TYPE OF MEETING: National FSAC Monthly Meeting DATE & LOCATION Monday 24 February 2014 / UNFAO Representative – MAIL, Kabul COHAIR PERSONS: MAIL, Islamic Relief and FSAC NOTE TAKER: Hamza Amir, Program Officier (Gender & Protection) – FSAC Solidarities International, Save the Children, Malika and Refa Solutions, NAC, INTERSOS, SDRO, AfghanAid, NRC, ACF, Relief International, Oxfam ATTENDEES: GB, DACAAR, MEDAIR, MRRD, ECHO, OCHA, USAID, CONCERN Worldwide, FOCUS, MADERA, MOLSAMD, TearFund, ACTED, SPD, ActionAid, CARITAS Germany, FAO, WFP, Islamic Relief, FSAC and gFSC.

MEETING AGENDA Item Subject Agency Presenting 1 Approval of minutes of December 2013 national FSAC meeting, review of All action points from last meeting 2 CHF Updates: OCHA/Cluster . Update from OCHA Coordinator-FSAC . Establishment of the Technical Working Group 3 IPC Updates: FSAC (IPC) . Projection for 2014 4 Regional updates FSAC (Regional Support) 5 Updates from Working Groups . Early Warning Working Group Focal . Disaster Risk Reduction Points . Cash and Voucher 6 Updates on FSAC gender and protection lessons learned workshop FSAC (Program) 7 FSAC Capacity Building Workshops on Humanitarian Access and Principles FSAC (Program) 8 . CHAP 2014 Monitoring gFSC . Coordination Performance Monitoring Partner Survey AOB 9 Next meeting: March 25th FSACC

MEETING ACTION POINTS RESPONSIBLE MIN ACTION ITEM TIMELINE PARTY OCHA request from FSAC to create both Strategic and Technical 2 FSACC Mid March Review Committees before mid-March 3 FSAC to follow up with the WGs. FSACC Unconfirmed figures need to be confirmed with DAIL/ANDMA in FSAC Regional 5 Early March Ghor. Support 8 FSAC to collect suggestions for the training and share with members. FSACC Early March

NEXT MEETING DATE LOCATION 25th March 2014 To be announced

MEETING MINUTES MINUTE NO: AGENDA: FACILITATOR: Approval of minutes of December national FSAC 1 FSAC meeting, review of action points from last meeting The meeting minutes for the month of September were approved by the floor. Action Points: N/A N/A

1 | FSAC Minutes of Meeting- 24 September 2013

MINUTE NO: AGENDA: FACILITATOR: 2 CHF Updates: OCHA DISCUSSION POINTS:

Updates from OCHA: George Petropoulos projected a brief presentation on CHF*, which has been established / launched by Humanitarian Coordinator/OCHA in January 2014.

Major discussion points: . The CHF 2014 is established to promote needs based assessments, improve relevance and coherence of assistance, strengthen coordination and to support priority sectors and cluster while provincial priority will be based on needs identified by different aid agencies and clusters etc. . All national and international agencies (that have been assessed by HFU), UN and IOM agencies can apply for fund. The CHF fund will be made operational with the needs and priorities and will be operated by relevant clusters.

*Refer to these links of the presentations in English, Dari and Pashto. ACTION POINTS: OCHA request from FSAC to create both Strategic and Technical Review FSAC Committees before mid-March

MINUTE NO: AGENDA: FACILITATOR: Early Warning, DRR, Cash 3 Updates from Working Groups and Voucher DISCUSSION POINTS:

Early Warning: No updates/no meeting has taken place since Dec 16, due to field missions of FEWSNET to Herat and Tajikistan. Meetings to be held soon.

DRR updates: A meeting has been conducted and discussed to launch an early warning system in in order to save lives, property, land and livestock. MRRD was tasked to draft the first draft concept note and shared with DRR WG; Working Group members have been tasked to review/revise and comment on the draft version. More updates will be available after the DRR monthly meeting on Feb 25th at OCHA Kabul.

