VISION "Slave Lake is committed to building opportunities by growing business, industry and population, while promoting ourselves and our exceptional quality of life."
MISSION "Working Together, Building a Better Community"
'Our Vision and Mission will serve as a guide in our decision making'
COUNCIL AS COMMITTEE OF THE WHOLE and REGULAR MEETING June 9, 2020 at 7:00 PM Council Chambers
AGENDA Page
1. Agenda
2. CAO Update
3. Question Period
4. Reports and New Business
4 - 9 a) Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Director of Finance
10 - 15 b) Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Director of Finance
16 - 19 c) Awarding the 2020 Road Maintenance Program Contract - Kush Patel, Project Manager Report to be attached Monday after RFP closes
20 - 21 d) Council Meetings - Public notice and streaming during the pandemic - Gordon O. Lundy, Interim Chief Administrative Officer
22 - 24 e) Highway 88 Pedestrian Crossing - Gordon O. Lundy, Interim CAO
25 - 49 f) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lundy, Interim CAO
Page 1 of 72 Committee of the Whole Meeting Tuesday June 9, 2020 at 7:00 PM
50 - 57 g) Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO Report to be attached on Monday
5. Committee Minutes
a) Finance, Legislative and Governmental Affairs
i) Intermunicipal Committee
58 - 63 ii) Slave Lake Watershed Council
iii) Slave Lake District Chamber of Commerce Meeting
b) Community Services
i) Lesser Slave Lake Regional Housing Authority Meeting
ii) Tri-Council Health Committee
iii) Slave Lake Regional Tourism Society
64 iv) Slave Lake Library Board Meeting
v) Naming Advisory Board
vi) Community Futures Lesser Slave Lake Region
vii) Community Education Committee
c) Property Services
i) Municipal Planning Commission
ii) Inter-Municipal Subdivision and Development Appeal Board Hearing
iii) Lesser Slave Lake Regional Waste Management Meeting
65 - 68 iv) Slave Lake Airport Commission Meeting
v) Lesser Slave Lake Region Wildfire Legacy Corporation Meeting
d) Protective Services
i) Protective Services Committee
ii) Disaster Services Report (Meets four times yearly)
e) Other
i) Northern Alberta Mayors and Reeves Caucus
ii) Northern Alberta Elected Leaders
Page 2 of 72 Committee of the Whole Meeting Tuesday June 9, 2020 at 7:00 PM
6. Management Task List
69 - 72 a) Task List June 9, 2020
7. Mayor's Corner
8. Adjournment
Page 3 of 72 TOWN OF / \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June 9”‘ 2020
From: Roland Schmidt DATE: June 4”‘,2020 Subject: Operating Short Term Borrowing Bylaw #14-2020
Purpose For Council, with unanimous consent, to pass Bylaw #14-2020 Short Term Borrowing Bylaw Highway Motor Inn.
Background
The Town incurred costs for the clean up of Highway Motor lnn. Allapplicable costs have been applied to the tax roll and it is necessary to finance the project until collection of the property taxes can obtained. Discussion
The property owner was billed for the demolition costs incurred by the Town to remove a hazardous structure on the property. The property owner did not pay the outstanding invoice that was issued to them and the amounts were transferred to the tax roll. These costs do not appear likely that they will be collected in the near term and the Town should finance the costs of the demolition. The max term limit that the Town can borrow these funds for is 3 years (2023) at which time the full amount must be repaid. Should the Town not receive the outstanding taxes owed, the full amount of the outstanding loan must be included in the operating budget of that year. The current assessed value of the land is greater than the amount owing on the tax roll so there is reassurance that the Town would be able to recoup these costs. Additionally, interest charges on the loan cannot be added to the tax roll and will have be incurred by the Town. The estimated annual interest costs at current borrowing rates amount to $9,450.
In reference to the MGA section 256
Operating expenditures 256(1) This section applies to a borrowing made for the purpose of ?nancing operating expenditures.
(2) The amount to be borrowed. together with the unpaid principal of other borrowings made for the purpose of financing operating expenditures, must not exceed the amount the municipality estimates will be raised in taxes in the year the borrowing is made.
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 4 of 72 Report to Council Page 2 Of3 June 9"‘,2020
(3) A borrowing bylaw that authorizes the borrowing does not have to be advertised if the term of the borrowing does not exceed 3 years.
Estimated Debt Limitbased upon 2019:
Total Debt Limit 35 546 250 Long Term Debt $ 29,507,833 Capital Lease $ 543,971 Less Debt Gov’t Center 15 980 016 Total Debt $ 14,017,390
Debt Limit Available $ 21,528,860
There is sufficient room to operate a line of credit of $384,532. Budgeted tax revenues in 2020 are estimated to be $11,803,221.
Resource lm -acts The impacts willstrictly be financial. Additional tax revenue willbe required in future years to be levied to pay interest on any charges against line of credit. This amount will also further reduce our abilityto borrow. Polic lm -lications Not applicable. Communications As per the MGAshort term borrowing bylaws do not need to be advertised. However, Council may wish to inform the public.
Recommendation To Council
It is recommended that Council approve Bylaw #14-2020.
MOTION REQUESTED: 1) That Bylaw #14-2020 Operating Short-Term Borrowing Slave Lake Highway Motor Inn receive First Reading. 2) That Bylaw #14-2020 Operating Short-Term Borrowing Slave Lake Highway Motor Inn receive Second Reading. 3) That Council gives unanimous consent to give Bylaw #14-2020 Operating Short-Term Borrowing Slave Lake Highway Motor Inn Third Reading. 4) That Bylaw #14-2020 Operating Short-Term Borrowing Slave Lake Highway Motor Inn receives Third and Final Reading.
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 5 of 72 Report to Council Page 3 of 3 June 9"‘,2020
Attachments:
Bylaw #14-2020
Rep/{£6tS tted By: Approved for Council By: RolandSc midt Director 0 Finance
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 6 of 72 TOWN OF SLAVE LAKE BYLAWNO. 14-2020 HIGHWAY MOTOR INNBORROWING BYLAW
BEING A BYLAWOF THE TOWN OF SLAVE LAKEINTHE PROVINCE OF ALBERTA TO AUTHORIZE BORROWING FOR CERTAIN OPERATING EXPENDITURES RELATEDTO THE SLAVE LAKEHIGHWAY MOTOR INN
WHEREAS section 251 of the Municipal GovernmentAct provides that a municipality may only make a borrowing ifthe borrowing is authorized by a borrowing bylaw; and
WHEREAS section 256 of the Act provides that a municipality may make a borrowing for the purpose of financing operating expenditures of the municipality provided that the amount to be borrowed, together with the unpaid principal of other borrowings made for this purpose, must not exceed the amount the municipality estimates willbe raised intaxes in the year the borrowing is made; and
WHEREAS section 256 of the Act further provides that a borrowing bylaw does not have to be advertised ifthe term of the borrowing does not exceed 3 years; and
WHEREAS the total amount of taxes to be levied in 2020 by the Town of Slave Lake is estimated to be the sum of $1 1,803,221; and
WHEREAS the amount of the existing debt of the Town is $29,507,834, no part of which is in arrears, and the borrowing of the amount authorized to be borrowed by this Bylaw willnot cause the Town to exceed its debt limit;and
WHEREAS the Council considers it necessary to borrow certain sums of money for a period of no longer than three years for the purpose of general operating expenditures that includes demolition and clean-up costs for the Slave Lake Highway Motor Inn;
NOW THEREFORE the Council of the Town of Slake Lake, duly assembled, enacts as follows:
1. Short Title 1.1 This Bylaw may be cited as the Town of Slave Lake “Highway Motor Inn Borrowing Bylaw".
2. Definitions
For the purposes of this Bylaw, words have the meanings set out in the Act, except that:
2.1. “Act"means the Municipal Government Act, RSA 2000, c. M-26, as amended;
2.2. “Chief Administrative Officer" means the chief administrative of?cer of the Town of Slave Lake;
2.3. “ll/layor"means the chief elected official of the Town of Slave Lake;
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 7 of 72 2.4. “Royal Bank” means the Royal Bank of Canada;
2.5. “Town" means the municipal corporation of the Town of Slave Lake, in the Province of Alberta.
3. Borrowing Authorization
3.1. The Town may borrow from the Royal Bank of Canada up to the principal sum of $384,532 (THREE HUNDRED EIGHTY FOUR THOUSAND FIVE HUNDRED THIRTYTWO DOLLARS) repayable upon demand at a rate of interest per annum from time to time established by Royal Bank, not to exceed 3.45% and such interest willbe calculated daily and due payable monthly on the last day of each and every month.
3.2. Allsums borrowed under this Bylaw shall be borrowed on the general credit and security of the Town at large.
3.3. The Mayor and the Chief Administrative Officer are authorized for and onbehalf of the Town to:
(a) apply to Royal Bank for the aforesaid loan to the Town and to arrange with Royal Bank the amount, terms and conditions of the loan and security or securities to be given to Royal Bank;
(b) execute on behalf of the Town promissory notes and other negotiable instruments or other evidence of indebtedness for the loan as Royal Bank may require as evidence of and security for all sums borrowed.
3.4. Revenue derived from the collectionof municipal taxes willbe used to repay the principal borrowed and interest owing under this Bylaw.
4. Severability
4.1. Ifa court of competentjurisdiction should declare an section of subsection of this Bylaw to be invalid, that section or subsection shall be severed from the remainder of the Bylaw, and the remaining provisions of this Bylaw shall continue to be valid and enforceable.
