METROPOLITAN BOROUGH COUNCIL

North Area Council Meeting:

Monday 23rd November 2015

Report of North Area Council Agenda Item: 10 Manager

North Area Ward Alliance Notes

1. Purpose of Report

1.1 This report apprises the North Area Council of the progress made by each Ward in relation Ward Alliance implementation.

2. Recommendation

2.1 That the North Area Council receives an update on the progress of the East, Darton West, Old Town and St Helens Ward Alliances for information purposes. Members are reminded of requirement for Ward Alliance minutes to the received by the Area Council.

3.0 Introduction

3.1 This report is set within the context of decisions made on the way the Council is structured to conduct business at Area, Ward and Neighbourhood levels (Cab21.11.2012/6), Devolved Budget arrangements (Cab16.1.2013/10.3), Officer Support (Cab13.2.2013/9) and Communities and Area Governance Documentation (Cab.8.5.2013/7.1). This report is submitted on that basis.

4.0 Ward Alliance Meetings

4.1 This report includes all notes of North Area Ward Alliances, received by the North Area Team, that were held between 8th September 2015 and the 9th September 2015. Appendices:

Darton East Ward Alliance Meeting: Appendix One Darton West Ward Alliance Meeting: Appendix Two Old Town Ward Alliance Meeting: Appendix Three St Helens Alliance Meeting: Appendix Four

The reporting into the North Area Council, of the Ward Alliance notes is in line with the approved Council protocols. The notes are for information only.

Officer Contact: Tel. No: Date: Rosie Adams 01226 773583 Sept 2015.

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Appendix One

Darton East Ward Alliance 3rd September 2015 & Staincross Village Hall – 6.00pm

Present: Councillor Roy Miller Darton East Ward Councillor Councillor Harry Spence Darton East Ward Councillor Rosie Adams North Area Team Sandra De-Donno Mapplewell & Staincross Village Hall Jonathan Senior Greenworks Barnsley Pauline Brooks Methodist Church David Oates Mapplewell Business Man Rebecca Battye North Area Team

Welcome: Rebecca Battye was welcomed to the meeting in her new role as part of the North Area Team

1. Apologies: Councillor Lesley Duerden Darton East Ward Councillor Julian Senior Greenworks Barnsley

1. Minutes of Previous Meeting These were declared as a true record by Cllr Spence and seconded by Pauline Brooks

2. Matters Arising 3.5. Application for Funding Mapplewell Bowling Club. Sandra questioned whether this application had now been processed. Rosie confirmed it had.

3. Declaration of Interest – Sandra De-Donno

4. Area Ward Plan – Updates on Actions Taken  Greenworks Environment Group, with assistance from Cllrs Harry Spence and Lesley Duerden, planted 50 trees to screen off the van yard which belongs to Roy’s Autos at Car Green Lane. David Oates in his capacity as Communication Officer for the Alliance covered the event and sent photographs on to the Chronicle.  Cloudbury Way is the next road to be done.  Howard Estate (North Gawber Site) the public footpath is being extended to the top end of the estate.  The Councillors have now had 3 meetings with developers who want to drop all the curbs in the Village – this has not been approved.  Posts will be erected on the pavement outside the Café and Hairdressers at the crossroads in the centre of Mapplewell to prevent vehicles parking on the curb.  Cleaner and Greener idea – 1 cut per footpath per year - 2 new jobs are being advertised through Forge.

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5. Application for Funding

Project Title Security Cameras Summary The group are looking at making the entry more secure when people are entering and leaving the shooting gallery and club. We want to install Security Cameras which will give us a greater security when the club is open, we shall be able to monitor external activity and also internal activity when persons are approaching the main club entry, this will also give all members a greater feeling of security. Local Priority Of the local priorities identified by the ward alliance we believe we would fit into the priority as listed Crime and Safety.

Project Priority By having security cameras fitted to the entrance hall of the shooting gallery also external that will cover any blind spots, they believe that having cameras installed will encourage new members and also protect existing members who are elderly and vulnerable, in doing this they might also fit with the criteria set out by the ward of health and wellbeing, this would also have some impact not just physically but mentally reducing the isolation of the elderly who may have an interest in joining the club. Funding Required £1000.00 Action Declined by members

