Appeal E-Mail: [email protected]

150 route de Ferney, P.O. Box 2100 1211 Geneva 2, Switzerland

Tel: 41 22 791 6033 Fax: 41 22 791 6506 Appeal E-mail: [email protected]

Coordinating Office Bangladesh

Relief to Cyclone Sidr affected populations - ASBD72

Appeal Target: US$ 2,495,231

Geneva, 21 December 2007

Dear Colleagues,

Hurricane “SIDR” hit the southern coast of Bangladesh on 15 th November 2007 leaving behind a trail of devastation. The most severely affected districts include Satkhira, Khulna,Bagerhat, Narail, Gopalganj, Jessore, Borguna, Patuakhali, Perojpur, Jhalakati, Barisal, Bhola, Luxmipur, Noakhali, Feni, Chittagong and Cox’s Bazer. The cathegory-5 hurricane on scale 5 made landfall on the Khulna and Barisal coasts with winds of 220 to 240 km an hour. The full extent of the destruction and loss of life is not yet known. However, the cyclone caused extensive damage to crops, houses, school buildings, roads, ripping trees up and disrupting electricity and telecommunication systems and destroyed the water sources and water supplies in the area. A complicating factor is the level of saline and poison of the ground water and the water sources. This has been a problem for a long time, but is escalated by the current disaster. The official death toll is now 3-4000 people and the numbers are still rising. Hundreds of people, especially those living in the coastal areas were evacuated to safer places including near by cyclone shelters. There is an immediate need for dry foods, clean drinking water, blankets and assistance to the affected women and men, boys and girls. 1,5 million people are currently living in shelters and there is an immediate danger of water borne diseases and epidemics. This appeal caters for the crisis and recovery phases, and includes mainly relief distribution of food and non food items as well as mobile clinic support. This appeal will covers a six month period, ending on the 30th of June 2008. A revision of this appeal is expected early in the year, to include rehabilitation and post crisis interventions.

Name of ACT member/partner: • Christian Community Development of Bangladesh (CCDB) • Christian Aid (CA) • The Church of Bangladesh Social Development Programme (CBSDP) • DanChurchAid(DCA)

• KOINONIA ACT is a global alliance of churches and related agencies working to save lives and support • Lutheran Health Care Bangladesh (LHCB) communities in emergencies worldwide. • SHED Board The ACT Coordinating Office is based with the World Council of Churches (WCC) and The Lutheran World Federation (LWF) in Switzerland.

ACT Appeal ASBD72 2 Project Completion Date: CCDB Christian Aid DCA KOINONIA LHCB SHED 15 March 08 31 January 08 31 March 08 15 March 08 30 June 08 31 June 08

Reporting schedule: CCDB Christian DCA KOINONIA LHCB SHED Reports due ACT CO Aid Interim narrative & financial n/a n/a n/a n/a n/a n/a Final narrative & financial 15 May 08 31 March 08 31 May 08 15 May 08 31 August 08 31 August 08 Audit 15 June 08 30 April 08 30 June 08 15 June 08 30 September 08 31 September 08

Summary of Appeal Targets, Pledges/Contributions Received and Balance Requested (USD): CCDB Christian DCA KOINONIA LHCB SHED Total Target Aid US$ Appeal Targets 527,929 415,144 977,926 194,988 41,636 337,607 2,495,231 Less: Pledges/Contr Recd 0 0 0 0 0 0 0 Balance Requested from 527,929 415,144 977,926 194,988 41,636 337,607 2,495,231 ACT Alliance

Please kindly send your contributions to either of the following ACT bank accounts:

US dollar Account Number - 240-432629.60A IBAN No: CH46 0024 0240 4326 2960A

Euro Euro Bank Account Number - 240-432629.50Z IBAN No: CH84 0024 0240 4326 2950Z

Account Name: ACT - Action by Churches Together UBS AG 8, rue du Rhône P.O. Box 2600 1211 Geneva 4, SWITZERLAND Swift address: UBSWCHZH80A

Please also inform the Finance Officer Jessie Kgoroeadira ([email protected]) and the Programme Officer Michelle Yonetani ([email protected]) of all pledges/contributions and transfers, including funds sent direct to the implementers, now that the Pledge Form is no longer attached to the Appeal.

We would appreciate being informed of any intent to submit applications for EU, USAID and/or other back donor funding and the subsequent results. We thank you in advance for your kind cooperation.

For further information please contact: Director, John Nduna (phone +41 22 791 6033 or mobile phone + 41 79 203 6055) or ACT Program Officer, Michelle Yonetani (phone +41 22 791 60 35 or mobile +41 79 285 29 16) ACT Web Site address: http://www.act-intl.org

John Nduna Director, ACT Co-ordinating Office ACT Appeal ASBD72 3

DESCRIPTION of the EMERGENCY SITUATION

Background

There is an immediate need for dry foods, clean drinking water, blankets and assistance to the affected women and men, boys and girls. 1,5 million people are currently living in shelters and there is an immediate danger of water borne diseases and epidemics.

Christian Community Development of Bangladesh (CCDB)

I. REQUESTING ACT MEMBER INFORMATION

Christian Community Development of Bangladesh (CCDB)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

Christian Community Development of Bangladesh (CCDB) is presently the designated Bangladesh ACT Emergency Lead Agency and since 1986 has been working in calamity prone area providing services and developing volunteer organizations and adequate capacities and preparedness both at the organizational and community levels are essential. Over the years CCDB contributed much to enhancing the capacities of it’s staff, small local organizations and the reference communities are found to be appropriate for the community level disaster preparedness training courses.

III. DESCRIPTION OF THE EMERGENCY SITUATION

On November 15, Bangladesh has witnessed the worst ever nightmare in the recent history when the hurricane “Sidr” hit the coastal belt in the southern part of the country. The Cyclone left behind a trail of devastation. With 74 km of radius the speed of the storm was in a range between 220 km to 240 km. Strong wind lashed on the coastal zones and uprooted trees, standing crops in the fields and ripped off the roots of houses. The death toll might cross a staggering number of 10000. It is reported that the cyclone caused extensive damage to houses, crops, school buildings, roads, trees, disrupted communication system. The pure drinking water sources have been damaged. People are ACT Appeal ASBD72 4 in real need of safe drinking water. Most of the affected people are now passing their days under open sky.

According to the latest reports out of 64 districts, as many as 30 have been severely affected. About 1700 unions of 200 upazillas have been affected. Some districts like Barguna, Potuakhali, Bagherhat, Khulna, Pirojpur are the hard hit areas. According to CDMP’s report on the 20 th November a total of 2,837 people are recorded dead and the number might across a staggering 10000. A total of 5,488,216 people from 1322824 families are affected by the cyclone. Crops in 1,419,683 acres of land have been damaged partially or totally. Standing crops on vast track of land, winter vegetables, shrimp farms, cattle and poultry birds have been damaged beyond imagination. The cyclone also destroyed more than 1,123,553 houses. Bodies are hanging from the trees and people are still trapped under the collapsed houses.

People in costal areas are facing acute crisis of safe drinking water resulting in outbreak of diarrhea, which has started to claim lives. There are some inaccessible areas where relief agencies couldn’t reach yet. Some affected areas had clean water even after the cyclone but that was also contaminated in the last few days. Ponds are now filled with debris washed in from the land. This has caused most of the fish in the ponds to die, making the water unfit for any kind of use. The line of helpless people seeking food, shelter, clothing and other daily necessities could be seen from the sea. Hundreds of people standing in a long line. They have been waiting hours to receive a glimpse of hope from government and non-government agencies.

In response to the immediate needs of the cyclone victims two teams from CCDB already left for Bagerhat, Khulna and Barguna districts with emergency relief supplies. The emergency relief assistance included: distribution of food, clothing and temporary shelters about 10,000 families with the support of Christian Aid and HEKS. The team also assessed the overall situation of different severely affected areas.

The initial assessment reports indicate people’s suffering will continue for quite some time. They will need adequate support throughout the crisis period and also assistance to rebuild their lives. And the real challenge ahead of us is to bring them back into the normal lives as they have nothing left to start a new beginning alone.

Need Assessment According to immediate need assessment done by CCDB from both primary and secondary information approximately 4.7 million people are affected by cyclone in the districts like Bagherhat, Borguna, Patuakhali, Khulna, Gopalgonj, Barisal and Pirojpur. Most of them are the poorest of the poor who are in real need of need of life and livelihoods saving relief assistance. The period for immediate relief assistance should be a minimum of 2-3 months, extended relief might be necessary for some of the worst affected areas, however rehabilitation and reconstruction efforts should start after.

Primary Assessment indicates that Food, shelter and cash represent the highest areas for assistance. Sanitation and drinking water assistance is badly needed. As reported children are suffering from diarrhea in many areas, medicine and medical is also needed.

Assessment Methodology The CCDB assessment team consisted of 12 members from both project and central offices. The team was divided into two teams that visited severely affected upazilla of Bagherhat, Patuakhali, Barguna, Khulna, Gopalgionj and Barisal districts. The assessment has been carried out from 17 to 25 of November. The assessment was based on:

ACT Appeal ASBD72 5 • Basic data & damage data from GOB, division, district, upazila administrations local government authorities and also from secondary sources like Disaster Management Information Centre (DMIC), BBS, WFP, UNDP and UNICEF. • Situation and assessment reports from NGO’s. • Individual interviews and consultation with government officials, NGO personnel, local government representatives, community leaders and affected family members. • Household interviews • FGD with communities.

Damage Assessment

Food Security More than 1.6 million acres of cropland is reported damaged. Basically rice cultivation during Amon season, a single harvest during this season. Many of the crops are nearly or ready for harvest. Food stocks have been lost due to heavy damage to housing. Large number of cattle, buffalos, goats and poultry died and Govt. estimates confirms death of 3, 82,000 livestock animals. Many animals are still floating in the rivers. In coastal areas fish are a key source of food and animal protein. But fish production from household ponds and shrimp fisheries is also likely to decline, as many ponds and shrimp cultivation areas were badly damaged and littered with storm wreckage and debris. Food prices in the affected areas have already gone up due to unavailability of sufficient food.

Shelter and Non-Food Items According to government of Bangladesh the total number of houses damaged is nearly 1.2 million where 30% of the houses are fully damaged and 70% partially damaged. Approximately 697,400 houses were fully damaged within the five most affected districts which include Bagherhat, Borguna, Potuakhali, Jhalakathi, Barisal and Pirojpur. In many affected upazillas we hardly found any thatched-roof homes not being damaged by cyclone. In addition to damaged structures, essential household items including bedding, clothing, blankets, tables etc have been damaged, destroyed or lost.

Water & Sanitation Damage to sanitation facilities and infrastructure is huge in the sense that 70% of the facilities are destroyed. The affected people are sufferings from Diarrhea and other water brone diseases. Water sources have been contaminated by saline and debris. . Response

The government immediately sanctioned Tk.95, 000,000 GR cash, 3000 MT of GR rice, 3000 packets of food items and family kits have been allocated for the affected people of 11 districts. 732 medical teams are working at several worst affected areas. Bangladesh Army, Navy and Air force people are already engaged in relief distribution, restoration of communication and also bringing normalcy in the affected areas. The caretaker government also welcomed all sorts of foreign assistance from any outside government. Different countries all over the world have responded very quickly to this cause. Many national, international & donor organizations have working very hard to bring new lights into the lives of the people.

CCDB’s initiatives: CCDB’s Emergency Response & Monitoring Team is already in operation. The team has done it’s primary assessment and about to distribute it’s first phase of relief operation with the support of HEKS, ACT international (RRF) and Christian Aid –UK.

Locations of the Proposed Response Program :

ACT Appeal ASBD72 6 The proposed program will be implemented in 18 unions under two upazillas namely Morelganj and Mogla of Bagerhat district.

District Upazila Union Bagherhat Morelgonj Kaulia Chingoirkhali Bunbunia Morelgonj Hogolbania Nishanbari

Mongla Chandpai Mongla Paurashava Soniatala Chilla Mithakhali Burirdanga Sundaban

Dacob Laudop Kailshgonj Banishanta Bajua Dakob

IV. TARGETED BENEFICIARIES

The major aim of the program is to provide early recovery assistance to 5000 cyclone affected households . This translates into approximately 25000 people . The intended target group would invariably comprise with people who are affected most.

Beneficiary Selection Criteria:

• Families which are headed by woman (Widow/ Separated / Divorced), physically differentiable or elderly person. • Severely affected by cyclone & lost everything. • Whose house is completely damaged

Number of Target beneficiaries Number of Targeted beneficiaries according to proposed activities are 2500 families, which have an average of 5 members per family.

V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Overall Goals: • To ensure that SIDR affected ACT Appeal targeted 56,638 vulnerable families/individuals have received designated food/NFI , agriculture, shelter, watsan and livelihood inputs as a platform to return to normal life ACT Appeal ASBD72 7 • To ensure that ACT Code of Conduct, gender and protection issues are mainstreamed in all sub project

Overall Objective: To support the cyclone affected people for early recovery and reduce vulnerability.

Specific Objectives • To assist vulnerable families with emergency food supplies; • To provide temporary shelter assistance; • To provide clothing support; • To create immediate job opportunity for the affected people.

Food Support The food assistance component is looked upon as a basic need of the cyclone victims. With no resources available and everything lost it is really difficult for the affected people to feed their families. Crops have been damaged and they even don’t have enough money feed their family members. Therefore CCDB will provide a food package of rice, pulses, salt and edible oil which could feed a standard family up to 15 days.

Proposed Food Package

Serial Particulars Amount 1. Rice 30 kg 2. Pulses 6 kg 3. Salt 2 kg 4. Edible Oil 2 liters

Clothing assistance CCDB will provide sharee, lungi, and children garments to the affected families because they are not in a position to even feed themselves so they can’t afford to buy clothes for them. Therefore CCDB will provide clothing support among 2500 families. It is also felt that the people in these areas might not have any blanket and with winter knocking at the door CCDB will also provide a blanket to each family.