5. Effective Date
5.1. This Bylaw shall come into fullforce and effect when it is passed.
READA FIRST TIMETHIS DAY OF 2020.
READA SECOND TIMETHIS DAY OF 2020.
READA THIRDTIMETHIS DAY OF 2020.
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 8 of 72 Signed and Passed this day of , 2020
MAYOR
CHIEF ADMINISTRATIVEOFFICER
Bylaw #14-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 9 of 72 TOWN OF / \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June 9"‘,2020
From: Roland Schmidt DATE: June 4"‘,2020 Subject: Operating Short Term Borrowing Bylaw #15-2020
Purpose For Council, with unanimous consent, to pass Bylaw #15-2020 Short Term Borrowing Bylaw Slave Lake Lakeside Motor Inn.
Background
The Town incurred costs for the clean up of Slave Lake Lakeside Motor Inn. Allapplicable costs have been applied to the tax roll and it is necessary to finance the project until collection of the property taxes can obtained. Discussion The property owner was billed for the demolition costs incurred by the Town to remove a hazardous structure on the property. The property owner did not pay the outstanding invoice that was issued to them and the amounts were transferred to the tax roll. These costs do not appear likely that they will be collected in the near term and the Town should finance the costs of the demolition. The max term limit that the Town can borrow these funds for is 3 years (2023) at which time the full amount must be repaid. Should the Town not received the outstanding taxes by then the full amount of the outstanding amount must be included in the operating budget of that year. The current assessed value ofthe land is greater than the amount owing on the tax roll so there is reassurance that the Town would be able to recoup these costs. Additionally, interest charges on the loan cannot be added to the tax roll and will have be born by the Town. The estimated annual interest costs at current borrowing rates amount to $3,450.
In reference to the MGA section 256
Operating expenditures 256(1) This section applies to a borrowing made for the purpose of ?nancing operating expenditures.
(2) The amount to be borrowed, together with the unpaid principal of other borrowings made for the purpose of ?nancing operating expenditures. must not exceed the amount the municipality estimates will be raised in taxes in the year the borrowing is made.
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 10 of 72 Report to Council Page 2 Of3 June 9"‘,2020
(3) A borrowingbylaw that authorizes the borrowing does not have to be advertised if the term of the borrowing does not exceed 3 years.
Estimated Debt Limitbased upon 2019:
Total Debt Limit 35 546 250 Long Term Debt 5529,507,833 Capital Lease $ 543,971 Less Debt Gov’t Center 15 980 016 Total Debt $ 14,017,390
Debt Limit Available $ 21,528,860
There is suf?cient room to operate a line of credit of $139,433. Budgeted tax revenues net of provincial requisitions in 2020 are estimated to be $11,803,221
Resource lm -acts
The impacts willstrictly be financial. Additional tax revenue willbe required in future years to be levied to pay interest on any charges against line of credit. This amount will also further reduce our abilityto borrow. Polic Im -lications Not applicable. Communications As per the MGAshort term borrowing bylaws do not need to be advertised. However, Council may wish to inform the public.
Recommendation To Council
It is recommended that Council approve Bylaw #15-2020.
MOTION REQUESTED: 1) That Bylaw #15-2020 Operating Short-Term Borrowing Slave Lake Lakeside Motor Inn receive First Reading. 2) That Bylaw #15-2020 Operating Short-Term Borrowing Slave Lake Lakeside Motor Inn receive Second Reading. 3) That Council gives unanimous consentto give Bylaw #15-2020 Operating Short-Term Borrowing Slave Lake Lakeside Motor Inn Third Reading. That Bylaw #15-2020 Operating Short-Term Borrowing Slave Lake Lakeside Motor Inn receives Third and Final Reading.
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 11 of 72 Report to Council Page 3 Of3 June 9"‘,2020
Attachments:
Bylaw #15-2020
Repor Submitted By: Approved for Council By: QL Ro ahd Schfriigilf Director of Finance
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 12 of 72 TOWN OF SLAVE LAKE BYLAW NO. 15-2020 LAKESIDEINNBORROWING BYLAW
BEING A BYLAWOF THE TOWN OF SLAVE LAKE IN THE PROVINCE OF ALBERTA TO AUTHORIZE BORROWING FOR CERTAINOPERATING EXPENDITURES RELATEDTO THE SLAVE LAKELAKESIDE INN
WHEREAS section 251 of the Municipal Government Act provides that a municipality may only make a borrowing ifthe borrowing is authorized by a borrowing bylaw; and
WHEREAS section 256 of the Act provides that a municipality may make a borrowing for the purpose of ?nancing operating expenditures of the municipality provided that the amount to be borrowed, together with the unpaid principal of other borrowings made for this purpose, must not exceed the amount the municipality estimates willbe raised in taxes in the year the borrowing is made; and
WHEREAS section 256 of the Act further provides that a borrowing bylaw does not have to be advertised ifthe term of the borrowing does not exceed 3 years; and
WHEREAS the total amount of taxes to be levied in 2020 by the Town of Slave Lake is estimated to be the sum of $11,803,221; and
WHEREAS the amount of the existing debt of the Town is $29,507,834, no part of which is in arrears, and the borrowing of the amount authorized to be borrowed by this Bylaw willnot cause the Town to exceed its debt limit;and
WHEREAS the Council considers it necessary to borrow certain sums of money for a period of no longer than three years for the purpose of general operating expenditures that includes demolition and clean-up costs for the Slave Lake Lakeside Inn;
NOW THEREFORE the Council of the Town of Slake Lake, duly assembled, enacts as follows:
1. Short Title 1.1 This Bylaw may be cited as the Town of Slave Lake “Lakeside Inn Borrowing Bylaw”.
2. Definitions
For the purposes of this Bylaw, words have the meanings set out in the Act, except that:
2.1. “Act”means the Municipal Government Act, RSA 2000, c. M-26, as amended;
2.2. “Chief Administrative Officer" means the chief administrative officer of the Town of Slave Lake;
2.3. "Mayor” means the chief elected official of the Town of Slave Lake;
2.4. “Royal Bank” means the Royal Bank of Canada;
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 13 of 72 2.5. “Town" means the municipal corporation of the Town of Slave Lake, in the Province of Alberta.
3. Borrowing Authorization
3.1. The Town may borrow from the Royal Bank of Canada up to the principal sum of $139,433.00 (ONE HUNDRED THIRTYNINETHOUSAND FOUR HUNDRED THIRTY THREE DOLLARS) repayabie upon demand at a rate of interest per annum from time to time established by Royal Bank, not to exceed 3.45% and such interest willbe calculated daily and due payable monthly on the last day of each and every month.
3.2. Allsums borrowed under this Bylaw shall be borrowed on the general credit and security of the Town at large.
3.3. The Mayor and the Chief Administrative Of?cer are authorized for and on behalf of the Town to:
(a) apply to Royal Bank for the aforesaid loan to the Town and to arrange with Royal Bank the amount, terms and conditions of the loan and security or securities to be given to Royal Bank;
(b) execute on behalf of the Town promissory notes and other negotiable instruments or other evidence of indebtedness for the loan as Royal Bank may require as evidence of and security for all sums borrowed.
3.4. Revenue derived from the collection of municipal taxes willbe used to repay the principal borrowed and interest owing under this Bylaw.
4. Severability
4.1. Ifa court of competentjurisdiction should declare an section of subsection of this Bylaw to be invalid, that section or subsection shall be severed from the remainder of the Bylaw, and the remaining provisions of this Bylaw shall continue to be valid and enforceable.
5. Effective Date
5.1. This Bylaw shall come into fullforce and effect when it is passed.
READ A FIRST TIME THIS DAY OF 2020.
READA SECOND TIMETHIS DAY OF 2020.
READA THIRDTIMETHIS DAY OF 2020.
Signed and Passed this day of , 2020
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 14 of 72 MAYOR
CHIEF ADMINISTRATIVEOFFICER
Bylaw #15-2020 Operating Short Term Borrowing Bylaw - Roland Schmidt, Di... Page 15 of 72 TOWN OF 2 \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June?l, 2020
FROM: Kush Patel, Project Manager Date: June 08, 2020
Subject: Award of Contract- 2020 Road Maintenance Contract
PURPOSE The purpose of this report is for Council to award the contract for the 2020 Road Maintenance Program.
BACKGROUND
Sometime in mid-april 2020, Director of Finance confirmed the availability of $391,437 in BMTG (Basic Municipal Transportation Grant) fund. These funds were received in 2014 and could be used to fund a part of the project. it was also confirmed that there would be no adjustments required to the 5 year capital plan if we were to use these funds. The overall strategy was to use the available BMTG funds along with the annual operating funds for road maintenance to fix a larger portion of the roads in town. The route was further explored by identifying heavily deteriorated sections of road in town for estimate purpose and a report was presented to Council on April 30, 2020. The report requested a motion from Council to amend the 2020 capital budget and include a 2020 road maintenance project for $391 ,437 funded through BMTG.
After the presentation of the report, following motion#i60-20 was passed: “That Council direct administration to amend the 2020 Capital Budget to include a 2020 road rehabilitation project in the amount of $391,437.00 that will be funded through the use of BMTG.” DISCUSSION
In mid-april 2020, Administration visited different areas of Town with Dean (Senior Public Works Operator). The initial list of heavily deteriorated road sections was prepared along with the expected repair methodology for preliminary estimation. The administration had a plan to quickly get the proposal requests out to the contractors to get the best pricing and availability before they are committed to other projects. The initial list of sections were determined before the frost was completely out of the road subgrade and the majority of areas were covered with spring melt—offwater. This limited the ability to determine properly the extent and scope of work. The preliminary estimation included heavy contingency due to uncertainty with the ongoing pandemic.
