BOARD PACKET November 28, 2011 MAKING A MOTION: 1. Seek recognition from the chair. Motions to Protect Rights: 2. When you are recognized, say, “I move…” • Division of the Assembly State your motion clearly, concisely, and • Point of order completely. • Appeal chair’s ruling 3. Wait for someone to “second” your • Point of information motion. Parliamentary inquiry A “second” does not imply the person making the • second agrees with the motion – only that he/she Motions to Choose Voting Methods: agrees it should be debated. • Vote by ballot, roll call, counted vote 4. Wait while the chair restates the motion. • Choose method of nominations Be prepared to provide the motion to the chair in • Open or close nominates or the polls writing, if needed or requested, to ensure the Motions to Delay Action: chair accurately restates it. • Refer to a committee 5. Respectfully debate your motion. • Postpone to a definite time As the person making the motion, you have the right to speak first, but do not have to. When you • Recess speak, state your opinion then respectfully listen • Adjourn to, and consider, other opinions. • Postpone indefinitely 6. Wait for the chair to take a vote. • Lay on the table After discussion is complete, the chair will call for Motions to Vary the Procedures: a vote. • Suspend the rules 7. Listen as the chair announces the result • Divide the question of the vote. • Request to withdraw a motion To Change a Proposed Motion: • Request relief from duty – or resign Amend Motions to Raise Urgent Issues: Motions to Re-examine: • Question of privilege • Reconsider • Orders of the day • Rescind/Amend something previously • Object to consideration adopted Motions to Control Debate: • Take from the table • Limit debate • Discharge a committee • Previous question TABLE OF RULES RELATING TO MOTIONS: Motion Debate? Amend? Vote Adjourn No No Majority Amend Yes Yes Majority Amend Something Previously Yes Yes (a) Majority with notice; or (b) 2/3; Adopted or (c) Majority of entire membership Appeal Normally No Majority in negative required to reverse chair’s decision Commit Yes Yes Majority Debate, Close (Previous No No 2/3 Question) Debate, Limit or Extend No Yes 2/3 Limits of Main Motion Yes Yes Majority Postpone Yes Yes Majority Previous Question No No 2/3 Recess No Yes Majority Reconsider If motion to be No Majority reconsidered debatable Rescind Yes Yes (a) Majority with notice; or (b) 2/3; or (c) Majority of entire membership Refer (Commit) Yes Yes Majority Suspend the Rules (of Order) No No 2/3 Suspend the Rules (standing No No Majority or convention standing rules) Voting, motions relating to No Yes Majority T:\FY11\900 Operations\990 Direct Operations-Maintenance\Board\How to Make a Motion.docx COMMUNITY PLANNING ASSOCIATION BOARD MEETING CALENDAR DECEMBER 2011 – APRIL 2012 COMPASS BOARD MEETING LOCATION KEY DATE/TIME ITEMS Monday, December 19, 2011 Nampa Civic Center COMPASS/VRT Holiday Luncheon 311 3rd Street South 1:30 p.m. Nampa, Idaho Establish 2012 Board and Executive Committee Meeting Dates and Locations Provide 30 Day Notice of Annual Meeting Approve 2012 State Legislative Position Statements Approve Waiving Copyright on COMPASS Digital Terrain Model Data Monday, January 23, 2012 NOTE NEW LOCATION: Tentative Board Meeting Date 1:30 p.m. COMPASS Annual Board Meeting Conference Room 700 N. East 2nd Street Confirm Board Officers Rotation. Meridian, Idaho Elect Secretary/Treasurer Confirm Executive Committee Representatives for Cities under 25,000 in Population Confirm Non-Elected Board Members and Alternates Confirm Standing Committee Memberships Adopt Resolution Accepting Policy for Transit Prioritization Monday, February 27, 2012 COMPASS COMPASS Board Workshop Conference Room 12:00-4:00 p.m. 700 N. East 2nd Street Meridian, Idaho Monday, March 19, 2012 COMPASS Approve Priorities for New Conference Room Projects for the Draft FY2013-2017 1:30-3:30 p.m. 700 N. East 2nd Street Transportation Improvement Meridian, Idaho Program Monday, April 16, 2012 COMPASS TBD Conference Room 1:30-3:30 p.m. 700 N. East 2nd Street Meridian, Idaho BOARD OF DIRECTORS’ MEETING NOVEMBER 28, 2011 – 1:30 P.M. MERIDIAN CITY HALL 33 EAST BROADWAY AVENUE MERIDIAN, IDAHO NOTICE: This packet contains only the documents listed with an asterisk (*) in the agenda. The entire packet, including all attachments is available at: http://www.compassidaho.org/documents/people/board/agenda11282011.pdf. The online document requires Acrobat to read it; COMPASS’ homepage http://www.compassidaho.org contains a free download link if you need a copy. The online document includes bookmarks at the left of the screen that are named to correspond to agenda items that have attachments. Clicking on a bookmark will take you directly to the named document. **AGENDA** I. AGENDA ADDITIONS/CHANGES (1:30) II. OPEN DISCUSSION/ANNOUNCEMENTS III. CONSENT AGENDA (1:35) Page 4 *A. Approve October 17, 2011, Board Meeting Minutes Page 8 *B. Receive Approved August 16, 2011, Executive Committee Meeting Minutes Page 12 *C. Receive Approved August 11, 2011, and October 3, 2011, Finance Committee Meeting Minutes IV. SPECIAL ITEMS 1:40 A. Member Agency Presentation: David Ferdinand Canyon County’s Goals, Successes, Issues, Challenges Commissioner Ferdinand will review Canyon County’s goals, successes, issues, and challenges. 