Temporary Housing CCDB from it’s primary assessment has realized that it is necessary to provide some temporary housing support to the affected families as their houses have been cracked down and they are not in a state to repair or build them again. Therefore CCDB will distribute one bundle of CI sheet to each of the mostly affected 1500 families in the target areas. Along with CI Sheets Tk 1000 will also be given to each family to purchase other materials to repair the houses.

Job Creation for Livelihood The main objective of this component is to create immediate paid employment for the cyclone victims by engaging them in earth work, land preparation, cleaning of water hyacinth, debris etc. However, most of the job opportunities will relate to earthwork. Through this work homesteads, public places like school ground, rural roads will be repaired. Under this component immediate employment opportunities will be created for 25,000 persondays by involving a total of 2500 persons in 10days of work each. The estimated wage for per person day’s work is Taka 120. Efforts will be made to involve primarily women in this activity.

Early Recovery Assistance: Cost Analysis of CCDB proposed package

ACT Appeal ASBD72 8 Items Quantity Cost in Taka Food : for 15 days Rice 30 kg 840 Pulses 6 kg 480 Edible Oil 2 litre 200 Salt 2 Kg 32 Gunny Bag 4 pcs. 36 Total Taka per family 1,588

Clothing Saree (women’s wear) 1 pcs 175 Lungi (men’s wear) 1 pcs 125 Children wear 2 sets 250 Blanket 1 pcs 250 Total Taka per family 800

Temporary shelter CI Sheet 1 bundle 4500 Support for repairing materials 1000 Total Taka per shelter 5,500

Livelihood Job creation 1 Person /Day 120

Implementation timetable:

ACT partners will carry out this emergency relief operation according to the following work plan:

Sl.N Weeks PARTICULARS o. 1st 2nd 3rd 4th 5th 6th 01. Preparatory activities X

02. Deployment of staff/volunteers X X 03. Identification of reference people X X X 04. Procurement/Arrangement of materials X X X 05. Distribution of food package X X X X 06. Terminal reporting X

Completion date: 15 March 2008

VI. ADMINISTRATION & FINANCE

• Regarding the approval each organization (CCDB, COB, and SHED Board) will be responsible for seeking approval from NGO affairs Bureau, liaison and channeling fund. • Materials will be procured centrally from Dhaka or from the suitable market places close to the project areas by Procurement Committee, constituted with implementing organization. • There will be a Program Coordination Team at the central level with one member from each implementing organizations (CCDB, COB, and SHED Board). The team will meet fortnightly to monitor and share information on progress. ACT Appeal ASBD72 9

VII. MONITORING, REPORTING & EVALUATION

The projects together with various community groups will facilitate field level monitoring and evaluation exercises to assess the progress and achievement of the intervention objectives. Monitoring will be done through regular field visits by senior staff, key project staff and leaders through community level meetings. The projects will use monitoring tools to assess the achievement of expected impact. This process will involve Groups and stakeholders in monitoring and evaluative processes. All resultant negative impacts will be assessed and respective mitigation action will be taken and principles of Do No Harm will be used and analyzed in the actual implementing of the various emergency projects.

Outputs will be monitored through the achievement of stated targets. A detailed work plan will be put in place and the project will monitor achievement of outputs according to plans and the efficient use of materials. The achievement of the targets indicates the achievement of activities, impacts and objectives.

Reports will be generated at the field level and forwarded to ACT members’ administrations and to ACT Geneva. Report will include; weekly reports, and final reports The reports highlight project progress, achievements, challenges and recommendations for future action. Final narrative and financial reports ill be provided.

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 15 May 2008 , or two months after the end of the appeal implementation.

Audit report to be received by the ACT CO no later than 15 June 2008 , or three months after the end of the appeal implementation.

VIII. COORDINATION

ACT Members meeting is held bi-weekly to review the emergency implementation. Before implementing the program, the ACT members will sit together and adopt appropriate strategies to run the program smoothly. All implementation will be coordinated through the ACT forum. Progress will be monitored by the respective ACT members. There will be a provision that one member can visit other’s activities and report accordingly.

In addition each organization will keep close contact with local government. Coordination will be maintain with UN Agencies as needed as well as with the local civil society. ACT Appeal ASBD72 10

IX. BUDGET

Description Type of No. Of Unit cost Budget Budget USD Unit Units BDT BDT Food Support (15 Days) Rice Family 5000 840 4,200,000 61,764.71 Pulses Family 5000 480 2,400,000 35,294.12 Edible Oil Family 5000 200 1,000,000 14,705.88 Salt Family 5000 32 160,000 2,352.94 Gunny Bag Family 5000 36 180,000 2,647.06 Sub-total 7940000 116,764.71

Distribution of cloth Sharee( Woman’s wear) Person 5000 175 875,000 12,867.65 Lungi ( Man’s wear) Person 5000 125 625,000 9,191.18 Children wear Family 5000 250 1,250,000 18,382.35 Blanket Family 5000 250 1,250,000 18,382.35 Sub-total 4,000,000 58,823.53

Temporary Shelter CI Sheet Family 3000 4500 13,500,000 198,529.40 Support for repairing materials Family 3000 1000 3,000,000 44,117.65 Sub-total 16,500,000 242,647.05

Job creation for livelihood Temporary work creation ( 20Days) Persondays 40000 120 4,800,000 70,588.24 Total Program Activity Cost 33,240,000 488,823.53

Implementation Cost 8% 2,659,200 39,105.88 TOTAL EXPENDITURE 35,899,200 527,929.41

Exchange rate: 1 USD=Taka 68

______ACT Appeal ASBD72 11 Christian Aid (CA)

I. REQUESTING ACT MEMBER INFORMATION

Christian Aid (CA)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

ACT member Christian Aid (CA) has been supporting development and relief activities through local partner NGOs in Bangladesh for a period of over 30 years. Christian Aid focuses its activities in Bangladesh primarily on the following priority issues food security, emergency response, building disaster resilient communities, human rights, health-HIV/AIDS, conflict management and resolution, inequality and discrimination – gender, disability, HIV/AIDS status, ethnicity & caste, and natural resource management. Christian Aid works in humanitarian work in Bangladesh through the Christian Aid

Rapid emergency response and rehabilitation is a priority issue for Christian Aid’s partners. Floods, cyclones and other natural disasters regularly affect poor people and most often the consequences are erosion of livelihoods, loss of assets, and lowering of per capita household consumption. Lack of preparedness, coping mechanisms and strategies in households either push vulnerable non-poor people into poverty, or stop people from graduating upwards and out of the poverty trap. Disaster preparedness components form an integral part of Christian Aid’s regular development programme in Bangladesh.

Implementing partners:

Gono Unnayan Prochesta (GUP) is one of the first generation NGO’s in Bangladesh founded immediately after the war of liberation of Bangladesh in 1971. The main goal of GUP is poverty reduction, disaster risk reduction and empowerment of disadvantaged sections of the society. GUP has a focus on women and child development, peace promotion, disaster risk reduction, WATSAN and agriculture extension. GUP as a national organisation has, over the years, amassed substantial experience in disaster preparedness and in rapid and appropriate responses to the various kinds of natural disaster experienced in Bangladesh .

Gonoshasthaya Kendra (GK) (The People's Health Centre) was established in 1972. It is has been a pioneer in many fields, in its comprehensive preventive health care system, in its female paramedics programme, in the vocational skills training for women in non-traditional areas, in its gender-conscious flood rehabilitation work, in its community school programmes and in the formulation of a national drug policy. Concentrating on the poor, GK initially provided preventive and primary health care services for the surrounding villages where access to health services was almost non-existent. Over the years, GK developed into a complex, integrated rural development project, which included other sectors besides health namely, education, nutrition, agriculture, microbiology, vaccine research, herbal medicinal plant research, income generation and vocational training.

Nagorik Uddyog (Citizen’s Initiative) is a grassroots NGO whose primary areas of activity are promoting human rights, access to justice, women’s empowerment and local governance. It has successfully implemented human rights, access to justice and governance projects on behalf of DFID, One World Action, Irish Aid and Fund for Global Human Rights, Bread for the World and EED.

ACT Appeal ASBD72 12

III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE

The Immediate Response phase by Christian Aid partners was implemented only in the worst cyclone affected districts of Pirozpur, Berguna, Bagerhat and Patuakhali. However for this second round of relief and early recovery we recognise it is important to extend support to other districts such as Madaripur, Shariatpur and Barisal, that whilst they didn’t suffer the same impact as the coastal districts were none the less in the path of the cyclone and have been severely affected but are not receiving as much assistance as the coastal districts, thus leaving a gap in assistance that we intend to address. Within these affected districts Christian Aid and partners have worked with other agencies and the local government to identify the specific areas that require assistance as the affects of the cyclone were not uniform across whole districts. We have also coordinated with other agencies and government to identify areas where no or inadequate assistance is being provided by other agencies to address identified needs.

Christian Aid has worked through 5 partners in the first stage of the cyclone response to provide immediate relief in the worst affected districts to the approximate value of USD280,000. This comprised food, WPT, clothing, cash and 10 medical teams. This appeal comprises the next stage of relief and early recovery.

IV. TARGETED BENEFICIARIES

Location

District Upzilla Benefeciaries

Madaripur M. Sadar,Kalkini 2,025 Shariatpur S.Sadar, Goshairhat 1,525 Patuakhalli Golachippa 17,700 Pirozpur Mathbaria, Bhandaria, Nesarabad 14,000 Berguna Patharghata, Amtoli, B.Sadar 4,000 Bagerhaat Shoronkhola, Morolganj 3,500

Criteria for the selection The selection of beneficiaries will be facilitated by the partner organisation with the help of Government of Bangladesh’s recommendations and by conducting a participatory assessment in the target villages. Government of Bangladesh has been developing norms for beneficiary selection in the relief operations. These would have to be followed in case they are applicable to the partner organisations.

Adequate networking with the local government and other NGOs will be done in order to avoid overlaps in relief operations. Christian Aid and partners will coordinate with other agencies and government through the Disaster Emergency Response Group (joint WFP and GoB coordination).

Criteria for Selection • Vulnerable households who have been impacted by the cyclone (in-kind damage or loss of livelihood) • Marginal farmers who have lost a majority of their produce in the cyclone • Houseowners whose houses have collapsed/suffered severe damage • Vulnerable households like widow/women/disabled/old age/HIV & AIDs headed households • Pregnant/lactating mothers and small children ACT Appeal ASBD72 13 • Households whose livelihood source has been severely impacted by the cyclone

Criteria for Selection of basic infrastructure for repair • Open access to all in the village • Severely impacted by the cyclone • If operational, will reach out to a large number of households The above will be selected in conjunction with the community by following a participatory process in which participation of people from vulnerable sections is ensured. Consultation with local government will also be done and appropriate norms followed.

Number of targeted beneficiaries according to proposed assistance

District Upzilla Emer- NFI- Partial/ Water Agriculture Fishing CFW Cash gency clothes Temp Nets Support Food Shelter Pckt Pond Tube WPT/ QGVS Oth Cleani wells Alum Ers ng HH HH HH HH HH HH HH Prsn appox days benefeciary no Madaripur M. Sadar,Kalkini 500 500 4500 900 Shariatpur S.Sadar, Goshairhat 500 250 4500 900 Patuakhalli Golachippa 10000 7700 Pirozpur Mathbaria, 2000 4000 300 20 100 3000 2000 1200 300 3000 600 2000 Bhandaria, Nesarabad Berguna patharghata, Amtoli, 7500 7500 yes 7500 B.Sadar Bagerhaat Shoronkhola, Morolganj Total 9500 12500 1050 25 100 10500 12000 8900 300 12000 2400 2000

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Goal Immediate relief and early recovery interventions for the people impacted by SIDR cyclone in Bangladesh.

Objectives Meeting immediate food and nutrition needs of the impacted population Ensuring access to basic survival needs of the impacted population Facilitating access to clean drinking water for the impacted population Temporary/partial shelter support to ensure access to basic shelter Initiating process of early livelihood recovery

Activities Background: The present proposal aims at immediate relief as well as early recovery. In the assessments done by our partners, it has emerged that even as the need for emergency relief continues, there exists an urgent need to initiate activities aimed at early recovery. The adoption of such a dual strategy will substantially reduce food insecurity in the coming months by initiating farm as well as off farm livelihoods.

ACT Appeal ASBD72 14 Crisis

1) Food Relief Assistance : A packet containing 12 kg rice, 2 kg pulse, 1 kg salt,1 litre oil and 2 kg high nutrition food mix will be given to 9500 households. This will meet their perceived food gal needs for 12-15 days. A total of 53200 persons will directly benefit from this. This food packet contains items which are traditionally consumed by the community. The high protein food mix is targeted at children, pregnant and lactating mothers whose nutritional needs are not being met with their current food intake.

2) Non Food Relief Items : Warm Clothes : Many of the families impacted by the cyclone are living with basic or no shelter after having lost their belongings. With the winter at the heels, it is essential for such vulnerable families to have adequate warm clothes to survive the winter. For this, 13500 households will be given one blanket and one shawl each. This will directly reach out to 75600 members.

Saree : In some areas, women do not have access to adequate clothing. To 2000 such vulnerable women, a saree each will given.

Mosquito Net : In some areas, the high prevalence of mosquitoes and lack of adequate shelter may lead to an outbreak of malaria. To prevent this, 2000 households will be given a mosquito net.

Water Purification : The cyclone has severely impacted access to safe drinking water. On one hand, many tube wells become non-functional while on the other hand, other water sources like the rivers/ponds have high level of contamination from debris and carcasses. As a part of this proposal, each family being reached out to with food support will also receive alum/water purification tablets package to reduce the increasing incidence of dysentery/diarrhea due to intake of unsafe/contaminated water. At the time of distribution, the community will be given training on how to use these to purify the water.

Cash Support : With the collapse of livelihoods in the cyclone struck areas, the households are facing lack of cash income to purchase essentials for survival. 2000 households will receive cash Tk 200 each as cash assistance to enable them to purchase items not being distributed as a part of relief packages.