Awarding the 2020 Road Maintenance Program Contract - Kush Patel, Projec... Page 16 of 72 Report to Council Page 2 of 3 Award of Contract- 2020 Road Maintenance Contract June 08, 2020
However a few weeks back with warm weather, a lot of subgrade movement was seen as the frost was leaving the ground. Due to that some extent & scope of work were reduced plus new areas were determined and added.
The Request for proposal for the 2020 Road Maintenance Program was prepared and posted on Alberta Purchasing Connection (APC) on May 22, 2020. The intent with the request for proposal was to get pricing proposals only to fix heavily deteriorated and failed sections of the roads within the town. The moderately deteriorated sections of the road around town were projected for inclusion based on the availability of budget after receiving the bids.
The good news is that the pricing came in too low due to lack of on handwork with the contractors and due to the current state of the economy. With that being said, we will now be able to cover a larger portion of deteriorated areas around the town to improve the overall rideability experience.
RESOURCE.IMPACTS I
We received bids from four contractors, of which two were local and two were out of town. The lowest pricing received is for $140,740 plus GST.
The approved amended budget included for this project is $391,437 which is to be completely paid out of BMTGfunds. The administration would use BMTGfunds in tandem with the allotted $100,000 for the annual road repairs. POLICY IMPLICATIONS
The road maintenance work willbe done in accordance with all TOSL policies regarding truck routes, noise bylaws, etc. COMMUNICATIONS
Before the start of maintenance work, notices willbe posted on the TOSL website to make residents aware of the increased construction traffic around different sections of the road. Proper signage willbe in place at the repair sites.
OPTIONS
Option 1: Council could award the contract as presented.
Option 2: Council could decide not to proceed with the 2020 Road Maintenance work at this time. RELATIONTO STRATEGICPLANNING,MISSION STATEMENT, OR VISIONSTATEMENT
N/A
Awarding the 2020 Road Maintenance Program Contract - Kush Patel, Projec... Page 17 of 72 Report to Council Page 3 of 3 Award of Contract- 2020 Road Maintenance Contract June 08, 2020
RECOMMENDATION TO COUNCIL
Our recommendation to Council is to make two motions as follows:
1) Award the 2020 Road Maintenance Contract to the lowest bidder (Paveit Construction Inc.) in the amount of $140,740.00 plus GST based on the best value assessment of the bids (see “attachment a"). 2) Include additional sections of roads in the maintenance program to take advantage of the pricing and available budget.
MOTION REQUESTED
MOTION:
Note: Council to make the requested motions as shown below. 1) Council directs Administration to award the 2020 Road Maintenance Contract to Paveit Construction Inc. in the amount of $140,740.00 plus GST. 2) Council directs administration to include additional sections of roads in the maintenance program to take advantage ofthe pricing and available budget.
Attachments
a) Best Value Assessment— 2020 Road Maintenance Program
Report Report Approved for Council by: Preparec?//4“At Kush Patel, Project Manager
Awarding the 2020 Road Maintenance Program Contract - Kush Patel, Projec... Page 18 of 72 o~.S:.8 “Ema _Emn_ :m:v_ Smv?mamzm
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Awarding the 2020 Road Maintenance Program Contract - Kush Patel, Projec... Page 19 of 72 TOWN OF Z \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June 9 2020
FROM: Gordon 0. Lundy DATE: June 4, 2020
Subject: Council Meetings — Public notice and streaming during a pandemic
PURPOSE The purpose of this report is to review the procedure for notifying the general public about meetings of Council during a pandemic.
BACKGROUND Pursuant to the Chief Medical Officer of Hea|th’s directive of assembly limited to a maximum number of 15 persons, the Town has been streaming our Council and Committee of Council meetings over YouTube to comply with section 197 of the Municipal Government Act requirement to hold our meetings in public both for electronic meetings and most recently meetings in person. Social distancing of at least 2 metres within the Council chambers of the participants has been adhered to. As per section 606.1 of the Municipal Government Act, administration has been advertising the meetings in advance on our website to comply with the Acts notification requirements.
DISCUSSION At some point in time the directive on limitingthe maximum number of indoor assembly will be increased. Council will be able to consider and assess in the future if it would be beneficial to continue to live stream all of the Council, Committee of the Whole and Special meetings of Council. Also when the maximum number is increased Council can assess whether a larger number can attend from the public and administration. lf social distancing is not able to be accommodated, Council could put in place a requirement to wear a mask for the public and administration in the Council Chambers if a 2 meter separation cannot be maintained.
in addition to the above, Chris Brown was requested to bring forward details about acquiring additional camera and microphone systems to more effectively stream the meetings to the general public. Chris is hoping to have the necessary information to Council for the June 16"‘or your first meeting in July.
Council Meetings - Public notice and streaming during the pandemic - Gor... Page 20 of 72 Report to Council Page 2 of 2
June 04, 2020
OPTIONS 1. Council could maintain live streaming the Council and Committee meetings to the general public over the longer term even when the Chief Medical Officer of Health directs that indoor assembly may be increased above 15 persons, or 2. Council could require the general public and administration attending Council meetings to wear masks where social distancing is not possible when indoor assembly is increased above 15 persons in compliance with the Chief Medical Officer of Health directives. RESOURCE IMPACTS
The only additional resources that would be required for option 1 would be the additional staff time to allow for the live streaming over YouTube.
POLICY IMPLICATIONS
No Policy Impacts
COMMUNICATIONSSTRATEGY Communication will be continued on our website to notify the general public about the time, date and place of live streaming of the Council meetings in compliance with the requirements of the Municipal Government Act.
RECOMMENDATIONTO COUNCIL That this report be received as information
MOTION
1. That Council receive this report as information.
Attachments N/A
Report Prepared by: Report Approved for Council by:
un , " * ministrative Officer
Council Meetings - Public notice and streaming during the pandemic - Gor... Page 21 of 72 TOWN OF Z \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June 9 2020
FROM: Gordon 0. Lundy DATE: June 5, 2020
Subject: Highway 88 Pedestrian Crossing
PURPOSE The purpose of this report is to report on the current information on this project after speaking with Ms. Paula Campbell of Alberta Transportation.
BACKGROUND On May 12, 2020 the attached report was presented to Town Council in regards to the cost of an assessment of the current geometric design and safety of the Highway 88 and Caribou Trail intersection as required by Alberta Transportation. Also attached is an email fonlvarded March 20, 2020 from Nuzhat Butt of Alberta Transportation on this matter. Town Council directed administration to clarify if a geometric design would indeed be required for the intersection.
DISCUSSION Later in May l was able to touch base with Paula Campbell who confirmed that when the request originally came fonivard her department committed to paint the crosswalk markings and put up warning signs at that time. Subsequent to this the Province put in place cutbacks to department spending and they had not proceeded with the crosswalk improvements. in addition Alberta Transportation transferred responsibility from the regional transportation office to the roadside development office in Stony Plain for the approvals of pedestrian crossings.
Also as noted by the email from Nuzhat Butt, the Town would be required to undertake the assessment of the current geometric design for the intersection by a professional engineering consultant.
In addition I have fonlvarded an email to Mike McKinney detailing the above and suggested that Town Council would be happy to meet with the Sawridge First Nation Council to further discuss this and to come up with next steps. OPTIONS 1. That Town Council meet with the Sawridge First Nation Council prior to proceeding with any engineering study, or 2. Proceed with an engineering study contracting Associated Engineering to undertake the necessary assessment.
Highway 88 Pedestrian Crossing - Gordon O. Lundy, Interim CAO Page 22 of 72 Report to Council Page 2 of 2
June 5, 2020
RESOURCE IMPACTS
No Resource Impacts
POLICY IMPLICATIONS
No Policy Impacts
COMMUNICATIONSSTRATEGY N/A
RELATION TO STRATEGIC PLANNING, MISSION STATEMENT, OR VISION STATEMENT
RECOMMENDATION TO COUNCIL That Town Council meet with the Sawridge First Nation priorto initiating an engineering study for the assessment as required by Alberta Transportation
MOTION
1. That Town Council approach the Sawridge First Nation to meet to discuss the pedestrian crossing at the intersection of Highway 88 and Caribou Trail.
Attachments 1. Copy of the report dated May 4, 2020 on the Highway 88 Pedestrian Crossing 2. Copy of the email dated March 20, 2020 received from Nuzhat Butt of Alberta Transportation‘
Report Prepared by: Report Approved for Council by:
Highway 88 Pedestrian Crossing - Gordon O. Lundy, Interim CAO Page 23 of 72 Gordon Lundz
From: Nuzhat Butt
Hi Garry,
Thank you for taking my call yesterday afternoon.
As I said during our talk that majority of the discussions on this project had been verbal communication between the department and Town of Slave Lake. It is our understanding that the Town wants to build trail approaches on east and west sides of Highway88:02 therefore a connection across the highway in the form of a pedestrian crosswalk is required.
Please note department's comments on this project:
1- The Town of Slave Lake is responsible to construct standard walking trails on both sides of the highway and connecting to the highway before a pedestrian cross walk can be allowed to be installed on Highway 88. 2- The Town will be responsible for any costs associated with the manufacturing, procurement, installation and operations (utility bills etc, if any) of the proposed crosswalk. The regular maintenance and repair and any replacement costs will also be borne by the Town.