Cash and Voucher: No Cash and Voucher meeting took place since December 16. A meeting will be held after FSAC meeting. ACTION POINTS: FSAC to follow up with the WGs. FSAC

MINUTE NO: AGENDA: FACILITATOR: 4 IPC updates FSAC (IPC) DISCUSSION POINTS:

General: IPC/AFSTT and IRTG conducted the IPC analysis in November 2013 for all 34 provinces, the current and projected. The current analysis will be valid till end of December 2013 and the projected will be till end of March 2014.

IPC Projection: IPC has prepared two maps a) current situation which covered November-December 2013 and b) projected maps for Jan-March 2014. Since Ghor and Badakhshan were listed in Phase IV, IPC extended its analysis to other provinces as well, where Bamyan and Daikundi are moved into phase IV either. IPC has followed the situation closely during last two months; Recent rainfall trends for are lower than normal in Badakhshan, and even quite lower than last year (2012-2013); drought situation may persist in Badakhshan. Ghor’s situation is not quite bad but the precipitation is going down since January 2014, if the current situation (Jan-Feb 2014) continues, so that the drought continues in Ghor, it will stay in Phase IV. The situation analysis is below normal in Bamyan, which increases/indicates drought chances. Daikundi is much below normal, which indicates that Daikundi was already prone to drought.

2 | FSAC Minutes of Meeting- 24 September 2013

IPC is observing the situation closely and is concerned that, if the mentioned provinces do not receive enough precipitation, there will be differently drought-affected areas.

IPC Trainings: The first round of capacity building workshops have been completed in December 2013, whereby IPC reached out to 153 participants of different agencies in all FSAC operating regions, while 2nd round trainings have been rolled out in central, north-east and south regions; all other regions are scheduled for March. Dates will be announced.

*Presentation attached ACTION POINTS: N/A

MINUTE NO: AGENDA: FACILITATOR: 5 Regional Updates FSAC (regional Support) DISCUSSION POINTS:

WR: a. FSAC Response to dry spell in Ghor: . Food Assistance in Ghor: FSAC together with government have mobilized resources to respond to the need of 76,854 HHs (over half of million people). FSAC has already responded to food need. . On-going: Government is continuing the distribution of the planned 8700 Mt wheat grain. 4,422 Mt has been distributed so far the remaining quantities will distributed by end of Feb 2014. . Seed: DAIL has distributed wheat seeds, DAP and urea to approximately 2800 households in October 2013, while FAO will be distributing seeds to approximately 7000 eligible farmers. . Cash: ACF through ECHO/ERF funded project reached out to 3375 HHs under its CBI program and through UNICEF/ERF distributed micronutrient powder to 1930 pregnant & lactating women, while Emergency food ration has been distributed to 1769 children under 2. . Afghan Aid has reached to 1000 HHs in & Lalo sari Jangal districts b. Gaps: Animal feed: no assistance yet provided in Ghor (22,480 Mt animal feed estimation figure of MAIL) provincial authorities have been requested to provide eligible farmers animal feed. Further assessment of animal feed need in Ghor. c. Forecast-Ghor: . FSAC partner in WR: Situation need to be closely monitored as current rainfall is not good. If situation to be less than needed. WR FSAC to develop contingency plan in April 2014. . CHR: FSAC response to dry spell: Emergency food needs of the most affected HHs in Bamyan and Daikundi have been covered the only gaps 747 HHs in Takht Area of southern Waras district have not been covered.

NER: The FSAC partners in NER (Badakhshan) were encouraged to attend the bi-monthly FSAC meeting in Badakhshan and to introduce their provincial focal point to regional FSAC co-leads in NER.

ER: FSAC partners commented on IPC forecast, it was felt that the situation in Nuristan and Kunar provinces may be worse than forecasted. Partners committed to provide and share updated assessment/data.

Next Regional FSAC meetings . NR: 27th Feb WFP Mazar Office . WR: 27th Feb, WFP Hirat office. . SR: 4th March, WFP Kandahar Office. . NER: 12th March, Badakhshan DAIL Office. . CR: 26th March, OCHA Office. . ER: 14th April, FAO Jalalabad Office.