3) Temporary Shelter Temporary Shelter (Building Material ): The cyclone has severely damaged/destroyed houses all along its path. Many of these families currently living under open skies or in in-adequate shelters. 1350 households whose houses have collapsed will be supported through this proposal with building material support (6 CI sheets, 72 ft) for building a temporary shelter. 7560 persons will benefit from this support.

Temporary Shelter (Cash Support) : The above 1350 households will also be given a cash support of Tk 500 to purchase other housing material as per needs like bamboo, poles, nuts/bolts etc.

Post-crisis

Initial post-emergency activities to help the affected population to return to normal life. Construction/reconstruction of shelter, food security, psychosocial recovery, return and repatriation, water and sanitation, small communal infrastructure, etc.

1) Rehabilitation/Food Security/Livelihoods

ACT Appeal ASBD72 15 Vegetable Seeds : 12000 households will be given quick growing vegetable seeds to grow them for self-consumption in their homes. This will augment their food availability and also the improve their intake of nutritious food.

Other Seeds : From January onwards, the season to plant pulses, groundnut, watermelon etc starts in the cyclone hit areas. By distributing seeds to 9900 households, this programme will lead to availability of wage labour in the area as well as increase cash/food security for the households after the harvest. In absence of this support, the farmers will not be able to cultivate the land in this season as they do not have the seeds nor the financial resources to buy seeds for cultivation. The focus of these interventions will be on marginal farmers.

Cash Support (watermelon farmers) : Watermelon is one of the crops that is grown in the cyclone hit areas in the coming season. Unlike other crops like pulses, watermelon farming requires more inputs in form of fertilisers etc. After the cyclone, the marginal watermelon farmers do not have the required financial resources to undertake is cultivation. Therefore a support of Tk 200 will be provided to each of the 1500 marginal watermelon farmers. This activity will bring cash income for the farmer households thereby reducing their vulnerability and bolstering their ability to access food.

Cash For Work : The cyclone has impacted disproportionately the wage labourers. With traditional wage earning livelihoods opportunities having been severely impacted by the cyclone, these wage labourers are facing acute hardships. To reach out to such households, cash for work activities will be conducted in the villages. They will be involved largely in work which is urgently required in the community eg cleaning of ponds, cleaning of debris, clearing roads, repairing basic infrastructure etc. A large part of CFW activities will involve women. Other activities like handicraft making etc will also be done in order to reach out to widow/elderly/chronically ill headed households. 28000 CFW person days will be generated through this programme thereby bringing to the community, a cash income of Tk 3,500,000.

Fishing Nets : Loss of fishing gear has been high along the coastal villages leading to a sharp decline in fishing activity. 300 nets will be given to 300 households such that they can re-start fishing. This will re-create livelihoods for more than 300 households since in many cases, these nets will be used by more than one household.

2) Reconstruction Pond Cleaning : The cyclone has intensified the drinking water crisis, especially in the coastal areas. Many handpumps have gone out of order while water in the river /pond has been contaminated. In face of lack of access to safe water, the communities are forced to drink from such contaminated sources.

Ponds have been contaminated by tree debris (especially poisonous raintree) and by human/animal carcass. The river water too is contaminated due to similar reasons. Already, the medical teams in the area are reporting an increased incidence of dysentery/diarrhea etc. There is thus an urgent need to purify water in the ponds.

For this, a resource of Tk 252,0000 has been allocated for cleaning ponds. This earmarked resource will be used for purchase of alum/lime – the commonly used purifying ingredients.

Tube Well Repair : Many tube wells in the area have become dysfunctional after the cyclone. Many of these only need minor repairs. As a part of this proposal, 200 such tubewells will be repaired. This will contribute substantially in increasing access to safe drinking water for the community.

ACT Appeal ASBD72 16 Project implementation methodology:

The assistance will be provided through teams associated with our partner NGOs. These organisations have a substantial experience in managing such relief operations and have already delivered the first round of immediate relief in the cyclone impacted areas.

Local volunteers from schools, colleges, scouts etc will provide assistance to the NGO teams in all the areas.

Emphasis will be laid on involvement of beneficiaries at all stages of programme planning and implementation. The present proposal has been developed on the basis of feedback received from the beneficiaries in the area regarding their needs.

The beneficiary selection will be done by following a participatory process through which the poorest and the most vulnerable of the village will be selected for support.

For distributions, the partners will continue to enlist volunteer support from the community. Our experience in delivery of first round of relief support shows that the community is willing and eager to assist the relief operation.

The selection of CFW, pond cleaning and tube well repairing sites will be done with involvement of the beneficiaries. Special emphasis will be laid on inclusion of vulnerable groups like women in these consultation processes.

The programme will be implemented with involvement of local community organisations existing in the area. Already, our partners have involved local volunteers as well as local organisations in the implementation of delivery of first round of immediate relief.

The Christian Aid partners collective will follow the guidelines and code of conduct of the International Red Cross and Red Crescent movement and SPHERE standards.

Guiding Principles to Christian Aid and partners work in emergencies:

• Code of Conduct for the International Red Cross and Red Crescent Movement and NGOs in Disaster Relief. • SPHERE Humanitarian Charter and Minimum Standards in Disaster Response • Christian Aid’s Emergency Response Strategy • Christian Aid Partner Collective’s Emergency Response Strategy in Bangladesh • Christian Aid’s Gender policy • Christian Aid’s HIV/AIDS policy

The selection of beneficiaries will focus on inclusion of vulnerable groups including chronically ill persons, women, women heads of families, widows, children, people with disabilities, old aged persons and persons living with HIV/AIDs.

This proposal is aimed at a stage where a transition is being made from immediate relief towards recovery and rehabilitation. Care has been taken to ensure that the planned activities do not increase the damage to the environment. A greater focus on environment protection and regeneration will be laid in the next phase of rehabilitation. This time will be used for conducting assessments to help plan for the next stage.

ACT Appeal ASBD72 17 All the sectors of Sphere standards have been included in the assessment on which this present proposal is based. The actual quantities/components of the support vary from the standards in view of availability of relief support from alternate sources as well as in view of limited resources.

Inputs for project implementation Staff: Professional, technical and auxiliary staff needed and role Equipment needed and use Transportation: means of transportation of commodities and staff

Planning assumptions, constraints and prioritisation Government of Bangladesh has been evolving new guidelines for emergency relief operations. These will have to be followed if legally applicable on our partner organisations. Approval from NGO Bureau is received within 3 days. Approval of recovery initiatives is also allowed by the NGO bureau on an urgent clearance basis. We will conduct an assessment to compare the worst affected districts with the lesser affected districts on parameters including adequacy of relief efforts in the respective areas.

Implementation Timetable . The programme will start from 15 th December 07 and will end on 31 st January 08.

Transition or Exit strategy This programme marks a transition between immediate relief and rehabilitation phase. A detailed assessment of the existing situation including that of inflow of support from other sources has been made a part of the present proposal. This will form the basis of developing the longer term rehabilitation programme for the area.

VI. ADMINISTRATION & FINANCE

Management Structure:

• Christian Aid will be the contract holder and will retain prime responsibility for reporting and financial accountability to institutional donors. Christian Aid staff based in Dhaka and in London will be involved in overseeing the progress of the project.

• The overall project will be monitored by the Christian Aid Office in Bangladesh and the headquarters of the lead agency in Dhaka. Christian Aid’s Country Representative and the Executive Director of the lead agency will take overall responsibility for the implementation of the project.

• The responsibilities of the lead implementing organisation, will include, formulation of project proposal with Christian Aid, seeking of approval, maintenance of liaison, coordination of partners responses, fund channelling, monitoring and reporting. The affected area will be divided up between the partners and each partner will be responsible to provide all types of emergency activities to their assigned area.

• There will be a Programme Coordination Team at the central level with one member from each partner organisation. During an emergency the team will meet weekly to monitor the progress of the emergency operation and identify future action steps.

ACT Appeal ASBD72 18 • Christian Aid’s Bangladesh Country Office, its Project Funding and Support Team and Emergency Team in London will assist and support the partners collective with implementation, monitoring and evaluation processes.

• In case of an emergency regular liaison with DER, DFID, UNDP, WFP, UNICEF, IFRC, the Government of Bangladesh, local government administrations will be undertaken to share information and avoid duplication of relief efforts.

• The emergency activities will be implemented in consultation and cooperation with the district government administrations.

• Christian Aid will undertake to submit the final report on the relief operation to the respective institutional donor based on regular monitoring and reports received from the Lead Agency and the partners.

VII. MONITORING, REPORTING & EVALUATIONS

Rapid assessment and monitoring visits will be conducted by the partner organisations to assess the progress of activities at the implementation level. This information will be fed back to the lead agency and Christian Aid offices in Dhaka. Project implementation weekly reports will be compiled by Christian Aid, the lead agency and its partners.

Situation reports will be issued by partners throughout the relief implementation phase and will be shared with Christian Aid, the lead agency and its partners. Operational situation reports will be submitted describing the progress of activities, procurement, number of beneficiaries reached, monitoring procedures and findings. This information will be shared with other agencies and government officials to give an overview of the situation in the targeted districts in Bangladesh.

The partners will submit the completion reports and the financial statements (with supporting documents) to the lead agency and Christian Aid within 21 days after completion of the operation. The Lead Agency will submit a compiled final report to the Government of Bangladesh and Christian Aid within 30 days after completion of the operation or according to the required date set by the institutional donors.

An end of project evaluation will be undertaken to assess the impact of the intervention.

Christian Aid and its partners will disseminate the results and lessons learned to the Government of Bangladesh, local governments, the DER, WFP, UNDP, and other leading relief agencies.

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 31 March 2008 , or two months after the end of the appeal implementation.

Audit report to be received by the ACT CO no later than 30 April 2008 , or three months after the end of the appeal implementation.

ACT Appeal ASBD72 19 VIII. CO-ORDINATION

Co-ordination within the project All Christian Aid partners are committed to working through the coordination of the Upazilla and Union level administrations. This ensures a central coordination mechanism for effective coordination between all actors in any given project area.

Co-ordination with other ACT members Christian Aid is in contact with CCDB (ACT Lead Agency) and has been attending and contributing to ACT Forum and ACT Coordination meetings. Christian Aid is committed to working with ACT members in ensuring a coordinated response.

Co-ordination with other organisations in the area of intervention Christian Aid and partners coordinate with other agencies and the Government of Bangladesh through regular attendance of DER meetings and submitting all programme plans to the DER for coordination. Christian Aid and partners also coordinate on a local level through the Upazilla administration and through their own networks and contacts.

IX. BUDGET

Unit Type Unit No. Unit Cost Budget Total Budget TK TK Total USD EXPENDITURE DIRECT ASSISTANCE Crisis Phase Food Relief Assistance Rice (12kg) hh 9,500 336 3,192,000 46,261 Pulses (2 kg) hh 9,500 130 1,235,000 17,899 Salt (1 kg) hh 9,500 10 95,000 1,377 Oil (I ltr) hh 9,500 100 950,000 13,768 High Nutrition Food Mix (2 kg) hh 9,500 90 855,000 12,391 Packaging no 9,500 20 190,000 2,754

Non Food Relief Assistance Warm Clothes hh 12,500 350 4,375,000 63,406 Saree hh 2,000 200 400,000 5,797 Mosquito Net hh 2,000 350 700,000 10,145 Water Purification hh 10,500 20 210,000 3,043 Cash Support hh 2,000 200 400,000 5,797

Temporary Shelter Temporary Shelter (bldg material) hh 1,050 4,500 4,725,000 68,478 Temporary Shelter cash assistance hh 1,050 500 525,000 7,609

Direct Programme Related Costs Salaries & benefits for staff (e.g nutritionist, engineers, logistician) Salaries /volunteer honoraniums in field lumpsum 1 491,750 491,750 7,127 Sr/Middle Management Salaries lumpsum 1 54,639 54,639 792 Communication/documentation etc lumpsum 1 109,278 109,278 1,584 Transportation of material costs lumpsum 1 437,111 437,111 6,335

Total Crisis phase 18,944,777 274,562

ACT Appeal ASBD72 20

Post Crisis Phase Rehabilitation - food Security, livelihood, Vegetable Seeds hh 12,000 88 1,059,960 15,362 Other seeds hh 8,900 286 2,545,400 36,890 Cash Support (watermelon farmers) hh 1,500 200 300,000 4,348 Cash For Work days 12,000 125 1,500,000 21,739 Fishing Nets hh 300 3,000 900,000 13,043 Packaging seeds no 17,700 10 177,000 2,565

Reconstruction Pond Cleaning lumpsum 1 1,875,000 1,875,000 27,174 Tube Well repair no 100 1,000 100,000 1,449

Total post-crisis phase 9,700,137 140,582

TOTAL EXPENDITURE 28,644,914 415,144

Exchange rate: 1 USD = 69 TK ACT Appeal ASBD72 21

DanChurchAid (DCA)

I. REQUESTING ACT MEMBER INFORMATION

DanChurchAid (DCA)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

ACT member DanChurchAid (DCA) has been working in Bangladesh almost since the time of its independence and has undertaken numerous relief and development projects in Bangladesh. DCA has a regional South Asia office in New Delhi, headed by an expatriate Regional Representative. DCA has recently established a Country Office in Bangladesh and recruited a Funding Officer to provide closer support to its implementing partners across the Country. DCA has supported programs covering a wide range of development, relief and disaster risk reduction activities. Development support has been given in the areas of food security, safe migration, farmer’s federation development and disaster preparedness. The relief activities have incorporated immediate humanitarian aid, rehabilitation and community based disaster risk reduction

DCA’s approach emphasizes targeting of the most vulnerable and deprived communities and people, a high degree of participation, strengthening of local NGOs, organizing, awareness raising, mobilising local resources, human rights, strengthening civil society structures etc. Cross-cutting issues such as gender and environment are also being given more prominence.