Project Title Easy P.C. Group Summary Learners are given the change to bring into the class their own tablets, laptops and other devices to use the Village Hall WiFi to learn how to use their equipment more confident. If they do not have their own equipment then they will use the Hall’s. The Tutor who will take the sessions has worked within the Hall before and proved a great success with the learners. Local Priority To be the ears and voice of the Community we serve Project Priority Many people have laptops and tablets at home that they cannot use, that are tucked away in cupboards collecting dust. This course will enable learners to dust them off and bring them to the course to learn how to use them. They will be able to practise what they learn in class at home and therefore continue learning during the week and not just in session time. Funding Required £700.00 Action Agreed by members

Project Title: Activity Day @ Dearne Valley, Kingswood Summary: Offering Youth Club Members from the Methodist Church the opportunity for challenging outdoor/indoor activities under the supervision of Kingswood Residential Staff. To work together as a team and encourage each other to try activities (not usually available) that are exciting and enjoyable. Local Priority: Respect for their area and other people Project Priority: Working together as a team to encourage and support everyone. To accept each other whatever their skills. Funding Required: £220.80 Action: Agreed by members

6. Finances Rebecca tabled a finance sheet (attached).

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7. ‘Celebration’ Gala The Celebration Gala will take place on Sunday 13th September at the Village Hall from 12 Noon until 4.00pm. This is a joint initiative between the Darton East Ward Alliance and the Village Hall. Attractions booked for the day include: 29 Stalls (information and sales) Demonstrations – North Gawber Choir, Wendy Charles School of Dance, Library Storytime, Tai-chi Demonstration, Children’s Disco Children’s Funfair Rides, Inflatable Slide, Ice-cream Van, Motorbikes, Fire Engine, Penalty Shootout, Face Painter All facilities within the Hall will be open including Library, Café, Rifle Club, Nursery, Computer Suite. Marketing includes Coloured A3 Posters + 2’x6’ Banners, + Large Coloured Chronicle Advert Gala Budget – the cost of the Gala is £1,301.07 which is being funded from the Darton East Ward Alliance Devolved Budget.

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Darton East Ward Alliance 8th October 2015 Mapplewell & Staincross Village Hall – 6.00pm

Present: Councillor Roy Miller Darton East Ward Councillor Councillor Harry Spence Darton East Ward Councillor Councillor Lesley Duerden Darton East Ward Councillor Sandra De-Donno (part mtg) Mapplewell & Staincross Village Hall Jonathan Senior Greenworks Barnsley Julian Senior Greenworks Barnsley David Oates Mapplewell Business Man Rebecca Battye North Area Team

1. Apologies: Dave Alton, Greenspace so Liam Powell attending instead

Invited Guest: Gill Booth, Tidy Team, Forge Partnership Martyn Hall, Tidy Team, Forge Partnership David Andy, Citizens Advice Project

8. Minutes of Previous Meeting These were declared as a true record by Cllr Spence and seconded by David Oates

9. Matters Arising - None

10. Declaration of Interest – None

11. Presentations – Cllr Miller asked both groups that if funds are available to pay room hire that this be paid to the venues concerned.

 David Andy – Citizens Advice – Anti Poverty Work – (If you require a copy of this 10 page presentation please let me know by email)  Gill Booth and Martyn Hall gave a verbal presentation on the ‘Clean & Green Project’  Forge won funding money to encourage volunteers to clean up the area  Encourage schools and other groups  Based in Hoyland but will recruit locally in areas  All waste materials collected will be recycled i.e. plastics, compost, waste disposal and metals etc.  Staff have been recruited and will be in positions mid-November  Staff will liaise with Greenspace and Greenworks on how the groups can work together  The project will be able to provide the bigger equipment necessary to support the two groups.

12. Area Ward Plan – Updates on Actions Taken  Cllr Miller, Cllr Spence and Cllr Duerden all wanted to minute their thanks to the Village Hall Team for the excellent work done to make the Gala such a 5

success on Sunday 13th September. They also wanted to express thanks to the Mayor and Mayoress for being good sports on the day and to David Oates for taking the photographs of the event. Thanks also went to Greenworks who took charge of the inflatable slide which was very popular on the day. Around 500/600 people attended on the day which was helped by bright sunny weather for the time of year.  The Christmas Light turn on will be on Friday 4th December outside the Police House. The tree will be erected by Greenspace and Cllr Spence. The local schools have been invited to sing Carols, Fosters Bakery provide cakes.  Saturday 10th October Greenspace will be litter-picking at Ibbotson Park. Baugh Green and Darton Scouts will be helping along with Cllr Miller.  The bridge at Darton has been operated by a 3 way traffic light for the past 3½ weeks whilst the Gas Board carried out work this should now be complete.  Sackup Lane was recently tarmacked but Water turned the water pressure up to get a better pressure to the houses at the top. This has caused the joints on the pipes to keep blowing and therefore Yorkshire Water has to keep digging the road up.  Cllr Miller will progress benches project.  House Building on North Gawber Site. Cllr Miller informed the meeting that there had been some unrest amongst the residents on Carr Green Lane where the exit road was going to be positioned but this was going to be the case where ever it was put.. Cllrs met with the Developers to get as much benefit for the Community as possible, this includes:- benches in front of café on crossroads at four-lane ends , a new school classroom, new cycle racks, footpath onto Spark Lane making easier access into Village, Swallowhill Road widened. A total of 340 houses were applied for, 178 have been passed in the first phase.  2 fracking licenses have been granted by the government for in Elsecar and Hoyland. Fracking involves drilling down 2 miles which is deeper than the coal mines. As yet no application to frack has been received.

