Local Government Performance Assessment Sembabule District (Vote Code: 551) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 77% Educational Performance Measures 79% Health Performance Measures 68% Water & Environment Performance Measures 87% 551 Accountability Requirements 2019 Sembabule District No. Summary of requirements Definition of compliance Compliance justification Compliant? Annual performance contract 1 Yes LG has submitted an annual performance • From MoFPED’s Sembabule District Local contract of the forthcoming year by June inventory/schedule of LG Government submitted the 30 on the basis of the PFMAA and LG submissions of annual performance contract Budget guidelines for the coming performance contracts, on 25th July 2019. This is financial year. check dates of submission within the adjusted deadline and issuance of receipts of 31st August 2019. and: Therefore, the LG is Compliant. o If LG submitted before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that includes • From MoFPED’s The Local Government a Procurement Plan for the forthcoming inventory of LG budget submitted the budget FY by 30th June (LG PPDA Regulations, submissions, check together with the 2006). whether: Procurement Plan on 25th July 2019. This is within the o The LG budget is adjusted deadline of 31st accompanied by a August 2019. Therefore, the Procurement Plan or not. If LG is Compliant. a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official The annual performance performance report for the previous FY on record/inventory of LG report for the previous year or before 31st July (as per LG Budget submission of annual was submitted on 31st Preparation Guidelines for coming FY; performance report August 2019. This is within PFMA Act, 2015) submitted to MoFPED, the adjusted deadline of 31st check the date MoFPED August 2019. Therefore the received the annual LG is Compliant. performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget From MoFPED’s official The Local Government performance report for all the four record/ inventory of LG submitted quarterly and quarters of the previous FY by end of the submission of quarterly annual reports as follows: FY; PFMA Act, 2015). reports submitted to MoFPED, check the date Quarter 1 on 2nd November MoFPED received the 2018; quarterly performance Quarter 2 on 15th January reports: 2019; • If LG submitted all four Quarter 3 on 7th May 2019; reports to MoFPED of the and previous FY by July 31, then it is compliant (timely Quarter 4 on 31st August submission of each 2019. quarterly report, is not an accountability requirement, The LG submitted the 4th but by end of the FY, all quarterly report (annual quarterly reports should be performance report) on 31st available). August 2019. This is within the adjusted deadline of 31st • If LG submitted late or August 2019. Therefore, the did not submit at all, then it LG is Compliant. is not compliant. Audit 5 Yes The LG has provided information to the From MoFPED’s • The LG submitted the PS/ST on the status of implementation of Inventory/record of LG responses on the Internal Internal Auditor General and the Auditor submissions of statements Auditor General’s report for General’s findings for the previous entitled “Actions to the FY2017/18 on 7th March financial year by end of February (PFMA Address Internal Auditor 2019, Ref: CR/ADM/213. s. 11 2g). This statement includes actions General’s findings”, The responses were against all find- ings where the Internal received on 11th March 2018 Audi- tor and the Auditor General Check: by MOFPED, Accountant recommended the Accounting Officer to General, IGG, MOLG and • If LG submitted a take action in lines with applicable laws. Auditor General. ‘Response’ (and provide details), then it is compliant • On the implementation of Internal Audit reports • If LG did not submit a’ recommendations, for FY response’, then it is non- 2017/18 the issues raised compliant were responded to • If there is a response for adequately and hence all all –LG is compliant issues were all resolved. • If there are partial or not • The issues were five all issues responded to – LG is not compliant. • (1) Unrecovered Youth Livelihood Programme Funds – UGX. 6,200,000. Cleared. • (2) 26 km of the Road not worked on yet UGX.26, 180,000. Explained, Verified and Cleared. • (3) Un Accounted for Funds UGX. 673,400,730 in regard to USE & UPE Releases to Schools. Verified & Cleared. • (4) Doubtful Expenditure worth UGX. 14,573,500. Verified & Cleared. • (5) Procurement for Supply of Agriculture in put Fertilizers worth UGX. 18,512,652. Cleared. • The