Provision of immediate assistance to people affected by conflicts and disasters’ is one of the three programme objectives of DCA to guide its operations across all the countries of its operation. The Right to Life with Dignity is the guiding principle for DCA India to carry out this programme. The programme uses the affected population as the entry points thus the strategy is towards restoring normality in the lives of the affected people and provide them assistance to survive the situation of disaster with dignity.

DCA strategies for relief operations by integrating relief with development approach. Therefore the affected people and communities are never treated as passive recipients of relief support and they are encouraged to take active part in linking relief to rehabilitation. DCA integrate a rights based approach in its operation so that the rights holder can be activated to their fullest potential and be supported in accessing their rights to relief from the government sources. DCA realises that emergency response does not provide a lasting solution to the communities living with perpetual vulnerability from disasters. Therefore disaster preparedness is preferably integrated in all the development programmes. Furthermore, relief operations are to the fullest possible extent, also designed so that they help reduce the risk factors of the target communities.

In Bangladesh, DCA works through a global network of Church based organisations, called Action by Churches Together (ACT). There are six members in ACT Bangladesh. DCA primarily works in partnership with RDRS, which covers the Northern part of the Country. Since the disaster has struck the South West part of the country, therefore, DCA has established partnership with a new secular organization, called DSK.

ACT member’s implementing partners:

Dushtha Shasthya Kendra - DSK is a development Non-governmental Organization (NGO) registered with the Ministry of Social Welfare and NGO Affairs Bureau in Bangladesh. DSK started out by initiating a health program, undertaken after the devastating Bangladeshi floods of 1988.

ACT Appeal ASBD72 22 DSK is committed to address various social and economic problems of the economically depressed and vulnerable groups in general of which women constitute a specific category Empowerment of communities is a central focus issue of all of DSK’s development initiatives. Over the years, the organization has extended its geographical, beneficiary and programmatic coverage quite significantly. The long-term development program now includes education, health, microfinance, agriculture, water supply and sanitation support for disadvantaged poor people. Now in its sixteen year, DSK continues to expand and diversify its program to address development problems in Bangladesh.

Gender and Advocacy are crosscutting theme in all of DSK’s development work. The corporate sector, government and the community at large are sensitized about their role in the development of Bangladesh.

In addition to ongoing projects; relief and rehabilitation work is carried out by DSK in the wake of natural calamities and disasters within the country.

Depending on the geographic location DSK’s project activities have been broadly classified as urban and rural development. The urban program is based in Dhaka, Chittagong and Khulna Cities, while the rural development program is based at Netrokona, Gazipur, Kishoreganj,, Narayangong, Norshindi Sunamganj, Khulna and Bagerhat districts

DSK’s experience in disaster management DSK has been implementing projects in 79 areas both regular and emergency since it inception. At present DSK runs its projects through 65 regular field offices and 1200 full time staff have been working in DSK to deliver the project activities. Since 1991 DSK has been implementing emergency relief and post disaster rehabilitation activities in the disaster affected areas namely Chittagong (Cyclone 1991), Netrakona ( Flood-1993), Dhaka, Netrakona, Kishorganj (Flood 1998), Dhaka and Jessore ( Flood 2002), Dhaka, Netrakona, Kishorganj ( Flood 2004, Fire 2004, Tornado 2004, Diarrhoea 2005), Flood 2007 ( Dhaka and Netrakona .

Since 1991 DSK has been working to manage disaster which includes response to disasters when they occur; search and rescue, emergency relief, short-term and long-term rehabilitation and reducing risks through community capacity building

• Cyclone 1991: A team from DSK went to Chittagong (Banshkhali and Anowara) to distribute emergency food and other essential material to the cyclone victims. Beside rehabilitation component was subsequently implemented covering Water, Sanitation and repair of damaged houses. That was the first relief operation for DSK. About 5000 families received emergency support from DSK. Project operation was supported the Royal Netherlands Embassy.

• Flood 1993: DSK had provided emergency medical support to 1500 flood victims in Durgapur upazila of Netrakona district through organizing health camps at the door step of the affected communities. Project operation was supported by AMDA a Japanese International NGO.

• Flood I998: DSK was involved in emergency relief and rehabilitation activities for the flood victims of Netrakona, Kishorganj and Dhaka city. 15 days food and medical relief were provided to 5800 affected families of the project areas. Safe drinking water supply was supported during the flood in Dhaka city. Water and sanitation facilities were rehabilitated after flood in Dhaka city. Seed was distributed to 2000 farmers in Netrakona and Kishorganj. Project was supported by Cord Aid, Swiss Red Cross, ASSP/DAE/DFID, Water Aid, and Oxfam. ACT Appeal ASBD72 23

• Flood 2000: DSK had provided emergency relief operation to 2000 families in Jessore to the flood victims. Food and other essential material were provided to the affected people. Project was supported by Swiss Red Cross.

• Flood 2004: DSK extended support both emergency relief and rehabilitation to the flood victims in Dhaka city, Netrakona and Kishorganj districts. Emergency food supported was provided to 6420 families for 15 days. Over 20000 patients received free treatment during and after the flood in Dhaka, Netrakona and Kishorganj. DSK supplied drinking water to the flood victims of Dhaka city. More than 10000 families have also been provided Safety Plus (5% Sodium hypochlorite solution for water purification) both in urban and rural areas. DSK had installed water supply and sanitation facilities 8000 families under the support of UNICEF, Swiss Red Cross, Plan International and OXFAM- WFP.

• Under the rehabilitation component of the project DSK had provided seeds and fertilizer to 5000 farmers and reconstructed 625 houses for 625 families who lost their houses in the flood.

• Fire 2004 : In 2004, DSK’s project slums became the victims of fire. DSK had provided water and sanitation support by installing water point and latrines in different slums both in Dhaka and Chittagong.

• Tornado 2004: Tornado hit one of DSK project slum in Dhaka (Uttara) in November 2004. DSK had provided medical support to the injured people and transported serious patient to hospital by ambulance.

• Diarrhoea 2005 : Few months back diarrhoea had broken out in DSK’s project areas in Mirpur of Dhaka city. To treat diarrhoea patient DSK set up free health camps in the affected areas. More than 200 patients received treatment from DSK’s medical camps.

• Flood 2007: DSK has been provided medical support to the flood affected Dhaka city and Netrakona. Total 14 medical teams have provided medication support to 11000 patients. All the medical costs have been met form DSK’s disaster fund.

• Creation of DSK’s disaster management fund: DSK has created own fund for disaster management collecting fund from internal as well as external sources. The fund would be used instantly before external support come in during the disaster. This fund would help to timely response to the victims

DSK responses to major disasters Year Disaster Support No of families/ Donor beneficiaries covered 1991 Cyclone Emergency food relief and The Royal Netherlands rehabilitation Embassy 1993 Flood Emergency Medical Relief 1500 AMDA , Japan 1998 Flood Emergency food relief 5800 Swiss Red Cross, Medical support 10500 patients Oxfam, Safe drinking water supply 5000 families ASSP/DAE/DFID, Cord Aid 2000 Flood Emergency food relief 5800 families Swiss Red Cross Safe drinking water supply 5000 families ACT Appeal ASBD72 24 Seed support 2000 farmers 2002 Flood Emergency relief 2000 families Swiss Red Cross 2004 Flood Emergency relief + 6420 families Unicef, Oxfam, Water essential material Aid, Swiss Red Cross Medical treatment 20000 patients Plan International, Drinking water supply and 10800 families purification Health education 2000 families Rehabilitation of Water and 8000 HH + 5000 sanitation facilities student Shelter reconstruction 625 families/ institute Seeds and fertilizer 5000 farmers distribution 2007 Flood Medical treatment 11000 patients DSK’s disaster fund

III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE

Background General description of the emergency: Type of emergency, date, areas affected and general statistics about impact on human lives and damages. Please quote all sources of information.

Problem statement: A devastating Hurricane ‘SIDR’ hit 11 costal districts and other part of Bangladesh on November. Hundreds of thousands families completely lost their houses, properties and crops and most of them are living with out shelter, foods and other emergency support. More than thousand of people died and thousands are injured but it is predicted that the number of death and causalities would be much higher.

The most affected districts are Bageherhat, Barisal, Barguna, Potuakhali Pirozpur and Khulna. Almost 1 million people of the costal districts are severely affected by the cyclone.

The victims need emergency support for food, medical support, water supply and the shelter. Govt. of Bangladesh is working to rescue the victims and has started limited emergency support. NGOs are coming with emergency support to save the victims. Considering the devastating situation more emergency response especially food, medical support and water supply and sanitation support are required on an emergency basis.

In order to meet emergency need of the cyclone affected people emergency food medical and safe water supports are urgent requirements of the flood victims. Most of the cyclone-affected poor families are facing their huge economic loss. Livelihoods of the cyclone-hit people are seriously affected.

Poor and vulnerable families are passing days without food .To save the peoples lives, particularly of children and women, food supply, medical support, water and sanitation and shelter facilities are urgent.

DSK as a disaster response organization is ready to provide emergency support to the victims with the financial support of the Donor and deploying its fund .

ACT Appeal ASBD72 25 The disaster management control room prepared as rough estimate of losses caused by SIDR that will be a severe blow to the economy, which is already suffering huge losses from back to back floods in the middle of this year. The Cyclone left its mark of devastation on 103 upazilas, 710 unions, affecting 27.45 lakh people of about 8.44 lakh families. The storm also killed 2.42 lakh livestock and completely destroyed crops on 18,122 acre land including 6 lakh metric tons of Aman. According to the estimate, 2.73 lakhs houses were totally flattened.

Of the 610 dead in Bagerhat, 550 were killed only in Sharankhola, an upazila close to Sundarbans where the fierce tropical storm made its landfall Thursday midnight. Both government and private sources gave accounts of horrors from a union of the worst hit Sharankhola. As per conservative estimates, over 400 dead bodies were recovered from the Southkhali union alone while the fate of a few thousand fishermen in another washed away union ‘Dublar Char’ could not be known as yet. “I am approaching 50, and I also hailed from the coastal areas of Feni. But I have never seen such scale of devastation in my whole life.” District Commissioner of Bagerhat Sahidul Islam summed up his dreadful experience yesterday. With the Bagerhat toll feared to at least double, the DC total ‘The Daily Star’ over the phone that the number of casualties had been lessened due to the assistance from all quarters and the government’s evacuation drive. (The Daily Star November 18, 2007)

DSK working in affected areas: DSK has been running its regular development activities in the affected areas of Dumuria, Nowapara, Khulna Sadar Upazilla of Khulna and Rupsa of Bagherhat districts.

Impact on human lives in the area of proposed response:

Mongla – Bagerhat Chitalmari - Bagerhat Sharankhola - Bagerhat Union effected : 6 village :65 Union affected : 7 Village :122 Union affected : 4 Severely effected unions : Severely affected unions : Hizla Severely affected union Chila and Chandpai; :65 villages 3575 h-hs, Southkhali (villages Batagi, Effected : 37.5 sq km Santoshpur 16 villages 3356 h- Chaltabunia, Bogir, Gabtola, Severely effected person hs, Chitalmari villages :33 5798 Terabeka, Lebutola etc.) and 18000 villages; Dublar Char Moderate effected person Total affected person 139862 Dead : 550 might rise further 12000 Severely effected : 10,000 Severely affected : 20,000 Partially effected person 6000 person Moderate effected : 5000 Cattle Death : 237 Moderate effected : 5000 Partial effected :5000 Dead : 11 Wounded :4 Road and Electricity No electricity connection fully snapped

Source: The Daily Star and Rapid information collection by DSK field team on November 18, 2007

Description of the damages in the area of proposed response:

Mongla Chitalmari Sharankhola School fully Damaged No 5 Fully damaged Houses : Fully damaged houses: Partially damaged No 59 10,000 22,000 House Fully Damaged 18000 Moderately damaged: 3000 Partial damaged houses ; Partial Damaged 5000 School full damaged : 4 12000 Cattle Death : 237 Partially damaged : 20 Water supply fully damaged Cattle wounded :481 Total No of School:30 Water effected by salinity 262 acre Aman crop fully Roads and bridges fully ACT Appeal ASBD72 26 damaged damaged and it is cut off Roads and bridges fully from other districts damaged and it is cut off from No electricity supply other districts Aman crop fully damaged: No electricity supply 1197 hector Shrimp farms fully damaged could not be properly assessed yet Source: The Daily Star and Rapid information collection by DSK field team on November 18, 2007

Security situation in the area of proposed response Roads and electricity supply have been fully snapped.

Location for proposed response

District Sub District Target Households Bagerhat Chitalmari 2,500 Mongla 3,000 Sharankhola 3,500 Khulna Rupsha 1,000 10,000

IV. TARGETED BENEFICIARIES

Project beneficiaries: 10,000 affected families (average 5.5 people in one family) with 55,000 populations will get food support for 15 days.

Victims in Cyclone affected areas are hard core poor households, female headed, disabled pregnant women, lactating mothers shall be preferred.

After identifying the affected areas DSK will form a team to identify the most affected families in consultation with UP chairman and community leaders representing CBOs with following criteria: • Poor and vulnerable families • Most affected families with injured person by the cyclone • families with complete loss of houses • Female headed families • Families with children, pregnant mother, disable and elderly person

The list will be shared and be submitted to the Upazila authority and UP for their approval to avoid duplication and more coordination.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

ACT Appeal ASBD72 27

Objectives • Major target of this emergency relief operation is to assist people at the time of disaster and try to facilitate to decrease their suffering through food relief.

Specific Objectives • 95% target families received food support for 2 weeks covering 1800 kcl/per person per day • Safe drinking water ensured to 95% target families through provision of water, installation/repairing of safe water sources and restoration of latrines. • 95% families provided preventive health services to safeguard themselves from potential health hazards. • 95% target children provided additional nutrition support to prevent severe malnutrition. • 95% target households provided with temporary shelters (tents) to weather adverse winder conditions. • 95% target households provided with essential non-food relief item support. • To reach affected poor communities in Chitalmari, Sharonkhola and Mongla of Bagerhat District and in Rupsha of Khulna district. To operate food and relief activities for next three months. • To reach ten thousand households in target cyclone effected areas. • To operate health team to support wounded and injured victims of the Cyclone SIDR.