1:55 B. Workshop – COMPASS Modeling Mary Ann Waldinger Programs Mary Ann Waldinger will discuss the COMPASS modeling programs and how they feed into other COMPASS tasks. 2:15 C. Status Report – Federal Legislative Ken Burgess Issues Ken Burgess will provide a status report on federal legislative issues. V. ACTION ITEMS 2:25 Page 17 *A. Adopt Board Policy 12-01 Conflict of Matt Stoll Interest Policy for Professional Services Executive Committee recommends Board adoption of a Conflict of Interest Policy for Professional Services. 2:30 Page 18 *B. Adopt Resolution 02-2012 to Expand Charles Trainor the Planning Area Boundary Executive Committee recommends expanding the COMPASS planning area boundary to include all of Ada and Canyon Counties. 1 2:45 Page 30 *C. Adopt Resolution 03-2012 Approving Revision 2 Matt Stoll FY2012 Unified Planning Work Program Finance Committee recommends approval of Revision 2 of the FY2012 Unified Planning Work Program. 2:55 Page 42 * D. Approve Communities in Motion 2040 Scenario Carl Miller Workshop Participant List CIM Planning Team recommends approval of the Scenario workshop participant list. 3:10 Page 58 * E . Adopt Resolution 04-2012 Amending the Toni Tisdale FY2012-2016 Regional Transportation Improvement Program Regional Technical Advisory Committee recommends Board approval to amend the FY2012-2016 Regional Transportation Improvement Program. 3:20 Page 62 * F . Approve Waiving Copyright on COMPASS Digital Charles Trainor Terrain Model Data Executive Committee recommends Board approval to waive copyright on COMPASS digital terrain model data. VI. INFORMATION/DISCUSSION ITEMS 3:25 A. Status Report – Finance Committee Rebecca Arnold Rebecca Arnold, Finance Committee Chair, will Provide an update of the November 16, 2011, Finance Committee meeting. 3:30 B. Status Report – Communities in Motion 2040 Liisa Itkonen Liisa Itkonen will discuss progress on Communities in Motion 2040. 3:40 Page 64 *C. Discuss Prioritization Process for Transit Toni Tisdale Projects Toni Tisdale will present a concept regarding the local prioritization of transit projects. 3:50 D. Status Report – Administrative Building Matt Stoll Matt Stoll will provide a status report on the COMPASS/ VRT administrative building. VII. EXECUTIVE DIRECTOR’S REPORT (3:55) A. Staff Activity Report The monthly staff activity report can be accessed on the COMPASS website at the address referenced above. B. Status Report – Corridor Studies The monthly status report on the corridor studies can be accessed on the COMPASS website at the address referenced above. C. Status Report – Current Air Quality Efforts The monthly status report on the current air quality efforts can be accessed on the COMPASS website at the address referenced above. D. Status Report – Current Transportation Project Information The monthly status report on current transportation projects and issues can be accessed on the COMPASS website at the address referenced above. E. Status Report – Standing Committees’ Attendance The monthly status report on standing committees’ attendance can be accessed on the COMPASS website at the address referenced above. 2 F. Status Report – Mobility Management The monthly status report on mobility management efforts can be accessed on the COMPASS website at the address referenced above. G. Status Report – Federal Legislation The monthly status report on federal legislation can be accessed on the COMPASS website as the address referenced above. H. Administrative Modifications Administrative Modifications can be accessed on the COMPASS website at the address referenced above. I. Correspondence Correspondence from Senator Mike Crapo can be accessed on the COMPASS website reference above. VIII. ADJOURNMENT (4:00) *Enclosures Times are approximate. Agenda is subject to change. T:\FY12\900 Operations\990 Direct Operations-Maint\Board\2012 agendaminutes\agenda11282011.doc 3 ITEM III-A BOARD OF DIRECTORS’ MEETING OCTOBER 17, 2011 MERIDIAN CITY HALL 33 EAST BROADWAY AVENUE MERIDIAN, IDAHO **MINUTES** ATTENDEES: Kathy Alder, Commissioner, Canyon County Rebecca Arnold, Commissioner, Ada County Highway District Lisa Bachman, Councilwoman, for Scott Dowdy, Mayor, City of Kuna Nichoel Baird