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County / Municipal Committee Meeting of the Province of Alberta held in the Board Room of the County of Forty Mile No. 8 Office, Foremost, Alberta on Wednesday, June 13, 2012. The Meeting was called to order by the Reeve, Tom Thacker at 9:00 A. M. Members Present: Ronald Lane Joan Hughson Bryne Lengyel Bruce Robertson Ronald Harty Craig Widmer Also present: Dale Brown, County Administrator Sharon Burgess-Brown, Director of Finance Keith Bodin, Municipal Supervisor Stewart Payne, Municipal Enforcement Officer Nathan Coté, Protective Services Co-ordinator Jamie Rieger, County Commentator Sandra Miller, Secretary to the County Administrator Minutes MOVED approval of the Minutes of the Regular County Council Meeting held on May 23, 2012. CARRIED. Delegations 10:30 A. M. – Renee Seitz 11:00 A. M. – Southern Alberta Medic Air Society – HALO 11:45 A. M. – Leonard Mitzel Items Added to the Agenda Several items were added to the Agenda by the Council Members present. COMMITTEE AND STAFF REPORTS Municipal Enforcement Officer Report ENFORCEMENT • 27 Active Files. • The review of outstanding files is progressing. • New files include irrigation pivot setbacks, dogs at large, and debris dumping. • Priority for Enforcement is the Irrigation of Roads and Public Safety files. • Discussion was held regarding removal of derelict buildings. UTILITIES • Discussions have been held with Alberta Health and Alberta Environment in relation to the required Public Information Release, regarding Potable Water issues with licenced systems and contravention remedies. This Notice will be mailed out in this month’s Utility billing. Alberta Health is seeking clarification from Environment on jurisdiction and standards. Skiff pumping system has required repairs. The solution was to move the pump back to the pit, below water level. This however, creates a confined space issue for maintenance. • Two contraventions were reported for the Burdett systems. • The repaired control-panel interface for the Burdett system has not been received from the Commission. Without the interface, staff has no control capabilities on site or remotely, and have to rely on the Commission operators in Bow Island. EMERGENCY MANAGEMENT • Working on completing the recommendations of the Municipal Emergency Plan Review. Protective Services Co-ordinator Report Fire: • Built specifications and sent out quotes for equipment. • Attended a Regional Fire Chief’s Meeting regarding Training Grant Funding. • CVIP’s and repairs for Aden and Pendant D’Orielle Fire Trucks have been completed and the fire trucks are back in service. • Attended an Incident Command Systems 200 Course. • Attended a few fire calls and some issues were raised with Dispatch. Safety: • Orientations were completed. • Review of the Safety Orientation procedure is required to ensure the best means to convey the County’s safety mandate. • Researching legislation regarding seatbelts, incident investigation and working alone. • Attended a waterline repair in Burdett. • Attended an Auditor Refresher Course in Calgary for continuance as a Municipal Safety Auditor. 40 Mile Park Council discussed issues at 40 Mile Park. Council reviewed the wording of the Land Use By-Law. The By-Law states one residence per site and if a Leaseholder wants to apply for an additional unit on the property, the application permit would be made to the Municipal Planning Commission as a Discretionary Class 2. Council discussed funding for the proposed Park Expansion. The Community Facility Enhancement Program may be an option for funding. Expansion will only occur as funding becomes available. Council discussed protocol for project approval. The process requires all individuals/groups to submit a proposal to the 40 Mile Park Committee for consideration. Depending on the project, it may require Municipal Planning Commission approval. After approval, the proper documentation could be forwarded to the funding provider. MOVED ratification of the actions and expenditures taken by the 40 Mile Park Management Committee. CARRIED. Timesheets MOVED approval of the Timesheets as presented. CARRIED. Jim and Renee Seitz present. The Seitz’s attended the Meeting to discuss road conditions. Mrs. Seitz read a letter of their concerns regarding road conditions, with the highlights as follows: 1. The Seitz’ have made many telephone calls to Mr. Widmer and Mr. Bodin and feel they have gone without notice. The safety of their family and the motoring public is a concern. 2. When Council attended a meeting in Orion, the Seitz’ invited Council to partake in a road tour with them and to date, no one has contacted them to do so. 3. They are concerned that with the deterioration of their roads over the last few years, these problems will escalate if not addressed. 4. The roads in question are Township Road 80, which has many dips and Range Road 63 which has a creek crossing. These roads are grassed over, ridges have formed and areas washed out. The crossings are very rough and the Seitz’ would like the crossings graveled. 