a Rain Water Harvesting Tank at measure Mateete CoU – Prepared on March 13th, 2019; and • For construction of a Rain Water Harvesting Tank at Karusonshoezi – Prepared on March 13th, 2019

13 1 The LG Water • Evidence that According to the sampled water contracts, there was department has construction and supervision evidence of a clause on environmental protection. For devised strategies contracts have clause on example, in the BoQ of contract signed by ABM for environmental environmental protection: Investment Limited which was contracted to Construct conservation and score 1 a 1500m3 valley tank at Katyaza, Mateete Sub County, management Under 3.3 Land Scarping 3.3.1 of the BOQ provided for “Placing Excavated materials to true lines and grades at least 10 m away from the valley tank”. Under 4.0 Fencing 4.1 “ Plant hedges of Euphorbia at 0.5m Maximum 4 points spacing double raw (staggering)” for this performance measure 14 0 The district Water • If at least 50% WSCs are Minutes of the meetings for re-establishment of Water department has women and at least one Source Committees for rehabilitated water sources and promoted gender occupying a key position the reports on the formation of the same for the new equity in WSC (chairperson, secretary or water sources was reviewed to ascertain the composition. Treasurer) as per the sector respective representation of women on each of them. critical requirements: score 3 The representation of women on the respective water Maximum 3 points source committees was as summarized below: for this performance • Nsangala Borehole in Mateete Sub County :1 female measure (secretary) and 5 male - availed in Minutes of September 18th, 2018;

• Lyabuguma Borehole, Lwebitakuli Sub County: 2 female (vice Chairperson and Treasurer) and 4 male - availed in Minutes of September 11th, 2018;

• Mpumudde Borehole, Lwebitakuli Sub County: 2 female (Treasurer and Secretary) and 4 male - availed in Minutes of September 11th, 2018;

• Karushonshomezi Rain water harvesting tanks , Ntuusi Sub County : 2 female (Secretary and Publicity) and 5 male - availed in Minutes of October 8th, 2018;

• Keshebwongera Valley Tanks, Ntuusi Sub County : 2 female (Secretary and caretakers) and 6 male - availed in Minutes of September 04th, 2018;

• Kakombe Valley Tanks, Lwemiyaga Sub County :1 female (Vice Chairperson) and 6 male - availed in Minutes of April 6th, 2019;

• Kalububbu Borehole, Mateete Sub County: 3 female (Treasurer, Secretary and Care Taker) and 4 male - availed in Minutes of September 11th, 2018; and

• Kyabwamba Borehole, Lwabitakuli Sub County: 2 female (Secretary and member) and 4 male - availed in Minutes of September 13th, 2018.

From the report, none of the 8 formed and re activated committees had 50% member comprised of females. Some of the committees had a representation of as low as 1 female and 6 male as was the case for Nsagala Borehole and Kakombe valley tank. 15 3 Gender and • If public sanitation • There was no Sanitation facility that has been special needs- facilities have adequate constructed in the district for the last four consecutive sensitive sanitation access and separate stances fiscal years. facilities in public for men, women and PWDs: places/ score 3 • Therefore the adequacy of accessibility for the People With Disability (PWD) in terms of the ramp as well as RGCs provided by the hand rail support, the separation of stances for the Water women and men as well as availability of hand Department. washing facilities could not be assessed.

Maximum 3 points for this performance measure