13. Application for Funding

Project Title Christmas Lights on Station Road – Voice for Darton Summary Last year with the help of grant funding 6 new Christmas motifs and 6 commando sockets were installed by BMBC. This year they would like to extend the lights onto Station Road to give the same Christmas feel to the shops and houses from the bridge to Birkinshaws. This is a one-off cost as the group will fundraise to pay for the lights to be erected in subsequent years. Local Priority Economic Wellbeing of the Ward How does your project meet this priority? By providing an attractive festive environment we hope to encourage effective community and business relations to stimulate local trade during the Christmas Period. Our annual Christmas event on 3rd December supports local and cottage businesses to ensure celebration of Christmas for young and old. The lights on Station Road would continue the festive environment beyond the Church Street shops to those up Station Road Funding Required £1815 Action This application will be reviewed again in the future.

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Project Title Mapplewell Singers Summary To increase interest in choir singing Local Priority To be the eyes and ears of the Community How does your project meet this priority? 1. The project is ongoing 2. Encourage skills 3. Increase Community spirit 4. Provide Entertainment (e.g. Over 55’s, O.A.P. Meetings) Funding Required £1,000 Action Awarded £750 (cannot pay wages to pianist) + Condition of a free concert to be held at the Village Hall

14. Finances Rebecca tabled a finance sheet (attached). Cllr Miller requested David Oates to leave the meeting at this stage and proposed to the meeting that since David was a Businessman who always turned out for Ward Alliance events and willingly gave his professional time to take photographs and produce an excellent timeline of events following the Alliances achievements to make a gift to David of £2,000 from the devolved budget towards his expenditure. This was agreed by all members

15. Any other Business  Cllr Spence along with Greenworks went into Wellgate School where they met the Headteacher to build some raised beds for planting. David accompanied the group to photograph the project from beginning to end. 3 Children were chosen to appear in photographs and full permission has been sought for the children to appear in any publicity.  Cllr Spence suggested that because the Darton East Ward were engaging in more events that a banner should be designed for this Ward Alliance and asked Sandra if she thought this might be something the Art Group might like to design. Sandra will ask the group.  Darton East Ward Alliance logo is ‘Can Do – Will Do’.  A letter was read out to the meeting from Mr John Race – Cllr Miller will respond to this correspondence.

16. Date and Time of Next Meeting 6.00pm – Thursday 12th November - Mapplewell & Staincross Village Hall

Apologies to next meeting :- Sandra De-Donno

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17. Any other Business  Rosie reminded the Councillors that it was time to order spring bulbs and the Xmas Tree. They ordered 1000 bulbs for Greenspace and Cllr Spence ordered Daffodils and Crocuses.  The 3 Community Benches are on-going. Councillors are checking with Greenspace.  The sign to be designed by the Village Hall Art Group is being put on hold for the time being.

18. Date and Time of Next Meeting 6.00pm – Thursday 8th October – Mapplewell & Staincross Village Hall

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Appendix Two

Darton West Ward Alliance Notes of Meeting 12th October 2015. 5.00pm at the Darton Centre.

Attendees: Cllr Alice Cave (Chair), Cllr Linda Burgess, Carol Gamwell, Mary Elliott, Lesley Warden, Jason Gardner, Richard Haigh.

North Area Team Rebecca Battye Community Support Officer. Darton College Learners Page Braithwaite, Connor Swift.

1 Welcome and Apologies.

Cllr Cave welcomed all members and visitors to the meeting. Apologies received from Cllr Sharon Howard and Dominic McCall.

2 Notes of the meeting 7th September 2015.

These were agreed as a true record and action points discussed.