Major activities of the project to be carried out in crisis period:

Rapid damage assessment: DSK had already formed assessment teams with its field managers to visit the affected areas to assess and identify most affected Union and villages to provide support. The assessment will be done in consultation with CBOs, Local Union Parishad Chairman and the Upazila administration.

Identify the beneficiary families : After identifying the affected areas DSK will form a team to identify the most affected families in consultation with UP chairman and community leaders with following criteria- • Poor and vulnerable families • Most affected families with injured person by the cyclone • Completely house lost families • Female headed families • Families with children, pregnant mother, lactating mother, disable and elderly person

The list will be shared and be submitted to the Upazila authority and UP for their approval to avoid duplication and more coordination.

Food Relief: Token distribution: Each selected family will be provided a Token to collect relief material. Collection date, time and venue will be informed to the recipient during distribution of Token. DSK field team will distribute token only to the family head. Preparation of Food Package : The supplier will be selected following a bidding process to provide food package. Suppliers will packet in a bag all the food items. DSK field team will supervise the package. Supplier will transport packet to the distribution center. Distribution center will be selected at their nearer location. Material list will be provided to the recipient along with packet. Distribution of Packet: A muster roll will be prepared according to the token list. Only the token holder will be provided food package and sign or thumb print will be taken in the muster roll. A ACT Appeal ASBD72 28 photocopy of the distribution list will be submitted to UP and UZ authority. Local UP Chairman and UZ authority will be involved in the distribution.

Local level coordination : The project will be implemented in coordination with Local govt. institution like Union Parishad/ Upazila.

Procurement and stock management : DSK follows standard procurement procedures that shall comply with GoB and donor requirements.

Procurement committee will be formed and that will identify possible vendor through competitive bidding and vendor will supply the food materials to the site.

Food Package: Each cyclone victim family (with standard 5.5 members) will be provided with 15 days food support.

The food items are (per family for 15 days) above will minimum requirement of 1800 kcl/person/day.

Items Quantity Rice 30 kg Pulse 4 kg Potato 12 kg Salt 1 kg Soybean Oil 2 liter Match Box 1 box Wax Candle 15 pcs Blanket 1 pcs Soap 1 pcs

Water supply support: All the target families will be provided water supply and sanitation facilities in consultation with CBO and UP Chairman and local administration. New Deep TW will be installed and existing TW will be repaired for supplying water. Each household will be provided with sanitation facilities by installation of single pit latrines.

Temporary Shelter Cyclone SIDR has severely damaged the housing structures in target sub districts. In view of the above proposed project will try to support most vulnerable households with temporary shelters. Number of such tents or temporary shelters would be 2000 .

Primary health care team In view of injuries and lack of water supply and sanitation in cyclone affected areas and because of the scope of the spread of water borne and water washed disease

DSK intends to provide four medical teams headed by medical assistants to effectively cut outbreak of such diseases. Number of medical team would be four and they will be placed in mostly effected unions of target sub districts.

Project implementation methodology DSK will run the relief operation through its existing staffs and temporary hired staff in project areas. ACT Appeal ASBD72 29 Central Emergency Response Team located at the head office shall provide all sorts of management, technical and ensure supply of materials to the field team and guide field team to implement the project activities.

CBOs will be on board in planning and execution of the relief response. Local administration, elected representatives, civil society and local NGOs will be involved in the activities through coordination meetings and direct involvement of the activities. DSK monitoring team will monitor the process and quality of food item during the project period. After completion of the project a completion report will be submitted. DSK operations shall be guided by its employment, Accounting and gender policies.

Sphere Standards will be taken into consideration and above have been annexed with this proposal.

Inputs for project implementation

Food materials per packet : Items Quantity Rice 30 kg Pulse 4 kg Potato 12 kg Salt 1 kg Soybean Oil 2 liter Match Box 1 box Wax Candle 15 pcs Blanket 1pcs Soap 1 pcs

Drugs: The kit will largely include first aid preparations, water purification tablets, Clotech 5%Sodium Hypochlorate, anti-diarrhea drugs (Metronidazole, antibiotics etc.), Paracetamol, ORS packets, etc. pl. see budget

Temporary tents with plastic sheets: 2000 pl see budget Staff Medical Team headed by Medical Assistants: No 4 Health workers No 3 in each team Four management staff in each sub district = No 16 Volunteers from civil society and CBO organizations = 12/ sub district x 4 = 48

Planning assumptions, constraints and prioritisation

DSK understands that project shall be managed from its regional bases at Bagerhat and Khulna as well as temporary offices at four proposed sub districts. It will work closely with CBOs in target villages. It will work in close cooperation with local Union Council. It will receive support of sub district administration and District administration.

RISKS AND ASSUMPTIONS Pre-conditions: The cyclone winds recede from the area.

ACT Appeal ASBD72 30 Assumptions and risk assessment profile: Positive attitude and interest in cooperation form state and district authorities, political stability, local communities are willing to participate, availability of qualified staff to implement-

Risks: recurrence of cyclone, inaccessibility of remote affected areas, generally permission procedure might be delayed at the NGO Affair’s Bureau, coordination with local administration, CBOs and civil society might need good attention.

Most affected sub district will be prioritized. Among the affected population most vulnerable i.e. hard core poor population, women headed households, disabled shall be targeted.

Implementation Timetable This is a relief activity and above relief project shall be executed within three months time with emergency effect from 01 December 2007 through rapid damage assessment to find out real victims. Food distribution will be completed within 15days. Other supports will be completed by 31 March 2008.

Rehabilitation Phase: During the implementation of the emergency support DSK team will identify the rehabilitation need and demand in consultation with the victims families, CBOs and the community.

Based on the need and demand DSK will develop a proposal for further support. The proposal will be shared and will be submitted for further funding.

Apart DSK will complete all the planned activities and while completed will submit report about completion to donors and local authority.

DSK might go for further fund raising for long term development programs and projects.

VI. ADMINISTRATION & FINANCE

DSK follows a written accounting, purchase and administrative procedure approved by its executive committee.

Any foreign fund is first deposited to its mother account and then transferred to specific separate project account. Project account is the operational account for the project. Project maintains books of accounts for the project.

Operation of project fund is delegated to project staff located at the field. They should follow rules and procedures of the organization. Project shall prepare a monthly activity and financial report and that report is shared in the project monthly meeting and forwarded to HQ.

As per rule of the organization funding agreement is signed by the Executive Director of the organization.

VII. MONITORING, REPORTING & EVALUATION

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 31 May 2008 , or two months after the end of the appeal implementation.

ACT Appeal ASBD72 31 Audit report to be received by the ACT CO no later than 30 June 2008 , or three months after the end of the appeal implementation.

IX. BUDGET

Unit Description Type No. Cost Budget Budget Unit Units BDT BDT USD DIRECT ASSISTANCE

Crisis Phase (if applicable)

Food Relief Assistance (12,000 families) Rice (30kg/family) Kg 360000 30 10,800,000 158,823.53 Pulse (4 kg/family) Kg 48000 80 3,840,000 56,470.59 Potato (12 kg/family) Kg 144000 24 3,456,000 50,823.53 Soybean (2 liter/family) Litre 24000 105 2,520,000 37,058.82 Salt (1 kg/family) Kg 12000 15 180,000 2,647.06 Sub-total : Cost for 12000 families 20,796,000 305,823.53

Non Food Relief Assistance Match box Box 12000 11 132,000 1,941.18 Candle (12/families) Piece 180000 4.5 810,000 11,911.76 Soaps Piece 12000 15 180,000 2,647.06 Blankets Piece 12000 350 4,200,000 61,764.71 Sari and Lungi (1 piece of each) Piece 12000 400 4,800,000 70,588.24 Sub-total : Cost for 12000 families 10,122,000 148,852.94

Health and Environmental Support: Drugs (50 patients per day *24 days*6 months*3 Patients 21600 125 2,700,000 39,705.88 teams) Medical equipments (minor) LS 100,000 1,470.59 Medical supplies LS 50,000 735.29 Bleaching Power for cleaning Kgs 500 50 25,000 367.65 Garbage cleaning Nos. 30 200 180,000 2,647.06 Sub-total of Health and Environmental support 3,055,000 44,926.47

Water Supply: Deep Tube well ( 600-700 ft) TW 50 85,000 4,250,000 62,500.00 Repairing of Deep Tube well TW 50 10,000 500,000 7,352.94 Single pit latrine (1 for 5 families) Nos. 2400 3,500 8,400,000 123,529.41 Clotech (Water purification solution) Piece 10 40,000 400,000 5,882.35 Sub-total of Water Supply 13,550,000 199,264.71

Temporary Shelter support Bamboo pillar ( 10 pillar / family for 5000 families) Pillar 50000 100 5,000,000 73,529.41 Sub total of Temporary Shelter support 5,000,000 73,529.41

Income Generating Activities: Homestead gardening (Vegetable seeds) Families 5,000 1,500 7,500,000 110,294.12 Fertilizer Families 5,000 500 2,500,000 36,764.71 Sub total of Income Generating 10,000,000 147,058.82

Direct Programme Related Costs Emergency Coordinator person 1 25,000 150,000 2,205.88 Medical Doctor person 3 25,000 450,000 6,617.65 Medical Assistant person 6 15,000 540,000 7,941.18 Field Engineer person 1 20,000 120,000 1,764.71 Community Supervisor person 2 12,000 144,000 2,117.65 Community Volunteer person 6 12,000 432,000 6,352.94 Agricultural Officer person 1 20,000 120,000 1,764.71 Accounts Officer person 1 16,000 96,000 1,411.76 ACT Appeal ASBD72 32

Unit Description Type No. Cost Budget Budget Unit Units BDT BDT USD Sub Total of Direct Assistance 2,052,000 30,176.47

TOTAL DIRECT ASSISTANCE 64,575,000 949,632.35

TRANSPORT, WAREHOUSING & HANDLING Material transportation-Region to spots trips 100 4,000 400,000 5,882.35 TOTAL TRANSPORT 400,000 5,882.35

CAPITAL ASSETS Motorcycle- 100 CC Nos 2 120,000 240,000 3,529.41 Computer Nos 2 80,000 160,000 2,352.94 Furniture and fixtures-Table, chair, Almirah Nos 2 60,000 120,000 1,764.71 Table Nos 8 6,000 48,000 705.88 Chair Nos 14 1,000 14,000 205.88 Fans Nos 6 2,000 12,000 176.47 Almirah Nos 3 10,000 30,000 441.18 TOTAL CAPITAL ASSETS 624,000 9,176.47

INDIRECT COSTS: PERSONNEL, ADMINISTRATION, OPERATIONS & SUPPORT Local travelling incl. Fuel - for 14 persons months 6 4,000 336,000 4,941.18 Travelling from HQ to field trips 6 10,000 60,000 882.35 Per diem and Hotel trips 30 2,000 60,000 882.35 Field Office rent months 6 6,000 36,000 529.41 Utilities months 6 3,000 18,000 264.71 Communications LS 6 10,000 60,000 882.35 Stationeries and office supplies LS 6 10,000 60,000 882.35 Others LS 6 20,000 120,000 1,764.71 TOTAL INDIRECT COSTS 750,000 11,029.41

AUDIT & MONITORING Audit of ACT Funds Estimate 50,000 735.29 Monitoring & Evaluation Estimate 100,000 1,470.59 TOTAL AUDIT & MONITORING 150,000 2,205.88

TOTAL EXPENDITURE 66,499,000 977,926.47

Exchange rate 1 USD = 68 BDT ACT Appeal ASBD72 33 KOINONIA

I. REQUESTING ACT MEMBER INFORMATION

KOINONIA

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

KOINONIA is the service organ of the National Christian Fellowship of Bangladesh (NCFB). NCFB is an Evangelical ecumenical organization of 19 member denominations and 15 associates Para-church members. KOINONIA is a registered Non-Government Organization (NGO) having Registration No. 400. It is a nonprofit national NGO serving the poor irrespective of cast, creed and culture.

KOINONIA has 24 years of experiences in emergency relief and rehabilitation in the time of natural disaster like flood, cyclone, cold wave that hit Bangladesh every now and then. When any disaster befalls, the Church leaders and partner organizations request KOINONIA to take up relief and rehabilitation activities. Since 1983 KOINONIA has done extensive work in different parts of the country providing assistance to affected people.

Koinonia is the member of ACT Forum Bangladesh. Koinonia follows the Code of Conduct of ACT and the Sphare Guideline to meet the emergency needs created by the natural calamities, flood, cyclone and others.

The proposed activities will be carried out through local partner under the direct supervision of KOINONIA relief and rehabilitation team in close cooperation and collaboration with the Sub- District level and Union Parishad level local administration.

III. DESCRIPTION of the SITUATION in the AREA of PROPOSED RESPONSE

Background Cyclone Sidr (Sidr is a Sri Lanka’s Shingless word mean Eye) hit the SouthWest Bangladesh coast during the evening of the 15 Nov. 2007. The storm arrived as a Category-4 Super Cyclone with peak winds at 250 kms. per hour. Sidr continued to travel in a North-NorthEast Direction, affecting parts of Central Bangladesh, where it was subsequently downgraded into a Category-3 cyclone. 9 of Bangladesh’s 64 districts were severely affected by the storm.

Current situation : The devastating Cyclone Sidr struck Bangladesh on the evening of the 15th November bringing damages in 9 of the worst affected districts. Approximately 4.7 million people in these worst affected districts were affected and a further 2.6 million people, most of them the poorest of the poor, are in need of immediate life and livelihoods saving relief assistance. The period for immediate relief assistance should be a minimum of 2-3 months, extended relief might be necessary for some of the worst affected areas, however recovery and rehabilitation efforts should start soon after.

Food, safe water, medicines, warm clothes and shelter are priority areas for assistance. The restoration of communications and electricity supplies are high priorities.