The department requests the following to be provided in order to proceed on the project:
1- The current geometry of the Caribou Trail NW/Hwy 88 does not appear to be suitable for a pedestrian crosswalk. The Town is requested to undertake an assessment of the current geometric design and safety of the intersection by a registered engineer to see if a pedestrian crosswalk is safe to be installed on the current intersection geometry under the Highway Geometric Design Guide and what improvements are required, if any and submit to Alberta Transportation for review. 2- The department follows Transportation Association of Canada (TAC) Pedestrian Crossing Control Guide to establish the need for installing a pedestrian crosswalk and identify the type of traffic control device that would be most suitable for the location's cross section, vehicular exposure and pedestrian demand. Please submit the project design report prepared by a registered engineer as per the Pedestrian Crossing Control Guide by TAC to the department for review and approval.
Should you have any questions, please let me know.
Thank you,
Nuzhat Butt, RPP, MCIP Development and Planning Technologist Alberta Transportation Government of Alberta
Tel 780-968-4225 Cell 780-728-5083 Fax 780-963-7420
Highway 88 Pedestrian Crossing - Gordon O. Lundy, Interim CAO Page 24 of 72 TOWN OF Z \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF JUNE 9;”, 2020
FROM: Gordon 0. Lundy DATE: June 5, 2020 Interim Chief Administrative Officer
Subject: Northwest Alberta Electric Vehicle (EV) Charging Network
PURPOSE The purpose of this report is to provide correspondence received from the Town of Edson.
BACKGROUND
DISCUSSION The Town of Edson has provided a letter and information about developing a Northwest Alberta Electric Vehicle (EV) Charging Network, similar to the ones found in Southern Alberta. They are inviting the Town of Slave Lake to join their project and requesting seed funding in the amount of $30,000.00 to support the initial phase of developing a formal plan and supporting documents for grant funding that may be available.
OPTIONS n/a RESOURCE IMPACTS
The monies requested are not budgeted for in this year's budget and would have an impact on the budget forthis fiscal year. The nominal contribution is to be determined.
POLICY IMPLICATIONS
No Policy Impacts
COMMUNICATIONS STRATEGY N/A
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 25 of 72 Report to Council Page 2 of 2
May 25, 2020
RELATION TO STRATEGIC PLANNING, MISSION STATEMENT, OR VISION STATEMENT
RECOMMENDATIONTO COUNCIL Presented for Counci|’s review and information MOTION
1. That council accept this report as information.
Attachments 1.) Letter from the Town of Edson 2.) Email from Town of Edson Municipal Planning Intern 3.) Electric Vehicle Network PowerPoint
Report Prepared by: Report Approved for Council by:
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 26 of 72
605 – 50th Street P.O. Box 6300 Edson, AB T7E 1T7 www.edson.ca
TOWN OF EDSON Office of the Mayor
May 25, 2020
Mayor and Council Town of Slave Lake 10 Main Street SW, Box 1030 Slave Lake, Alberta T0G 2A0
Dear Mayors and Councils,
Re: Northwest Alberta Electric Vehicle (EV) Charging Network
The Mayor and Council for the Town of Edson endorse a regional collaborative initiative for a Northwest Alberta Electric Vehicle Charging Network. We would like to invite your municipality to join us in advocating for senior government, sector-related supports and grants for this initiative as its benefit in promoting regional long-term economic growth and tourism as well as connecting our citizens to the rest of Alberta and British Colombia.
Further, we invite those communities wanting to collaborate to contribute seed funding estimated at a shared total of $30,000 at the initial phase towards the professional completion of a formal plan and supporting documents for known grant funding. The estimated cost may be revised as we move to the next phases. If your municipality would like to be part of the core committee members to drive this initiative and contribute toward the seed funding, we would share the burden in building this seed funding to drive the project forward. We expect that this project will be almost completely funded by grants, as seen in the recent Peaks to Prairies initiative in Southern Alberta.
We would appreciate your response to indicate your support as a regional collaborator and your interest in being a core committee member by the middle of June due to the federal grant deadline of July 23, 2020. If interested, could you also provide a potential site location within your municipality.
Sincerely,
His Worship Kevin Zahara Mayor, Town of Edson CC: Brazeau County, City of Grande Prairie, Municipal District of Greenview, Municipality of Jasper, Parkland County, Town of Athabasca, Town of Barrhead, Town of Drayton Valley, Town of Fox Creek, Town of High Prairie, Town of Hinton, Town of Rocky Mountain House, Town of Slave Lake, Town of Westlock, Town of Whitecourt, Woodlands County, Yellowhead County
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 27 of 72 From: Gordon Lundy To: Executive Assistant Subject: FW: Northwest Alberta Electric Vehicle (EV) Charging Network Date: May 29, 2020 8:13:00 AM Attachments: image001.png Letter to Town of Slave Lake re REA (EV Network).pdf EV Network Committee PPT.pdf image002.png
Joanna, Attached is the information on the charging station initiative. Gordon
From: Laurie Skrynyk Sent: May 28, 2020 10:05 AM To: Gordon Lundy
Hi Gordon
This was sent to me however is addressed to Mayor and Council.
Laurie Skrynyk Director of Planning and Development
780-849-8019 Phone 780-849-2633 Fax
The information transmitted is intended only for the person(s) or entity named above and may contain confidential or privileged information. If you are not specifically authorized to receive this e-mail, please notify the sender immediately and delete it and any attachments without reading, saving, printing or forwarding.
From: Mandy Chan
Dear Laurie Skrynyk,
With the growing electric vehicle ownership in Alberta, the Northwest region of Alberta presents a
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 28 of 72 gap for electric vehicle charging stations that must be filled. To not only reduce electric vehicle users range anxiety, yet to encourage the growing segment of the tourism market by electric vehicle drivers and cross-province long-distance travel.
The Mayor and Council for the Town of Edson endorse a regional collaborative initiative for a Northwest Alberta Electric Vehicle Charging Network. We would like to invite your municipality to join us in advocating for senior government, sector-related supports and grants for this initiative as its benefit in promoting regional long-term economic growth and tourism by connecting our citizens to the rest of Alberta and British Columbia.
To show our interest in beginning this partnership with your municipality, enclosed is a letter to your municipality Mayor and Councils from Mayor Zahara. For additional information, I have attached our presentation link, report, and PowerPoint along with this email.
If you have any questions or concerns, please do not hesitate to contact us or our administration.
Attached links and file: Letter to Town of Slave Lake: Letter to Town of Slave Lake re REA (EV Network).pdf
Council Presentation Link: Edson Committee Meeting: https://youtu.be/fkzJ63o_mpo?t=1839
Reports: RFD – Northwest EV Charging Network https://edson.civicweb.net/document/35618/RFD%20- %20Northwest%20EV%20Charging%20Network.pdf? handle=6283E269FF784C4AB668FA7D4FCD28E4 RFR – Northern EV Charging Network with Attachment https://edson.civicweb.net/document/35574/RFR%20- %20Northern%20EV%20Charging%20Network.pdf? handle=A129D7270C6F4BC4BAA7DE30FD057D01
PowerPoint Presentation: EV Network Committee PPT.pdf
Yours Sincerely, Mandy Chan
If you have any questions, please email me and I will be happy to assist.
Mandy Chan, MScURP., C.E.T Municipal Planning Intern Civic Centre | PO BOX 6300 605 - 50 Street, Edson, AB T7E 1T7
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 29 of 72 Phone:780-723-4402 https://www.edson.ca/departments/planning
Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 30 of 72 Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Town of Edson Northwest Electric Vehicle Charging Network Page 31 of 72 Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Outline
• INTRODUCTION & BACKGROUND
• QUICK REVIEW
• PREVIOUS PROJECT SAMPLES
• SITE SELECTION
• WORKING GROUP STRUCTURE
• KEY TO FUNDING AND PARTNERSHIPS
Page 32 of 72 • BENEFITS
• N E X T S T E P Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Introduction & Background
Priority in placing Electric Vehicle (EV) Charging station at Edson facility Estimated cost of approximate $100,000 for a Level 3/ Direct Current Fast Charger (DCFC) station The Town reviewed other mobility options with consideration on regional
Page 33 of 72 network to enhance tourism outcome
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Quick Review: The Charging Infrastructure Page 34 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Previous Projects: Accelerate Kootenays
• Canada’s 1st community driven collaborative strategy
• 3-year, $1.89 million project partially grant funded
Page 35 of 72 • 40 Communities; 13 DC Fast Charging's; 40 Level 2’s
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Previous Projects: Peaks to Prairies
• Community-driven initiative to support EV travel to and within Southern Alberta
• Install 20 fast charging/ Level 2
Page 36 of 72 stations throughout the region
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Site Selection Page 37 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Previous Project Working Group Structure
This structure was used for the Accelerate Kootenays Project Page 38 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Proposed Working Group Structure for NW Alberta
This structure was proposed for the Northwest Electric Vehicle Charging Network. Page 39 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Key to Funding and Partnerships Page 40 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Key to Funding and Partnerships
Key to the current stage Page 41 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Key to Funding and Partnerships
Seed Funding Used for: Page 42 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Benefits on Regional Collaborations
F U N D I N G S T I M U L A T E I N C R E A S E RELATIONSHIP OPPORTUNITIES L O C A L R E G I O N A L BUILDING REDUCE SINGLE ECONOMY TOURISM F U T U R E C O M M U N I T Y CAPTURE NEW CONNECT NW P R O J E C T S IMPACT E C O N O M I C ALBERTA TO COLLABORATION Page 43 of 72 OPPORTUNITY SURROUNDING OPPORTUNITIES JURISDICTIONS Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Next Step
Request Council provide support for the initiative
Seek Council to endorse a letter to neighbour municipalities seeking partnership to gain seed and/or grant funding
Administration Initiate a technical
Page 44 of 72 working committee for the partnership Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
References
Accelerate Kootenays. (2020). Accelerate Kootenays. Retrieved from http://acceleratekootenays.ca/ Community Energy Association. (2020). NW Alberta EV Network [PowerPoint presentation] Peaks to Prairies. (2020). Electric Vehicle Travel From Peaks to Prairies. Retrieved from https://peakstoprairies.ca/ Page 45 of 72 Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Thank you!