*Presentations attached. ACTION POINTS: Unconfirmed figures need to be confirmed with DAIL/ANDMA in Ghor. FSAC Regional Support

3 | FSAC Minutes of Meeting- 24 September 2013

MINUTE NO: AGENDA: FACILITATOR: 6 FSAC Gender and Protection updates FSAC Program DISCUSSION POINTS:

Proposed Lessons Learned workshop: National FSAC will be facilitating a half day lessons learned workshop on FSAC gender, Protection, age and disabilities toolkit together with agencies that have practiced the tools. The workshop in planned for early March. Dates will be discussed and fixed with participating agencies. Interested agencies, out of seven champion agencies, can participate. An invitation will be circulated to all FSAC partners.

Capacity Building workshops on Humanitarian Access and Principles: The initiative is focused to develop increased capacity on understanding humanitarian space, action and access. FSAC will be reaching out to 150+ participants from ANDMA, MAIL, ACBAR, Afghanistan Protection Cluster, and FSAC national and international member agencies. The workshops will be completed until 15th April starting from first week of March 2014. For details, please contact FSAC Program Amir Hamza, tel. 0795 53 73 63.

N/A N/A

MINUTE NO: AGENDA: FACILITATOR: CHAP 2014 Monitoring 7 gFSC Coordination Performance Monitoring Partner Survey DISCUSSION POINTS:

CHAP Monitoring 2014: Global Food Security Cluster (gFSC) together with national FSAC will be performing periodic monitoring of cluster’s strategic objectives. Therefore, a reporting template has been produced and will be used to assess whether cluster objectives are being met. If not, why and under which circumstances the objective/s can be achieved. This will also help the cluster to have an eye on Progress towards Cluster Objectives, Changes in Context, Cluster Performance, Challenges and Recommendations.

Coordination Performance Monitoring Partner Survey: FSAC will be conducting a performance review of its partners, which aims to identify good practices, how FSAC partners can improve coordination both at regional and national level and an opportunity for FSAC partners to receive any required support either from national or global food security cluster. This survey is not meant to assess an individual partner agency or staff appraisal of cluster coordinators/lead/co-lead but aims to go in depth, questioning if cluster or cluster partners are reaching to people on time and meet the needs in effective ways – more focused on being accountable and responsive to affected populations.

Methodology: all FSAC partner agencies will be receiving an email inviting to participate in the online survey. The survey is focused on six core cluster’s functions. Once the online survey has been completed, the findings will be shared with all partners. ACTION POINTS: N/A N/A

MINUTE NO: AOB FACILITATOR: 8 Suggestions for capacity building workshop FSAC DISCUSSION POINTS:

FSAC might have some available funds and suggesting allocating them for a basic capacity building training for its members. Suggestions can be sent to FSAC Coordinator.

Next Meeting: Tuesday March 25th, 2014. Venue will be disclosed. ACTION POINTS: FSAC to collect suggestions for the training and share with members.

4 | FSAC Minutes of Meeting- 24 September 2013

Food Security in Afghanistan INTEGRATED FOOD SECURITY PHASE CLASSIFICATION (IPC) Update 24 February 2014

TC-ES “Working Together to End Hunger: 17 Dec. 2010 The IPC Approach and New Vision”

Rainfall trends Rainfall trends Badakhshan Rainfall trends Ghor Rainfall trends Bamyan Rainfall trends Daykundi IPC capacity building

IPC Trainings in 2013-14 SN Region Ist Round 2nd round Schedule

1 Central 25 49 Completed 2 Eastern 19 To be announced 3 North-East 14 46 Completed 4 North 25 3-5 Mar 5 West 19 23 19-21 Mar 6 South 16 29 Completed 7 National 35 To be announced Total 153 147 300 Next National Level IPC Acute Food Insecurity analysis: April/May  Seasonal food security assessment 2014 (SFSA)  Pre-harvest time  Methodology and tools to be agreed:  NGOs involvement / selection in implementation  Required resources (financial and human) March 2014  Training of field staff: April 2014  Launching of field work April/May 2014  Data entry/Analysis: May 2014  Report: June 2014 Update from the regions

National FSAC meeting 24 Feb 2014 West Region FSAC response to dry spell in Ghor: Food Assistance-Ghor FSAC and the government have mobilized resources to respond to the needs of 76,854 families (over half a million people) in . On-going Government is continuing the distribution of the planned 8700 Mt. 4,422 Mt distributed so far the remaining quantity will distributed in the next two weeks.