Action Points a. Carol Gamwell, Cllr Burgess to meet with Sue Hardy and other school members to finalise Christmas Arrangements at Barugh Green School and report back to Group. b.Carol Gamwell, Cllr Burgess to meet with Eddie Riby to discuss Barugh Green Christmas illuminations. c. Jason Gardner to follow up meeting with Darton Bowling Club. d.Rebecca Battye to follow up discussions with Yorkshire Ambulance Service re, location for Defibrillator. e. Cllr Burgess to meet with Dominic McCall to look at Ward Alliance Safety Leaflet costs and design.

3 WAF Update 3.1 Barugh Scouts were not available to disuss a community project 3.2 Rebecca Battye presented funding and spending accounts to the Group 3.3 Ward Alliance Funding Application A sum of £662.16 was agreed to fund Kit for Kexborough Apaches Football Team Action Point Cllr Burgess, Lesley Warden and Rebecca Battye to meet with Apaches to agree conditions to the funding.

4 PriorityAction Plans 2015/16

The 5 Priority action plans were discussed and updated.. The group discussed exploring a Google and Gmail Account format for the sharing and updating of the action plan.

Action Points a. Jason Gardner to arrange for the Group to have some I.T Training re Google + at Darton College b. Rebecca Battye to add a tick box on Neighbourhood Network form to enable photographs from groups to be used for publicity purposes.

9 c.Carol Gamwell to speak with Sue Hardy to see if Barugh Green School would like to be included on the Network d.Mary Elliott to contact Kexborough and Darton Primaries to see if Schools would like to be added to Network e. Cllr Burgess/Richard Haigh to contact Gawber School to see if School would like to be added to Network f. Cllr Cave to meet with Jason Gardner Mary Elliott and Ann Plant to discuss RVS issues

5 North Area Council Green and Clean Project ( Forge Team)

The Project team were unable to attend so there are to be invited to a later meeting

6 North Area Council Celebration Event –update to be given at next meeting 7 North Area Council magazine – update to be given at next meeting 8.North Area Council projects in Darton West Ward - further updates at next meeting

9 AOB

Jason Gardner reminded group of Bulb Planting Thursday 15th October at Darton College Richard Haigh alerted group of bulb planting at Gawber Redbrook Road/Beever Lane Saturday 24th October 10.30 am Lesley Warden alerted group of Litter Pick at Barugh Green Saturday 17th 10.00am

Date and Time of Next Meeting

Monday 16th November 2015 Venue Darton College

Time 4.00pm until 5.00pm IT Training

Ward Alliance Meeting 5.00pm until 7.00pm. Venue Darton College.

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Appendix Three Old Town Ward Alliance Minutes Wednesday 14th October 2015 Present Cllr Liz Grundy – BMBC Rep: Lee Swift Community Reps: John Love Malcolm Wood – Garry Swift – Zbigniew Zaremba – Michelle Cooper Apologies Cllr Phil Davies – Cllr Anita Cherryholme – Sheila Lowe – Annabel Watson – Kirsty Summer field – Bill Gaunt – Dorothy Hayes – Jane Barry Presentation from DIAL/CAB Sharon Brown CEO of DIAL Barnsley gave a short presentation on the work they have been commissioned to deliver in the North Area - Old Town Darton East Darton West and St Helens (see attached presentation) Minutes from last meeting were accepted as a true copy

Matters Arising  Hanging Baskets (JL) – Old Town Residents Ass. Have agreed to support this project if it runs again next year.  ASDA Footpaths (MW) – Questions about exactly which area this work is to cover as some is Public Right of Way other parts are privately owned. More information will follow once a decision has been made.  Hartington Drive Area (MW) – Concerns were raised about a play park in this area and it was confirmed that no play park would be built until a consultation was completed and funds were found.  ASDA Litter Pick – 29th October at 10am – Meeting in ASDA Car Park near the Bottle Bank. Lee Swift has posters – If anyone interested please contact Liz.  Community Christmas Trees – There will be 4/5 trees going up in our area. Events around to the tree to be confirmed soon.  Young People in our area (LS)– according to the 2011 census there are 13189 people in our ward. And 24.7% of these are children giving us approximately 3300 children and young people in our area.  Neighbour Hood Watch – No uptake currently.

OTWA Ward Plan /Review (LS) – Lee added Dog Fouling to the plan. Member thought this was becoming more of an issue and asked if this could be taken up by Kingdom again. ACTION LIZ GRUNDY.