Page 46 of 72 Any Questions? Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun... Page 47 of 72 Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Match Funding Page 48 of 72
Community Energy Association. (2020) Northwest Alberta Electric Vehicle (EV) Charging Network - Gordon O. Lun...
Implementing Funding Page 49 of 72
Community Energy Association. (2020) TOWN OF Z \ SLAVE LAKE
REPORT TO COUNCIL MEETING OF June 943020
FROM: Gordon 0. Lundy DATE: June 5, 2020
Subject: Legal and Engineering Consultants
PURPOSE Further to Town Council's verbal request, the following is a summary of the Town's long term relationship with both of these consultants. Laurie and Kush have provided myself with some of the background materials for the two consultants.
BACKGROUND
Legal Consultant Brownlee LLP has been providing legal advice to the Town for at least the past 20 years and quite possibly longer. They provide a full range of legal municipal services to their clients and is considered the premier legal municipal firm in the Province. There are other firms but most do not have the full range of services or the level of expertise within their offices of Edmonton or Calgary. A majority ofthe Town of Slave Lake legal needs typically revolve around the Municipal Government Act although regularly administration seeks advice in regards to Occupational Health & Safety, Contract and employment law and a multitude other provincial statutes. Some ofthe topics that administration has received advice from Brownlee would include the following:
Development Agreements Off-site levies & Developer contributions UtilityRight-of-Way documents Encroachment agreements Stop work orders Court directed orders Borrowing bylaws Review of contract documents Termination of contracts Enforcement and Public safety issues OH&S orders Subdivision & Development Appeals Employment Contracts Lawsuits & examinations of discovery
The list is not exhaustive but provides an overview of what specific areas we have been involved in that require us to have competent advice in. As a regular routine administration uses Brown|ee’s template documents such as encroachment agreements and utility right-of—wayagreements regularly and updates these and other documents every five years to reflect any changes in the law. In this way we do not run to the lawyer every time that we need to put in place documents of this nature. We would note that a majority of the legal costs within the development department has to deal with enforcement issues such as developments without permits, illegal uses, unsightly properties and public safety concerns.
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 50 of 72 Report to Council Page 2 of 3
May 1, 2020
Engineering Consultant
Associated Engineering has provided advice and engineering services to the Town for an extended period since 1994. They have been involved in a very signi?cant way in the development of the Town's infrastructure both underground and surface structures in all parts of our community. Attached to this report is a summary provided by Kush containing a review of our working relationship with Associated along with a review of engineering costs of our recent major infrastructure projects.
'
A DISCUSSION V t Currently the Town works with both of these consultants on an adhoc basis knowing that we are contracting a wide variety of expertise in their ?rms and notjust an individual solicitoror engineer. This offers the Town immediate options to deal with issues that may arise with any project or contractual matter. Administration is very aware of the consultant rates and does attempt to control the costs on any legal issue or engineering problem.
In regards to our legal consultant, Brownlee LLP, they have a wide range of legal disciplines withintheir firm specializing in providing advice to all areas of municipal governance. Administrationhas built up a long term relationship with Brownlee involving mutual understanding of the issues in Slave Lake. IfCouncilwishes to contract some of our legal business this could be done for our regular day to day business but retain Brownlee for the more complicated areas of the law involving the Municipal Government Act and related statutes.
Similarly with reference to Associated Engineering, the Town has built up a long term working relationship based on mutual understanding and respect. Associated is also a large firm employing several engineering disciplines which allows them to provide expertise in all ?elds. There are a number of engineering firms in Alberta that would be able to provide a similar level of service once a relationship with administration was established. A few years ago the Town contracted another engineering ?rm to work at the water treatment plant. Calvin would be able to speak incamera about some of the issues still outstanding from this project. Kush has provided a recap of our relationship with Associated and the engineering costs for some of the projects. The costs are reasonable when you consider the complexities of the projects and it may be difficultto match these with other firms. As Associated has undertaken our projects over the last 26 years they de?nitely would be an asset in providing information for our Asset Management project.
In conclusion I have worked with both of these ?rms over the last 35 years of my municipal experience and would say that administration would be hard pressed to ?nd consulting firms that would exceed the quality and professional capability of both of these consultants.
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 51 of 72 Report to Council Page 3 of 3
May 1, 2020
OPTIONS 1. Council could proceed to issue request for proposals from competent legal and engineering consultants for the next project or legal issue that may arise. 2. Council could maintain our current relationship with Brownlee LLP and Associated Engineering. RESOURCE IMPACTS
No Resource Impacts POLICY IMPLICATIONS
No Policy Impacts
RELATION TO STRATEGIC PLANNING, MISSION STATEMENT, OR VISION STATEMENT
RECOMMENDATIONTO COUNCIL Administration looks fon/vard to receiving Town Councils direction with regard to our contracting with our consulting legal and engineering consultants.
MOTION
1. That Council receive the information on our consulting legal and engineering consultants as information.
Attachments 1. Kush Patel notes dated June 4, 2020 on engineering consulting services
Report Prepared by: Report Approved for Council by:
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 52 of 72 Thursday, June 4, 2020
Notes- Consulting services
‘ TOSL and AE’s working relationshipstarted around 1993/94.
‘ Since then AE has provided various engineering consulting services to the town of slave lake to upgrade our facilities including sewage li? stations and stormwater management facilities. Roadways, sidewalks, curb and gutter, lane improvements, and traffic studies. Water Treatment Plant, Water distribution systems, fire protection systems. They have also helped in setting standards for lot grading and lot servicing.
‘ They have also provided technical support to upgrade our town’s development standard documentwhich is a technicalstandard for new developments. These are intended to provide a uniform and consistent foundationof design for those interested in developing or re-developing land within the Town of Slave Lake.
' They have also assisted us inpreparing a draft drainage master plan for the town which includes assessing the capacity of the existing stormwater drainage system in the Town and identifying upgrades required. Developed a conceptualservicing plan for future developments within the Town boundary. Reviewed ?oodplain management issues in Sawridge Creek.
' During the time of wild?res in Slave Lake, they extended their support by providing services for planning, engineering & designing, and construction of affected areas at negotiated rates. They always worked with a simple philosophy to provide better engineering support and services with complete client satisfaction.
' AE typically charges TOSL 5% to 10% lower than they charge their other clients. They charge their other clients by book rates (an industry-standard set for consulting engineering companies). Also, the way Town & AE works, by initiating a meeting for any potentialproject followed by a work plan and recommendationsallows them to minimize the overheadcharges to the Town. Overhead charges are typically significant if consulting engineering companies work with the clients directly through RFQor RFP process. Another advantage is that they have all the expertise in different disciplinesright within their offices which reduces any third party markup to nil. On average five or more discipline is involved in any project and every expertise is responsible for giving a great end product to the client. Until now all the end products handed over to us have exceptionally performed and continue to operate as designed. Another benefit is that we are the direct owners of all the technical documents, maps, plans or studies presented to us after completion.
‘ Jeff Fetter from AE has been a liaison between Associated Engineering and TOSL for 10+ years. The way our working relationship has developed, it benefited our administration and operations personnel to reach out to their fellow engineers for any technical suggestions & recommendations without any hesitation. It also pro?ted us to not get charged for every single phone call communicationmade to the engineers while maintaining a professional relationship.
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 53 of 72 Thursday, June 4, 2020
“Engineering design” typically represents I to 2 percent ofthe overall lifecycle cost ofa project, with construction accounting for approximately 6 to I8 percent ofthe cost. All the rest—8O to 93 percent of the lifetime asset cost—is accounted for by operations, annual and capital maintenance and decommissioning. Careful and cautious consideration of consulting engineering firms can lead to a signi?cant reduction in construction, and operating and maintenance costs in the ?xture.
Operations and Maintenance (0 & M)
4‘ 4 _‘\\
Construction
gineering
Lifecycle Costs
Below table shows the list of projects engineered and designed by Associated Engineering for the Town of Slave Lake. It also shows the percentage ofengineering cost incurred compared to the total project cost including construction and any other costs.
Project Engineering cost/ Project cost
Infrastructure Recovery 20 I3 to 20 I6 7.7 % Lift C Forcemain 7.8 %
Gloryland Road Rehab 6.5%
Hilltop Reservoir pipingup_grades I2 °/o Lift Station E I 1%
Sewage Lagoon upgrades 7.7%
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 54 of 72 Thursday, June 4. 2020 Suggested Guideline for rates (Consulting Engineers of Alberta)
Suggested Fee guideline recommends percentage fees (see ?gure 2 for sample fee calculation #1 below) or hourly rates for the payments to the engineering and architectural services.
Figure 1 shows the schedule of recommended percentage fees for basic services. The division is based on project cost and category of the building.
Figure 2 shows the example of percentage fee calculations for the consulting engineers suggested by CEA for illustration purpose only. The sample calculation is considering consulting services for office building.