Seed distribution in Ghor  MAIL distributed wheat seed/DAP and Urea to 2800 farmers.  FAO will distribute wheat seed during the spring season (March/April) to 7000 eligible farmers. Cash Intervention in Ghor ACF: CBI (3375 HHs), UNICEF multiple micronutrient powder (1930 pregnant & lactating women)& Emergency food ration (1769 children under 2. Post emergency intervention Approved-French cooperation Afghan Aid: 1000 HHs in Chaghcharan & Lalo sari Jangal- Ongoing

Gaps  ANDMA reports: 7065 families are still in need food assistance 422 IDPs in Ghor have not received assistance Animal feed: no assistance yet provided in Ghor ( 22480 Mt animal feed need- (MAIL) .communities have requested. Further assessments of animal feed needs

Forecast-Ghor FSAC partners in WR: Situation needs to be closely monitored as current rainfall is not good. If continues to be less than needed WR FSAC to develop contingency response plan in April CHR

Bamyan : 1285 HHs were affected by low

rainfall in -SI and 1500 HHs in southern Waras.

Response in Bamyan

 Medair : 35 MT to 285 HHs in Waras district (legane area)-completed  IR: 770 HHs in Yakawlank district Bamyan- Ongoing  WFP: 120 HHs/3 months rations-completed  SI: 230 HH/3 months food vouchers – completed  MAIL distributed 41.7 MT wheat seed, 41.7 MT DAP and 83.4 MT of urea GAPS  747 HHs has been assessed in Takht no intervention has been done so far.

CHR Daikundi: 3500 HHS (Ashterlay, Sang-e- Takht) more localized ACF : 377 MT to 1,550 HHs in Ashterlay district- completed-WFP/ERF

Caritas Germany : 350 MT to 1200 HHs in Ashterlay & Sang-e-Takht districts- completed

MAIL distributed 44.65 MT wheat seed, 44.6 MT DAP and 89.3 MT of urea

NER Meeting in Badakhshan- All FSAC-NER representatives are encouraged to attend the FSAC meetings.

Comments on SFSA findings The assessment needs to be done twice per year prior and after harvest) by trained technical staff.

E R- FSAC partners commented on IPC forecast

It was felt that the situation in Nuristan and may be worse than forecasted.

Partners committed to provide and share updated assessments / data .

Next Regional FSAC meetings

NR: 27th Feb WFP Mazar Office

WR: 27th Feb, WFP Hirat office.

SR: 4th March, WFP Kandahar Office.

NER: 12th March, Badakhshan DAIL Office.

CR: 26th March, OCHA Office.

ER: 14th April, FAO Jalalabad Office. Gender and Protection Updates: Jan-Feb 2014

National FSAC meeting Feb 24, 2014 Proposed Lessons Learned workshop  Objectives: a) To capture best practices and challenges faced when implementing the FSAC Gender and Protection tools  Period: March 2014  Suggested Participating agencies: Seven Agencies  WFP, FAO, MEDAIR, CONCERN Worldwide, IRC, Save the Children, OHW  Methodology: Questionnaire circulated prior to workshop, Group discussion, Analysis of brief findings (Oct 2013)  Final Report: March 2014

Capacity building workshops on humanitarian Access (Feb-March 2014) Goal: develop increased capacity on Humanitarian Access and principles Objectives: understanding the humanitarian space, action and access, universal fundamental principles of humanitarian access, criminalization of humanitarian action and public image matters. Capacity building workshops on humanitarian Access Target: 150+ Senior/mid-level management (40% female) Timeframe: Feb- April 2014 Coverage: Seven Regions (ER,CR, CHR, WR, SR, NR, NER) Nomination: Open Feb 25th COB