LG submitted responses on the Auditor General’s report for 2017/18 on 7th March 2019 which was received on 11th March 2019 by MOFPED, Auditor General, Accountant General and Directorate of Internal Audit. • There were Eight Queries Raised. These were responded to as detailed below: • (1) Un spent conditional grants worth UGX.204, 652,012. Explained and Cleared. • (2) Un licensed activities on Natural Resources. Cleared. • (3) Absence of District Environment Officer. Cleared. • (4) Underfunding of St Joseph Mateete P/S. Cleared. • (5) Poor Condition of medical equipment. Cleared. • (6) YLP-Non Compliance with the repayment schedule. Cleared. • (7) Inspection of performance of youth Projects. • (8) Implementation of the Uganda Road funds. Explained and Cleared • • All the above issues were responded to and action taken on implementing the Auditor General recommendations was submitted and followed up with a letter dated 30th May 2019, Ref.CR/ADM/115, addressed to the PSST and acknowledged on 31st May 2019. • The LG was Compliant. 6 Yes The audit opinion of LG Financial From the Auditor General's Statement (issued in January) is not report for the FY 2018/19, the adverse or disclaimer. LG had an unqualified audit opinion. 551 Crosscutting Sembabule Performance District Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ Sembabule District Local Government had a functional infrastructure municipality has: Physical Planning Committee comprising of 12 members, projects in: (i) a appointed on 7th march 2018 Ref: CR/ADM/156. municipality / • A functional Physical (ii) in a district Planning Committee in The District Physical Planning Committee met several are approved place that considers new sessions (FY 2018/19) and discussed various issues usually. by the investments on time: They included the following: respective score 1. Physical 1. Meeting held on 20th September 2018 at council hall Planning Min; 6/SDPPCM/20/09/2018, presentation of land/ Committees building applications; and are 2. Meeting held on 8th February 2019 at medical consistent with boardroom min:5/SDPPCM/08/02/2019, discussion of the approved proposed district zoning; Physical Plans 3. Meeting held on 27th February at water board room Min: 6/SDPPCM/27/02/2019; presentation of land / building Maximum 4 applications e.g. Ntuusi Health Centre IV was approved points for this Health Centre II in Lwebitakuli was approved and performance 4. Meeting on 27th May 2019 at water board room measure. min:5/SDPPCM/27/05/2018 matters arose; demarcate the point where EACOP crosses the equator, put up sign posts this was to act as tourism attraction. 1 1 All new • Evidence that district/ Sembabule district local government Physical planning infrastructure MLG has submitted at committee submitted to Ministry of Lands Housing and Urban projects in: (i) a least 4 sets of minutes of Development as required. municipality / Physical Planning (ii) in a district Committee to the All the four sets of the Minutes to physical Planning are approved MoLHUD score 1. Committee were submitted and received on the same date of by the 7th October 2019 Ref CR/ADM/212 letter dated 3rd October respective 2019 for financial year 2018/2019 by commissioner Physical department of physical planning MOLHUD, committee Planning discussed on the following dates; Committees 1. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd and are October 2019; Meeting held on 20th September 2018 at consistent with council hall Min; 6/SDPPCM/20/09/2018, presentation of the approved land/ building applications; Physical Plans 2. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd Maximum 4 October 2019; Meeting held on 8th February 2019 at points for this medical boardroom min:5/SDPPCM/08/02/2019, performance discussion of proposed district zoning; measure. 3. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd October 2019; Meeting held on 27th February at water board room Min: 6/SDPPCM/27/02/2019; presentation of land / building applications e.g. Ntuusi Health Centre IV was approved Health Centre II in Lwebitakuli was approved and 4. On 7th October 2019 Ref CR/ADM/212 letter dated 3rd October 2019; Meeting on 27th May 2019 at water board room min:5/SDPPCM/27/05/2018 matters arose; demarcate the point where EACOP crosses the equator, put up sign posts this was to act as tourism attraction. 1 0 All new • All infrastructure Sembabule District Local Government had No approved infrastructure investments are Physical Development Plan to guide all the Infrastructure projects in: (i) a consistent with the investments.