5. Mr. and Mrs. Seitz expressed concern that following having their names put on the Agenda to attend the Council Meeting, their road got graveled. 6. The Seitz’ believe graveling is an issue. Council’s Response: Item No. 1 and 2: Mr. Bodin and members of Council have attended the sites and toured the area. Item No. 3: Mr. Bodin expressed that in his 27 years at the County he has never seen conditions such as what is being encountered. Item No. 4: Mr. Bodin agreed that the road edges are grassed over with ridges and areas washed. He also explained that timing is important when trying to determine when to pull up the shoulders and mowing must be completed prior to this occurring. Mr. Bodin believes the west side of the crossing was graveled last year. Item No. 6: With traffic patterns changing, especially with oil traffic, crews are often called to attend to another area. Traffic on roads has changed from three ton trucks to super bee’s. The Public Works Supervisor also explained the County has received a large amount of rain in the last two years. Other areas of the County have been affected to a greater degree than the area in question. Council also explained that in Budget discussions it was decided not to hire a swing man, due to the shortage of funds. Council heard what was said and thanked the Seitz’ for attending. Mr. and Mrs. Seitz left the Meeting. Southern Alberta Medic Air Society – HALO Representatives from Southern Alberta Medic Air Society attended the Meeting to update Council on the Society. Gerald Gaede, past Chair of Medic Air; Des Grant, promotions director; and Lorne Buis, member of the Society in attendance. This July 4, 2012 will mark the 5th Anniversary of Halo. In that time Halo has been dispatched 108 times, with approximately 100 trips including patients. A local Medicine Hat Paramedic is currently performing a study that indicates 49% of the flights have been of the life-saving nature. Council informed Halo they discussed with MLA Drew Barnes the need for Halo to receive funding as Stars does. Halo representatives informed Council of a few funding options that may be available in the future. One is to receive funding from fines made through either environmental or non- compliance issues. The offender may allocate their fine payment to a charity of their choice. Another option is a new program called ‘Adopt Halo’, which is seeking to find 1000 companies or individuals that will donate $50.00 per month each year. Council indicated they would bring forth Halo’s funding concerns to representatives from the Government at their Fall Convention. Mr. Leonard Mitzel in attendance. Halo representatives invited Council and the public to attend an Anniversary Party on July 12th, 2012 at the Super T Hangar at the Medicine Hat Airport. Council commended the representatives on their performance and commitment. The Representatives left the Meeting. Council invited Mr. Mitzel to attend the Meeting to thank Mr. Mitzel for his hard work over the past years for the County of Forty Mile No. 8. Council expressed their appreciation for his endeavors regarding road improvements, highways, and flooding issues to mention a few. Council expressed that his resolve to be available, make contacts, attend functions, represent the interests of the County and having a good understanding of the area, was a great asset. Mr. Mitzel expressed he always considered that as just part of his job and there was great satisfaction of being able to provide a positive result in most cases. A positive result may not always be possible as there are different circumstances that many people do not understand, but it is important to try, and to keep trying to make a difference. NOON RECESS – 12:00 P. M. RECONVENE – 1:00 P. M. Road Request The County has received a request from a landowner for construction of one mile of local road on Range Road 65, south of Township Road 64 to access his parcel in NE17, 8-6-W4. Council discussed different options. No action. Treasurer’s Report MOVED approval of the Treasurer’s Report for the period ending May 31st, 2012. CARRIED. Dust Control Public Works has received a few inquiries from ratepayers requesting oil for dust control instead of calcium. Mr. Bodin informed the ratepayers the County is no longer providing oil as an option due to the input costs and short life expectancy. Public Works will be trying a few different products this year that are more environmentally safe. Drainage Approval for Burdett Wetland A letter was sent to St. Mary River Irrigation District in April asking approval to drain water into their system through the proposed pipeline from the wetland in Burdett in order to maintain the levels during times of heavy precipitation. St. Mary River Irrigation District has requested the County to sign a Water Conveyance Agreement.

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