Target breakdown

Agency Profile Allotted Nominated NNGOs 90 60 INGOs 40 39

10 0 MAIL/DAIL

7 0 ANDMA 10 5 Afghanistan Protection Cluster ACBAR 2 0 Total 159 104 CHAP Monitoring 2014

National FSAC meeting 24 Feb 2014 CHAP Monitoring 2014 Humanitarian Response Monitoring Guidance:  Humanitarian Response Monitoring Guidance  Periodic Monitoring Report Template  A template for producing a report to determine: Are strategic and cluster objectives being met as planned? If not why ? What remedial action should be taken?  Periodic Monitoring Report Guidance

Food Security and Agriculture Coordinator Farshad Tami Co-Chair Muhamman Amanulah Government MAIL Counterpart People Targeted 2 million People Covered xxx FUNDING Requested Received Percent Funded xxm xxm xx% Cluster Objective 1: RESPOND TO IMMEDIATE FOOD INSECURITY NEEDS TO SAVE LIVES AND LIVELIHOODS OF ACUTELY FOOD INSECURE PEOPLE AFFECTED BY CONFLICTS AND NATURAL DISASTERS

Activities Provide emergency assistance through food distributions and cash/voucher transfers

Location Resul Statu Indicator Target s t s % of people in X,Y,Z 1.65 million people, xxx xxx emergency need (about 80% of the Track assisted on time with estimated 2 million – xx% appropriate transfers facing very severe (cash, food, voucher) food insecurity) Major Gaps – xx%

No Progr ess CLUSTER ACHIEVEMENT Progress towards Cluster Objectives

Changes in Context

Cluster Performance

Challenges

Recommendations

FSAC experiences and feedback will contribute to the revision of global guidance and templates in May/ June 2014.

QUESTIONS?

Coordination Performance Monitoring

National FSAC meeting 24 Feb 2014 FSC Review Why review coordination performance?

 Coordination performance review is essential for clusters to

 Take stock of functions and deliverables of the cluster  Identify good practice  Identify what the partners can do to improve coordination  Identify functions that require (external) support  Follow trend in performance

• Coordination performance review helps clusters to

 Be accountable within the cluster to the CLAs, HC/HCT and other stakeholders  Be accountable to national authorities and affected population What is reviewed?

Review performance of the cluster as a coordinating body : Are we delivering as expected, at the right time, in the right way, and is it useful?  e.g. is strategy made in consultation with partners, and does it guide projects of partners?

Does not look at performance of individual partners Is not a staff appraisal of cluster coordinators What is reviewed? Is based on the Six Core Functions for all clusters (see IASC Coordination Reference Module): i. Supporting service delivery ii. Informing strategic decision-making of the HC/HCT for the humanitarian response iii. Planning and strategy development iv. Advocacy v. Monitoring and reporting vi. Contingency planning/preparedness  Plus Accountability to Affected Populations How is it reviewed?

Process initiated every 6 or 12 months On-line anonymous self-assessment mechanism to gather feedback to reflect on and improve cluster performance Based on a consultative, participative approach, and a mix of objectively verifiable facts and feedback from partners: Step 1: The Email Invitation – early March 2014 The Assessment Form

Afghanistan Food Security and Agriculture Cluster Assessment

Step 2: Automatic analysis of feedback from partners and coordinators, scoring of each function/sub-function Late March 2014

Performance status

1. Supporting service delivery

1.1 Provide a platform to ensure that service delivery is driven by the agreed strategic priorities 1.2 Develop mechanisms to eliminate duplication of service delivery 2. Informing strategic decision-making of the HC/HCT for the humanitarian response 2.1 Needs assessment and gap analysis (across other sectors and within the sector) 2.2 Analysis to identify and address (emerging) gaps, obstacles, duplication, and cross-cutting issues. 2.3 Prioritization, grounded in response analysis

Step 3 next FSAC meeting (end March)  Analysis findings shared with all partners  Discuss success factors, good practice and constraints, agree on follow-up actions during FSAC meeting

Step 5 April 2014  Outcome of the discussion meeting shared with all partners, CLA, other stakeholders