ACT Appeal ASBD72 34 The following are information of the magnitude of the devastation created by the Cyclone Sidr received from Ministry of Food and Disaster Management, Govt. of Bangladesh, November 30, 2007

Indicator Estimates by Government Affected Families 1,928,265 Affected People 8,545,470 People killed 3,274 People injured 39,773 People missing 872 Crops damaged (fully) 596,516 acre Crops damaged (partly) 1,480,712 acre Road damaged (fully) 1,580 km Road damaged (partly) 4,115 km Bridge & Culvert damaged 1,687 Education Institution damaged (fully) 2,287 Education Institution damaged (partly) 12,343 House damaged (full) 563,877 House damaged (partly) 885,280 Embankment damaged 1,445 km No. of Livestock death 1,252,344

Koinonia’s intervention Koinonia selected coastal district of Barguna which is worst affected area by Sidr. Koinonia has an excellent partner organization Fareea Lara Foundation (FLF). Koinonia trained a big bunch of FLF Paramedics and Traditional Birth Attendants (TBA). The FLF has a big network of trained volunteers and staffs in the whole district of Barguna even with cell phones.

The Executive Director of Koinonia stayed in Barguna from November 19 – 24, 2007 and surveyed the area, met the Govt. Officials, local NGOs and the Local Press. The Executive Director distributed 2,000 ORS and 25,000 Water purify tablets. Humedica, a German Christian Organization sent their first Medical Team with huge quantity of medicines to work with Koinonia. Koinonia provided all logistic to the team to start their work on November 24 th . The team now divided into two teams. Each team has two doctors, two paramedics and two Koinonia’s interpreters. Humedica medical team will stay for one month.

Location of the Project Koinonia proposed to undertake emergency relief activities in the worst affected coastal district of Barguna according to Government statistics Barguna tops the death tool list with 1,269.

Present Emergency Needs

Food Security: Approximately 2.2 million are in need of food assistance, both in terms of dry food (first 1-2 weeks), and complete food aid basket with rice, pulses, cooking oil and salt for a 2-3 month period. Food markets in the affected areas are generally functional. However, many small shops selling food in the worst affected areas collapsed or were severely damaged due to the strong winds of 200-225 kph with a surge of 10-20 feet high and falling trees associated with the storm.

Shelter: Approximately 1.4 million people are in need of urgent shelter assistance. Shelter materials such as corrugated iron sheets (CI sheet), wood, and other construction materials are badly needed. Many houses were completely destroyed and an even larger number were partially damaged.

ACT Appeal ASBD72 35 Safe Water: Drinking water is a major need. River water contaminated with human and animal corpses. Water ponds polluted with salt water and leaves of the fallen trees. Govt. statistics claimed 12,202 tubewells are in this 12 districts but 5,065 are in operation. The govt. repaired 5,140 after the havoc of Sidr.

Health: Medicine and medical supplies are also an urgent need of the affected areas. An estimated 523,000 people are in need of medicine, or medical supplies and services. In Barguna district has a population of half a million but has only 30 govt. doctors, 18 in the city of Barguna and 12 in the 4 sub-districts. Koinonia is involved in Barguna in medical ministry in association with Humedica – a German Christian organization.

Current Security Situation: There is no major security problem at this moment. The local government officials along with Joint Armed Forces are monitoring with NGOs engaged in relief works.

IV. TARGETED BENEFICIARIES

Number of Target beneficiaries. Number of Targeted beneficiaries according to proposed activities are 1,000 families in 4 Sub- Districts (Bamna, Patharghata, Amtali & Barguna Sadar) of Barguna district. The proposed activities will give priority to community members that are vulnerable: poor elderly, destitute, single head of household, disabled, special concerns for children, landless/marginal farmers, day laborers.

Criteria for Beneficiary selection The following steps will be taken to select the beneficiaries:

A. International Standard Guidelines 1. Sphere Guideline 2. Action by Churches Together (ACT) Code of Conduct,

B. The following local resources will be consulted for selection of beneficiaries 1. Koinonia local partner (Fareea Lara Foundation) 2. Local Government Structure (Union Parishad Chairman and Members of the Words) 3. Local Civil Society leaders (Community Leaders) 4. Koinonia Staffs

C. Criteria for the Selection (Following Code of Conduct) 1. Poor & marginal 2. Landless share cropper & day labourers 3. Vulnerable & physically handicapped 4. Widow & aged women 5. Malnutrited children & orphans 6. Gender equity & destitute 7. Abused & exploited for gender & race

D. Review of the Selection Committee The following persons will review the list of beneficiaries 1. Koinonia Management 2. Koinonia Local Partner 3. Local Authority 4. Community Leaders (gender balanced) ACT Appeal ASBD72 36

E. Methodology for checking vulnerability Above mentioned review committee except Koinonia Management all three (2, 3 & 4) are local people and they are well versed about the local situation and needs. The list of beneficiaries will have to be approved and signed by the Koinonia Management, Representative of Koinonia Partner and Local Authority. After this the list of beneficiaries will be checked by Upazila Nirbahi Officer (UNO), Local Head of the Govt. Administration. The UNO will issue a Certificate that the distribution has done perfectly.

Koinonia has to submit report to the NGO Affairs Bureau along with the UNO Certificate, the list of beneficiaries and the audited statement of accounts for the final acceptance of the relief distribution program.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Long term Goal : To bring re-life and minimize the sufferings of the survival of Cyclone Sidr through emergency assistance.

Short term Objectives : To reach this goal, Koinonia developed this plan to provide emergency assistance to 1,000 (one thousand) families by distributing the food and other life saving commodities including CI Sheets (Corrugated Iron Sheet ) to repair their shelter of each family.

Sub Objectives A. To provide 1,000 families food, clothing, utensils and shelter for our four Community Development working areas, so a total number of 5,000 – 6,000 people will be benefited (a family consists of 5/6 members).

Activities : 1. Koinonia field survey 2. Beneficiary Selection process 3. Pre distribution Monitoring 4. To provide emergency food, clothing, utensils & shelter to 1,000 families. This will benefit 5,000 – 6,000 members of the families.

Working areas: A. The Selection Committee will be vigilant for proper distribution. B. Koinonia and local partner will monitor the use of CI sheets for repair the devastated houses.

Description of Assistance The components of the assistance/program are as follows:

1,000 (one thousand) cyclone-affected families will receive the following food *, clothing, blankets, water purification tablets, cooking appliances and CI sheets ** as emergency assistance:

Commodity Quantity (per family) Rice 20 kg Lentils 3 kg Clothes (1 male + 1 female) 2 Nos. Blanket 1 No. ACT Appeal ASBD72 37 Water Purification Tablets 50 Nos. Corrugated Iron Sheeting (roofing) 2 Bundles (16 pcs.) Cooking Appliances 12 Nos.

During distribution the principle of the Code of Conduct, ACT will be meticulously followed.

Number of Target beneficiaries: Number of targeted beneficiaries according to proposed activities are 1,000 families in 4 Sub- Districts (Bamna, Patharghata, Amtali & Barguna Sadar) of Barguna district.

* Dal-Bhat is the minimum food the Bangladeshi takes (Dal – lintels & Bhat – rice). This ration will help a family at least 10 days. During this 10 days families will not run for work for food but they will concentrate to clear the debris, water ponds, agriculture lands, clear fallen trees and roads etc.

** CI sheet is used for roofing the house. Past experience shows that 2 bundles of CI sheets could help to repair the house replacing the twisted CI sheet by the cyclone.

Implementation timetable In order to implement the program, under normal circumstances, the following work plan is chalked out.

Sl. Weeks PARTICULARS No. 1st 2nd 3rd 4th 01. Preparatory activities X 02. Deployment of staff/volunteers X X 03. Identification of reference people X X 04. Procurement/Arrangement of materials X X X 05. Distribution of food package X X X 06. Terminal reporting X

Completion date: 15 March 2008

VI. ADMINISTRATION & FINANCE

After receiving fund and Government approval for the project, KOINONIA will identify most deserving families and communities through visits, discussion with local government and partner organization (FLF). The preparation of the beneficiary list in the field will continue simultaneously with purchase of delivery items in accordance with KOINONIA procurement policy. The beneficiary lists along with specific locations will be shared with local government leaders and officials to cross-check and avoid any duplications

Procurement and Distribution KOINONIA has its own standard procurement manual. In conformity with the manual all necessary efforts will be made to organize purchase within the soonest available time. To avoid procedural delay, the principle of spot quotation instead of sealed tender will be applied. To ensure proper distribution of the items, a team of KOINONIA and local partner staff, representatives from local government leaders will be involved during distribution phase. ACT Appeal ASBD72 38

Financial Management and Audit KOINONIA will maintain all vouchers/records and muster rolls to facilitate any audit as per its own procedures. KOINONIA has its own monitoring and Internal Audit systems. Monitoring unit staff and Internal Auditors will ensure financial and procedural transparency in the implementation of the project. The project will also be subject to external audit after completion as per rule.

VII. MONITORING, REPORTING & EVALUATION

At each level of management of the project, especially beneficiary selection, purchase of materials and distribution including transportation, KOINONIA will ensure close supervision and quality control by senior staff members experienced in similar work. KOINONIA will engage supervisors at different levels to check the quality, quantity and smooth distribution of the items to the deserving victims. The supervisors will adhere to the time frame to be agreed for the project.

A final report will be prepared and submitted to ACT International after completion of the project with audit report.

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 15 May 2008 , or two months after the end of the appeal implementation.

Audit report to be received by the ACT CO no later than 15 June 2008 , or three months after the end of the appeal implementation.

IX. BUDGET

Description Unit type No. Unit Cost Budget Budget Units BDT BDT in USD Direct Expenses Distribution for 1,000 families Rice (20 kgs.) kgs 20,000 26 520,000 7,536 Lentils (3 kgs.) kgs 3,000 66 198,000 2,870 Cloths ( 1 male + 1 female) cloth 2,000 225 450,000 6,522 Blanket ( 1 Nos.) blanket 1,000 300 300,000 4,348 Water Purification Tab. ( 50 Nos. per family) tabs 50,000 1 34,000 493 CI Sheet ( 2 bundle per family) bundle 2,000 5,000 10,000,000 144,928 Cooking Appliance (12 Nos. per family) kit 1,000 1,000 1,000,000 14,493 Loading & Unloading lumpsum 30,000 435 Transportation (Truck, Boat, Van etc) lumpsum 120,000 1,739 Total Direct Expenses 12,652,000 183,362

INDIRECT COSTS (Operational Expenses) Salary for Welfare Officer month 2 15,000 30,000 435 Salary for Supervisor month 2 10,000 20,000 290 Volunteer Expenses ( 15 person ) days 45 500 22,500 326 Salary for Guard (2 person) month 4 3,500 14,000 203 Store Rent lump sum 10,000 145 ACT Appeal ASBD72 39

Description Unit type No. Unit Cost Budget Budget Units BDT BDT in USD Travel/Conveyance lump sum 25,000 362 Stationery/Office Supplies lump sum 15,000 217 Communication lump sum 15,000 217 Audit Fees lump sum 10,000 145 Total Indirect costs 161,500 2,341

TOTAL DIRECT & INDIRECT COSTS 12,813,500 185,703 Koinonia Admin. Charge 5% of C = D 640,675 9,285

TOTAL EXPENDITURE 13,454,175 194,988 Exchange rate 1 USD = 69 BDT ACT Appeal ASBD72 40 Lutheran Health Care Bangladesh (LHCB)

I. REQUESTING ACT MEMBER INFORMATION

Lutheran Health Care Bangladesh (LHCB)

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

Lutheran Health Care Bangladesh (LHCB) is an established (since 1994), effective Non Governmental Organization (NGO) in southern part of Bangladesh: Patuakhali, Barisal, Madaripur and Gopalgonj districts, which are river-belt areas and treated as distressed and disaster prone zone. These areas were especially impacted by cyclone ‘Sidr’ which left thousands dead and many more thousand missing. Crops and livestock loss was immense. LHCB became a member of ACT International in April 2007.

LHCB cooperates with 33 congregations in the Evangelical Lutheran Church in America ELCA- GM, the Global Health Ministry, and other interested organization, foundations and individuals. LHCB primarily supports: • Health Care Services , • services to improve the socio-economic status of vulnerable people, especially women and children • Safe Water and Arsenic Mitigation Project (SWAMP) –installation of deep-tube well providing safe water that mitigates arsenic problems.

Emergency Experience LHCB has an Emergency Response unit implementing without partners. The last two emergency responses were: • Assistance ($50,000) to 1998 flood affected populations providing food, medical, and agricultural inputs • Assistance ($ 20,000) in 2004/5 providing blankets to vulnerable poor.

All LHCB activities incorporate mechanisms to implement and monitor the ACT Code of Conduct and minimum Sphere standards.

• All staff sign the ACT Code of Conduct Pledge • All cooperating partners involved in project activities sign the Code of Conduct Pledge • Gender balance in all staffing – female staff have primary responsibly for meeting with all female beneficiaries. • Information is provided to beneficiaries /beneficiary communities about and implementation of Code of Conduct in all LHCB activities. • Code of Conduct Community complaint mechanisms established • Staff (male/female) Monitoring of all distributions with eye on Code of Conduct and protection issues • Reporting on all Code of Conduct issues • All reporting includes (age when possible) gender –male/female breakdown • When applicable, LHCB incorporates minimum Sphere Standards and protection mechanisms in all project activity.

ACT Appeal ASBD72 41 III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE

A deadly cyclone by the name of “Sidr”, a tropical storm with a core of hurricane winds at the speed of 240 km per hour crossed the costal belt at around 3 am on Friday, November 16, 2007. It has severely hit 24 districts and flattening tens of thousands of dwelling houses, uprooted innumerable trees, killed innumerable livestock and damaged crops. The people of affected areas do not have any shelter. They have lost everything. Due to the ‘Sidr’ the whole country went under a blackout after Thursday (15 Nov. 07) midnight as all power stations tripped under the impact of the hurricane ‘Sidr’ and it took five days to become normal. Due to failure of power supply all means of communication: the media, cell phone, land phone were cut off. So, whole country was in a tense and no information of causality was readily available. Tempest toll rising fast. According to the government press release, 5000 bodies were recovered so far and many thousands of people are missing. Hundred of thousands become homeless, over 500,000 livestock killed. Losses of crops are over $1000 million. The ADB country representative said that over period of 36 years, Bangladesh is facing the most critical situation in food. There may be a big food crisis in this year. There is a hue and cry for food, shelter and also for treatment.

