Minutes of the Thirty-Third Annual EASL Conference in Leiden

33rd EASL Conference, Leiden, 4-6 September 2013

EUROPEAN ASSOCIATION OF SINOLOGICAL LIBRARIANS (EASL)

Minutes of the Thirty-third Annual Conference Leiden, 4-6 September 2013

The thirty-third EASL conference was hosted by East Asian Library, Leiden University, Leiden, the Netherlands from 4 to 6 September 2013. The meetings were chaired by Maja Fuchs.

During the conference, two library visits, one presentation and a reception were organised by the local host. The reception was held at the conference venue on Wednesday evening. On Thursday afternoon there were two visits, one to the Leiden University Library where members were shown the Van Gulik collection and the other to the Bibliotheca Thysiana where they were given a presentation of the Library and its history. The farewell dinner took place on Friday evening at the City Hall Restaurant.

Present

 Members

Inga-Lill Blomkvist (Nordic Institute of Asian Studies (NIAS), Denmark) Hiroko Brittain (The British Library, Boston Spa) Alice De Jong (East Asian Library, Leiden University) Jarmila Fiurášková (Department of Asian Studies, Palacky University, Olomouc) Maja Fuchs (Library of East Asian Studies / Sinology, University of Vienna) Marc Gilbert (Bibliothèque municipale de Lyon) David Helliwell (Bodleian Library, Oxford University) Kerstin Herelius (Uppsala University Library) Olivier Höhn (Asia Library, Stockholm University Library) Matthias Kaun (Staatsbibliothek zu Berlin) Anne Labitzky-Wagner (Institute of Chinese Studies Library, Heidelberg University) Hanno Lecher (Institute of Chinese Studies Library, Heidelberg University) Fung On Lui (Library of the Johann Wolfgang von Goethe-University, Frankfurt) Eva Popovič (National Museum Library, Prague) Martina Rysova (Department of Asian Studies, Palacky University, Olomouc) Joshua Seufert (Bodleian Library, Oxford University) Delphine Spicq (Bibliothèque de l’Institute des Hautes études chinoises, collège de France, Paris) Soline Lau-Suchet (University Library of Languages and Civilizations Studies, BULAC, Paris) Erik Svanström (Humanities and Theology Libraries, Lund University Thomas Tabery (Bavarian State Library, Munich) Katharina Thölen (Institute of East Asian Studies, University of Zürich) Shenxiao Tong (Edinburgh University Library) Wai-hing Tse (School of Oriental and African Studies Library (SOAS), University of London)

33rd EASL Conference, Leiden, 4-6 September 2013

Benedicte Vaerman (Oost-Aziatische Bibliotheek, Katholieke Universiteit Leuven) Ruili Zhang (University of Manchester Library)

 Vendors

Bao Xuesong (Superstar) Rodney Buhrsmith (Eastview) Jason Dai (WanFang Data) Chen Dan (Shanghai Library) Dominique De Roo (Brill) Claire Feng (CNKI) Guan Xiaolan (CNKI) Ke Chunxiao (CNKI) Liu Li (CNPIEC) Heleen Palmen (Brill) Melody Wang (Shanghai Library) Wang Tong (CIBTC) Wang Xiaosen (China Data Center) Xiao Zhifei (China Int'l Book Trading Corp.) Xu Zhuoyun (Shanghai Library) Yuan Lei (Shanghai Library) Zhang Aizhen (Superstar) Zhang Guifang (Beijing Chinese Book Trading Co.) Zhou Linlin (CIBTC) Zhu Haibo (Beijing Chinese Book Trading Co.)