Clean and Green Forge Community Partnership were unable to make tonight’s meeting we will invite them to a different meeting. ACTION LEE SWIFT 11

Love where you Live Update Through the summer there has been many volunteering opportunities. All around our Ward there has been a massive amount of volunteer hours completed. Ad Astra had 25 children young people parents and grandparents planting bulbs this past weekend. Wilthorpe Park has had several volunteers cleaning pruning and planting over the summer period and this will continue with its Saturday Club. If anyone requires any help with any environmental projects please get in touch with Lee. All members were reminded to pass on any success stories of volunteers working in our community. MW asked why Honeywell did not get any bulbs – We will check if there are any additional bulbs available. ACTION LEE SWIFT

Reports from each district  Honeywell – GS discussed the increased amount of illegal parking in the area and even though this has come to light in the PACT Meetings no actions appear to have been taken. Canal Street area has quite a few issues due to noise coming from MacDonald’s, which is now open 24/7. Liz will speak to Julie Mitchell and make some enquiries. ACTION LIZ GRUNDY

WAF Applications  Current funds available £6551.38  One application received. This was discussed and deferred to the next meeting.  Paper based copy required for MW – ACTION LEE SWIFT

Forth-Coming Events  North Area Council Celebration Event – places are now full  Attending are Jane Barry – John Love – Bill Gaunt – Annabell Watson – Dorothy Hayes  A short presentation about the work we do as a Ward Alliance is required on the night.

Any Other Business  (MW) – Meetings – Running Times and Rolling Chair – After some discussion the group agreed to recommended that the meeting should try to finish by 8.30pm. All presentations take no longer than 15minutes. We go back to a rolling Chair (this would need confirming at our next meeting as we only had one elected member present.

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 Friends of the Fleets – This group has requested a copy of the Ward Alliance Minutes. After some discussion it was agreed that there are several members on both the Ward Alliance and the Fleets group so they could feed back any relevant information the group required. This to be discussed at our next meeting.

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Appendix Four St. Helen’s Ward Alliance Minutes of Meeting Thursday 08th October 2015 at 5:30pm Present: Cllr. Jenny Platts (Chair); Cllr. Sarah Tattersall; Kathy Bostwick; Madge Busby; Ruth and David Gammon; Lee Swift By invitation: Peter Goodlad; Neil Spencer Apologies: Cllr. Dave Leech; Clyde Black; Freda Stenton Matters arising: The minutes of the previous meeting were adopted. Forge Community Partnership: Neil Spencer gave a presentation on the aims and ambitions of the Forge Partnership. The North Area Council has awarded them the Clean and Green contract initially for one year with an option for a further year. Priorities are to be established across the four Wards. Lucy Cheetham of Yorkshire Housing has requested a proposal for a New Lodge Allotments project for consideration and the Ward Alliance were in agreement with this project going forward in the October half-term holidays. Lee S will liaise with the Ward Alliance for future priorities and ideas for projects in conjunction with the Clean and Green project. They will communicate with the Alliance via email through the secretary. Funding Applications: Pete Goodlad requested funding for the community Bonfire that Athersley Rec provides in respect of £1000 towards the fireworks display. This was approved and formal confirmation by email is to be sent to him. Memory Tree: Madge B has spoken with Debbie Marsh in respect of the proposal to erect a Memory Tree in the church’s Peace Garden. The Arboricultural Officer will meet with Madge and Debbie at the church to consider positioning and type of tree. Funding will be available from the Devolved Budget. Ward Plan: Responses from the Gala have been considered and appropriate letters of thanks sent to the participants. The secretary is to prepare a draft letter (personalised) to send to those who live in our Ward to ask if they wish to complete an application form if they have an expression of interest to join the Alliance. Forthcoming Events: Madge B is to prepare a 5 minute presentation for the North Area Council Celebration, outlining the Ward Plan and ambitions/aspirations of the Alliance. An Open Day is to be held at the Town Hall on Saturday 5th December between noon and 4pm. This will be advertised nearer the date. Awards Night: a sub group is to meet to identify categories. The meeting will be at Cllr. Platts between 10am and noon on Thursday 15th October. Cllr. Tattersall will be unable to attend. St. Helen’s WA Logo: The logo has been formally approved. We will contact previous and future successful funding applicants asking them to include our logo recognising support from our Ward Alliance. 14

Treasurer’s Report: Clyde B was unable to attend. He is experiencing difficulties setting up the Coop Bank account and he and Ruth G are to discuss. Secretary’s Report: Various photographs from Kim Leigh were passed to Lee S. An interim progress report from Lorraine Headen of Athersley Cares had been received. Next Meeting: 12th November 2015 at 5:30pm. Our meeting closed at 7pm.

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