The affected districts are: (1) Patuakhali, (2) Borguna, (3) Bagerhat, (4) Barisal, (5) Bhola, (6) Jhalokhati, (7) Perojpur, (8) Gopalgonj, (9) Madaripur, (10) Khulna, (11) Sathkhira, (12) Chandpur, (13) Laxmipur, (14) Noakhali, (15) Naril, (16) Faridpur, (17) B.Baria, (18) Shariatpur, (19) Jessore, (20) Munshigonj, (21) Narayongonj, (22) Rajbari, (23) Hobigonj and (24) Narsindi. Among them Borguna, Bagherhat, Patuakhali, Gopalgonj, Priojpur, Jhalakhati, Madaripur, Sathkhira and Bhola are severely affected.

The Chief Advisor of Caretaker Government has visited some of the areas and expressed his deep shocked and has given every assurances to support the victims to bring them back to the normal life to see smile in their faces. He also seeks cooperation of all to support the victims. International communities have also extended their assistance.

People are badly in need of food, house, treatment, agricultural support and food for work.

Present Situation: The Government, the international and national community has extended their supporting hands and providing emergency relief food stuff to feed these people and also providing them treatment support. But in these areas one of the biggest problems is that the saline water entered into the areas, as a result, the ponds are full of saline water. Human and animal bodies, their wastes and other germs got mixed with the water. Thus the ponds remain unusable. The reality is that the ponds are the only source of their water for their daily household works. Since the people are using ponds water, they are becoming sick. The fact is that in the most costal area no one is helping the people, because the areas are risky and means of communication is too bad. Therefore, people need medical treatment, awareness and training on how they can purify water to prevent the water-borne diseases and prepare the ORS by themselves.

This is an appeal made by LHCB to support the people in the most affected areas where they are in desperate need for medical support. Primary investigation on the affected areas reveals that almost all of the people of ‘Sidr’ affected areas have been suffering from waterborne diseases as aftermath of the disaster. Waterborne diseases such as jaundice, diarrhea, dysentery, pneumonia, skin and eye infections are taking a serious turn in the areas. Bangladesh government has already expressed its concern about the spread of such diseases in Khulna, Bagerhat, Satkhira, Barisal, Barguna, Patuakhali, Pirojpur, Jhalakati and Bhola . Locals and district administration sources said diarrhea and cold related diseases are rapidly breaking out in the affected areas, especially, in shoal areas in seven upazilas. Three people in Kalapara upazila died of diarrhea on November 23. Tania, a two- ACT Appeal ASBD72 42 and-a-half-month old infant died of pneumonia the previous day at Lalua village in Kalapara, the upazila health complex reported. [Source: www.bangladeshnews.com.bd , updated 27 November 2007]

In these areas day after day numbers of complaints of injuries are increasing. [318 contracted diarrhea, 155 skin diseases, 48 eye infections and 298 contracted fever during the period. Statistics available with the ministry said 2,956 died, 12,979 were injured, 418 were admitted to hospital in 438 unions of 21 districts. In affected areas, 1,189 medical teams are working [Source: New age, 28 November 2007]. But this support is not enough considering the number of affected people. We think that along with of the governmental initiative we should also be prepared to face the situation. If we cannot control the spread of these diseases, it will claim more lives.

Response to date The Lutheran Health Care Bangladesh is carrying out Community Development Program in this targeted location. Community Development means we work with Safe Water and Arsenic Mitigation Project (SWAMP). Under this project we provide deep tube-well, because safe water in scarce in the area, and presence of arsenic in notable. Almost all of the safe water system have been greatly damaged. In addition to the above we have also started Micro Credit Program to uplift the socio-economic status of the poor people in the area. In joining with CCDB, and SHED, we (LHCB) have so far provided 2300 families with RRF from ACT International in food items as relief responses to the area. As a means of relief, we provided each of the victimized family with rice, lentils, salt, edible oil.

IV. TARGETED BENEFICIARIES

200,000 people will be provided with curative health care services.

300,000 people will be provided with preventive health care education on diarrhea, dysentery and other water and air borne diseases.

Area for implementation of the project will be the districts of Patuakhali, Borguna, Barisal, Pirojpur, Jhalokhati.

• Free treatment will be provided to the most affected who have lost everything. • Children, women and elderly people will be given first priority. • Pregnant and lactating women will be given special care. • Children under 5 will be given special nutritious food to protect them from malnutrition

Selection of beneficiaries will be subject to established complaint board mechanisms where community members can request revaluations or report unfair practices – also including Code of conduct breeches. Coordination mechanisms and liaisons with other organization will address issues of overlapping and or double funding.

Our criteria of selecting target beneficiaries will be without any discrimination as regards to cast, creed or religions. Not only that, we will stress on the vulnerability, destitute, elderly, widow, handicapped, etc.

V. PROPOSED EMERGENCY ASSISTANCE & IMPLEMENTATION

Aim of the Project: To run a well equipped mobile clinic with Community Based Psychosocial Approach, through which we desire to build Psychosocial Awareness among the community people that they will be ACT Appeal ASBD72 43 well prepared to mitigate any unexpected shock, take proper Approach, and Activity to provide both curative and preventive health care services to the affected people to prevent the mortality without treatment.

Objective: a) To provide curative health care services to 200,000 people through a well equipped mobile clinic by ensuring better treatment for better health, and building psychosocial awareness is such situation. b) To provide preventive health care education and train 300,000 people using psychosocial approach on how to protect diarrhea, dysentery and other water and air borne debases. c) Motivate community people regarding safe water and how to clean up their ponds for future use.

Working Area (Districts): Patuakhali, Borguna, Barisal, Pirojpur, Jhalokhati

Activity: 1. A mobile medical team will be formed and equipped with necessary resources. Team will consist of one medical officer, one paramedic, one nurse, one social worker and a support staff to build psychosocial awareness among the people. 2. Medical team will operate (five days in a week and at least six months clinic in different places to provide necessary health services to the affected people). 3. Team will educate the community people on how to prepare ORS saline and where to go when they are sick. 4. Distribute medicines, ORS and other baby items to protect their lives. 5. Form community team to remove animal bodies and other rotten items from the community and ponds to clean up the localities and the ponds. 6. To provide medicines to purify the ponds water. 7. To provide health care teaching in the community and schools. 8. For life support to serious patents will be transferred to the LHCB Hospital for better treatment services. 9. De-worming support to be provided to the children. 10. Nutritious food (like high protein biscuits, milks and other items) supports also to be given to the children at least for 30 days.

Strategy and Methodology: 1. Psychosocial approach will be given priority to build awareness among the community people. 2. A medical team to be formed with a medical officer (MBBS degree holder) to check the community health conditions. 3. Free treatment will be provided to the most affected who have lost everything. 4. Children, women and elderly people will be given first priority. 5. Mobile clinic will run five days a week and will continue for six (6) months. 6. In each spot health education, ORS preparation and other health related topics as emergency care will be given. 7. Children under 5 will be given special nutritious food to protect them from malnutrition. 8. Each of the serious patients to be transferred to the LHCB hospital. 9. Pregnant and lactating women will be given special care. ACT Appeal ASBD72 44 10. Medicines, ORS, IVS and other necessary items will be distributed freely but through a proper system. 11. Each of the patients will be provided a follow-up health care service. 12. All will be treated equally and fairly. 13. Work will be done with proper information to the local government and involving them and community leaders. The final report and the list of beneficiaries will be submitted to the government.

Implementation timetable: the project will last 6 months, up to 30 June 2008.

VI. ADMINISTRATION & FINANCE

All project activities are directly accountable to the Executive Board. The Executive Director is the member-secretary to the board. He is directly responsible and accountable to the Executive Board. The project has its director who is accountable to the Executive Director and there is a Project Coordinator, who is responsible and accountable to the project director. There is a project accountant who is directly accountable to the Project Director and Chief Finance Manager, who in turn are accountable to the Executive Director.

The organization head, the Executive Director signs the funding/co-operative agreements.

There will be a separate account for ACT project funds. All money comes to a mother account, and is then transferred to a separate account, and then all the expenditure will be made through that separate account.

VII. MONITORING, REPORTING & EVALUATIONS

The Director of LHCB will be fully responsible to manage and implement the project locally. He will assign doctors, nurses, paramedics, social worker and other necessary personnel to achieve the project goal. He will monitor the project through other personnel of the LHCB. The medical officer of the team will be the leader of the team. He will distribute the duties to other team members. The Executive Director of LHCB will be responsible for the management of overall project activities and be accountable to the donors. Both the Executive Director and Director will be visiting the clinic sites to ensure proper implementation of the project.

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 31 August 2008 , or two months after the end of the appeal implementation.

Audit report to be received by the ACT CO no later than 30 September 2008 , or three months after the end of the appeal implementation.

VIII. CO-ORDINATION

Co-ordination within the project The Project Director and Project Coordinator are stationed at the project areas. They will directly supervise the project activities and report to the Head Office. A well established coordination exists in LHCB, where financial accountabilities are ensured in all spheres of activities.

ACT Appeal ASBD72 45 Co-ordination with other ACT members Being a new member of ACT International it is our sincere desire that a strong and well coordination will take place among the ACT Bangladesh Forum members. In fact on 22 November 2007 there was a Forum meeting with representative from Christian Aid, Danchurchaid, Diakonia, and HEKs. We will put utmost effort to uphold the cause.

Co-ordination with other organisations in the area of intervention Describe how the activities of the program will be Co-ordinated with other local NGO’s, INGO’s, UN agencies, Government agencies working in the area of response

The activities will be coordinated with other working partners in the area in such a way that repetition or duplication of the same work is not received by the same family. In other words if one family receive such help from one local NGO, INGO, UN agencies, or Government agencies, the same family will not be entitled to the option from LHCB.

IX. BUDGET

Unit Unit cost Budget Total Budget Description Unit no. type TK TK Total USD DIRECT ASSISTANCE Crisis Phase Mobile clinics One Driver Month 6 8000 48,000 716 Medicine Month 6 50,000 300,000 4,478 ORS Supplies Month 6 40,000 240,000 3,582 Water Purification Tablets Month 6 25,000 150,000 2,239 Nutritious food for the children Month 6 50,000 300,000 4,478 Support for the pregnant Mother Month 6 20,000 120,000 1,791 De-worming support Month 6 10,000 60,000 896 Communication Month 6 20,000 120,000 1,791 A Pick-Up van Unit 1 1,000,000 1,000,000 14,925 Fuel Month 6 30,000 180,000 2,687 Subtotal direct assistance 2,518,000 37,582

MONITORING AND AUDIT Monitoring and Reporting L/S 3,000 45 Audit L/S 15,000 224 Subtotal monitoring and audit 18,000 269

TOTAL 2,536,000 37,851

Administrative Cost 253,600 3,785

TOTAL EXPENDITURE 2,789,600 41,636

Exchange rate: 1 USD=67 TK ______ACT Appeal ASBD72 46 SHED Board

I. REQUESTING ACT MEMBER INFORMATION

SHED Board

II. IMPLEMENTING ACT MEMBER & PARTNER INFORMATION

ACT member SHED Board is a service arm of Bangladesh Baptist Church Sangha, which is the largest Protestant Churches body in Bangladesh. SHED Board has been involved in humanitarian works since its inception 1976. SHED Board works for uplifting of the social and economic status of the underprivileged people in Bangladesh irrespective of caste, creed and religious faith.

SHED Board for the poor, helpless and living destitute to bring within all people. SHED Board undertakes and implements the various programmes in the context of what God doing to take the Good News of Jesus Christ to all mankinds.

We always Carey the demonstration of God's Love in the such way, that people might learn the truth of His love Jesus Christ by our practical response. SHED Board believes that the welfare of each person and each community effects that well being of all. Our community for services for the distressed people.

SHED Board successfully implemented various emergency relief and rehabilitation program on different disaster in every year.

III. DESCRIPTION OF THE SITUATION IN THE AREA OF PROPOSED RESPONSE

Current situation :

On November 15, Bangladesh has witnessed the worst ever nightmare in the recent history when the hurricane “SIDR” hit the coastal belt in the southern part of the country. The Cyclone left behind a trail of devastation. With 74 km of radius the speed of the storm was in a range between 220 km to 240 km. Strong wind lashed on the coastal zones and uprooted trees, standing crops in the fields and ripped off the roots of houses. The death toll might cross a staggering number of 10000. It is reported that the cyclone caused extensive damage to houses, crops, school buildings, roads, trees, disrupted communication system. The pure drinking water sources have been damaged. People are in real need of safe drinking water. Most of the affected people are now passing their days under open sky.

According to the latest reports out of 64 districts, as many as 30 have been severely affected. About 1700 unions of 200 upazillas have been affected. Some districts like Barguna, Potuakhali, Bagherhat, Khulna, Pirojpur are the hard hit areas. According to CDMP’s report on the 20 th November a total of 2837 people are recorded dead and the number might across a staggering 10000. A total of 5488216 people from 1322824 families are affected by the cyclone. Crops in 1419683 acres of land have been damaged partially or totally. Standing crops on vast track of land, winter vegetables, shrimp farms, cattle and poultry birds have been damaged beyond imagination. The cyclone also destroyed more than 1,123,553 houses. Bodies are hanging from the trees and people are still trapped under the collapsed houses.

Cyclone affected Statistics as of 15-22 nd November 2007 from the Daily News Paper named Janakantha.