Figure 3 shows the rate guide (industry standard hourly rates and all of which are subject to negotiation). These fall outside the scope of recommended basic services and thus fee calculation shown below. A time-based fee is often the best option in this situation. Fees may be determined as the sum of the hourly rates for each project staff member multiplied by the time staffmembers spend on the project. Note that a lot ofour projects falls out ofbasic services and consulting services paid based on hourly rates. Typically Project engineer and supervisory engineer would be applicable to our projects. Depending on the complexity ofthe project, inputs from senior management engineers may be required.
The Schedule of Recommended Percentage Fees for Basic Sewices follows‘
Drvsnon Category ol Buildmg
;°e".‘j~%g"°' 1 2 3 4 5 3 1
Fees can be negouaied as a percentage. fixed at mm; rate 0:515
5 43 7.43 5 43 9.43 10.43 1143 12 43
015 7.15 .515 9.15 1015 1115 1215
§’g‘g$_g'§3 5 75 5.75 7 75 13.75 9 75 1o 75 11 75
5 37 vs37 7 37 8 37 9 37 :0 37 n 37 ?l"2‘_“'5“30gf&‘m5.03 5.03 7.05 8.08 9.08 10.08 11 ca
4 51 5.51 5 :31 7.51 2. 51 516! 10.51 §’3"5‘_’3gg_’&;O4 .12 5 42 6 42 7.42 :342 9 42 1o 42 §’5"of";f£'§t;G413 5.15 5.15 7.13 e 13 91a 1015 §’,“5f’3‘g§'3503 95 4 95 5 95 5.95 7 95 e 55 9.95 gfo?ggéfgm 3 73 4.79 5.73 5.73 7 7e 9 73 9.73 ‘gfsglggolséoo3 75 4.56 5.66 5.56 7 55 s 55 9.55 §2"G‘5‘§gO'j§O03 5a 4 59 5,52 5 5a 7 5s 5 55 9.58
3 52 4.52 5 52 5.52 7 52 s 52 9 52 on menrsr 5300 u0o,oco 3 47 4.47 5 47 5 47 7 47 9 47 9 47 End 3l)C|VE
Figure 1: Schedule ofrecommended percentage fees for basic services
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 55 of 72 Thursday, June 4, 2020
SAMPLE FEE CALCULATION #1
CaIcuiat1on(All Amounts Listed Here are for Illustration purposes Ofll/J Amount
OverallConstructionBudget $13,300,000
Less those items not included in the Base Fee Calculation: - Landscaping (estimated only) $150,000 - On-site ut?ities and civilworks (estimated only) $750,000 - Otherelements(assume none) $0 - Total Relevant Base Fee Construction Budget 517300.000 (Overall Consuuclion Budget less items nol included in Base Fee for Architectural,Structural.Mechanicaland Electrical)
% Calculationfor total Base Fee for Project Category of Category 3 Category 3 - Onthe ?rs! $12,500,000 7.08% $385,000 - On the next $5,400,000 ($17,900,000 » 812,500,000) 6.61% $356940 - Total Base Fee (Architectural. Structural, Mechanical,Electrical) $1.241.940
Blended Fee Calculation: - Blended % Fee ($1,241,940 I $17.900,000 X 100) 6.94% - Add ComplexityVariables(zero % inthis example) 0.0% - Total Blended % Fee 6.94%
Add Fees for AdditionalServices (includes PrimeConsultants CoordinationFee): - Landscaping $25,000 - Orrsite utilitiesand civilworks $80,000 - Other elements __$ - Total AdditionalFees 5105.000
Add Fees for Specialty Services (includes Prime Consultants CoordinationFee) - Assume noneforthis example $0
Total Fee: 0 Base Fee $1,241,940 - AdditionalServices $105,000 - Specialty Services $0 - Total Fee $1$46,940
Reimbursable Expenses: - Additionalplus 10% for AdministrativeHandling Additionalat Cost + 10%
Figure 2: Example ofpercentage fee calculations
Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 56 of 72 Thursday, June 4, 2020 ConsultingEngineers Rate Guldellne 2020
industry Standard llotrrlynates 2019
PROFBSWNALSERVICES TECHNICALSERVICES CLASSIFICATIONGUIDE ThisGuidedescribesseveraldassi?ations A- SIOO Tl SIDS ofresponsibility,experience andtraining. El A 5l2E T2 51Hi Withsome Interpolation. enginering and technicalpositions withinmost consulting E2 B S148 T3 S|3S ?rmscan be categorizedto aim withthese E3 C Sl75 T4 5151 classi?cations‘meteclassi?cationssupport Ed D 52" T5 $l7Z the posioons containedin APEGA'spublished SalarySu'rvey—W/alueofProfessionalServices £5 E 5160 T6 Sl9S Guideline‘. E6 F 5305 T7 5225 workcarried out by others. Fr» S3-50 TECHNICALSERVICES T6Tedrnkian/Tedrrlologist HwFESsl°NAL SEEVKFS independentlymar-ages design functions Technician YI on projects. Supervises the 05 A- Engineering student Underclosesupervision. carries out other stairin execution at projects. Assistsin University co-onor summer student. straightforwarddutiessuchas p-epari.-ig recruitment and management ofpersonnel uncurripieted or repetitive drawing. A Meiiibei-in-training as required. Mayass uine ruleorProject maintaining drawing ?les and assisting with university graduate irctn an accredited Manager on projects. ProfessionalEngineering engineering program. ?eld survey. Littleindeperdiet-.tiudgrrlent Technologists(P.Tech.)may take iecltnkal required. Actsaccording to standardized responsibilityforprojects withintheliiiiitsor’ 8 Assistant Project Eiignear procedures. No prev‘/nus expetie nce recurred, the approved of practice. =_G.G.assignments ol limitedscope and scope Assistswith complexity.Worksuperv-sad in detail May T2Tedlnician?echnologist marketing and clientserviceson a regular basis give guidarice to members-iniraining. Underclosesupervision supports personnelin desgn and’ technicians,technologists.contractor engineering ?eld. 17 tecliiiiciaiineclinologtst or ACADdrafting.Performsclearlyde?red. employees. at; independentlyrepresents the company with straightforwardtasksActs according C dents on an ongoing basis Manages and Project Engineer to standardizedprocedures.Carries out supervises stair an a continualbasis.Manages independentlyputs out responsibb and cciriiputational sttaig ht-Iormid workusing major projects. Responsiblelot variedE (ii; assignments Wcvrltnot generally standard accept formulateand manuals and pursuing marltelupporturllues in area supervised in detail. Maygive guidan(e to l D! 1 otherEG.L1‘sbut supervision ofozherEGG’: |'3Te Figure 3: Consulting engineers rate guidelines 2020 by CEA Consulting Legal and Engineering Services - Gordon O. Lundy, Interim CAO... Page 57 of 72 Lesser Slave Watershed Council Board of Directors Meeting Minutes May 14, 2020 – Online Zoom Meeting Present at meeting: Name Sector Represented Meghan Payne Executive Director Alyssa Belanger Watershed Coordinator Todd Bailey Swan River FN (Chair) Tammy Kaleta Tourism and Recreation Rebecca King Town of Slave Lake Jule Asterisk Non-Government Organization’s Richard Simard Big Lakes County Pearl Lorentzen Member at large Jamie Bruha Alberta Environment and Parks Brian Gilroy Town of High Prairie Dean MacKenzie Oil and Gas Sector Duane Nichols Agriculture Sector Brian Rosche MD of Lesser Slave River Nicole St. Jean Forest Sector Regrets Ken Noskey/Lynn Smith Peavine Metis Settlement Roderick Willier Sucker Creek First Nation Shane Knutson Cottagers and Country Residential Board Vacancies: Commercial Fishermen, Trappers, First Nation X 3, East Prairie Metis Settlement 1. Call to order and Welcome Chair Todd Bailey Called the meeting to order at 4:30. Discussion about meeting in person in June and what precautions we would need to have in place. LSWC will wait and follow the guidance provided by AHS and determine whether we will have a face to face meeting in June with online participation options. 2. Adoption of May 14, 2020 meeting agenda May 14, 2020 meeting agenda was emailed to the board, and shown on the screen. Chair called for additions to the agenda. o Addition of 4a. Engagement session for proposed AEP Mooring Disturbance Standard for recreational docks Motion 19-28: Simard/Nichols – Motion to approve the May 14, 2020 meeting agenda as amended. CARRIED Slave Lake Watershed Council Page 58 of 72 3. Adoption of the April 9, 2020 meeting minutes The April 9, 2020 draft meeting minutes were emailed to the board prior to the meeting for review. The chair asked of there were any corrections or additions to the minutes, then asked for a motion to accept them. Motion 19-29: Rosche/Bruha – Motion to approve the April 9, 2020 draft meeting minutes as presented. CARRIED 4. Round Table from BOD SRFN is putting in a grant ask for the ADAPT federal program to complete Flood mapping for the Nation. Part of the project will include acquiring new LiDAR data. AEP staff mainly working from home at this time, with only a few staff in the offices. NSWA is going to be having their AGM online and handing basic business only. Forward Stingray radio grant thing to Jules. KOA – going to be having an online zoom AGM. Final workshop has had to be postponed until fall. REAC – new lake sediment cores have been processed and received by the lab in BC. In the midst of the appeal process for the SHHWC approval that was issued in December. Big Lakes County – has been dealing with the COVID pandemic, and then overland flooding around the county at the end of April. Many zoom meetings taking place for committees. MDLSR – Canyon creek experienced some flooding of the campground due to an ice jam on the creek. Marten Beach had some ice jam, flooding issues. MBCA and the MD have put $50,000 into a geotechnical study to be able to apply to the provincial government (Covid Stimulus program) for funds to complete a flood retaining wall in marten beach. TOHP – Brian has referred a few folks to us for potential project ideas or programs. Current CAO is retiring and they are seeking replacement. TOSL – Also looking to replace their retiring CAO. Lots of online meetings. Duane – having the first Ag Service Board for BLC on zoom. They have to discuss the beaver control policy as there are always issues there. DM – oil and gas industry is in a tuff place economically, there is federal funding (managed by the province) available for abandoned well reclamation projects. Service companies are the ones who apply for the funding with an agreement in place with the oil company that owns the facility. a. proposed AEP Mooring Disturbance Standard for recreational docks AEP is reviewing the Mooring Disturbance Standard for recreational docks. Meghan sent the engagement package out to the Board for this information and encouraged them to review the information and submit feedback. This will be a part of the regulation attached to the Public Lands Act Regulation. What this disturbance standard does, is remove the permitting process for lakefront property owners, as long as their dock falls under the approved regulation. o Outlines who can put in a dock, where you can put it (5 meters in from property line) o Removal of aquatic vegetation is currently permitted. This is key for us as a WPAC – littoral zone vegetation is important fish and wildlife habitat. Do we want a standard practice that allows every doc owner to be removing a 4 meter swath of vegetation? What will the cumulative impact on our lake be? o Slave Lake Watershed Council Page 59 of 72 Discussion about the construction of floating docks and their base that shear vegetation off. Dean called the Lands officer in Slave Lake. They said - If you want to put out a dock right now (May 2020), you need to get a TFA. Most people who have seasonal docks are not going to do that, they likely don’t even know they need a permit to a dock in. Disturbance Standard should be finished this summer; however there won’t be any enforcement at this time. Pearl is going to put together an article for the newspaper. Meghan recommended she should connect with Shane K, who has first hand experience with the regulatory process, and AEP staff, who’s contact information is in the engagement materials that were sent out. Action- LSWC directors are asked to personally submit their feedback to AEP thought the channels outlined in the engagement Package. Staff will be registering for the webinar and preparing a draft submission for the LSWC. Board will be asked to provide feedback prior to submission. 