Apologies

Barbara Bonazzi (National Center for Scientific Research (NCRS), Paris) Claudia de Morsier-Fritz (Zentralbibliothek, Universitäts-, Kantons- und Stadtbibliothek, Zürich) Katarína Feriančíková (Institute of East Asian Studies, Charles University, Prague) Huang Xiyi (Leeds University Library) Graham Hutt (formerly at The British Library) Dat-wei Lau (École française d’Extrême-Orient, France) Bent Lerbaek Pedersen (Royal Library, Copenhagen) Liu Zhenxing (Hallward Library, University of Nottingham) Andreas Mixius (East Asia Department, German National Library of Science & Technology, Hannover) Inga Nyman Ambrosiani (Stockholm University Library) Emma Palmqvist (Stockholm University Library) Cordula Treimer (Museum für Asiatische Kunst / Kunstbibliothek Staatliche Museen zu Berlin Stiftung Preußischer Kulturbesitz) Marc Winter (Institute of East Asian Studies, University of Zürich) Yu Dong Klara (Vatican Library)

33rd EASL Conference, Leiden, 4-6 September 2013

ACTA

1. Chairman’s address and the welcome speech by the host institution

Maja Fuchs opened the conference by thanking the local host for organising the conference, followed by a welcome speech by Maghiel van Crevel (Professor of Chinese literature and Academic Director of LIAS).

Maja Fuchs then extended her warm welcome to all the participants and especially to the new members who joined the conference for the first time.

2. Minutes of the previous EASL conference and member reports

The minutes of the 32nd EASL conference were approved.

3. Treasurer’s report

Anne Labitzky-Wagner presented her Treasurer’s report. There was an increase of €4.72 in the form of interest for 2012. As German banks calculate interests for the entire fiscal year – 1st January 1st to 31st December, the interests that have been accumulated in 2013 will be shown in next year’s report. The total balance is €1,883,98.

It was decided that Soline Lau-Suchet will be refunded for the money missing for last years farewell dinner.

4. Report on conferences

4.1. “The cloud” (BULAC non Latin scripts pilot library)(Anne Labitzky-Wagner, Heidelberg)

4.2. Sino-American librarians’ conferences in Lanzhou and Xinjiang (Inga-Lill Blomkvist, Copenhagen ; Wai-hing Tse, London)

5. Presentations of EASL members

The following presentations were given by members:

 David Helliwell – Serica : a progress report  Marc Gilbert – Who’s who in the Jesuit collection? A quest for identity  Erik Svanström – Digital collection of Chinese watercolours illustrating porcelain manufacture at Lund University Library  Matthias Kaun – Cross Asia Search -NEW

6. Discussions on EASL affairs

33rd EASL Conference, Leiden, 4-6 September 2013

6.1. EASL webpage

The EASL webpage will update it’s membership directory with the help from it’s members and from EACS newly updated membership registry. Other minor changes was also discussed.

The new revision of the ISO standard for the romanization of Chinese was much discussed.

6.2. Patron Driven Acquisition (PDA)

PDA and other solutions that can be used to limit or enhance the way in which librarians shape a library’s collection in the long perspective were lively debated.

6.3. Common European OPAC entry for Chinese resources

Matthias Kaun welcomes all libraries with Asian studies related materials to join CrossAsia MetaSearch. http://crossasia.org/en/search.html

7. Elections

The meeting accepted that Maja Fuchs and Anne Labitzky-Wagner would continue as Chairwoman and Treasurer. Due to an extended workload, Erik Svanström had to give up the post as Secretary, he was warmly thanked for his excellent contributions during his active time by the group and the Chairwoman. He will continue working on the website in close cooperation with Mathias Kaun. Marc Gilbert was elected as new Secretary.

8. Next conference

Thanks to Olivier Höhn’s invitation, the thirty-forth annual EASL conference will be held Wednesday 3rd to Friday 5th September 2014 at the East Asian Library, Stockholm University, Sweden. Maja Fuchs will find out what EASL could contribute to the EACS meeting in Portugal (Braga, July 2014).

There was also an invitation from Oxford to hold the 2015 EASL meeting there.

The thirty-third EASL conference closed with an expression of thanks to Alice De Jong for her excellent arrangements.

Erik Svanström EASL Secretary 20 February 2014, Lund