ACT Appeal ASBD72 47

Affected districts 30 Nos. Affected sub-districts (Police Station) 200 Nos. Affected Unions 1700 Nos. Affected families 13,22,824 family Affected people 54,88,216 person Crop damaged (fully/partly) 14,19,683 acres Death 2837 persons Forest destroyed 2,500 sq. km. Shrimp pond fully destroyed 50,000 Nos. Paddy lost 10 lakh tonnes Livestock , poultry etc. 10 thousand crore taka Road damaged (fully) 28 km. Road damaged (partly) 485 km. Educational Institution damaged (fully) 50 Nos. Educational Institution damaged (partly) 3,407 Nos. House destroyed (fully) 11,23,553 Nos. Embankment (partly) 39 km. Tree destroyed 3,45,019 Nos.

The initial assessment reports indicate people’s suffering will continue for quite some time. They will need adequate support throughout the crisis period and also assistance to rebuild their lives. And the real challenge ahead of us is to bring them back into the normal lives, as they have nothing left to start a new beginning alone.

Need Assessment According to immediate need assessment done by SHED Board from both primary and secondary information approximately 4.7 million people are affected by cyclone in the districts like Bagherhat, Borguna, Patuakhali, Khulna, Gopalgonj, Barisal and Pirojpur. Most of them are the poorest of the poor who are in real need of need of life and livelihoods saving relief assistance. The period for immediate relief assistance should be a minimum of 2-3 months, extended relief might be necessary for some of the worst affected areas, however rehabilitation and reconstruction efforts should start after.

Assessment Methodology

ACT Appeal ASBD72 48 The SHED Board assessment team both project and central offices visited severely affected upazilla of Bagherhat, Patuakhali, Barguna, Khulna, Gopalgionj and Barisal districts. The assessment was based on:

• Basic data & damage data from GOB, division, district, upazila administrations local government authorities and also from secondary sources like Disaster Management Information Center (DMIC), WFP, UNDP and UNICEF.

• Situation and assessment reports from NGO’s.

• Individual interviews and consultation with government officials, NGO personnel, local government representatives, community leaders and affected family members.

• Household interviews

• FGD with communities

Damage Assessment

Food Security More than 1.6 million acres of cropland is reported damaged. Many of the crops are nearly or ready for harvest. Food stocks have been lost due to heavy damage to housing. Large number of cattle, buffalos, goats and poultry died and Govt. estimates confirms death of 3, 82,000 livestock animals. Many animals are still floating in the rivers. In coastal areas fish are a key source of food and animal protein. But fish production from household ponds and shrimp fisheries is also likely to decline, as many ponds and shrimp cultivation areas were badly damaged and littered with storm wreckage and debris. Food prices in the affected areas have already gone up due to unavailability of sufficient food.

Water & Sanitation Damage to sanitation facilities and infrastructure is huge in the sense that 70% of the facilities are destroyed. The affected people are sufferings from Diarrhea and other water borne diseases. Saline and debris have contaminated water sources.

Response The government immediately sanctioned Tk.95, 000,000 GR cash, 3000 MT of GR rice, 3000 packets of food items and family kits have been allocated for the affected people of 11 districts. 732 medical teams are working at several worst affected areas. Army, Navy and Air force people are already engaged in relief distribution, restoration of communication and also bringing normalcy in the affected areas. The caretaker government also welcomed all sorts of foreign assistance from any outside government. Different countries all over the world have responded very quickly to this cause. Many national, international & donor organizations have working very hard to bring new lights into the lives of the people. ACT Appeal ASBD72 49

Security Situation There is no security problem at this time. Local government officials are cooperating with NGOs engaged in relief distribution.

SHED’s initiatives SHED’s Emergency Relief program already started by the support of ACT international (RRF).

Locations for Proposed Response: SHED Board operational areas affected by the cyclone 2007

District Thana ( Police station) Union Bagherhat Mongla Chanpai Rampal Uzalkur Khulna Dacope Laudobe Bazua Barisal Agoiljhara Goila, Bagdha, Ratnapur, Bakal Uzirpur Zalla Gournodi Chadshi, Nolchira, Barti, Dhurgail, Potuakhali Kalapara Nilgonj Gopalgonj Kotwalipara Amtoli, Suagram, Radhagonj, Ramshil, Sadullapur, Khshla, Gaghor, Kandi, Pinjuri Madaripur Kalkine Nabogram, Dasar Rajoir Amgram

IV. TARGETED BENEFICIARIES

The major aim of the program is to provide early recovery assistance to 3000 cyclone affected households . This translates into approximately 15000 people . The intended target group would invariably comprise with people who are affected most.

Beneficiary Selection Criteria: • Families which are headed by woman (Widow/ Separated / Divorced), physically differentiable or elderly person. • Severely affected by cyclone & lost everything. • Whose house is completely damaged

Number of Target beneficiaries: Number of Targeted beneficiaries according to proposed activities are 3000 families, which have an average of 5 members per family.

ACT Appeal ASBD72 50

V. PROPOSED EMERGENCY ASSISTANCE AND IMPLEMENTATION

Overall Goals: • To ensure that SIDR affected ACT Appeal targeted 56,638 vulnerable families/individuals have received designated food/NFI , agriculture, shelter , watsan and livelihood inputs as a platform to return to normal life Overall Objective To support the cyclone affected peoples for early recovery and reduce vulnerability.

Program Activities

Food Support The food assistance component is looked upon as a basic need of the cyclone victims. With no resources available and everything lost it is really difficult for the affected people to feed their families. Crops have been damaged and they even don’t have enough money feed their family members. Therefore SHED Board will provide a food package of rice, pulses, salt and edible oil which could feed a standard family up to 15 days.

Proposed Food Package

Serial Particulars Amount 5. Rice 30 kg 6. Pulses 6 kg 7. Salt 2 kg 8. Edible Oil 2 liters

Clothing assistance SHED Board will provide sharee, lungi, and children garments to the affected families because they are not in a position to even feed them so they can’t afford to buy clothes for them. Therefore SHED Board will provide clothing support among 3000 families. It is also felt that the people in these areas might not have any blanket SHED Board will provide a blanket to each family.

House Repairing Assistance SHED Board’s from it’s primary assessment has realized that it is necessary to provide some house repairing support to the affected families as their houses have been cracked down and they are not in a state to repair or build them again. Therefore SHED Board will distribute one bundle of CI sheet with bamboo, nails and necessary materials to each of the mostly affected 3000 families in the target areas.

Job Creation for Livelihood (Cash for Work) The main objective of this component is to create immediate paid employment for the cyclone victims by engaging them in earth work, land preparation, cleaning of water hyacinth, debris etc. However, most of the job opportunities will relate to earthwork. Through this work homesteads, ACT Appeal ASBD72 51 public places like school ground, rural roads will be repaired. Under this component immediate employment opportunities will be created for 15,000 person days by involving a total of 3000 persons in 5 days of work each. The estimated wage for per person day’s work is Taka 100. Efforts will be made to involve primarily women in this activity.

Agriculture Rehabilitation To assist in the recovery of standing crops 10 kg. Rice seeds for each family will be received. Total 2000 families will be benefited through this program, which have some land on which to recover their crop loss.

Project implementation methodology • SHED Board will implement this project through its established infrastructure with formal approval of the NGO Bureau Affairs and the respective District/Thana (police station) administration. • Special care will be given to avoid any duplication considering the scarcity of available resources. • Based on the field survey the list of the beneficiaries will be finalized by SHED Board in consultation with the local administration. • Implementation will be co-ordinate with other local NGOs/Churches involved in similar work in the locality. • Prior approval of the project will be obtained from the Bureau of NGO Affairs and relevant Government authorities. • SHED board will be responsible for implementation and supervision of the project by deploying their own staff as well as local volunteers and hiring of temporary staff if required. • SHED Board will implement the proposed activities / assistance in accordance with the SPHERE standards.

Purchase • SHED board has its own purchase policy, which will be followed. • A three-member procurement committee will be constituted drawing at least one staff member from administration, finance and emergency desks; • The procurement of materials will be done on a competitive basis; • Local procurement will be given priority where feasible; • The problem of transportation will be given due consideration is cases where procurement may need to be done centrally; • The quality of relief materials will be upheld; • Wherever possible procurement will be done from government stores/ department;

Inputs for project implementation Sl.No. Designation No. of staff % of time 1. Program Coordinator 1 50% 2. Field Supervisor 4 100% 3. Volunteers 16 100% 4. Existing Project Incharge 3 50% 5. Accountant 1 50% 6. Office Assistant 1 100% 7. Monitoring Officer 1 100%

Transportation of materials ACT Appeal ASBD72 52 The materials procured from centrally and different places and it will be sent immediately to different project locations using hired trucks. In the operation area country boats and van will be utilized to transport the materials to the distribution points.

Priority setting In case the budget is not fully covered, the physical (family) coverage will be reduced and/or the quantity of support will be adjusted. However, the current situation demands implementation of all the proposed activities in full and even more.

Transition & Exit Strategy The humanitarian work will take place in SHED Board operational areas where we have ongoing development activities. After completion of these relief and rehabilitation activities, SHED Board will continue the development interventions. Some of the families benefiting from this project are in communities participating.

Staffing The operation of the proposed program will be implemented by a team comprising one Central Office staff, 4-field supervisor, 16 Volunteers and member of the beneficiaries in five locations. This team will implemented the whole rehabilitation program under the guidance of the Central Co- ordination. In addition three existing SHED Board concerned projects will extend all co-operation to them in the selection process of the beneficiaries and through provision of information.

Implementation timetable Emergency relief operation according to the following work plan:

Sl.N Weeks PARTICULARS o. 1st 2nd 3rd 4th 5th 6th 01. NGO Bureau permission, Preparatory X activities 02. Deployment of staff/volunteers X X 03. Identification of reference people X X X 04. Procurement/Arrangement of materials X X X 05. Distribution of food package X X X X 06. Terminal reporting X

Rehabilitation operation according to the following work plan:

The rehabilitation operation comes to an end within six months, ending the end of June 2008

Sl. PARTICULARS Months No. 1st 2nd 3rd 4th 5th 6th

01. Preparatory activities X

02. Procurement of items, Implementation X X X X X of activities 03. Finalizing and reporting X X

04. Final reporting X ACT Appeal ASBD72 53

VI. ADMINISTRATION & FINANCE

Administration After receiving funding from ACT International and arranging Government of Bangladesh approval for the project. SHED Board will be responsible for proper implementation and supervision of the project by developing their own staff involving local volunteers. Technical support will be sought from the national and local Government.

Finance SHED Board Dhaka office will receive funds from donors and partners. The funds will be distributed to the respective regional project offices, according to requirements. The local SHED Board staff and project implementation committee will act according to their plans, maintaining good records regarding finance and project implementation. SHED Board Dhaka office accountant will maintain the financial records.

After the completion of the projects all accounts and related reports will be sent to the Dhaka office, where all the regional reports and accounts will be compiled and an arrangement for auditing will be made with the chartered accountant.

VII. MONITORING, REPORTING & EVALUATION

Monitoring SHED Board coordinator, through the relief team will monitor overall activities of the project and the field level Project Committee and staff will meet weekly to monitor progress and identify future steps.

Reporting SHED Board will submit narrative and financial report and audited report of accounts to the Donor and Govt. within 30 days after completion of the project activities.

Reporting schedule:

Final narrative and financial report to be received by the ACT CO no later than 31 August 2008 , or two months after the end of the appeal implementation.

Audit report to be received by the ACT CO no later than 30 September 2008 , or three months after the end of the appeal implementation.

VIII. CO-ORDINATION

At the national level, SHED Board is actively involved in relief co-ordination efforts primarily with the ACT Forum.

Co-ordination will be made with other NGOs/Govt. Organization involved in the locality specially to avoid any duplication, local Church administration etc. ACT Appeal ASBD72 54

IX. BUDGET

Type of No. of Unit Budget Budget Unit Units Cost BDT USD Direct Assistance: Crisis Phase Food Relief Assistance Rice kg 90,000 28 2,520,000 37,059 Pulse kg 18,000 80 1,440,000 21,176 Oil lit 6,000 100 600,000 8,824 Salt kg 6,000 16 96,000 1,412 Non Food Relief Assistance Gunny Bag piece 12,000 5 60,000 882 Shari piece 2,000 200 400,000 5,882 Lungi piece 1,000 100 100,000 1,471 Children Garments piece 3,000 200 600,000 8,824 Blankets piece 3,000 250 750,000 11,029 Sub total Crisis Phase 6,566,000 96,559

Transport & Admin. Transportation lump sum 0 0 300,000 4,418 Administration lump sum 0 0 30,000 441 Sub total Transport & Administration 330,000 4,859

TOTAL CRISIS PHASE 6,896,000 101,418

Post Crisis Phase Rehabilitation-food security, livehood Cash for Work man days 15000 100 1,500,000 22,059 Rice seeds (10kg. Per family) family 2000 500 1,000,000 14,706 House repairing assistance family 3000 5000 15,000,000 220,588 Sub total Post Crisis Phase 17,500,000 257,353

Staff Salaries Program Coordinator (1) month 6 20,000 120,000 1,765 Field Supervisor (4) month 6 10,000 240,000 3,529 Volunteer (16) month 6 5000 480,000 7,059 Staff Travel, food & lodging month 6 30,000 180,000 2,647 Sub total Staff Salaries 1,020,000 15,000

TOTAL POST CRISIS PHASE 18,520,000 272,353

Hire/Rental of Vehicles Vehicle 4 12000 48,000 706

INDIRECT COSTS (Personnel, Administration, operations & support) Paper rim 10 280 2,800 41 Use of Printer-tonor sheet 10000 2 20,000 294 Mobile Phone set 5 5,000 25,000 368 Mobile phone scratch card piece 50 300 15,000 221 TOTAL INDIRECT COSTS 62,800 924

AUDIT & EVALUATION Audit of ACT Funds Estimate 50,000 735 Monitoring from Head Office Estimate 100,000 1,471 TOTAL AUDIT & EVALUATION 150,000 2,206

TOTAL EXPENDITURE 25,676,800 377,607 Exchange rate: 1 USD = Taka 68