Desktop Computer Replacement Program Date: May 22, 2019 From: Information Technology Department Presentation Steve Ely, I.T
CITY COUNCIL AGENDA REPORT MEETING DATE: JUNE 4, 2019 ITEM NUMBER: CC-7 SUBJECT: DESKTOP COMPUTER REPLACEMENT PROGRAM DATE: MAY 22, 2019 FROM: INFORMATION TECHNOLOGY DEPARTMENT PRESENTATION STEVE ELY, I.T. DIRECTOR BY: FOR FURTHER INFORMATION STEVE ELY, I.T. DIRECTOR, 714-754-4891 CONTACT: RECOMMENDATION: Staff recommends that the City Council: 1 . Approve the Desktop Computer Replacement Program for the purchase of 435 desktop computers in three phases to replace the computers that have already reached their end-of-life stage. 2. Approve and authorize the Acting City Manager to execute a purchase order with Dell Marketing, LP. (Dell) in the amount of $166,266.27 for completion of the first phase of the Desktop Computer Replacement Program, which includes the purchase of 140 desktop computers. BACKGROUND: The City purchased 435 desktop computers in 2013. These computers have long passed their life expectancy. Their warranty expired in 2016, which makes them prone to issues and causes staff to have to troubleshoot or make repairs as much as they can. In addition to dedicating time for repairs, parts may become obsolete or costly to obtain, resulting in the necessity to purchase new equipment. Desktop computers are the most heavily used pieces of equipment and upgrading them will allow employees to be more efficient in their daily duties and provide the assurance that data and information will not be lost due to aging equipment. ANALYSIS: Many department computers have exceeded their useful life and become inefficient in performing normal functions. Over time, these resources wear, age, 1 and/or become obsolete, causing performance degradation, excessive support and repair activity, and loss of reliability.
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