5. Treasurers report and financial updates Executive Director shared the March 15 – April 15, 20-20 treasurers report on screen with the board. AEP operational grant has not arrived yet – Staff are wrapping up the interim reporting review and they don’t anticipate any issues with getting our payments out. No date was provided. Year end is with our accountant and financial review engagement will be ready by mid-June. LSWC Board needs to make the decision to donate $1,000 to the LSFES. Motion 19-30: Asterisk/Lorentzen– Motion to accept the treasurers report and financial updates as information. CARRIED Motion 19-31: Simard/Gilroy – Motion to approve the donation of $1000 to the LSFES from the LSWC’s projects account. CARRIED 6. AGM Business NO date set at this time, but the plan is to have the AGM in High Prairie in late September. Website has board seats up for election and a link to the policies about board member roles, responsibilities and expectations from the Board governance manual. Alyssa is developing a new membership form for print, and one that is embedded in our website that utilizes the donate button top pay the $5 membership fee. Also creating a new Board of Director Nomination form that will be used for the AGM. a. BOD seats up for election & recruitment Meghan is putting together an information package for the directors to use to engage with people that they feel will be good candidates for the available board positions. It will be emailed to the Board by the end of May and can be emailed or printed. Executive Director will send a letter and information package to each of the First Nations and Metis Settlements that are not currently participating and invite them to join us at our 2020 AGM. Action: Directors will use the engagement materials prepared by Meghan to engage with individuals they know who would be a good fit for the Board seats up for election at the AGM. Slave Lake Watershed Council Page 60 of 72 b. By Law amendments If By Law amendments, including changes to board of director seats are proposed by members for discussion and vote at the AGM, they must be advertised publically for 1 month prior to the AGM. Discussion about making changes to some of the board seats and their names. The LSWC Board needs to be mindful to be inclusive, and accurately reflects the sectors that play a role in watershed management and stewardship. Board are asked to put thought into how we can best capture the following effectively and encourage participation: o Recreation and tourism - does this encompass campground and report owners and all recreation? Should this be broken down into: tourism operators & recreation? o Cottagers and country residential o Commercial fishermen and trappers have been vacant for several years? Action: Meghan will send a feedback table to the Board of Directors and they will share their thougths regarding proposed board seat amendments. Meghan will compile for review and discussion in June. 7. Project Updates & Discussion a. IWMP Meghan and Sandi are working on finalizing a workplan for a 2020/21 contract with Palliser Environmental with flexible allocation of hours up to a max of $25,000 including all deliverables. o Will be reviewed by executive prior to signing. 2020 workplan updates PESL is working on implementation report. o Soliciting feedback form implantation partners Action – Municipal directors, please talk to your CAO’s about ensuring the request for feedback gets completed by end of May. o Aim is to have report done mid june, with highlights summarized in the LSWC’s annual report. Watershed Modeling o Dependent on the allocation of Shalini time. Meghan will speak with Lisa/Jamie about requesting an allocation of her time for this. o Board will be asked for input on model run scenarios when we get to that point. o Terms of Reference for modeling work is in the LSWC Board dropbox folder. Lake Water Quality Monitoring o Has been pushed off the 2020 workplan because there is no staff capacity for field work. o Meghan communicating with Monitoring branch staff o Looking into costs to LSWC to conduct East and West basin sampling in May and September of 2021 with our own equipment and local boats. Swan River Grayling Forum o Planning for September when restrictions are lifted. o 1 day invited stakeholder forum in Slave Lake Slave Lake Watershed Council Page 61 of 72 o Invitees to include: LSWC Directors, Swan River and Driftpile First Nations, Municipalities, Fisheries Biologist, AER fish bio, ACA, AB trail net, Trout Unlimited, Oil and gas operators, forestry operators. o Facilitated day with information sharing on work done by various parties and discussion on how we can collectively move habitat improvements forward. West Prairie River Riparian Intactness and Risk assessment ($55,000 contract) o Waiting for EDF grant notification then will be initiating the project with Fiera. o Supports Big Lakes ALUS program, and our Watershed Resiliency program goals. o Myles Brown will allocate fisheries staff time to conducting some fish survey work this year if the assessment goes ahead. Implementation priority projects o Have some money allocated to on the ground implementation project that meets plan objectives and is high priority for the Board. More discussion and scoping required. o Meghan will have potential projects for consideration at the June meeting. b. Watershed Resiliency Need to do more to engage local producers. Since we have made an environmental farm plan a pre requisite folks are not as eager to engage in a project. Staff are both working to complete EFP training. Have signed up 4 producers for EFPs so far this year. Working with Big Lakes ALUS coordinator to find producers with shovel ready projects to propose to the ALUS PAC. Will be going out to do site checks and updated photos from existing projects throughout the summer. Have Riparian area garbage clean up and weed pull in the works with 4H kids who haven’t finished their community service. With proper distancing and sanitizing in place of course. c. Water quality monitoring 2019 report compete and available online. Let Meghan know if you would like a paper copy. Hard copies will be sent to funders with our annual report. First sampling was May 5 & 6th. Could not go the week prior due to overland flooding affecting many of our site access roads. Will add an additional sampling in July to make up for missing the last week in April. Metals and Dissolved metals have been added monthly at the Upper West prairie, Mid East prairie and Mid Driftpile sites and will be compared to the Sawn in the 2020 water quality summary. Fecal Coliform Source Tracking – have to reach out to see if the U of A School of Public Health lab and Graham Banting have the capacity to work with us to refine the ruminant marker (elk, deer, cattle, moose), as we have some budget left from the funds Big Lakes county provided for this work. 8. Education and communication updates (Alyssa) Slave Lake Watershed Council Page 62 of 72 Little Green Thumbs o Been in contact with 6 of the teachers since classes were cancelled. All have different plans for gardens. 2 are no longer in use since they hadn’t been planted, but plan to use them next year. 2 are using the garden to continue to engage students and teach mostly math and science. And the last 2 I’ve heard from took the smaller plants and made kits for the students to take care of plants at home. Field trips/presentations o On May 19th delivering online presentation to grade 4 class at HPE. Contacted teachers I’ve previously given presentations to about digital presentations. o Working with LSFES to create digital field trip that includes water quality tests and aquatic insect catch Outreach & Engagement o Been in contact with Parks staff about delivering programs and engagement events in area provincial parks. o We have a new display board, will be creating displays for point-duty style presentations. Topics will include: erosion/sedimentation, fishing/ fisheries management, water quality monitoring, aquatic invertebrates & more o Will be contacting private campgrounds in the area about potential outreach programs. WPAC Collective Work o Completed 1st draft of new WPAC brochure, waiting for input from E&O Committee before making changes and presenting to managers group o Unable to do field training for XStream Science due to social distancing requirements, will look at fall training instead Online (Social Media, Website, Digital Resources) o Hootsuite being used to schedule regular posts to Facebook & Twitter. o Over 300 people responded “interested” to webinar, 75 registered and after some confusion b/c of technical issues with NLC staff we had 46 participants. Working with NLC & blackboard to download the recording and put it on our YouTube channel. o Instagram updated their system, so I have been posting regularly there. o 3 videos in the works: one on the garden, one introducing staff, and one talking about erosion. o Working on Watershed Course through thinkific, 7 chapters covering history, water usage, stewardship and more 9. Wrap up and meeting adjournment Upcoming Meetings and deadlines: May 25 – Deadline for feedback for Dock regulation feedback Next Board meeting – June 11, 2020 Motion 19-32: Simard/Kaleta – Motion to adjourn the May 14, 2020 LSWC Board meeting at 7:03pm. CARRIED Slave Lake Watershed Council Page 63 of 72 Board Meeting Highlights May 23, 2020 (via Zoom) This summary is designed to keep you informed about Peace Library System (PLS) activities and Board decisions. It is distributed to member councils, library boards and the PLS Board of Directors after each Board meeting. The Board reviewed 2019 accomplishments and approved the 2019 Present: Annual Report and the 2019 Audited Financial Statements for Carolyn Kolebaba (Chair) Northern Sunrise County distribution to member councils, library boards, and school divisions. Cindy Hockley Village of Berwyn Lorrie Shelp Big Lakes County The Director provided an update on the impact of the COVID-19 Denise Joudrey Birch Hills County pandemic on Peace Library System (PLS) member libraries. Forty-one Peter Frixel Clear Hills County libraries have had staff working in the library and/or from home. PLS Ray Skrepnek MD of Fairview staff have been working behind the scenes to assist libraries, purchase Stan Golob Town of Fairview more eBooks, ramp up social media posts, and provide ordering and Lindsay Brown Town of Falher cataloguing services. A modified delivery service is now in place. Meesha Bainton Town of Fox Creek Chris Thiessen City of Grande Prairie The Board approved the revised Five-Year Capital Plan. It includes the Roxie Rutt MD of Greenview purchase of two delivery vans to take materials to member libraries Dennis Sukeroff Town of Grimshaw once Government Courier delivery to libraries is reduced. Brent Anderson Town of High Level Sandra Miller Village of Hythe The Director highlighted what had been accomplished in 2019-2020 Brad Pearson MD of Lesser Slave River with provincial library funding to serve Indigenous communities. This Sunni-Jeanne Walker Town of Manning included outreach to seven Indigenous communities through Philippa O'Mahony Town of McLennan partnerships with the County of Grande Prairie, Grimshaw, High Level, Cheryl Novak Village of Nampa and High Prairie library boards. The grant also partially funded an MD Sandra Eastman MD of Peace of Opportunity Library Board project to record elders’ stories. Elaine Manzer Town of Peace River Michelle Farris Town of Rainbow Lake Revisions were approved to the following policies: Accident & Illness Roxann Dreger Village of Rycroft Reporting, Performance Appraisals & Classifications, Policy on Policy John Moen Saddle Hills County Making, Sick Leave, Trustee and Staff Expenses, Trustee Continuing Clinton Froehlick Town of Sexsmith Education, Trustee Recognition, and Workplace Health and Safety. Joy McGregor Town of Slave Lake Raoul Johnson MD of Smoky River The Chair provided an update on the CEO recruitment process. Louisa Elaine Garrow MD of Spirit River Robison has been hired as the new Director/CEO effective August 10, Tanya Boman Town of Valleyview 2020. Linda Duplessis has postponed her retirement to the end of Anna Underwood Town of Wembley August to allow for overlap. Regrets: The Consulting Services Manager reported several changes relating to Linda Waddy County of Grande Prairie the pandemic. The Summer Reading Program has moved to a virtual Belinda Halabisky County of Northern Lights format, as has the fall Rural Libraries Conference. A virtual conference Reta Nooskey Paddle Prairie Métis Settlement will be held on October 1-2 in collaboration with Yellowhead Regional Vacant Village of Donnelly Library, Parkland Regional Library and The Alberta Library (TAL). Vacant Village of Girouxville The IT Services Manager reported that the cyber security assessment Absent: has been completed and the results were about average compared to Gena Jones Town of Beaverlodge other similar organizations. Based on the recommendations, a plan will Debbie Rose Town of High Prairie now be created to augment network security. Camille Zavisha Village of Hines Creek Brendan Powell MD of Opportunity . Quick Facts 2020 Harry Ezio Town of Spirit River Population Served: 175,246 Members: 38 municipalities & 1 Métis Settlement Member Public Libraries: 46 Contracting Schools: 50 Connecting libraries, people and resources Chair: Carolyn Kolebaba (Northern Sunrise County) through teamwork, technology and training Director: Linda Duplessis Peace Library System acknowledges Treaty 8 territory as well as the Métis Nation of Alberta. Peace Library System libraries are located on territory that provided a travelling route and home to many Indigenous peoples. Slave Lake Library Board Meeting Page 64 of 72 Slave Lake Airport Commission Meeting O_dm..” ._.>mm:am" 2.3.0: 5.3.8»? _<_o _<_o:o: uS.~S9 _<_o '1 mv .q u Slave Lake Airport Commission Meeting Page 66 of 72 Slave Lake Airport Commission Meeting Page 67 of 72 Slave Lake Airport Commission Meeting Page 68 of 72 Task List June 9, 2020 Action Item / Motion: Opened by who Due date Assigned to: / Progress / Status and when Drainage Master Plan Moved by Mayor Not Specified Assigned to Project Manager - Flood Motion #174-19 That Warman May 14, plain assesment is expected to be Administration task our contractor to update the 2019 completed in spring in 2020. Drainage Master Plan upon completion of the Obtaining background from Alberta Environment Flood Plane Hazards Associated Engineering. Assessment. Pedestrian Walkway Moved by Mayor Not Specified Assigned to Community Services Motion #221-19: Warman June 18, (Garry) - Report with engineering That Council task Administration to prepare a 2019 costs brought to Council June 9, 2020 report in regards to options and costs for a pedestrian walkway on Highway 88 and Caribou Trail NE, and to bring back to a future Council meeting Peace Officer Appointments Moved by Not Specified Assigned to Community Services Motion #281-19: Councillor Brandle (Garry) - On Hold. The Sol Gen. was That Council direct administration to proceed with August 20, 2019 implementing a pilot project involving making application, including a business case, to select municipalities with Peace have Community Peace Officer appointments Officers with enhanced authorities. expanded to include minor Criminal Code No action has taken place with the offences, investigation of non-injury collisions, onset of Covid-19 pandemic. and execution of criminal warrants. 2020 Priorities - Action Plan Moved by Not Specified Assigned to Planning and Motion #343-19 Councillor Development (Laurie) - Report is That Council direct Administration to bring back Ferguson October ready but on hold until budgeting has the 2020 Priorities - Action Plan Downtown and 15, 2019 progressed. Main Street Area Plan upon completion of budget deliberation and Strategic Planning. ATCO Franchise Fees Moved by Not Specified Assigned to Roland. Advertising and Motion #406-19: Councillor King application are complete. Have That Council for the Town of Slave Lake approve December 17, received confirmation from ATCO an increase to the franchise fee for ATCO Electric 2019 Gas June 4, 2020. Awaiting to here by 1% (from 9.4% to 10.4%) and ATCO Gas by back from ATCO Electric. 1% (from 24.5% to 25.5%) for the 2020 fiscal year. Task List June 9, 2020 Page 69 of 72 Outdoor Piano Moved by Not Specified Assigned to Community Services #026-20: Councillor (Garry). Contract was proposed to the That the Lesser Slave Lake Arts Council speak Ferguson February Slave Lake Arts Council. Waiting on with administration to locate a place to put the 4 2020 a response. piano. Task List June 9, 2020 Page 70 of 72 Completed Task List - June 9, 2020 Action Item / Motion: Opened by Due date Assigned to: / Progress / who and when Status Sponsorship of Public Lands Moved by Not Specified Assigned to Community Motion #220-19: Mayor Warman Services That Council tasks Administration to June 18, 2019 (Garry) - Policy was adapted in draft a policy regarding sponsorship of January 7 Council meeting. public lands and equipment, to be Complete brought back to a future meeting. Hotel Demolitions Moved by Not Specified Assigned to Planning and Motion #341-19 Councillor Development (Laurie) - That Council directs Administration to Ferguson Complete. proceed with the demolition of the October 15, Highway Motor Inn and the Lakeside 2019 Motor Inn and to award the demolition contract to Strike Contracting Ltd in the amount of up to $504,771 plus GST for an overall estimated project cost of $566,271 with funding to be taken from the Unrestricted Surplus, which has a balance of $1,489,807 and the demolition costs to be applied to the property tax rolls of each hotel. Airport Agreement Moved by Not Specified Assigned to CAO (Brian) - Motion #383-19: Councillor Complete That Council directs administration to Brandle enter into an agreement with the Slave Lake Airport Services Commission to provide services for the next 5 years. SLDCC Snowflakes Moved by Not Specified Motion Rescinded - Motion #387-19: Mayor Warman Completed That Council directs Administration to December 10, request the Slave Lake & District 2019 Chamber of Commerce Board and Executive to meet with our Council at a future date and time to discuss their “gift”. Task List June 9, 2020 Page 71 of 72 Wheel Loader Purchase Moved by Not Specified Assiged to Calvin. Loader Motion #400-19: Councillor Busk ordered. Complete That the Town purchase one new December 17, Wheel Loader as recommended in the 2019 Best Value Assessment Sheet. Economic Development Reserve Moved by Not Specified Assigned to Roland. Complete Motion #407-19: Mayor Warman That Council directs Administration to December 17, setup an Economic Development 2019 Reserve for the purpose of funding Economic Development in the Town of Slave Lake using the remaining budgeted 2019 funds in the amount of $117,000. Task List June 9, 2020 Page 72 of 72